TRAVEL, SUBSISTENCE AND ENTERTAINING EXPENSES POLICY CONTENTS

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "TRAVEL, SUBSISTENCE AND ENTERTAINING EXPENSES POLICY CONTENTS"

Transcription

1 TRAVEL, SUBSISTENCE AND ENTERTAINING EXPENSES POLICY CONTENTS Travel, Subsistence and Entertaining Expenses Policy 1.1 Introduction 1.2 Authorisation and Responsibility Travel 1.3 Home to Office Travel 1.4 Travel by Private Car 1.5 Travel by Hire Car 1.6 Travel by Taxi 1.7 Travel by Train 1.8 Travel by Air 1.9 Overseas Travel 1.10 Advances Subsistence 1.11 Introduction 1.12 Day Subsistence 1.13 Overnight Subsistence 1.14 Overnight Accommodation 1.15 Overseas Hotel Accommodation 1.16 Personal Incidental Expenses Entertaining Expenses Spouses and Partners Appendix A Procedure for claiming reimbursement of expenses Appendix B Travel and Subsistence Rates August

2 TRAVEL, SUBSISTENCE AND ENTERTAINING EXPENSES POLICY 1.1 Introduction There are two categories of persons (claimants) entitled to claim reimbursement of travel, subsistence and, where applicable, entertaining costs: Staff (which may, under certain circumstances, include spouses or partners) who, during the course of their employment, are required to travel away from their normal place of work Lay Members of Council, Court, Senate, Committees and Working Groups who are required to travel to meetings, interviews or other campuses. Third party individuals who incur costs as a direct result of involvement with the University, for example, external speakers, research collaborators, should submit a claim for reimbursement of expenses incurred in relation to Brunel University business on a separate Non-Staff claim form. The University will reimburse all reasonable expenses necessarily incurred by claimants in the performance of their duties, such as mileage, train fares and accommodation. Consideration should always be given to using the most practical and cost effective method of travel in terms of both cost and time. Where claimants have mobility problems, discussions should be held with the individual to agree the most practical mode of transport for them. It is not the normal policy of the University to grant advances in respect of travel and subsistence other than in exceptional circumstances (see advances section 1.10 below). It is expected that claimants will adopt the principles set out in this policy, unless there are specific rules applying to travel, subsistence and entertaining expenses as part of, for example, conditions attaching to a research grant, document. The policy follows legislation laid down by HMRC, and allows the University to operate the policy without further referral to HMRC. All rates and allowances are those laid down within HMRC guidance. 1.2 Authorisation and Responsibility All claimants shall submit expense claims on a monthly basis. Claims submitted in one month should include all expenses incurred during the previous month. It is expected, therefore, that claimants who incur expenses during each month of the year will submit twelve claims in any one-year period. All claims must be authorised by an appropriate warrant holder. It is the responsibility of the warrant holder to validate the claim and to August

3 ensure that the amounts claimed are justifiable, represent value for money, are coded correctly and, where applicable, are supported by receipts. The authorisation process is set out below: Claimant Council Lay Members Senate Members Committee Lay Members Vice-Chancellor Executive Board Members unless Senate Members Director of Finance and Deputy Vice- Chancellor Heads of Department All other staff Authorised By Secretary to Council or Deputy Vice- Chancellor Vice-Chancellor or Deputy Vice-Chancellor Secretary to Council Chair of Council or Deputy Chair of Council Director of Finance or Deputy Vice- Chancellor Vice-Chancellor Dean of College, Director of Institute Relevant Warrant Holder (s) TRAVEL 1.3 Home to Office Travel Staff are responsible for the cost of all travel between their home and normal place of work. Costs relating to such journeys should not be included in claims for business travel expenses. The only exception to this is for staff who are entitled to reimbursement in accordance with the University s Relocation and Disturbance Policy. In particular, when a member of staff does not visit their normal place of work either before and/or after travelling on official University business, the appropriate home to office mileage should be deducted from the total mileage travelled when calculating the business mileage to be claimed on the travel expenses claim. The University may, as part of a member of staff s conditions of employment, consider the provision of an interest-free Season Ticket Loan. These loans will be recovered by means of a deduction from salary. For details contact the Payroll department. 1.4 Travel by Private Car As the driver is personally liable for any incident, not the University, drivers should ensure that their own private motor insurance policy is comprehensive and permits the use of their own vehicle for the purposes of business use. Mileage rates are paid based on the mode of transport (private motor car, motor cycle, pedal cycle), engine capacity and number of miles travelled within any one tax year. A reduced rate applies for mileage travelled over 10,000 miles in respect of journeys undertaken in any one tax year, for example, 6 April 2014 to 5 April August

4 Additional allowances are available for carrying passengers. The current mileage rates are contained in Appendix B. 1.5 Travel by Hire Car It is requested that the use of public transport (bus, tube, rail) or private vehicle be considered before resorting to hiring a car. However, it is recognised that there will circumstances where hire of a car is more appropriate e.g. there will be a point at which it is more cost effective to hire a car than use a private vehicle and claim mileage. The University has access to national vehicle hire contracts, as well as a few local providers. Details can be found on the University Procurement Department s website. As a general rule all car hire should be booked through these suppliers. Before Commencement of the Journey The driver is requested to check the vehicle for damage (scratches, dents etc) or any other abnormalities. Any existing damage should already be identified on the Rental Vehicle Condition Report supplied with the vehicle. If new damage is found the driver must contact the car hire firm and complete their incident report form. This is necessary so that the University is not held liable for the cost of repair of any damage for which it is not responsible. If the hire contract involves payment for mileage travelled, the driver should record the mileage of the vehicle at the start of the journey. On Completion of the Journey If the hire contract involves payment for mileage travelled, the driver should record the mileage of the vehicle at the end of the journey. Accidents In the event of any accident, the driver should request an accident report form from the designated supplier. The form should be completed and returned direct to the supplier. The University s Head of Risk or his/her assistant must be informed of the incident. Fuel For long journeys, and where it is a condition of hire that the hire car should be refilled with fuel, the expenditure may be reclaimed through the usual expense claim procedure. A receipt should be obtained. August

