On-Road Cycling Events. A guide to obtaining approval

How does the guide say about the VicRods EMP?
Who would need to be able to use VicRods EMP?
What do the VicRods Council do with a Step by Step Guide?

Transcription

1 OnRod Cycling s A guide obtining pprovl

2 Introduction In order conduct successful on cycling, re re number sues tht orgners se s need consider ddress The fcrs tht need be considered include sfety cyclts who re tking prt in, sfety ny spectrs who my be wtching sfety ny or users It lso importnt minime impct on opertion network on locl residents It for se resons tht re re certin types s tht require pprovl Vicri Police, locl Council VicRods Th guide hs been prepred sst you in obtining pprovl conduct n on cycling Competition recretion s need pprovls when y re run on public s Wht n On Cycling? The number cyclts involved in n on cycling, type, determine wht pprovls re required On cycling s re: Competition s such s bicycle rces or similr ctivities tht re wholly or prtly conducted on public s involving more thn 30 competirs, or Recretion s such s commercil urs, community rides fund ring rides or similr ctivities tht re wholly or prtly conducted on public s involving more thn 30 prticipnts Obtining Approvl Conduct n Developing Pln for To mke it esier obtin pprovl conduct n on cycling, orgners should consider developing n Mngement Pln (EMP) for The purpose n EMP demonstrte tht sfety competirs, spectrs or users, impct on trffic flow, ccess for residents, hs been considered For sstnce in prepring n EMP, plese refer pge 4 th guide The following tble outlines wht pprovls re required for competition s for recretion s Competition s Before conducting n on competition, Orgners must mke written ppliction hold Chief Commsioner Police t lest 2 months before dte on which be held Before mking th ppliction, it recommended tht orgners submit copy ir EMP, obtin pprovl : () (b) locl Council ny re tht psses through, VicRods, if be conducted on freewy, highwy, urt, forest or min Recretion s Before conducting n on recretion, it suggested tht orgners dve, in writing: () (b) locl Council ny re tht psses through, VicRods, if be conducted on freewy, highwy, urt, forest or min It lso suggested tht orgners include copy ir EMP s prt providing th written dvice In most cses, Chief Commsioner Police will require evidence tht se pprovls hve been obtined before providing h or her permsion conduct 2

3 3 No tep S s Comment 1 e th detils preliminry Develop time, finh strt dte, Consider used be s prticipnts, number purpose 2 e th detils preliminry Dcuss proposed by ffected Council(s) if VicRods route urt highwy, freewy, on min or Leure Plnning, Mnger Contct or Engineer Council Locl Culture, Coordinr Recretion which Policy s n hve Councils Some th ddition in reference need will you Guide 3 n repre P t Mngemen Pln includes: Pln Mngement An summry n used be s control trffic escort including conditions, generl etc ilets, rubbh, prking, vehicles, insurnce Guide th 48 pges Refer 4 o t Pln Mngement Submit where Council(s), locl VicRods lso required, usully notice months 23 lest At required if VicRods EMP submit should You urt highwy, freewy, on min or forest, meet need my Orgner The VicRods Council(s) locl review detils A Step by Step Guide Obtining Approvl No tep S s Comment 5 e th pprovl written Obtin by ffected Council(s) locl on if from VicRods forest, urt highwy, freewy, min or 6 e th hold ppliction written Mke Commsioner Chief before months 2 lest t Police held be meet need my Orgner The dcuss Police Vicri detils 7 from Vicri pprovl written Obtin Police ccordnce in conducted be must The Chief permsion Police Commsioner Steps 5 7 pply competition s only

