MANDALAY BAY EVENTS CENTER 3950 Las Vegas Blvd. South Las Vegas, Nevada Convention Technical Rider (Updated )

Transcription

1 MANDALAY BAY EVENTS CENTER 3950 Las Vegas Blvd. South Las Vegas, Nevada Convention Technical Rider (Updated )

2 TABLE OF CONTENTS Event Center Contacts and General Information Key Contacts 3 Welcome to our Facility 4 Event Center Building Specifications Arena Floor 5 Event Center Seats 5 Backstage / Tunnels 5 Concourse 5 Suite Level 5 Catwalk Level Booths 5 Event Center Policies Exits 6 Decorative Materials 6 Certificate of Insurance 6 Pyrotechnic Requirements 6 Event Center Equipment 6 Banners & Signage 6 Labor 6 Gas Powered Vehicles 7 Hazing & Pyrotechnics 7 Event Center Audio & Video Systems Main Arena Sound System 8 Event Level Sound System 9 Club and Meeting Room Audio and Video System 9 Concourse Level Audio and Video System 9 Suite Level and Party Suite Audio and Video System 10 Press Level Audio and Video System 10 Arena A/V Plug-In Facilities 10 Arena House Intercom System 10 Event Center Electrical Power Distribution Event Level 11 Catwalk Level 11 Service and Fee Schedule Rental Fee 12 Mandatory Fees 12 Mandatory Staff Requirements 12 House Masking Curtain 12 Bleacher Masking 12 Sound Equipment 12 Theatrical Equipment 12 Lift Equipment 12 Stagehands 12 Additional Phone or Fax Lines 12 Special Line Requests 13 Re-Key Room 13 Carpet 13 Front of House Staff 13 Barricade Rental 13 On Site Paramedics 13 1

3 Catering 13 Clark County Fire Permit 13 Scaled Drawings 13 Insurance Requirements 13 Fire Watch 13 Event Center Room Information Event Level 14 Suite Level 14 Catwalk Level 14 Cancellation and Deposit Refund Policy Timetable 14 Elevator Specifications Locations 15 Labor Rate Sheet 16 Attachments - Events Center Plans Site Map Event Level Concourse Level Suite Level Arena Elevations Arena Capacity with Rigging Grid Arena Power Plan Truck and Bus Parking Map 2

4 EVENTS CENTER CONTACTS AND GENERAL INFORMATION The Mandalay Bay Events Center is a state of the art venue, providing new dimensions for your event. The acoustically engineered ceiling allows for the best audio experience possible. Padded seats and unobstructed sightlines yield unsurpassed quality and comfort. Seating capacities in the traditional arena set-up are 6,000 (half house,) 9,000 (3/4 house) and 11,800 (in the round.) The floor of the Events Center provides 30,218 square feet of open event surface when the bleachers are retracted and is ideal for General Sessions up to 2,500 people or as exhibit space. The Concourse offers 33,800 square feet that can be used for displays, exhibits or breaks. Key Contacts: NAME TITLE / PHONE Paul Davis Vice President Entertainment (702) pdavis@mandalaybay.com Trina Rose Executive Admin. Assistant to Paul Davis (702) trose@mandalaybay.com Paul Opromollo Director of Operations Entertainment (702) popromollo@mandalaybay.com John Rowan Production Manager (702) jrowan@mandalaybay.com Gina Richards Entertainment Design Manager (702) grichards@mgmresorts.com Dustin Powell Entertainment Finance Manager (702) dpowell@mandalaybay.com Jamie Pimentel Entertainment Event Services Manager (702) jpimentel@mandalaybay.com Richard Zamorano Event Operations Manager (702) rzamorano@mandalaybay.com Rick Reid Shift Manager Security (702) rireid@mandalaybay.com Stephanie Thompson Manager Retail Operations (702) sthompson@mandalaybay.com 3

