Using Panopto (v4.8) for Lecture Capture

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1 bo Using Panopto (v4.8) for Lecture Capture Division of Information Technology (July 2015)

2 Using Panopto (v4.8) for Lecture Capture This document will orient you to the Panopto (v4.8) environment to allow for capturing lectures, presentations, and related materials through audio and video. To see the list of capture-ready classrooms, go to Table of Contents Configuring ELMS Course Spaces to Use Panopto... 3 Logging in to capture.umd.edu... 4 Downloading and Launching the Panopto Recorder... 5 Panopto Recorder... 6 Windows... 6 Mac Viewing Panopto Recordings Within and External to ELMS Within ELMS External to ELMS (capture.umd.edu) Moving and Copying Panopto Sessions Moving and Copying Panopto Sessions Individually and in Bulk Alternative: Moving Panopto Sessions Individually to Another Course Folder Alternative: Copying Panopto Sessions Individually Sharing a Folder or Session Downloading a Session Performing Basic Edits to Panopto Recordings Important Tips Vocabulary Recording = Session Course = Folder Creator = Teacher Viewer = Student UMD Division of Information Technology 2

3 Configuring ELMS Course Spaces to Use Panopto In order to use Panopto within ELMS or have the ability to choose to which course a Panopto recording session will be uploaded, you must configure Panopto in each ELMS course. 1. Log in to ELMS at myelms.umd.edu. 2. Go to a course space in ELMS. To add the Panopto Recordings navigation link, go to Settings Navigation and drag the Panopto Recordings option into the top section of items that users can see. Note: If you need assistance with this step, please contact ELMS Using Panopto (v4.8) for Lecture Capture 3. Set the change by clicking on the Save button at the bottom of the page. 4. Click on the Panopto Recordings link in the menu. This will create your course folders on the server and allow you to create and save recordings to your courses. Once Panopto is configured within ELMS, you can access Panopto through ELMS using the Panopto Recordings link in the navigation menu or by going to capture.umd.edu. UMD Division of Information Technology 3

4 Logging in to capture.umd.edu 1. Go to capture.umd.edu. 2. Click on Sign In under Sign in using: UMD Canvas. NOTE: If UMD Canvas is not showing as the default, choose it from the dropdown menu. 3. You will be prompted to enter your DirectoryID and password. 4. A window will appear requesting access. If you check the box to Remember my authorization for this service, this window should not appear again on the computer you are currently using unless privacy/security settings are changed. 5. Click Log in. UMD Division of Information Technology 4

5 Downloading and Launching the Panopto Recorder Using Panopto (v4.8) for Lecture Capture If you want to use Panopto outside of the classrooms, the recorder will have to be downloaded and installed on a personal computer or non-classroom computer on which you have been granted administrative rights to install software. 1. Within ELMS or on capture.umd.edu, click on the Create button at the top of the screen. A dropdown menu will appear. 2. Click on Record a new session. A window will appear to provide you with options for downloading the Windows or Mac OS version of the recorder to be installed. NOTE: The recorder only has to be downloaded once on the computer that is being used to record. 3. Alternatively, if you are on capture.umd.edu, you can also click on the Download Recorder link at the top right of the screen under your name. 4. Once the file has downloaded, click on it to begin the installation process. If asked for the server name, type in capture.umd.edu. 5. There are a number of ways to launch the Panopto Recorder: a. Click on the icon for the application under Programs (Windows) or Applications (Mac). b. Within ELMS or on capture.umd.edu, click on Create Record a New Session, which will automatically open the recorder. If it does not, click on Launch Recorder. UMD Division of Information Technology 5

6 Panopto Recorder The user interface for the Panopto Recorder is different on Windows and Macs. Please see the appropriate instructions based on your operating system. Windows 1. If this is the first time logging into the recorder, you will be prompted to login. Click on the Log in with Canvas UMD button. 2. Enter your DirectoryID and Password. Click Log In (only click it once). UMD Division of Information Technology 6

7 3. Once the recording window appears, you will be on the Create New Recording tab. a. b. d. c. e. a. RECORD Click when you are ready to begin recording. b. Folder Name Displays the designated course folder for the uploaded recording session. If (Offline Recording) is displayed, a course folder has not been designated. If you do not choose a folder, your recording will not upload automatically when recording has stopped see step 9 to designate a course folder after recording has stopped. c. To choose a course folder: 1) Click on the down arrow. 2) Hover over the course name. 3) Click on Add New Session. UMD Division of Information Technology 7