5 Insurance Insurance MUST be arranged at the time of ordering. It is essential that staff comply fully with ALL insurance requirements of the hire car company. 1.6 Travel by Taxi Use of public transport (bus, tube or train) is encouraged and should be used, wherever possible, for business purposes. However, it is recognised that use of a taxi may in the following circumstances be the most effective mode of transport: where equipment or heavy baggage is being carried, when no public transport is available, especially when travelling early in the morning or late at night, when public transport is not running or running only irregularly, when the claimant is pregnant or has a temporary or permanent disability, where personal or financial security is an issue, when it is important to save official time, when in an unfamiliar area and uncertain about public transport. Travel by taxi should be kept to a minimum and should definitely not be used for long journeys. Claimants should obtain an official receipt from the taxi driver to substantiate their subsequent travel expense claim, and they must state clearly on the form the reason for use of a taxi. Wherever possible use of a taxi should be agreed with the appropriate warrant holder in advance to avoid a potential problem when claiming reimbursement of fares incurred. 1.7 Travel by Train Claimants who travel by train are encouraged to take advantage of special deals where possible, and will be expected to travel at standard class. Claimants should ensure that they secure the best price possible by, for example, adopting flexible travel arrangements to take advantage of off-peak travel fares. The use of Trainline.com Ltd - should be encouraged. 1.8 Travel by Air Where it is the most cost-effective method of travel, or operational requirements dictate, colleagues may opt to travel by aeroplane. In any event, the University expects the best deal to be secured, probably by using the recommended University booking service (currently Key Travel, August

6 in the case of overseas travel. All UK domestic flights will be economy class. 1.9 Overseas travel In the case of overseas travel, particularly where the costs are to be funded from the University s funds, it is necessary to justify the journey. This should be in the form of a brief documented case, setting out how the journey fits with the University s strategy, and what outcome/outputs are expected to be achieved/delivered. The prior approval of the Dean of College, Director of Institute, Deputy Vice-Chancellor or Vice-Chancellor, as appropriate, must be obtained before undertaking the journey. All overseas travel should be notified to the International Office to facilitate the co-ordination of overseas activities across the University. When travelling on journeys within Europe, travel should be in economy class. In relation to longer journeys, for example, travel to America, Business Class travel may be acceptable provided a sound business case is made and agreed in advance by the Director of Finance. As an example, it may be more advantageous for claimants to travel economy class the day before, and incur an additional night s accommodation charge, than travel Business Class on the day. However, it is recognised that there may be, on rare occasions, some very exceptional circumstances when Business Class travel may be necessary, for example, if accompanying third parties who are travelling Business Class. If these circumstances arise, prior approval should be sought from the Director of Finance. The University has its own designated suppliers for the purpose of booking flights (currently Key Travel, and claimants are required to use these as a benchmark when booking flights. Details can be found on the University Procurement Department s website. Individuals should not pay for their flights and accommodation, the University Purchasing Card should be used if the booking is not done via Key Travel Advances It is not the policy of the University to grant advances in respect of travel and subsistence. In exceptional circumstances, advances in respect of travel and subsistence expenses may be granted to members of staff, following prior warrant holder agreement, with the approval of the Head of Payroll & Payments. Research participant expenses may be reimbursed in cash in circumstances where it would be inappropriate to issue a large number of individual BACS or cheque payments to participants. Please see Appendix A for the procedure to follow to receive cash for research participants. August

7 SUBSISTENCE 1.11 Introduction Subsistence rates are paid to cover the ADDITIONAL costs (e.g. snacks) that may be incurred where an absence of more than 8 hours from your normal place of work is required for business purposes, but only where travel time in excess of 60 minutes (one way) is required. Subsistence rates do not include the cost of accommodation. Receipts are not required if claiming fixed subsistence rates. The current subsistence rates are contained in Appendix B Day Subsistence This is a fixed rate payable for an absence of more than 8 hours from the normal place of work, where that absence is required for business purposes, without the need to submit receipts. Day Subsistence is not claimable for the same 24-hour period that Overnight Subsistence is claimed. It must be emphasised that this allowance is a proxy for the re-imbursement of expenditure incurred, and therefore this allowance is not claimable when no expenditure has been incurred. Claimants are not entitled to claim this allowance where they have not incurred expenditure, such as attendance at meetings, conferences, training courses etc. where meals are provided Overnight Subsistence This allowance is intended to cover the extra cost involved in spending nights away from home on official University business. The allowance covers lunch and an evening meal for a 24-hour period Overnight Accommodation The policy for overnight accommodation is that the claimant should either: arrange with the designated booking agent (Key Travel - for the university to be charged directly for the bed and breakfast costs arrange direct with the accommodation provider for the University to be charged directly for the Bed and Breakfast costs. Pay for the accommodation on a University Purchasing Card. And only in exceptional circumstances August

8 book and pay for their own accommodation and obtain reimbursement through their travel and subsistence expenses claim. Claimants may stay in 3 or 4 star accommodation according to local availability. Claimants are reminded of the need to demonstrate value for money and reasonableness of expenditure when selecting accommodation Overseas Hotel Accommodation Overseas hotel accommodation, where not already included within the travel arrangements, should be booked through the University's designated flight booking agents, Key Travel - to secure the best rates Personal Incidental Expenses Expenditure in respect of personal incidental expenses incurred whilst staying away overnight on University business, for example, personal telephone calls, newspapers, drinks etc., and any costs associated with such personal expenditure, must be excluded from the bed and breakfast costs. They should be identified separately on the invoice by the hotel, or if this is not possible, highlighted by the claimant and excluded from the expenses claim. The University will not reimburse invoices that consolidate personal expense items. The claimant will be responsible for these costs. Expenditure on such items is subject to a MAXIMUM limit in respect of each continuous period throughout which a claimant is required to stay away overnight from home whilst on University business. ENTERTAINING EXPENSES It is recognised that on occasions it will be necessary for staff and/or lay members to entertain visitors and/or guests to the University. As a general rule, there should usually be more guests and visitors than staff at such events. The costs of informal internal meetings should not generally be a charge on University funds. It is essential that the costs of such entertaining are reasonable, and could not be considered extravagant. It is important, therefore, that venues and menus should be chosen with this in mind. Whilst it is difficult to fix upper limits to the costs of such entertaining, the night subsistence rate should be used as a guide. In particular, whilst the University will meet the reasonable costs of the provision of wine, beer and soft drinks with meals when entertaining guests, etc of the University, it is not the general policy of the University to reimburse the cost of alcoholic spirits. It is recognised, however, that there may be exceptional circumstances where the adoption of this policy may conflict with local custom. If this is expected to be the case, the prior approval of the Head of Payroll & Payments should be sought for a waiver of this requirement. August

9 SPOUSES AND PARTNERS Where the claimant is to be accompanied by a spouse or partner in an official capacity, the prior approval of the Vice-Chancellor will be required, and a business case must be made to the Director of Finance. Where the claimant is to be accompanied by a spouse or partner in an unofficial capacity, no expenses may be claimed from the University in respect of the spouse or partner, for example, where a double room is booked instead of a single room, the claimant must restrict their claim to the cost of a single room. August