4 How Develop your Mngement Pln The EMP be used by n Orgner demonstrte tht sfety prticipnts spectrs hs been considered, tht impct on trffic flow residents ccess hs been minimed The onus on n Orgner demonstrte tht spects s outlined below hve been ddressed, where y re pplicble 1 Summry The EMP should include following detils: contct nme, ddress telephone number person responsible for ; nme objective ; If includes lrge number prticipnts or psses through mjor trffic routes, pressionl dvice my need be sought from trffic engineering experts loction; dte, strt finh time ; nticipted number prticipnts; type prticipnt (experienced, novice riders) ge rnge; nme orgntion under which be run; if sponsored; if it community or commercil 2 Choosing Suitble Rods The Orgner should provide mps showing route, dtnces directions, in EMP Detils how intersections will be treted should lso be included The following fcrs should be considered when deciding route: On s re not permitted in pek trffic periods or where lterntive routes re not vilble trvelling public Avoid using or crossing busy, highspeed s Avoid trvelling on s used by public trnsport (eg trms buses) Consult Public Trnsport operr when prepring EMP Avoid holding s when trffic volumes re high (eg long weekends) s should not unduly ffect pedestrins or locl residents ccess Try conduct during dylight hours If possible, route should hve mostly left turns t mjor intersections rr thn right turns Allow entry exit ccess for emergency vehicles when s re be closed trffic Lie closely locl Council if n be terminted t busy precinct or shopping centre Stte highwys freewys will not be permitted be closed for nonchritble purposes s which require closure one or both crrigewys freewy re rrely cceptble VicRods unlikely grnt pprovl for n on cycling which seeks use Hume Freewy, West Gte Bridge or metropolitn freewys 4

5 3 Trffic Control The Trffic Control section EMP should explin how it proposed ddress following sues 31 Signs, Brriers Trffic Cones An Mngement Pln should show how vehicle pedestrin trffic in re will be controlled The EMP should provide detils where signs, brriers trffic cones will be plced mnge prticipnts spectrs, mor vehicle pedestrin trffic in re Signs Signge will include directions prticipnts, such s where turn, or where rest res re locted The messges be dplyed on signs (including vrible messge signs) should lso be noted Where re will be significnt impct on vehicles, trffic signs should be plced long route t ech end route t lest one week prior, inform users n impending resulting chnged trffic conditions The signs my lso dve lterntive routes for mjor trffic flows destintions Vrible Messge Signs my be required on dy dve users ltered trffic conditions Trffic Brriers Trffic brriers re required when closed mor vehicles, or ccess be restricted locl trffic only When trffic brriers re used, y should be properly instlled mintined t ll times Agreement must be reched s who responsible for instlling removing trffic brriers Trffic control equipment (signs, brriers cones) should be hired or purchsed from reputble supplier ensure tht it in ccordnce requirements relevnt Austrlin Strds The locl Council cn provide nmes contrcrs who hve supplies vilble for hire 32 Rod Closures The EMP should contin detils ny proposed closures, how closure will ffect through trffic ccess for residents businesses If closure proposed, erly dcussion locl Council should tke plce prior n EMP being developed 33 Emergency Vehicles Where s significntly impct on trffic, signs should be instlled t lest one week prior The EMP should include detils entry exit loctions for emergency vehicles The Orgner responsible for informing emergency services (fire, police mbulnce) closure detils 34 Mrshls The EMP should include detils loctions functions mrshls The Orgner responsible for providing dequte mrshls t ll mjor intersections ny or intersections points where conflict mor vehicles my occur in order provide forewrning prticipnts Mrshls must not control or ttempt control or users All mrshls should be briefed on ir responsibilities, re be suitbly identified, must wer high vibility jckets 35 Furr Informtion VicRods Field Guide for Trffic Control t Works on Rods Prt 3: Mobile Works contins furr informtion Th vilble from VicRods Bookshop or cn be ordered on VicRods HomePge: http: //wwwvicsvicgovu 5