5 Welcome to our Facility. Our property is a development of Mandalay Resort Group, Inc. We are located at the South End of the Las Vegas Strip a short distance from the corner of Tropicana and Las Vegas Blvd., fast becoming the busiest corner in the World. Here are directions to the venue. DIRECTIONS TO THE EVENTS CENTER - From northbound I-15, take the Russell Road Exit and proceed to Frank Sinatra Drive. - Frank Sinatra Drive will take you to the west side of Mandalay Bay and the Events Center is on your right. - Turn right into the driveway on the south side of the Events Center. - From here, you may continue down the driveway to the Loading Docks on the Event Level (below ground), or turn left to a wrap-around driveway and enter the venue on the Concourse Level. - The Administrative Offices are located on the Concourse Level (second floor). - The Production Offices are located on the Event Level (ground floor). Truck and Bus Parking Directions From I-15, take the Russell Rd. Exit and proceed East to Las Vegas Blvd. turn Left on Las Vegas Blvd. this will take you to the East Side of Mandalay Bay. The Convention Center is on your left; on your right at Four Seasons Drive is the access to the oversized parking lot. You will be required to stage your trucks and buses in this lot until show day or previously arranged time. One hour prior to your agreed load in time you will be met by an Entertainment staff member and your buses and trucks will be escorted to their parking positions and unloading area. 4

6 EVENTS CENTER BUILDING SPECS Arena Floor 30,218 square feet with bleachers retracted (pushed in.) 15,000 square feet with bleachers extended. In ground Ice System. (Note: Certain Restrictions Apply.) Events Center Seats Cloth upholstered seats with armrest and cup holder. Backstage / Tunnels Convenient unloading facilities enable six semi-trucks to load and unload into the backstage area. Parking area for 10 semi-trucks and/or busses at Satellite Uplink Pad on South Side of Events Center. Additional parking in overflow lot. Strict protection guidelines prevent unauthorized backstage access. Dressing Rooms and Locker Rooms are located directly off stage for greater security control. Four tunnels lead to arena floor. 24 wide by 15 high service tunnel leads to the arena floor directly from loading dock. Three 12 wide, 8 high tunnels lead from Meeting Rooms, Production Offices, Events Level Concession Stand and Storage areas. Concourse 33,800 square feet Width varies from 25 to 31. Height: 17 Suites Level Four luxury suites, 560 square feet each, containing 16 seats each. Two Party Suites Two at 3500 square feet, 86 each. See Room Information. Catwalk Level Booths Nine Booths for use by Coaches, Press, Television and Radio. Booths vary in size from 120 square feet to 325 square feet. See Room Information. 5

7 EVENTS CENTER POLICIES I. EXITS A. All exits must remain clearly marked and visible from all areas of the Events Center. B. At no time will any required exit be locked or obstructed in any way. II. DECORATIVE MATERIALS A. All decorative materials must be treated with an effective fire retardant solution and maintained in a non-flammable condition at all times. B. The Events Center must be provided with a copy of the flame retardant certificates explaining flame spread and method of application. III. CERTIFICATE OF INSURANCE The Licensee must provide a certificate of insurance on each event. IV. PYRO REQUIREMENTS A. The Pyro Shooter must be licensed in the State of Nevada. B. A Pyro test must be conducted prior to the event. C. The Licensee is responsible to pay the Clark County Fire Department s Fee to observe Pyro test. V. EVENTS CENTER EQUIPMENT A. All Events Center Equipment must be operated by a licensed technician. B. Boom Lifts and Scissor Lifts are permitted on the ice floor, some restrictions apply due to GVW and type of Fuel used. VI. BANNERS & SIGNAGE Only Certified Riggers may install overhead banners and signage. VII. LABOR POLICIES A. It is mandatory that an Events Center Supervisor, A/V Technician, Inventory Technician, Electrician and a House Lights Operator be on duty from the beginning of the Load-in throughout the Show and Load-out. This is meant to maximize service, protect the integrity and continuity of your event and provide for safety. B. Overtime occurs after 8 hours. C. Overtime occurs after 40 hours of work in the same week. D. Overtime occurs if turnaround time is less than 8 hours. E. Minimum call is 4 hours. F. There is a 15 minute break after 2 hours of work. 6