8 d. Record a new session called The name of the recording session is editable. The default is the creation date and time of the recording. e. Primary Source/Secondary Capture Sources You will select the inputs that you wish to record. 1) The primary source determines the video and/or audio source that will be recorded. Verify that video and audio are working properly. If you do not see a picture or the sound bar is not moving as you are speaking, those items will not be recorded. 2) The secondary capture source allows for the capture of a PowerPoint, primary screen (computer desktop), secondary screen, document camera, and additional capture devices that are connected to the computer. For each source that is checked, a tab will be created in the preview area. The tab will provide instructions for displaying the source. 4. You may click the RECORD button once all settings have been determined. Once you have started the recording, the STOP and PAUSE buttons will appear along with the time. 5. When your recording is complete, click the STOP button. 6. If you set the Folder Name to the desired course before starting the recording, you will see the following message: Your recording has completed successfully. You will now be taken to the Recording Status tab. Click OK. 7. Under the Recording Status tab, the recording will appear in the Currently Uploading Recordings section. You should see green and orange/yellow Upload Progress bars. Once your recording is uploaded to the server, it moves to the Uploaded Recordings section and begins processing to prepare it for viewing if you have designated a course folder before recording began. Once uploaded, you will see status updates such as Waiting to be processed and Queued for encoding. UMD Division of Information Technology 8

9 NOTE: DO NOT SHUT DOWN THE COMPUTER IF THE RECORDING HAS NOT BEEN UPLOADED. You do not have to wait for the video to be processed. You may logout and the video will continue processing. 8. Once the video has processed, the links View, Edit, and Share will appear. You should also receive an informing you that your recording has completed processing with the same three links. a. View Opens a new browser tab and plays the recording. b. Edit Opens the Panopto Editor in a new browser tab. c. Share Opens a new browser tab with information on who can view this recording. 9. If a course folder was not designated before recording, the recording will appear in the Offline Recordings section. Click on the Upload to Server button. A window will appear with a list of the courses in which you are listed as the teacher (creator). 10. Hover over the course you would like to upload the recording to and click on Add New Session. A text field will appear for you to edit the session name. Click on Upload to New Session. You will return to the Recording Status tab and uploading and processing will begin. UMD Division of Information Technology 9

10 Mac 1. If this is the first time logging into the recorder, you will be prompted to login. Click on the Log in button on the left side of the recorder. 2. Next to Providers, click on Get Providers for Server. Choose UMD Canvas. 3. Enter your DirectoryID and password. Click Log In (only click it ONCE). UMD Division of Information Technology 10

11 NOTE: Depending on the settings of the computer being used, an authorization page may appear. Because the size of the Panopto Recorder for Mac is much smaller in width than the authorization page, the Log in button is inaccessible. If this occurs, you will have to launch the recorder from ELMS or through capture.umd.edu (See Step 5 under the Downloading and Launching Panopto Recorder section). 4. Once logged in to the recorder, click on the Create New Recording button. a. b. c. UMD Division of Information Technology 11

12 a. You may see None (Record Offline) next to Folder. Click the dropdown to see all of the courses for which you are a teacher (creator) and have permission to record to. If you do not choose a course folder, your recording will not upload automatically when recording has stopped see step 9 to designate a course folder after recording has stopped. b. The two sections, Slides and Screen Capture, allow you to indicate what sources you would like to record. NOTE: The Panopto Recorder for Mac will begin capturing slides for PowerPoint and Keynote (if installed) once the slideshow has begun. c. The Audio/Video section allows you to choose your desired video source and audio source that will be recorded. Verify that video and audio are working properly. If you do not see a picture or the sound bar is not moving as you are speaking, those items will not be recorded. 5. You may click the Start Recording button once all settings have been determined. Once you have started the recording, the Stop Recording and PAUSE buttons will appear along with the time. 6. When your recording is complete, click the Stop Recording button. The recording will appear in the Session list. 7. While the recording is processing, you can preview the recording in the Preview section. You can toggle between Video and Screen Capture. Click on the Eye icon to bring up a larger view of the video. 8. Once the recording is processed, the status will change to either Offline Recording, if a course folder was not designated, or Completed, if a course folder was designated before recording. 9. If a course folder was not designated before recording, click on the recording in the session list and in the Recording Information section at the bottom, click on Choose Folder and Upload. A dropdown will appear next to Folder. Choose the course folder to which the recording will be uploaded and the upload process will begin. UMD Division of Information Technology 12

13 10. Once the recording is processed, the status will change to Completed. The following links will appear View Online and Share. You should also receive an informing you that your recording has completed processing with the same links. a. View Online opens a new browser tab and plays the recording. b. Share Opens a new browser tab with information on who can view this recording. UMD Division of Information Technology 13

