1 Fuel Storage Tank Cleaning Services Contract Overview Prior to utilizing a contract, the user should read the contract in it's entirety. DESCRIPTION This Contract provides all using Commonwealth agencies complete fuel storage tank cleaning and fuel purification processes. It is the Supplier's responsibility to ensure the cleaning process complies with all applicable federal safety standards, OSHA requirements, environmental regulations and state regulations, including proper disposal of extracted waste materials. Both Suppliers use the Re-Circulating Filtration Method: (Full description of the Re-Circulating Filtration Method can be found in Attachment "A", Statement of Work, Part II, A, #2 (a-e). SRM Contract Number & Title Number of Suppliers 2 SRM Outline Agreement Numbers CONTRACT INFO Fuel Storage Tank Cleaning Services Refuel Environmental Services, LLC Clean Fuels Associates, Inc. Validity Period May 1, 2008 thru April 30, 2009 DGS Point of Contact Stephanie McGinniss, Commodity Specialist, DGS Bureau of Procurement, Services Division Contact Phone # PRICING HIGHLIGHTS Multiple Award Contract - Award was made to the lowest responsible and responsive bidder for each district. Pricing is based on tank capacity (gallons) ranges. COSTARS is available. PROCESS TO PURCHASE Refer to DGS website, Reference Contract or key word search. Review Contract Terms & Conditions and Supplier Information. Commonwealth agency shall select the appropriate Supplier according to District for its required services from the list of Contracted Suppliers. Refuel Environmental Services, LLC covers: District 1, 10, 11 and 12 Clean Fuels Associates, Inc. covers: District 2, 3, 4, 5, 6, 8, and 9 Shopping Carts/POs should be created in SRM using the MSCC (Materials Service Contract Catalog). Line items are listed by District and tank capacity range. End-User Procedures are on the website.
2 SPECIAL CONTRACT TERMS AND CONDITIONS FOR CN CONTRACT SCOPE/OVERVIEW: This Contract No (CN ), Fuel Storage Tank Cleaning Services, (identified here and in the other documents as the Contract ) will cover the requirements of Commonwealth agencies for complete fuel tank cleaning and fuel purification processes. It is the Supplier s responsibility to ensure the cleaning process complies with all applicable federal safety standards, OSHA requirements, environmental regulations and state regulations, including proper disposal of extracted waste materials. 2. ORDER OF PRECEDENCE: These Special Contract Terms and Conditions supplement the Standard Contract Terms and Conditions for Statewide Contracts for Services. To the extent that these Special Contract Terms and Conditions conflict with the Standard Contract Terms and Conditions for Statewide Contracts for Services, these Special Contract Terms and Conditions shall prevail. 3. BID AND PERFORMANCE SECURITY: There is NO Bid or Performance Security required under this contract. (Please refer to Insurance Section of this proposal for a list of Insurance requirements by the Commonwealth) 4. TERM OF CONTRACT: The Contract shall commence on the Effective Date, which shall be no earlier than May 1, 2007 and expire on April 30, OPTION TO EXTEND: The Department of General Services (DGS) reserves the right, upon notice to the Contractor, to extend the Contract or any part of the Contract for up to three (3) months upon the same terms and conditions. This will be utilized to prevent a lapse in Contract coverage and only for the time necessary, up to three (3) months, to enter into a new Contract. 6. OPTION TO RENEW: The Contract or any part of the Contract may be renewed for four (4) additional one (1) year terms by mutual agreement between the Department of General Services and the Contractor(s). If the Contract is renewed, the same Special Contract Terms and Conditions shall apply. 7. OPTION FOR SEPARATE COMPETITIVE BIDDING PROCEDURE: DGS reserves the right to purchase products or services covered under this Contract through a separate competitive bidding procedure, whenever DGS deems it in the best interest of the Commonwealth. The right will generally be exercised only when a specific need for a large quantity of the product or service exists or when the price offered is significantly lower than the Contract price. 1