8 G. After 5.5 hours of work, there is a choice of a 1 hour unpaid meal break or a ½ hour paid meal break with the meal provided by Licensee. H. We use non-union labor; however, you are welcome to bring in union labor if desired. Events Center staff listed above is still mandatory. The Director of Entertainment Operations must review and approve all labor requirements. Please call for current rates. VIII. GAS POWERED VEHICLES IN THE EVENTS CENTER A. Each vehicle must be equipped with a fire extinguisher. B. Parked vehicles (Forklifts, Cars for Show, etc.) 1. Fuel Tanks must be at minimum levels. 2. Fuel Tank filler caps must be removed. 3. Ignition keys must be removed. 4. Battery must be disconnected. IX. FIRE WATCH (HAZING AND OR PYROTECHNICS) A. Advance notice must be provided to The Director of Entertainment Operations, at for approval and scheduling. B. For a schedule of rates associated with hazing, please see the attached Anticipated Event Expenses. 7

9 Main Arena Sound System EVENTS CENTER AUDIO & VIDEO SYSTEMS Main Speaker System consisting of 32 EAW flown three-way speaker systems distributed around the arena. They consist of: 32 EAW ASV 7652 Three-way system with dual 15, dual 10 and one 2 Horn 12 EAW ASV 7632 Three-way system with one 15, one 10 and one 2 Horn 4 EAW AS 490 Two-way system with one 12 and one 2 Horn The speaker systems are permanently mounted on the lower roof steel and are configured to provide complete coverage of the seating area and the complete ice area of the arena. These speakers are powered by: 16 Crown MA-2400 Macro-Tech amplifiers 10 Crown MAA-3600-VZ Macro-Tech amplifiers The Crown Amplifier system is controlled and monitored by Crown IQ net system with access computer control in the Catwalk level booth and the Events Level A/V Central room. Total Wattage of the system is 57,600 watts audio power, The system is capable of delivering 105-dB level to the furthest seat. The system frequency response is 75 Hz 16 khz +/- 3 db This system is suitable for sporting applications, boxing announce, speech presentations and moderate music level playback. A Peavey Media Matrix system is used to control and configure the Main Arena sound system for different stage / ring source locations. The system can accommodate various stage positions such as arena end, side and center. All speaker systems delay timings are automatically recalculated for each different source stage location. Paging in the Arena from various Arena paging microphone locations as well as PBX can also be enabled or disabled as required. The A/V control booth on the Catwalk Level contains various playback devices for music and / or message playback: CD Player 8

10 Mini Disk Player Audio Cassette Deck Digital message storage & Playback Events Level Sound System For monitoring of Arena audio program and paging throughout the main corridor of the Events Level and in all offices throughout the Events Level there is a distributed sound system. Club and Meeting Room Audio and Video Systems In each of the six meeting rooms and the five club rooms there is a distributed ceiling sound system. This system can accept a variety of input sources from local room microphones and video decks to Arena program audio sources from the A/V Central Control Room including TV sound to follow the TV picture on the monitors in these rooms. These sound systems are controlled by a Media Matrix system located in the A/V Central Control Room on the Events Level. Combining of the club room sound systems to accommodate various room / air-wall configurations is accomplished by the Media Matrix system. There are a series of A/V plugging panels in each meeting and club room to enable the hook-up of local sound and video sources, deliver cable TV feeds and provide house intercom and Ethernet hook-up. Concourse Level Audio and Video System Located on the columns of the Concourse Level there are a total of 26 Samsung 46 video monitors and associated 26 Peavey Stadia II speakers. This provides a complete TV playback system for all areas of the Concourse. Various TV program sources are available for this system. These include: Playback from DVD Live video feed from in-house arena Playback from VHS tape cameras Cable TV feed Live video feed from TV Broadcast DSS feed production sources Concourse Level paging can also be enabled in this system from various Arena paging microphone locations as well as PBX paging. 9