14 Viewing Panopto Recordings Within and External to ELMS Within ELMS Using Panopto (v4.8) for Lecture Capture Panopto will open directly in ELMS; however, all administrative functions are not available. You are able to view and manage recordings and folders within ELMS. 1. Log in to ELMS at myelms.umd.edu. 2. Click on the Panopto Recordings link on the navigation menu (see the Configuring ELMS Course Spaces to Use Panopto section if you do not see it). You will see a list of all sessions. a. You can use the search bar to locate a specific session within the folder. b. By default, the contents of the course you are currently in will appear. NOTE: You can see the contents of other course folders by clicking on the down arrow next to the folder name and either search for another folder or see all content from all folders. c. You can sort by Name, Duration, Date, and Rating. 3. To view a session, click on the session name. It will open in a new tab and begin to play. UMD Division of Information Technology 14

15 NOTE: If you are in ELMS and would like to pop out the Panopto window to view in full screen, click on the icon with the black square and with a white upward arrow on the right side to take you directly to capture.umd.edu. External to ELMS (capture.umd.edu) 1. Log in to capture.umd.edu (see the section Logging in to capture.umd.edu). 2. Once logged in, there will be some additional areas that can be viewed and additional functionalities. Navigation: All Sessions All recordings in all course folders. In Progress Only appears if a session is currently being recorded. Processing Any session that is currently being processed. Scheduled This function is currently disabled. Bookmarked When viewing a recording, you can create bookmarks to note a certain time in a recording. Those bookmarks will appear here. All Folders All folders for which you are a creator or a viewer. Folders Use the dropdown menu to select from: 1. My Folders folders in which you are a creator UMD Division of Information Technology 15

16 2. All folders - folders in which you are a creator or a viewer 3. Search all folders to search for a particular folder Using Panopto (v4.8) for Lecture Capture Viewing and Sorting: Refresh refreshes the list of sessions Choose between list view with thumbnail or list view Filter by date see sessions within a certain date range Sort by Name, Duration, Date, and Rating 3. To view a session, click on the session name. It will open in a new tab and begin to play. UMD Division of Information Technology 16

17 Moving and Copying Panopto Sessions Moving a Panopto session allows you to move a session from one folder to another. Copying a Panopto session will duplicate a session in the same folder or another folder. Panopto only allows you to move and copy sessions into other folders for which you are a creator. These tasks can be completed with individual sessions or in bulk. NOTE: Moving and copying individual sessions can be done within ELMS using the alternative steps, but moving and copying in bulk has to be completed within capture.umd.edu. Moving and Copying Panopto Sessions Individually and in Bulk 1. Using the checkboxes located on the left of the sessions, check each recording that you would like to move or copy. You can also use the checkbox next to Sort by to select all sessions. 2. There are three additional buttons next to the Filter by date button - Delete, Copy, and Move. Move a. A window will appear that lists all of the sessions that will be moved. b. If you want to remove any of the sessions, hover over the name and click on the x that appears next to the session name. c. Click on the dropdown to choose a folder. You will be asked to verify the folder that the sessions will be moved to. d. Click Move. UMD Division of Information Technology 17

18 Copy a. A window will appear that lists all of the sessions that will be copied. b. If you want to remove any of the sessions, hover over the name and click on the x that appears next to the session name. c. Click on the dropdown to choose a folder. You will be asked to verify the folder that the sessions will be copied to. d. Click Copy. Alternative: Moving Panopto Sessions Individually to Another Course Folder 1. Click on a course folder to locate the session you would like to move. Hover the mouse cursor over the row of the session to reveal five action items: Settings, Share, Edit, Stats, and Delete. 2. Click on Settings. A window will appear. The name of the folder where the session is currently stored is displayed under Session Information. UMD Division of Information Technology 18

19 3. Click on the Edit button next to the folder name. A dropdown menu will appear that lists all course folders in which you are a creator. 4. Click on the desired course folder. 5. Click Save. 6. Close the window. Alternative: Copying Panopto Sessions Individually 1. Click on a course folder to locate the session you would like to copy. Hover the mouse cursor over the row of the session to reveal five action items: Settings, Share, Edit, Stats, and Delete. 2. Click on Settings. A window will appear. Click on Manage. 3. In the Copy Session section, you can edit the name of the session. Click on Copy. UMD Division of Information Technology 19

20 4. Click OK when asked if you are sure you want to copy this session. The window will now reflect the copy s information and will change the status to Processing. 5. Close the window. You will now see the original session and the copy. UMD Division of Information Technology 20

