Are you an entrepreneur stressed over managing your appointments and paper work? K ATA LY S I S P T E LT D

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1 Are you an entrepreneur stressed over managing your appointments and paper work? K ATA LY S I S P T E LT D

2 Are you a start-up businessess struggling to handle your day-to-day admin work? K ATA LY S I S P T E LT D

3 Do you wish to hire an assistant who can handle your daily admin work, but you cannot afford one and you have no time to train temporary staff? K ATA LY S I S P T E LT D

4 Hire our Virtual Assistant Katalysis Virtual Assistant (VA) services are especially useful for start-ups that need the extra pair of hand. Through this service start-ups can outsource the daily administrative tasks to our virtual assistants and focus on their main revenue stream activities. K ATA LY S I S P T E LT D

5 What can our Virtual Assistant do for you? Contacts Management Calendar Management Document Management Management Travel Arrangement K ATA LY S I S P T E LT D

6 Contact Management Attention! Your potential clients could be in the stack of name cards that lay on your table. You may be disadvantaging yourself Organizing the name cards and filtering your potentials is time consuming task. Busy entrepreneurs and small businesses end up stacking up name cards and keeping contacts within s. Your potential clients and partners maybe amongst your contacts. If you do not spend time to organize your contacts with key information that will help you analyze and seek opportunities then your are disadvantaging yourself.

7 Contact Management Turn your contacts to clients The ability to turn contacts to clients is a process. While your sales capability will determine the success, it is the process of doing so that will aid you to get it going. 1. Enter data about the contact into a list or contact database system. 1. Classify the contact into categories that will help you filter for your sales and marketing purposes as well as mailing lists. 2. Key in information about the last communication with the contact. 3. Include follow-up notes with calendar reminders on when to get in touch with the client again. 4. Keep in touch with the contact or potentials through mailers, cards etc.

8 Contact Management How will our VAs help you ease the admin hassle? 1 We ease the admin hassle that you do not want to undertake by doing the work for you. Our Virtual Assistants are professionally trained to get the work done for you. All you need to do is just pass the information. We make sure that the process is followed and you always have information about your contacts at your hand. 2 Receive the name cards or any other source from which contact information need to be retrieved. Enter contact information into lists or systems. 3 Classify them into categories that will help you to easily filter them for sales and marketing. Call us to find out how to pass us the namecards and information about contacts. We use and recommend Zoho CRM. Use our pre-defined categories for industry sectors or types of business. Or consult us to customize a list of categories and mailing list. 4 Conduct online research for additional information about contacts. Consult us on the information you wish to record about the contacts. 5 Set follow up dates and enter communication updates. We can set an agreed time line for follow up and keep in touch with client.

9 Contact Management Advantages of using our VA services : Save time to focus on sales and marketing. Have a strategic approach to managing your contacts and maximizing the value within. A quick view of your contacts and the potentials, events, tasks, notes and even documents associated with these contacts all at your hand on your mobile devices. Monthly reports about your new contacts and also recent activity of your contacts. Quarterly report on your contacts with whom you have not touched based to prompt you for action. Use recommended CRM system to be able to see a dashboard of your leads by status.

10 Calendar Management A good business is one that runs in an organized way A scatter memory and a unplanned way of noting your appointments is not the way to run your business. A good businessman is one who knows how to manage his time. This can only be done if he has consistent way of managing his calendar. Although mobile devices have made it easy for us to quickly note appointment details, we still need to take time to log these details with sufficient information. A systematic approach will ensure that you run like a professional businessman.

11 Contact Management How will our VAs help you manage your calendar? 1 The hassle with appointments is to note them down with sufficient information. It may take less than a minutes to set a quick calendar note, but it will take you at least 2-3 minutes to note it down with all Receive the name cards or any other source from which contact information need to be retrieved. Call us to find out how to pass us the namecards and information about contacts. 2 Enter contact information into lists or systems. We use and recommend Zoho CRM. 3 Classify them into categories that will help you to easily filter them for sales and marketing. Use our pre-defined categories for industry sectors or types of business. Or consult us to customize a list of categories and mailing list. 4 Conduct online research for additional information about contacts. Consult us on the information you wish to record about the contacts. 5 Set follow up dates and enter communication updates. We can set an agreed time line for follow up and keep in touch with client.

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