11 Suites Level Party Suites System For the Suites Level party rooms there is a distributed ceiling speaker system. This can function for background music for cocktail parties or a minimal speech support sound system. Local inputs enable microphones or other sources such as CD Player or video decks to be plugged into the system locally in the Party Suites. Press Box Level Sound and Video Systems All press Boxes contain ceiling speaker systems with individual wall volume controls to monitor general arena audio program as well as receive arena paging. All Press boxes also contain TV monitors which can display Cable TV feeds, local Arena camera feeds as well as Broadcast TV feeds if available. Arena A/V Plug-in Facilities Throughout the arena there are a total of 32 plug-in panels providing audio, video, cable TV, intercom and Ethernet hook-up back to the Events Level A/V Central Control Room. Each plug-in panel contains a minimum of: 2 audio lines 2 video lines 1 cable TV jack 2 intercom jacks 2 Ethernet RJ-45 jacks These may be cross-connected to each other or patched into equipment in the Events Level A/V Central Control Room to provide feeds or receive sources from these 32 locations. In addition, there are video projection plug-in panels in the four corners of the arena at the Catwalk Level providing six video lines and one intercom line each to accommodate video projection hook-ups. Arena House Intercom System A four-channel Clear-Com intercom system enables communications to be set up to over 65 locations in the arena. These 65 locations can be assigned to any of ten circuits via a matrix in the Events Level A/V Central Control Room. These 10 circuits can then be assigned to any of 4 talk channels at the Clear- Com master station. 10

12 Events Level Events Center Power Dock Area amp services amp 3 phase fed from an isolation transformer (sound/audio) amp 3 phase SW Tunnel Entrance amp service amp isolated (sound/audio) SE Corner of Events Center at Broadcast Truck Parking amp services with parallel Disconnects at Satellite pad South of Arena amp service Catwalk Level amp services amp 3 phase receptacles for cord drops amp isolated (sound/audio) Please note that power is charged on a per event day basis. 11

13 SERVICE AND FEE SCHEDULE RENTAL FEE MANDATORY FEES Set & Strike Includes set and strike of Event Surface, Bleacher Packs and Chairs. Events Center Clean Up and Janitorial Services MANDATORY EVENTS CENTER STAFF REQUIREMENTS (See attached current Labor Rate Sheet) SOUND EQUIPMENT Arena Public Address System Arena Rear Projection Screen w/ Projector (Total Available: 4) Clear-Communication System THEATRICAL EQUIPMENT LIFT EQUIPMENT RENTAL Forklift 5,000 lbs Scissor Lift 19 platform height Man Lift 30 platform height $35, Each Event Day(s) $20, Load In or Load Out Day(s) $35, Load In or Load Out on Friday or Saturday $3, ($1, per each additional set or strike) $1, per day / session / event - $3, for last day of Event. An additional charge of $1,750 for confetti clean-up 1 Events Center Supervisor 1 House Lights Operator 1 Electrician 1 A/V Technician 1 Inventory Technician $1, per day (labor not included) $2, per screen per day (labor not included) $50.00 per station Call for current inventory $ per day $ per week $ per day $ per week $75.00 per day $ per week STAGEHANDS (per hour) (Call for Current Rates) Non-Union Labor Quote Breaks: 15 minutes after 2 hours of work. Meals: After 5.5 hours, 1 hour unpaid lunch or ½ hour paid lunch with Licensee providing the meal. Overtime: After 8 hours. After 40 hours of work in the same week. If turnaround is less than 8 hours. Minimum call: 4 hours PHONE/FAX LINES INTERNET CONNECTIONS Call for quote. Call for quote. 12