21 Sharing a Folder or Session By default, course folders and sessions are only viewable by creators (teachers) and viewers (students) enrolled in the course. You can share the folder or individual sessions with more people. 1. To share a folder with more people, click on the course folder under Folders. Click on the People icon. A window will appear that lists the creators and viewers who can already see the folder and its contents. a. Anyone on the Internet - makes it public to everyone on the Internet b. Anyone who can sign in to this site - makes it public to everyone at UMD c. Add or manage groups - you can add others by typing in their name (if at UMD) or their address. If you enter a name or address, the search will automatically try to find the person you are looking for. You can also denote the person s role as a Viewer or Creator. You can decide if you want the person to receive an notification and add a custom message. Click Notify and share. 2. To share an individual session with more people, click on a course folder to locate the session you would like to share. Hover the mouse cursor over the row of the session to reveal five action items: Settings, Share, Edit, Stats, and Delete. Click on UMD Division of Information Technology 21

22 Share. A window will appear that lists the creators and viewers who can already see the session. a. Anyone on the Internet - makes it public to everyone on the Internet b. Anyone who can sign in to this site - makes it public to everyone at UMD c. Add or manage groups - you can add others by typing in their name (if at UMD) or their address. If you enter a name or address, the search will automatically try to find the person you are looking for. You can also denote the person s role as a Viewer or Creator. You can decide if you want the person to receive an notification and add a custom message. Click Notify and share. UMD Division of Information Technology 22

23 Downloading a Session 1. Click on a course folder to locate the session you would like to download. Hover the mouse cursor over the row of the session to reveal five action items: Settings, Share, Edit, Stats, and Delete. 2. Click on Settings. A window will appear. Click on Outputs. a. In the Video Podcast section, you will see a thumbnail of the session based on the type of view. You can change the Type options using the dropdown and the thumbnail will change to reflect your choice. b. You can change the Quality using the dropdown. c. Once you have chosen your settings, you can click View Podcast to see what the recording will look like. d. When ready, click Download Podcast. It will download as an mp4 file. 3. You can also download the audio portion only in the Audio Podcast section. a. Click on Play MP3 Audio to see hear the recording. b. Click Download MP3 Audio. It will download as an mp3 file. UMD Division of Information Technology 23

24 Performing Basic Edits to Panopto Sessions 1. Click on a course folder to locate the session you would like to copy. Hover the mouse cursor over the row of the session to reveal five action items: Settings, Share, Edit, Stats, and Delete. 2. Click on Edit. A new browser tab will open displaying the Panopto Editor. The Panopto Editor lets you create multiple versions, called "edits," of sessions. The edit, called default, is created automatically, and contains the entire session. You can modify the default or create additional versions without affecting the original session s content. By default, the entire session is an already selected segment. A segment is the selected portion of video that you want to keep. 3. To remove the beginning and end of a session, grab the handle on either end of the timeline and drag it inward to the point at which you want the session to begin or end. The beginning and ending are amended and eliminated portions become grayed out. UMD Division of Information Technology 24

25 4. To delete middle portions of your session, click on the scissors icon. 5. Click once on the beginning section of the session you would like to remove. The first click sets the starts point. 6. Drag the mouse to the right to preview what is going to be cut. 7. Click again to set the endpoint. Dragging the handles in either direction will allow you to adjust your selection if needed. The greyed out portion will be the part that will be removed. UMD Division of Information Technology 25

26 NOTE: Panopto does not delete video. Instead, Panopto marks the areas of the session that viewers will not see. 8. Click Save to save your progress and continue working. A successfully saved edit session will display the message below. 9. Creating Save as versions allows you to make multiple versions of the same session with unique web addresses (URLs). Click Save as to give your edited session a different name. Enter a new version name and click OK. 10. If you are not satisfied with your edits, click the Revert button. UMD Division of Information Technology 26

27 Important Tips 1. Make sure you are logged into the recorder before recording. If not, you will not be able to upload your recording to one of your course folders. 2. Check to make sure that the video preview is showing and the sound bar is moving before beginning your recording. 3. When on a classroom computer or a different computer from which you created a PowerPoint presentation and you want to include that PowerPoint in your recording, open the PowerPoint file on the computer first. Save the file to the computer or storage device and use that file to record. This will avoid any processing errors. 4. Do not shut down the computer you recorded on until after the recording has been uploaded. Once it begins processing, then the computer can be logged off or shut down. 5. All sessions are by default only viewable by you and the students enrolled in the course. 6. When copying an ELMS course from one semester to another, Panopto sessions do not copy over. You will have to either copy and then move the copied sessions if you want the sessions to remain in the new and old courses or move the sessions if you only want the sessions to appear in the new course. 7. If you are using the URL for a session in either Modules or Pages in ELMS, then a course copy will retain the URL for the session. That URL will point to the original course, which students in the new course will not have access to see. After copying/moving or moving a session to the new course, you can either update the URL in Modules or Pages or make the session public (anyone on the internet or anyone who can sign into this site) to make the session accessible no matter what course you are currently teaching. UMD Division of Information Technology 27

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