10 Appendix A PROCEDURE FOR CLAIMING REIMBURSEMENT OF EXPENSES Introduction Claimants who hold a University Purchasing Card should use that card to settle accounts for those items for which they are authorised to incur expenditure. For other claimants, the following procedure should be followed. The basic procedure and claim form is the same for all three categories of persons entitled to claim expenses. Claims must be submitted on a monthly basis, and in the month following that in which the expense(s) was incurred. Only in exceptional circumstances will claims covering a period longer than three months be accepted, and then only with the approval of the Head of Payroll & Payments. This procedure, although comprehensive, cannot cover all situations. Further information, or advice and guidance on interpretation of this procedure, may be obtained from the Finance Department s Payroll & Expenses Team. How to Complete the Expense Claim Form Do not enter expenses relating to the University s Relocation and Disturbance Policy on this form. A separate form and procedure apply Enter your name, University location and department and Payroll ID. Enter the details of the journey undertaken or expenditure incurred. This may affect the level of subsistence that you are claiming Persons claiming mileage should ensure that they include the mileage previously claimed from the start of the current tax year, that is, 6 April. A reduced mileage rate is payable on mileage travelled above 10,000 miles in respect of journeys undertaken in the tax year April to March Enter the relevant Financial Code(s) on the form. If you do not know it, please ask the appropriate warrant holder If any errors are made in the completion of the form, they should be struck through with a single line and initialled. Correcting fluid must not be used and will not be accepted If the details of the journey for which you are claiming do not fill the page, please cross through the unused lines with a diagonal line. This prevents something being added after you have signed the form. Attach Receipts When required, original receipts and/or invoices must be attached as evidence of expenditure incurred. Credit card vouchers or statements will not normally be accepted. In the case of expenditure incurred in foreign currency, credit card vouchers or statements will be accepted as evidence for the Sterling equivalent being claimed. If no conversion statement is attached the Expenses team will ascertain a conversion rate at the time of processing and apply those rates. However, a proper receipt must support the actual expense item being claimed. A proper receipt should be obtained at the time August

11 of purchase. Claimants are advised to black-out any credit or debit card details which may be printed out on receipts. Reimbursement of Expenses The claim form should be passed to the appropriate warrant holder for authorisation. Once authorised, the claim form should be forwarded directly by the warrant holder to the Finance Department s Payroll Office for processing in accordance with the procedure below. Claims will NOT be reimbursed in cash. It is the intention that claims received by the 10 th of the month following the claim month will be paid by BACS direct into the claimant s designated bank account with their salary payment. August

12 Research Participant Payments Brunel University Where a Cash advance is required to reimburse Research Participants (and this procedure should not be used to reimburse any other type of payment to an individual) the following should be followed to ensure that the appropriate management and controls of cash are robust : A Staff expenses form should be completed by the member of staff requiring the advance. The form should only contain the relevant participation payment to be made and no personal expenses. The form should clearly state the purpose of the Research participation, an estimate (or actual) number of payments to be made, the value of each payment and the Total Cash required. This should then be coded and signed by the member of staff and the relevant warrant holder for the project. If these are one and the same, the Dean of College, Director of College Operations or Director of Institute should provide the authorisation. The warrant holder must check the latest monthly statement to ensure sufficient funds are available within the project prior to authorising. The form should then be brought to the Finance Department where the following action will be taken : The Management Accounts Team will initial the claim to confirm that there is sufficient money in the relevant project account to cover the advance. The Head of Payroll & Payments, or other member of the Finance Management Team will then mark the Expense claim Okay to Pay Cash and sign and date. The form will be returned to the staff member and asked to collect the cash from the Cash Office. The Cash Office will subsequently issue cash on production of the staff members Brunel University photo ID. It is the responsibility of the staff member requesting and collecting the Cash advance to ensure that the cash is correctly accounted for. The staff member should maintain a list of those participants to whom a payment has been given, and request a signature from the individual. Upon completion of the participation the list of amounts, names and signatures should be given to the Cash Office to marry with the advance given, any residue cash to be returned to the Cash Office and banked promptly. This must be completed within 1 month of the participation event. August

13 Flow Chart Travel, Subsistence and Entertaining Expenses Complete Claim Form for the month Where required, attach Receipts Sign & Date Authorisation by Warrant Holder Warrant Holder to send Form to Payments Office by 10 th of the following month Claim Processed by Finance Payment by BACS to Claimant s Bank Account with salary payment August

14 RAIL AND AIR TRAVEL Policy The University has its own designated suppliers (travel agent) for the provision of air travel, and all air travel should be booked through these suppliers. This is currently Key Travel - If a claimant could obtain a better price from another supplier, they should ask the University s designated supplier to match the price. In the case of rail travel, claimants are expected, where possible, to ensure their travel arrangements enable them to take advantage of special deals and/or reduced fares, by using Trainline.com Ltd - Special Procedure for Emergency Travel Where the timescale is less than 1 day, the traveller should meet the necessary costs him/herself and then claim reimbursement through the usual expense claim procedure. ACCOMMODATION Booking Procedure To facilitate the booking process for overseas accommodation, claimants should use the hotel booking scheme operated by the University s designated suppliers for booking flights. Key Travel - Only in exceptional circumstances should the claimant reclaim the cost of their accommodation using the travel, subsistence and entertaining expenses claim procedures. Hotel invoices should be attached to the claim where the bed and breakfast charges are not being paid directly by the University. Subsistence The claimant is also entitled to claim for subsistence to cover the cost of main meals and other incidental expenses incurred whilst staying at the hotel. Please see Appendix B for current rates. Staying with Friends/Relatives Claimants choosing to stay overnight with friends or relatives are entitled to claim the friends and relatives allowance. Please see Appendix B for current rates. Local travel costs to and from the place of residence are also claimable, providing that the overall cost of the stay to the University does not exceed the cost of hotel accommodation. August

15 Appendix B TRAVEL AND SUBSISTENCE RATES The University s current travel and subsistence rates are set out below. Changes to these rates will be notified separately. Further information, or advice and guidance on interpretation of the rates, may be obtained from the Finance Department s Payroll & Expenses Team. Mileage Rates Mileage rates are paid based on the mode of transport, engine capacity and number of miles claimed within any one tax year. Additional allowances are paid for carrying passengers, where colleagues would otherwise have claimed their own travel expenses. The rates shown below are the maximum payable before any Income Tax or National Insurance contributions become due. Public Mileage Rate This reduced rate is to be used for reimbursement of non-employees who have used their own vehicle when attending an interview. MOTOR CARS Rates from 1 April 2002 Category Engine size up to and including 1,500 cc Engine size 1501 cc and above Passenger supplement Public Mileage Rate Higher mileage rate for travel under 10,000 miles in a tax year 45p 45p 5p per mile 23p Lower mileage rate for travel over 10,000 miles in a tax year 25p 25p MOTOR CYCLES Category Up to 10,000 miles Over 10,000 miles Any engine size 24p 24p PEDAL CYCLES All pedal cycles 20p per mile August