14 SPECIAL LINE REQUESTS ISDN, T1 and Switch 56 require 30 days advance request. KEY CHARGE CARPET FOR EVENTS CENTER FLOOR Contact a local Service Vendor/Contractor. Price varies based on Configuration. Call for quote $15.00 per Key Call for quote. FRONT OF HOUSE STAFF (per hour, 5 hour minimum) A minimum of 4 ushers are required for all events, to assist with evacuation in the event of an emergency. Area Director - $25.00 Usher Supervisors - $24.00 Usher/Ticket Taker - $20.50 Stage/Floor Security - $22.00 SECURITY (per hour, 4 hour minimum) Staffing minimums apply based on event & locations. Contact Rick Reid for venue security rider. Mandalay Bay Officers - $35.00 BARRICADE RENTAL CONCESSION STAND / BAR RETAL AND CLEARING OF CONCOURSE ON-SITE PARAMEDICS CATERING CLARK COUNTY FIRE MARSHALL PERMIT Scaled drawings must be submitted to the Clark County Fire Department for review and approval. Call for guidelines and submittal applications. SCALED DRAWINGS Scaled Drawings of Events Center are available from AutoCAD 2004 to AutoCAD 2009 format. INSURANCE REQUIREMENT A Commercial General Liability Insurance Certificate providing coverage for an occurrence basis. Mandalay Corp. must be listed as the insurance holder under the Description of Operations section of the certificate. For more info. reference the Convention Sales Agreement. $ per setup (labor not included) $ Will apply to remove and reset all bars and equipment on the concourse. Concession stands and bar rental is $250.00/stand Call for quote. According to Menu - Call for quote. $ CCFD fee per drawings submission $ CCFD Expedite Fee (less than 2 weeks) $ CCFD Expedite Fee (3 days prior to the first load-in day) $ Design and Submittal Fee (if applicable) $80.00 Weekend Inspection Fee6 Complimentary Minimum Liability Insurance Limit: $5,000, Certificate must be on file at Mandalay Bay Events Center no later than 7 days prior to the first load-in day. 13

15 FIRE WATCH Includes Hazing and/or Pyrotechnics (Public or Non-Public Two Engineers and Three Security Officers) Call for quote (Security Officers billed by Rick Reid) CANCELLATION & DEPOSIT REFUND POLICY Timing of Cancellation notification Percentage rent due Prior to 12 months out zero Less than 12 months - 9 months out 50% Less than 9 months - 6 months out 75% Less than 6 months - 4 months out 100% EVENTS CENTER ROOM INFORMATION Events Level Length Width Sq. Ft. Ceiling Height Meeting Rooms Rock & Roll Broadway R & B Country Swing Jazz Club Rooms A B C D E Locker Rooms Star Dressing Room Green Room Officials Locker Room Promoter Office Suites Level Box Suites North Party Suite NE NW South Suite

16 Catwalk Level Coach s Booth Varies Varies Press Booth Varies Varies Varies Television Booth Varies Varies Radio Booth Varies Varies Elevator Specifications Size Capacit Floor Service W D H y lbs. Speed ft/min Eve nt Con c. Suit e Northwest X X X Northeast X X X X South X X Location Service (East) X X X Catw alk 15

17 Mandalay Bay Events Center 2015 Convention Rates Sheet Description MB Rate 1 Conversion Technician $ Electrician (Certified) $ Forklift Operator $ Ground Rigger $ High Rigger $ Lighting (Focus Climber) $ Operator (Ad Panels) $ Operator \ Stagehand (Boom Lift) $ Operator (Camera) $ Operator (Houselights) $ Pyro Technician $ Spotlight (Truss) Operator $ Spotlight Operator $ Stagehand $ Stagehand (Audio) $ Stagehand (Carpenter) $ Stagehand (Lighting) $ Stagehand (Loader) $ Stagehand (Video) $ Lead $ Wardrobe Hair & Makeup $ Wardrobe Seamstress $ Wardrobe Tech $ Board Operator $ Supervisor $94.50 Terms: Breaks every 2 Hours for 15 min Meal Breaks no later than 5.5 Hours 1 Hour (Off Clock) 1/2 Hour Paid 4 Hour Minimum Call Overtime after 8 Hours and/or over 40 Hours per week Federal Holidays apply at 1.5 the normal rate New Years Day Easter Memorial Day July 4th Labor Day Thanksgiving Christmas Christmas Eve, and New Years Eve after 6:00pm 9/29/2015 3:09 PM

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24 RESORT HOTEL & CONVENTION CENTER CONSTRUCTION PLAN - PARKING LOT OVERVIEW OCTOBER 20, AUGUST 2015