Columbia County Board of County Commissioners. Minutes of January 7, 2016

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1 Columbia County Minutes of January 7, 2016 The Columbia County met in a workshop at the auditorium of the School Board Administrative Complex at 4:30 p.m. The workshop opened with prayer and the Pledge of Allegiance to the Flag of the United States of America. Commissioners in Attendance: Others in Attendance: Chairman Bucky Nash, Scarlet Frisina, Ronald Williams, Rusty DePratter and Everett Phillips. County Manager Ben Scott ( CM ) Assistant County Manager Scott Ward ( ACM ) Assistant County Manager Kevin Kirby ( ACM ) County Attorney Joel Foreman Deputy Clerk Katrina Vercher Contract Renewal Workshop: Public Comment Citizen Barry Green spoke in opposition to continuing the contract with Lifeguard Ambulance Service. Ambulance Services Using a PowerPoint presentation, CM Scott gave a brief history on ambulance services and suggested some modifications be made to the contract for services. The suggested modifications are listed in the attached PowerPoint. CM Scott reviewed with the Board the difference between a Request for Proposals (RFP) and a Request for Qualifications (RFQ). He recommended to the Board additional ranking criteria for an RFP to provide more information when ranking each proposal. Citizen Stewart Lilker offered comment on Ambulance Service. Commissioners Nash and DePratter responded.

2 At 5:30 p.m. Chairman Nash announced the workshop would be paused to allow the regular scheduled meeting. Columbia County Minutes of January 7, 2016 The Columbia County met in a regularly meeting at the auditorium of the School Board Administrative Complex at 5:30 p.m. Commissioners in Attendance: Others in Attendance: Chairman Bucky Nash, Scarlet Frisina, Ronald Williams, Rusty DePratter and Everett Phillips. County Manager Ben Scott ( CM ) Assistant County Manager Scott Ward ( ACM ) Assistant County Manager Kevin Kirby ( ACM ) County Attorney Joel Foreman Deputy Clerk Katrina Vercher Agenda Additions/Deletions There were no additions or deletions. MOTION by Commissioner Frisina to approve the agenda. SECOND by Commissioner Williams. The motion carried unanimously. Public Comment on Discussion and Action Items: Citizen Stewart Lilker requested that item #10 be pulled from the consent agenda. MOTION by Commissioner Williams to approve the consent agenda. SECOND by Commissioner DePratter for discussion. The Chairman called for a vote. The motion carried unanimously.

3 Consent Agenda: (1) External Budget Amendment BCC Administration BA # Supervisor of Elections Revised Year End Report and Budget Amendment Request - $13, (2) External Budget Amendment Fire/Rescue BA # To Budget for Previously Approved EMS Grant - $21, (3) External Budget Amendment Administration BA # Girls Softball Association for FY $5, (4) Building and Zoning Special Family Lot Permit Brian Hawkins, Son Gwendolyn L. Hawkins, Property Owner 7189 SW Elim Church Road (5) Addressing Requesting Approval Naming of Unnamed Road NW Debbie Glen (6) Operations Department Utility Permit City of Lake City Utilities Department SE Andrew Park Drive (7) Operations Department Utility Permit AT&T Authorized Agent, Rebecka Bonts 414 SW Florida Gateway Drive (8) BCC Administration Requesting Minute Approval Board of County Commissioners Regular Meeting December 3, 2015 (9) BCC Administration Requesting Minute Approval Board of County Commissioners Regular Meeting December 17, 2015 (10) Building and Zoning Resignation of Matt Vann (March 1, 2016) and Appointment of Roger Busscher - Board of Adjustment and Planning & Zoning Board (11) Combined Communications Center Requesting Approval to Revise and Update Combined Communications Center Administrative Policy Manual MOTION by Commissioner Williams to adopt the consent agenda. SECOND by Commissioner Frisina. The motion carried unanimously.

4 Discussion and Action Items: Lifeguard Ambulance Contract Extension In order to allow time to put out a new RFP for the County ambulance service, Staff recommended that the current contract with Lifeguard Ambulance Service, which expires on July 30, 2016, be extended to September 30, MOTION by Commissioner Williams to take staff recommendation. SECOND by Commissioner Frisina. The motion carried unanimously. At 5:45 p.m., Chairman Nash announced that the regular meeting would be resumed at the conclusion of the workshop. The workshop resumed immediately. Workshop: Solid Waste Collection Agreement Residential Collection: Using the attached PowerPoint presentation, ACM Kirby went over the current contract requirements and an overview of the complaints received from citizens regarding waste pickup. Commissioner DePratter recommended that staff send a letter to all citizens detailing the requirements for garbage and debris/yard waste pickup. Commercial Collection: ACM Kirby gave a brief overview of the commercial accounts serviced and presented a comparison of the County services compared to the collection services offered by City of Lake City. County Wide Mowing and Maintenance Contract Mowing and Litter Pickup: ACM Kirby outlined the current mowing cycle and the issues that need to be addressed. He suggested several options for addressing those issues. Those options are listed in the attached PowerPoint. In-House Mowing and Inmate Mowing:

5 ACM Kirby gave a brief overview of the number of crews utilized, the areas covered, the County Service Schedule and the associated costs. ACM Kirby requested suggested solutions to the issues with solid waste collection and mowing services. At 6:45 p.m., Chairman Nash closed the workshop and resumed the regular meeting. Regular Scheduled Meeting: Open Public Comments: Citizen Trisha Christenson offered comment relating to mowing and wildflowers. Citizen Ralph Kitchens offered comment relating to growth in Columbia County. Staff Comments: CM Scott thanked staff for help in preparing for the workshop. Commissioner Comments: Commissioner DePratter thanked staff for the hard work in preparing for the workshop. Commissioner Williams thanked staff for the notebook listing County owned properties. Adjournment There being no further business, the meeting adjourned at 7:00 p.m. ATTEST: Bucky Nash, Chairman P. DeWitt Cason Clerk of Circuit Court

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