3 8. VENDOR REGISTRATION: Upon award of the Contract, the Contractor must register with the Central Vendor Management Unit (CVMU) in order to do business with the Commonwealth. If you already have a vendor number, disregard this notice. If you do not, please register electronically at or call Toll Free or locally at , or by at: 9. E-CATALOG: DGS may require the awarded bidder(s) to supply its price list/catalog and any updated price lists/catalogs in electronic format. Price lists/catalogs must be provided in one of the following formats: Word document, Excel spreadsheet, or PDF file on 3.5-inch diskette or CD-ROM. 10. EXCLUSION For AGENCIES USING FEDERAL ASSISTANCE MONIES: Federal assistance agreements require the Pennsylvania Department of Transportation ( PennDOT ) and other Pennsylvania state and local transportation entities to comply with federal Disadvantaged Business Enterprise ( DBE ) participation requirements as defined in federal law and in regulations set forth in 49 C.F.R. Part 26 when federal assistance monies are used in any procurement. Therefore, unless the purchasing agency is satisfied that the Contractor(s) will meet federal DBE requirements, these entities may be prohibited from procuring under this Contract utilizing federal assistance monies. Federal DBE participation requirements are separate and distinct from any Disadvantaged Business participation provisions that have been included in the request for proposal and Contract pursuant to the Commonwealth of Pennsylvania s program to increase Contract participation by the Department of General Servicescertified Minority Business Enterprises and Women Business Enterprises and other disadvantages businesses. In those limited instances, when PennDOT or another state or local transportation entity intends to use federal assistance monies for a procurement, the Contractor(s) acknowledges that these entities may enter into additional separate Contracts for the procurement of goods and/or services covered under this Contract, without limitation or penalty, to the extent that such separate procurements are funded with federal assistance monies and when compliance with federal DBE participation requirements is necessary. 11. COOPERATIVE SOURCING TO ACHIEVE REDUCTIONS IN SPEND (COSTARS) PROGRAM: COSTARS Purchasers. Section 1902 of Act 57 of May 15, 1998, as amended by Act 142 of December 3, 2002, 62 Pa.C.S, Section 1902, authorizes local public procurement units and state-affiliated entities (together, COSTARS Purchasers ) within the Commonwealth of Pennsylvania to participate in Commonwealth Contracts for supplies, services, or construction that the Department of General Services ( DGS ) chooses to make available to COSTARS Purchasers. DGS has identified this Contract as a Contract that will be made available for COSTARS Purchasers. 2
4 a. A "local public procurement unit" is defined as: Any political subdivision; Any public authority; Any tax exempt, nonprofit educational or public health institution or organization; Any nonprofit fire, rescue, or ambulance company; and To the extent provided by law, any other entity, including a council of governments or an area government that expends public funds for the procurement of supplies, services, and construction. A state-affiliated entity is a Commonwealth authority or other Commonwealth entity that is not a Commonwealth agency. b. Only those COSTARS Purchasers registered with DGS may purchase from a DGS Contract. Any qualified entity not presently registered and wishing to participate in the COSTARS Program may register at any time by either completing a one-time, online registration on the DGS COSTARS Website at or completing and returning a one-time Registration Form to the address below. Currently, there are several thousand registered COSTARS Purchasers. To view a list of the registered entities, please visit the website. c. COSTARS Purchasers have the option to purchase from a DGS Statewide Contract with awarded Contractor(s) for Commonwealth agencies use, from any DGS cooperative procurement Contract established exclusively for COSTARS Purchasers in accordance with the requirements of Act 77 of 2004, amending Section 1902 of the Commonwealth Procurement Code, 62 Pa.C.S. 1902, or from their own procurement Contracts established in accordance with the applicable laws governing such procurements. The Contractor understands and acknowledges that there is no guarantee that any prospective COSTARS Purchaser will place an order under this Contract, and that it is within the sole discretion of the registered COSTARS Purchaser whether to procure from this Contract or to use another procurement vehicle. d. Registered COSTARS Purchasers electing to participate in this Contract will order items directly from the Contractor and be responsible for payment directly to the Contractor. Third Party Beneficiaries. DGS is acting as a facilitator for COSTARS Purchasers who may wish to purchase under this Contract. Registered COSTARS Purchasers who elect to participate in this Contract and issue orders to the Contractor(s) are third party beneficiaries who have the right to sue and be sued for breach of the Contract without joining the Commonwealth or DGS as a party. 3