16 SUBSISTENCE RATES Day Subsistence Rate The day subsistence rate is paid to cover the additional costs (e.g. snacks) that may be incurred where an absence of more than 8 hours from the claimant s normal place of work is required for business purposes, but only where travel time in excess of 60 minutes (one way) is required. Absent over 8 hours 5.00 This is a fixed rate payable without the need to submit receipts. Day Subsistence is not claimable for the same 24-hour period that Overnight Subsistence is claimed. This allowance is not claimable when expenditure has not been incurred. See policy section for details. Overnight Subsistence Rate This allowance is intended to cover the extra cost involved in spending nights away from home on official business. The allowance covers lunch and an evening meal for a 24-hour period. Hotel Accommodation Rates Allowance Hotel accommodation should be booked and paid for using the University s designated travel provider Key Travel Only in exceptional circumstances should claimants booking and pay for their own accommodation. The guideline entitlement, for each overnight stay, Bed and Breakfast costs is to a maximum of: Staying with Friends/Relatives London Elsewhere Claimants choosing to stay overnight with friends or relatives are entitled to claim the friends and relatives allowance of 25 per night. Personal Incidental Expenses Allowance Claimants who are required to stay away from home overnight whilst on University business may claim a maximum of the following per night in respect of personal incidental expenses: Staying away in the United Kingdom 5.00 Staying away Overseas This allowance is not claimable when expenditure has not been incurred. August

Expenditure should only be incurred within the constraints of the appropriate budget.

Expenditure should only be incurred within the constraints of the appropriate budget. Quality Assurance Agency for Higher Education Travel and subsistence rules for staff QAA s rules for travel and subsistence arrangements have been designed with the intention of providing staff that are

More information

Expenses Policy and Procedures for IPSA staff Version 1.F

Expenses Policy and Procedures for IPSA staff Version 1.F Expenses Policy and Procedures for IPSA staff Version 1.F Version 1.F April 2010 Page 1 TABLE OF CONTENTS 1. Introduction p. 3 2. Definitions p. 3 3. Procedure for submitting claims p. 4 4. Official Travel

More information

Travel and subsistence policy

Travel and subsistence policy Travel and subsistence policy Contents 1 Introduction... 3 2 Policy and principles... 3 3 Roles and responsibilities... 3 4 Dispensations... 4 5 Errors... 4 6 Travel costs... 4 7 Travel by road... 5 8

More information

Expense and Benefits Procedures

Expense and Benefits Procedures Expense and Benefits Procedures Approved Corporation November 2005 Revised and approved Corporation March 2010 Revised and approved Corporation July 2011 Revised and approved Corporation Apr 2013 G057

More information

Travel & Subsistence Policy & Procedures

Travel & Subsistence Policy & Procedures Travel & Subsistence Policy & Procedures July 2015 Agreed: EIS Management Unison Author: Jennifer McLaren, Assistant Principal Curriculum Support & Finance Impact Assessment Date: 1 October 2012 Date:

More information

Non-Staff Travel, Subsistence and General Expenses Policy and Procedures

Non-Staff Travel, Subsistence and General Expenses Policy and Procedures Non-Staff Travel, Subsistence and General Expenses Policy and Procedures Responsible Officer Author Business Planning & Resources Director Corporate Office Date effective from December 1999 Date last amended

More information

BOARD AND STAFF TRAVEL, SUBSISTENCE AND GENERAL EXPENSES POLICY AND PROCEDURES

BOARD AND STAFF TRAVEL, SUBSISTENCE AND GENERAL EXPENSES POLICY AND PROCEDURES BOARD AND STAFF TRAVEL, SUBSISTENCE AND GENERAL EXPENSES POLICY AND PROCEDURES Responsible Officer Business Planning & Resources Director Author Staff Involvement Forum Policy Sub Group Date effective

More information

Travel Policy May, 2010

Travel Policy May, 2010 May, 2010 2 Contents Purpose 5 Introduction 5 Travel Officer 5 Approval of Foreign Travel 5 Travel and subsistence (T&S) 6 Use of public transport 6 Motor travel 6 Subsistence 6 T&S claims 7 Submission

More information

UK EXPENSES POLICY. Expenses claimed outside of this policy will need Executive Management authorization.

UK EXPENSES POLICY. Expenses claimed outside of this policy will need Executive Management authorization. UK EXPENSES POLICY AVEVA will reimburse all reasonable costs associated with travel on Company business. The employee should adopt a prudent approach to claiming expenses and all claims must be supported

More information

Mary Immaculate College. Travel and Expenses Policy

Mary Immaculate College. Travel and Expenses Policy 1. Introduction Mary Immaculate College Travel and Expenses Policy Adopted by ABR Pro Tem on 17 Dec. 2014 Updated to comply with Circular 05/2015 from 1 st July 2015 The M.I.C. Travel & Expenses Policy

More information

Travel and Subsistence Policy

Travel and Subsistence Policy Travel and Subsistence Policy Contents 1.1 Introduction... 2 1.2 Authorisation Procedures... 2 1.3 Personal Expenses and Staff Expense Form... 2 1.4 Reimbursement of Expenses... 2 1.5 Importance of Original

More information

UNIVERSITY TRAVEL POLICY Effective immediately.

UNIVERSITY TRAVEL POLICY Effective immediately. UNIVERSITY TRAVEL POLICY Effective immediately. Introduction: Objectives: Scope and Application: Safety: Passports: This document defines the policy for travel on University business, including overnight

More information

SHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015

SHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015 SHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015 Owner: Louise Walsh Version number: 1.1 Last revised date: 16.11.15 (Minor changes) Next revised date: 01.03.16 Contents 1 Introduction... 4

More information

The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.

The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer. STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff

More information

SRUC will only reimburse the actual receipted amount except where a specific allowance applies.

SRUC will only reimburse the actual receipted amount except where a specific allowance applies. Business Expenses Policy Policy Statement SRUC will reimburse appropriate business expenses for all approved business travel. Appropriate business expense levels are set out in the various business expenses

More information

Travel and Subsistence Expenses Policy

Travel and Subsistence Expenses Policy Travel and Subsistence Expenses Policy Version No: Reason for Update Date of Update Updated By 1 Previous Policy Updated May 2016 Finance Office 2 3 4 5 6 7 Contents 1.1 Introduction and Scope... 2 1.2

More information

THE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014

THE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014 THE UNIVERSITY OF BIRMINGHAM Expenses Policy Current as from 28/04/2014 Introduction and Policy Overview The University s overriding policy is that economy should be exercised in the purchase of all goods

More information

Expenses Policy and Procedures

Expenses Policy and Procedures Expenses Policy and Procedures December 2010 Expenses Policy and Procedures Contents Section Page No. 1. Introduction & Expenses Policy 1 2. How to Make a Claim 2 3. Public Transport 3 4. Mileage Claims

More information

Britton Price Ltd. Expenses Policy. Release 1010 Ver1.3

Britton Price Ltd. Expenses Policy. Release 1010 Ver1.3 Britton Price Ltd Expenses Policy Release 1010 Ver1.3 Contents Introduction... 3 Expense reimbursement procedure... 3 Supporting evidence... 4 Overnight accommodation... 4 Overnight incidental expenses...