6 4 Generl Conditions The Orgner should ddress following sues in EMP 41 Comm Communictions The EMP should include detils how comm communictions re operte It should include communiction detils for key route loctions (including regtrtion), personnel (mrshls first id) for mnger 42 Crowd The EMP should include n estimte crowd size, its impct on re, how it will be mnged The onus on Orgner demonstrte in EMP tht se Generl Conditions hve been ddressed If likely ttrct lrge numbers spectrs, provion should be mde ensure tht y do not ffect running or cuse inconvenience locl residents 42 Escort Vehicles The EMP should include detils number plcement escort vehicles If n rce tht involves smll number prticipnts on, which open public, t lest two escort vehicles should be provided Escort vehicles would normlly be positioned behind prticipnts on divided, in front behind prticipnts on n undivided Escort vehicles should dply CAUTION CYCLE RACE sign, in ccordnce Vicri Police requirements 44 Advice Locl Residents If n going hve significnt impct on ccess for locl residents, notice should be sent residents in ffected re t lest 7 dys in dvnce An dvertement in locl or metropolitn newspper(s) dving dtes lterntive routes will lso be required The EMP should include copy proposl 45 Noe The EMP should provide detils ny component where noe my be generted outline how it will be minimed The use ny equipment or ctivities, which re conducted in conjunction, must not result in ny fensive noe The use ny mplified equipment should be kept level prescribed by Environment Protection Act 46 Prking The EMP should outline how prking needs for will be ccommodted Th includes identifying lting prking res for crs buses, including loctions for ny essentil or emergency vehicles, prticipnts, ficils, spectrs, medi, mrshls medicl vehicles 47 Rubbh The EMP should include where how rubbh generted by be mnged The res be used for must be mintined in clen tidy condition Cre must be tken ensure tht nturl vegettion geogrphicl fetures in re re not dversely ffected 48 Toilets The EMP should include detils number loction ilet fcilities Sufficient fcilities should be provided meet needs prticipnts spectrs 6

7 5 Insurnce The EMP should include copy Orgner s Public Libility insurnce policy Agencies require indemnity ginst ny clims mde ginst m s result The Orgner responsible for tking out public libility insurnce for minimum sum $10,000,000 indemnifying ffected Council(s), Vicri Police VicRods 6 Fees Chrges The Orgner should be wre tht Councils, Vicri Police VicRods my ll require pyment fees The Orgner responsible for pying requested fee ech gency Councils: Councils my require pyment lne rentl fee bond The bond contingency sum provide for excess rubbh removl expenses or costs for rectifiction minor dmge Council property Vicri Police: The provion police resources subject chrges where it deemed services re specificlly for benefit those orgning /or ttending not for benefit public t lrge VicRods: Fees pply where VicRods requested provide services beyond its responsibility community Depending on type number prticipnts bond my be required The bond my be refunded if ll permit conditions re followed no dditionl costs re incurred by VicRods 7

8 7 Contcts Locl Councils Contct: Mnger Plnning, Leure Culture Mnger, or Locl Council Trffic Engineer in Council where being held Vicri Police Contct: Vicri Police Rod Sfety Awreness Informtion Unit Level 3, Building C, Vicri Police Centre 637 Flinders Street, Melbourne Vic 3005 Tel: Fx: For multiregion or mjor s, contct: Vicri Police Mjor Plnning Unit Level 3, Building C, Vicri Police Centre 637 Flinders Street, Melbourne Vic 3005 Tel: Fx: VicRods Contct: VicRods Trffic Control Communictions Centre Lower Ground Floor, South Building 60 Denmrk Street, Kew Vic 3101 Tel: Fx: Public Trnsport Operrs Contct: Melbourne Bus Link Tel: wwwmelbournebuslinkcomu Ventur Ntionl Bus Tel: wwwventurbuscomu Connex Trins Tel: Yrr Trms Tel: wwwconnexmelbournecomu wwwyrrtrmscomu Acknowledgements These guidelines hve been publhed by VicRods s n inititive Vicrin Bicycle Advory Council The following orgntions re cknowledged for ir input development guidelines Vicri Police City Greter Shepprn City Bnyule City Wodong City Port Phillip Shire Est Gippsl Bicycle Vicri Municipl Assocition Vicri Cycle Sport Vicri Whitehorse Cyclts Incorported City Hobsons By City Whitehorse Bicycle Advory Committee 8 Ocber 2007 VicRods Publiction Number 00612/2 wwwvicsvicgovu