More information

University of Abertay Dundee. Travel Procedure

University of Abertay Dundee. Travel Procedure University of Abertay Dundee Travel Procedure Introduction 1 Prior to travel 2 Post travel claims 4 Mileage & subsistence rates 4 Advances 7 Insurance 8 Authorised travel providers 9 Miscellaneous 9 Finance

More information

1. Introduction. 2. Exclusions. 3. Travel Desk. 1 September 2010 (updated April 2015)

1. Introduction. 2. Exclusions. 3. Travel Desk. 1 September 2010 (updated April 2015) 1 September 2010 (updated April 2015) 1. Introduction This revised policy supersedes and replaces all existing local arrangements and ensures that the Council complies with HMRC guidance and provides one

More information

Staff information. Expense claim guide

Staff information. Expense claim guide Staff information Expense claim guide Commences 1 April 2011 1 Contents 1. Introduction...3 2. Procedure...3 Expense Claims (Available from the Finance Department and ICON).3 Travel Request Form PR4 (Available

More information

Summarised Expenses & Benefits Policy

Summarised Expenses & Benefits Policy Summarised Expenses & Benefits Policy Introduction 1. This summarised policy applies to all staff of the University of Aberdeen claiming expenses and benefits incurred in connection with University business.

More information

Reclaimable expenditure

Reclaimable expenditure Essex County Council promotes sustainable business travel and has set out how this is achieved in practise through its Sustainable Business Travel policy (SBT). Each department and individual should therefore

More information

The Highland Council. Travel and Subsistence Allowances. Code of Conduct. For. APT and C Staff

The Highland Council. Travel and Subsistence Allowances. Code of Conduct. For. APT and C Staff The Highland Council Travel and Subsistence Allowances Code of Conduct For APT and C Staff 2005-07-13 travel and subsistence allowances - code of conduct Printed: 23 January 2012 Amended: 13 May 1997 This

More information

Staff Expenses Policy

Staff Expenses Policy Staff Expenses Policy This policy applies to all E-ACT staff, including: employees at Head Office employees at Academies consultants and incorporates the use of E-ACT Purchasing Cards E-ACT Trustees, Academy

More information

Newsletter. Business Bulletin August Tax tips for small business owners. Corporation tax payable by ABC Ltd 0

Newsletter. Business Bulletin August Tax tips for small business owners. Corporation tax payable by ABC Ltd 0 August 2014 Tax tips for small business owners Limited company - tax efficient profit extraction Newsletter One of the benefits of operating as a limited company is the ability to structure how the owners

More information

NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY

NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY Introduction Network Rail will reimburse its Public Members for the reasonable costs directly and actually incurred by a Public Member in attending

More information

Associates expenses policy

Associates expenses policy Associates expenses policy Introduction Our expenses policy has the following broad aims: To ensure that individuals travelling on GMC business are reimbursed appropriately for expenses wholly, exclusively

More information

EXPENSES HANDBOOK 2016

EXPENSES HANDBOOK 2016 EXPENSES HANDBOOK 2016 The SmartWork Expenses Handbook is a comprehensive guide to what can be claimed as a legitimate business expense. The expenses policy follows guidelines set out by Her Majesty s

More information

Scenario Corporation tax implications Employment tax implications VAT implications

Scenario Corporation tax implications Employment tax implications VAT implications Scenario Corporation tax implications Employment tax implications VAT implications Staff internal lunches Expenditure relating to internal lunches or snacks is an allowable deduction for corporation tax

More information

TRAVEL & SUBSISTENCE POLICY (EMPLOYEES)

TRAVEL & SUBSISTENCE POLICY (EMPLOYEES) TRAVEL & SUBSISTENCE POLICY (EMPLOYEES) 1.0 Background This policy sets out the Authority s arrangements for claiming travel expenses and subsistence allowances when employees incur expenditure in the

More information

expenses Creating an Expenses Policy It s time to think expenses! It s time to think policies and procedures!

expenses Creating an Expenses Policy It s time to think expenses! It s time to think policies and procedures! Creating an Expenses Policy expenses It s time to think expenses! It s time to think policies and procedures! Written by Chris Groome, Expenses Consultant at Software Europe. Creating an Expenses Policy

More information

TRAVEL & EXPENSE CLAIM POLICY FOR STAFF AND MANAGERS

TRAVEL & EXPENSE CLAIM POLICY FOR STAFF AND MANAGERS TRAVEL & EXPENSE CLAIM POLICY FOR STAFF AND MANAGERS Prepared By: Status: HR and Finance Final Date: 1 st May 2009 Review: 1 st May 2012 TABLE OF CONTENTS SECTION PAGE 1 Introduction 3 2 Scope 3 3 Employee

More information

We recommend reading this document after joining ICS and referring to the relevant section below when necessary:

We recommend reading this document after joining ICS and referring to the relevant section below when necessary: Expenses Expenses Policy This document outlines the expenses you are allowed to claim as an employee working for ICS Umbrella Ltd. These guidelines will help ensure you are compliant with HM Revenue &

More information

Travel and out of pocket expenses

Travel and out of pocket expenses Travel and out of pocket expenses Contents 1.0 Policy Statement... 2 2.0 Procedures... 4 3.0 Travel... 5 4.0 Accommodation... 9 5.0 Subsistence... 10 7.0 Hospitality... 12 8.0 Childcare and dependant care

More information

DATE OF LATEST RATIFICATION: FEBRUARY 2014 (REISSUED NOVEMBER 2014)

DATE OF LATEST RATIFICATION: FEBRUARY 2014 (REISSUED NOVEMBER 2014) SECTION: HUMAN RESOURCES POLICY/PROCEDURE NO: 10.09 NATURE AND SCOPE: SUBJECT: POLICY - TRUST WIDE TRAVEL & EXPENSES This policy aims to provide a cost effective and efficient means to claiming travel

More information

EXPENSES, TRAVEL AND SUBSISTENCE POLICY. Approved by Council 1 December 2009

EXPENSES, TRAVEL AND SUBSISTENCE POLICY. Approved by Council 1 December 2009 EXPENSES, TRAVEL AND SUBSISTENCE POLICY Approved by Council 1 December 2009 Note: Under the provisions of Council Minute 17 of 15 December 2005, approval of updates to the policy involving changes to factual

More information

Danbro Expenses Policy

Danbro Expenses Policy Umbrella Services Danbro Expenses Policy A summary of expenses you can claim while working through Danbro. Applicable to all employees who joined Danbro on or after 7th July 2014. Accounting Solutions

More information

The policy provides guidance on the travelling and subsistence allowances claimable by officers in the performance of their duties

The policy provides guidance on the travelling and subsistence allowances claimable by officers in the performance of their duties Travelling & Subsistence Policy Purpose of Policy The policy provides guidance on the travelling and subsistence allowances claimable by officers in the performance of their duties Policy Statement Libraries

More information

TRAVEL, SUBSISTENCE AND OTHER EXPENSES POLICY. (Incorporating the policy on Entertainment Related Expenses and Hospitality)

TRAVEL, SUBSISTENCE AND OTHER EXPENSES POLICY. (Incorporating the policy on Entertainment Related Expenses and Hospitality) TRAVEL, SUBSISTENCE AND OTHER EXPENSES POLICY (Incorporating the policy on Entertainment Related Expenses and Hospitality) Financial and Legal Services December 2015 CONTENTS 1. Introduction and scope

More information

Travel Travel and Expenses

Travel Travel and Expenses Travel Contents Overview...3 Audience...3 Responsibilities...3 Policy...3 Guidance...3 Claiming Travel and Other Expenses...3 Factors to Consider when Planning Travel...5 Car Hire and Car Parking...5 Taxis...6

More information

Business Travel Expenses Policy Procedure

Business Travel Expenses Policy Procedure : Business Travel Expenses Policy NHS Procedure England: Business Travel and Expenses Policy and Procedure 1 DOCUMENT RATIFIED BY: Executive HR Sub Committee DATE ISSUED: October 2012 DATE TO BE REVIEWED:

More information

University of Bradford Travel and Expenses Policy

University of Bradford Travel and Expenses Policy Financial and Commercial Services University of Bradford Travel and Expenses Policy Updated April 2012 Contents Introduction... 4 Sustainable Travel... 4 Sustainable Travel Choices... 4 Sustainable Travel

More information

Financial Procedure Note FPN 6

Financial Procedure Note FPN 6 Financial Procedure Note FPN 6 Travel Related Expenses October 2012 Financial Procedure Notes supplement Financial Regulations, providing detailed guidance on various topics. Failure to comply with these

More information

ASET Expenses Policy. the Treasurer ASET members and / or event attendees must cover their own travel and subsistence costs

ASET Expenses Policy. the Treasurer ASET members and / or event attendees must cover their own travel and subsistence costs ASET Expenses Policy As a charity ASET relies primarily on the money it generates through membership fees, and delegate fees from the events it develops and hosts. ASET also relies on the support of volunteers

More information

EXPENSES, COMPANY CARS AND TRAVEL

EXPENSES, COMPANY CARS AND TRAVEL chapter _v5 18/10/2004 2:26 pm Page 107 EXPENSES, COMPANY CARS AND TRAVEL. EXPENSES, COMPANY CARS AND TRAVEL Expenses.1 Definition.2 Authorisation.3 General Procedures Parking Taxis Sharing Entertainment

More information

TRAVEL EXPENSES AND REIMBURSEMENT POLICY NO. FINP 004

TRAVEL EXPENSES AND REIMBURSEMENT POLICY NO. FINP 004 TRAVEL EXPENSES AND REIMBURSEMENT POLICY NO. FINP 004 This policy applies to: All employees and non-executive directors Date of Board Approval: January 2014 Review Date: January 2016 1 Travel Expenses

More information

Contents POLICY STATEMENT 3 4. TRAVEL CLAIMS 6 7. SPECIFIC PROVISIONS FOR OVERSEAS TRAVEL 10 8. OTHER EXPENSES 11 11. APPLICATION OF THE PROCEDURES 14

Contents POLICY STATEMENT 3 4. TRAVEL CLAIMS 6 7. SPECIFIC PROVISIONS FOR OVERSEAS TRAVEL 10 8. OTHER EXPENSES 11 11. APPLICATION OF THE PROCEDURES 14 MRC Non-MRC Employee Travel, Subsistence and Expenses Policy MRC Non-MRC Employee Travel, Subsistence and Expenses Policy Contents POLICY STATEMENT 3 1. PRINCIPLES 4 2. DEFINITION OF TERMS 5 3. SCOPE OF

More information

focusedumbrella.co.uk Expenses Policy

focusedumbrella.co.uk Expenses Policy Expenses Policy Expense payments will be made in line with this Expenses Policy and therefore it is important that you read and understand this guide before submitting any claims. If you have any questions

More information

Expenses Policy & Claim Form

Expenses Policy & Claim Form Clinical Senate Yorkshire and the Humber An independent source of strategic clinical advice for Yorkshire and the Humber YORKSHIRE AND THE HUMBER CLINICAL SENATE Patient & Public Involvement Expenses Policy

More information

What Can I Claim In Expenses?

What Can I Claim In Expenses? What Can I Claim In Expenses? Please remember that as a sole director of a limited company, the HMRC view you and your company as separate legal entities. As such, some items that the company cannot claim

More information

Engine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000

Engine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000 Summary of the Expenses Policy for Senior Managers Please note that this summary does not apply to BBC Studios and Post Production, BBC Worldwide or BBC Performing Groups. Important principles and how

More information

Employees Expenses Policy

Employees Expenses Policy Employees Expenses Policy Reimbursement of Expenses incurred whilst carrying out University business University Responsibilities 2 Introduction 2 Types of Expense 4 Travel 4 Accommodation and Food 8 Other

More information

Reference No: Circular 11/82; Date: 05/07/82. Circular 11/82:- Travelling and Subsistence Regulations. A Dhuine Uasail

Reference No: Circular 11/82; Date: 05/07/82. Circular 11/82:- Travelling and Subsistence Regulations. A Dhuine Uasail Reference No: Circular 11/82; Date: 05/07/82 Circular 11/82:- Travelling and Subsistence Regulations A Dhuine Uasail I am directed by the Minister for the Public Service to inform you that he has accepted

More information

Institute of Education

Institute of Education Institute of Education Travel, Subsistence and Other Expenses Policy December 2011 P a g e 1 Contents Page Number Introduction 3 General principles 3 Value for money 4 Evidence 5 Expense claim and payment

More information

Volunteering Out of Pocket Expenses Reimbursement Policy

Volunteering Out of Pocket Expenses Reimbursement Policy Volunteering Out of Pocket Expenses Reimbursement Policy Policy version: 05 Policy last reviewed: 13/01/2014 Next policy review date: January 2015 Reviewer: Monitoring group(s): Volunteers Steering Group

More information

EXMOOR NATIONAL PARK AUTHORITY DRAFT SCHEME OF MEMBERS ALLOWANCES 2015/16

EXMOOR NATIONAL PARK AUTHORITY DRAFT SCHEME OF MEMBERS ALLOWANCES 2015/16 EXMOOR NATIONAL PARK AUTHORITY DRAFT SCHEME OF MEMBERS ALLOWANCES 2015/16 1. INTRODUCTION Exmoor National Park Authority s scheme provides for payment of:- A Basic Allowance which is a flat rate payable

More information

Contract for Services Expenses Policy and Procedures

Contract for Services Expenses Policy and Procedures Contract for Services Expenses Policy and Procedures Contents 1. Summary of rates... 3 2. Public sector philosophy and accountability... 4 3. Principles... 4 4. What can be claimed?... 4 5. What cannot

More information

Travel, Subsistence and Expenses Policy

Travel, Subsistence and Expenses Policy UNIVERSITY OF BRISTOL Effective from 1 April 2014 1. Purpose & Introduction 1.1. This policy sets out the rules and procedures associated with incurring and reclaiming travel and subsistence expenditure

More information

BoPP POLICY F17 Travel and Reimbursement of Expenses

BoPP POLICY F17 Travel and Reimbursement of Expenses BoPP POLICY F17 Travel and Reimbursement of Expenses Travel and Reimbursement of Expenses.docx Key evaluation question 6. How effective are governance and management in ensuring educational achievement

More information

Date Ratified 03/12/2012 Human Resources Committee Review Date 01/12/2014 Director of Finance and Information Expiry Date 02/12/2015 Withdrawn Date

Date Ratified 03/12/2012 Human Resources Committee Review Date 01/12/2014 Director of Finance and Information Expiry Date 02/12/2015 Withdrawn Date Policy No: OP7 Version: 4.0 Name of Policy: Submission of Staff Expenses Policy Effective From: 18/12/2012 Date Ratified 03/12/2012 Ratified Human Resources Committee Review Date 01/12/2014 Sponsor Director

More information

CREST. School Based Supervision Travel Policy

CREST. School Based Supervision Travel Policy CREST School Based Supervision Travel Policy Contents 1.1 Introduction... 2 1.2 Lecturers Travel and Incidentals in relation to School Supervision Duty... 2 1.3 Car Mileage... 2 1.4 Insurance..2 1.5 Overnight

More information

Employee Travel and Expense Policy

Employee Travel and Expense Policy Employee Travel and Expense Policy June 2015 1 2 Contents 1. Introduction... 4 1.1. Policy Objective... 4 1.2. Policy Sponsor and Maintenance... 4 2. Philosophy and Operating Principles... 4 2.1. Philosophy...

More information

TRAVEL AND COLLEGE EXPENDITURE

TRAVEL AND COLLEGE EXPENDITURE Document No: GUIDELINES Last Revised: Version No: Jun-2016 v016 TRAVEL AND COLLEGE EXPENDITURE Contents 1. Purpose and Scope... 2 2. Airfares... 2 2.1 How to book flights... 2 2.2 Class of travel... 3

More information

Pays directly for business travel on behalf of an employee. Provides travel facilities, such as a train ticket, for an employee.

Pays directly for business travel on behalf of an employee. Provides travel facilities, such as a train ticket, for an employee. Introduction This section explains the tax position of employees who travel for business purposes in the course of their jobs. Typically, this will involve employees using their own motor cars for business

More information

SSC Guidance Financial Management Series

SSC Guidance Financial Management Series SSC Guidance Financial Management Series Travel Policy Effective February 2009 Background... 1 Purpose... 1 Objectives... 1 Principles... 1 Practice... 2 Authorisation... 2 Combining official and personal

More information

UCL Expenses Policy Approved: SMT 11 May 2016

UCL Expenses Policy Approved: SMT 11 May 2016 Approved: SMT 11 May 2016 Summary Guidance Subject Train Travel This should be standard class unless a heavily discounted first class ticket is booked significantly in advance of the date of travel via

More information

Tax Tax Revenue Capital VAT

Tax Tax Revenue Capital VAT EXPENSES CLAIMS AND ALLOWANCES There is in accounting terms no limit to what can be paid via a company, however many items will not be allowable for tax or vat purposes. This could mean putting the expenses

More information

VAT guide should I register for VAT?

VAT guide should I register for VAT? VAT guide should I register for VAT? associates ltd Should I register for VAT? This guide will give you an understanding as to whether you should register, what the various schemes are for small businesses

More information

Expenses Policy 2013 Edition Part 2: Travel Policy. Financial Services & Procurement Division

Expenses Policy 2013 Edition Part 2: Travel Policy. Financial Services & Procurement Division Financial Services & Procurement Division Expenses Policy 2013 Edition Guide to personal expenses and allowances when travelling on College business. Valid from November 2013 Contents 1. Introduction...

More information

Staff Travel and Subsistence Policy

Staff Travel and Subsistence Policy Staff Travel and Subsistence Policy Contents 1. Sustainable Travel Plan 1.1. Car Sharing 2. Travelling Expenses 2.1. Non-Mileage 2.2. Mileage Allowance 3. Accommodation 4. Subsistence Allowances 5. Additional

More information

Quantic UK s guide to Limited Company tax deductible expenses

Quantic UK s guide to Limited Company tax deductible expenses Quantic UK s guide to Limited Company tax deductible expenses QUK.06/14-1000/1 Yarmouth House Trident Business Park Daten Avenue Warrington WA3 6BX quanticuk.co.uk info@quanticuk.co.uk T: 033 3323 1199

More information

POLICY ON TRAVEL, ACCOMMODATION AND RELATED EXPENSES

POLICY ON TRAVEL, ACCOMMODATION AND RELATED EXPENSES POLICY ON TRAVEL, ACCOMMODATION AND RELATED EXPENSES CONTENTS A. GENERAL PRINCIPLES... 3 1. PREAMBLE... 3 2. OBJECTIVES... 3 3. APPLICATION... 3 4. CENTRALISED SYSTEM... 3 5. OFFICIAL CREDIT CARDS... 3

More information

RACS Group Helpline... EXPENSES CLAIM PROCEDURE GUIDE. Introduction

RACS Group Helpline... EXPENSES CLAIM PROCEDURE GUIDE. Introduction Introduction What are business expenses? Genuine BUSINESS EXPENSES are those that are incurred wholly, exclusively and necessarily in order to perform the duties of an assignment. The benefits of claiming

More information

Expense Claim Form Guide

Expense Claim Form Guide Expense Claim Form Guide UNIVERSITY OF LEICESTER 2 Contents 1. Purpose of document... 3 1.1. Basic data... 3 1.2. Date... 3 1.3. Expense Type box and Details and Purpose of Expense box... 3 1.4. Mileage

More information

GUIDANCE AND PROCEDURES MANUAL APRIL 2014 PAYMENT OF EXPENSES

GUIDANCE AND PROCEDURES MANUAL APRIL 2014 PAYMENT OF EXPENSES GUIDANCE AND PROCEDURES MANUAL APRIL 2014 PAYMENT OF EXPENSES THE UNIVERSITY OF BIRMINGHAM PAYMENT OF EXPENSES GUIDANCE AND PROCEDURES MANUAL Contents PAYMENT OF EXPENSES - SUMMARY... 5 1. Introduction...

More information

The Baha Mousa Public Inquiry

The Baha Mousa Public Inquiry Guidance in respect of compensation for loss of earnings and the payment of expenses incurred by attendance at the inquiry 1. Section 40(1) of the Inquiries Act 2005 ( the Act ) permits the Chairman to

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

British Red Cross. Reimbursement of Expenses Incurred on Duty for the Society by all Staff (including consultants) and Volunteers

British Red Cross. Reimbursement of Expenses Incurred on Duty for the Society by all Staff (including consultants) and Volunteers British Red Cross Reimbursement of Expenses Incurred on Duty for the Society by all Staff (including consultants) and Volunteers 6 April 2011 To be used in conjunction with Procedures for Booking Travel

More information

Procurement Guide How to Use a Travel and Expenses Card

Procurement Guide How to Use a Travel and Expenses Card Procurement Guide How to Use a Travel and Expenses Card Issued November 2013 What is a Travel and Expense Card? The Company Barclaycard, Visa, Corporate Card (silver) or the Travel and Expense (T&E) Card,

More information

Policy and Procedures for the Reimbursement of Travel and Subsistence

Policy and Procedures for the Reimbursement of Travel and Subsistence Policy and Procedures for the Reimbursement of Travel and Subsistence 1. INTRODUCTION This Policy document is issued to be effective on the 1 st July 2013 and sets out the procedures to be followed for

More information

Business Travel & Expenses Policy March 2016

Business Travel & Expenses Policy March 2016 Business Travel & Expenses Policy March 2016 Owner HR Reward & Benefits Approved By Director of Human Resources Version 7.5 Date issued March 2016 Reference NR/HR/POL/004(i) This policy applies across

More information

Am I entitled to claim back travel or accommodation costs as a result of attending a practice placement?

Am I entitled to claim back travel or accommodation costs as a result of attending a practice placement? Am I entitled to claim back travel or accommodation costs as a result of attending a practice placement? (courses commencing on or after 1 September 2012) If you have to undertake practice placements as

More information

Reimbursement of Actual Expenses Policy. University-wide. Staff Only Students Only Staff and Students. Vice-Chancellor. Chief Operating Officer

Reimbursement of Actual Expenses Policy. University-wide. Staff Only Students Only Staff and Students. Vice-Chancellor. Chief Operating Officer Name of Policy Description of Policy Reimbursement of Actual Expenses Policy This policy relates to the reimbursement to staff of expenses associated with carrying out University business. University-wide

More information

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement.

Please review the attached University of Mississippi travel policies concerning Travel Authorization and Travel Reimbursement. Mississippi Judicial College The University of Mississippi Travel Guidelines for Attending The Mississippi Bar Association 2016 Annual Meeting July 13-16, 2016 Hilton Sandestin Beach Hotel, Sandestin,

More information

Expense Reimbursement Guideline Checklist

Expense Reimbursement Guideline Checklist Expense Reimbursement Guideline Checklist The objective of the University of Toronto s Policy for Travel and Other Reimbursable Expenses (Travel Policy) is to define and allow for reasonable costs incurred

More information

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015

TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015 TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources

More information

TRAVEL AND EXPENSES POLICY

TRAVEL AND EXPENSES POLICY CORPORATE POLICIES AND PROCEDURES TRAVEL AND EXPENSES POLICY Agreed: Issue Date: January 2010 TRAVEL AND EXPENSES POLICY VisitBritain and VisitEngland (VB/VE) are funded primarily by Grant in Aid from

More information

Who can claim? You may claim if you have been awarded a full NHS Bursary as long as you are not:

Who can claim? You may claim if you have been awarded a full NHS Bursary as long as you are not: Am I entitled to claim back travel or accommodation costs as a result of attending a practice placement? (Students starting courses on or after 1 September 2012 only) If you have to undertake practice

More information

OPERATING POLICIES AND PROCEDURES Chapter 11 Travel and Expense Reimbursement Policy and Procedures. Effective from 1 July 2014

OPERATING POLICIES AND PROCEDURES Chapter 11 Travel and Expense Reimbursement Policy and Procedures. Effective from 1 July 2014 OPERATING POLICIES AND PROCEDURES Chapter 11 Travel and Expense Reimbursement Policy and Procedures Effective from 1 July 2014 Contents 1. Policy Statement... 1 2. General Information... 1 3. Authorisation

More information

Orange Genie Cover Limited BUSINESS EXPENSES POLICY

Orange Genie Cover Limited BUSINESS EXPENSES POLICY Orange Genie Cover Limited BUSINESS EXPENSES POLICY Page 1 of 8 What are business expenses? Business expenses are the costs you incur whilst performing the duties of an assignment whilst in our employment.

More information

Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011

Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011 Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011 POLICY STATEMENT: Sunnybrook Health Sciences Centre (Sunnybrook) aims to minimize costs and maximize benefits for work related expenses.

More information

Version Purpose / Changes Author Date

Version Purpose / Changes Author Date Version Purpose / Changes Author Date 1 Sent to SMT for approval Phil Harding, Director FBA 23/09/15 2 Updated following SMT meeting Phil Harding, Director FBA 23/10/15 Version: 2 Key Information Subject

More information

University Students Council of the University of Western Ontario TRAVEL POLICY

University Students Council of the University of Western Ontario TRAVEL POLICY EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel

More information

TRAVEL AND SUBSISTENCE

TRAVEL AND SUBSISTENCE TRAVEL AND SUBSISTENCE This instruction applies to:- Reference:- National Probation Service PI 17/2015 Issue Date Effective Date Expiry Date Implementation Date 31 July 2015 1 August 2015 31 July 2019

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

DARTMOOR NATIONAL PARK AUTHORITY MEMBERS ALLOWANCE SCHEME

DARTMOOR NATIONAL PARK AUTHORITY MEMBERS ALLOWANCE SCHEME DARTMOOR NATIONAL PARK AUTHORITY MEMBERS ALLOWANCE SCHEME 1 Introduction 1.1 The Dartmoor National Park Authority, as required by the Environment Act 1995 and the Local Authorities (Members Allowances)

More information

Travel & business expense reimbursement ENABLING RESOLUTION: RESOLUTION DATE:

Travel & business expense reimbursement ENABLING RESOLUTION: RESOLUTION DATE: CHAPTER: Accounting POLICY: Travel PAGES: 7 SUBJECT: Travel & business expense reimbursement RELATED POLICIES: Limited purchase credit cards ENABLING RESOLUTION: Res. 244-1990 Budget and allotment transfers

More information

Council are asked to approve the revised policies. The recommended effective date for the revised policies is 1 January 2016.

Council are asked to approve the revised policies. The recommended effective date for the revised policies is 1 January 2016. Council, 2 December 2015 Review of expenses policies Executive summary and recommendations Introduction The expenses policies were last reviewed by Council in December 2014. There are similar but separate

More information