5 Quarterly Sales Report. Contractors who agree to extend pricing to COSTARS members shall furnish an electronic Contract use report, detailing the Contract purchasing activity in accordance with paragraph 23. Failure to provide the Quarterly Sales Report in the specified time may result in suspension of activities with the COSTARS Program. Inquiries. Additional information regarding the COSTARS Program is available on the DGS COSTARS Website at Direct all questions concerning the COSTARS Program to: Commonwealth of Pennsylvania Department of General Services COSTARS Program 555 Walnut Street, 6th Floor Harrisburg, PA Telephone: If your firm is awarded a Contract, does it agree to sell the awarded items at the same prices and/or discounts, and in accordance with the contractual terms and conditions, to registered COSTARS Purchasers who elect to participate in the Contract? Please Answer: YES NO 12. ADDRESS OF PURCHASE ORDER: Commonwealth agencies may issue purchase orders against this Contract for services required by the agencies (using agencies). Please state below where the purchase orders should be sent (name, address, city, state, zip code). Contact person: Telephone Number: Address: 4
6 13. INSTRUCTIONS FOR COMPLETING BID ITEM SHEETS: The bid item sheet information is the Excel spreadsheet (Exhibits A-C of this bid). The Excel workbook consists of individual tabs titled Districts, Geographic Coverage and Price List. Download the spreadsheet to disk or CD and return along with a printed hard copy of the completed bid item sheets with your signed bid in a sealed envelope. PRINT YOUR COMPANY S NAME ON THE DISK LABEL If you have any questions please contact Stephanie McGinniss, Telephone No , 14. QUANTITIES: It shall be understood and agreed that any quantities listed in the proposal are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the services, supplies, equipment, or materials in such quantities as represent the actual requirements of the Commonwealth. 15. PRICE LIST: Bidders must include their most recent pricing on the bid item sheets. Any other Contractor terms and conditions that may appear on the Contractor s price list, including but not limited to, FOB shipping point; prices subject to change without notice; etc., will not be part of this Contract and will have no force or effect on this Contract or Purchase Orders issued by Commonwealth agencies. Within ten (10) days after a request from a Commonwealth agency, a Contractor shall furnish the requesting agency with a copy of the quote for the services under the scope of this Contract. Contractors may not publish any price list for use by Commonwealth agencies with alternate pricing or additional terms and conditions in their quote. 16. PROPOSAL FORMS: Bidders are cautioned to return all pages of this Invitation for Bid (IFB), except those specifications/quote sheets upon which no bid is submitted; otherwise your bid may be rejected. Please make sure your quote (bid) is signed. 17. METHOD OF AWARD: (IFB) Award will be made to the lowest responsible and responsive bidder for each district. Low bid will be determined by the lowest grand total sum of the extended prices for each District (See Exhibits A-C of this bid). Failure to bid on all tank capacity ranges within each District marked for service coverage on Exhibit B of this bid shall be cause for rejection of your bid. Contractors will be required to furnish their services, ordered by Commonwealth agencies, at the prices on the price list submitted to DGS with their original bid. 5
7 18. ADDITION OF NEW CONTRACTORS: New Contractors may be added at the discretion of the Department of General Services (DGS). 19. BILLING REQUIREMENTS: Notwithstanding the provisions set forth in GSPUR-12F (SAP), Standard Contract Terms and Conditions for DGS Statewide Services Contracts, the Contractor shall include in all of its invoices the following minimum information: Contractor name and Remit to address, including SAP Vendor number and, if ACH, the bank routing information or SAP 4-digit account identifier SAP Purchase Order number Delivery Address, including name of Commonwealth agency Description of the supplies/services delivered in accordance with SAP Purchase Order (include purchase order line number if possible) Quantity provided Unit price Price extension Total price Delivery date of supplies or services If an invoice does not contain the minimum information set forth in this paragraph, the Commonwealth may return the invoice as improper. If the Commonwealth returns an invoice as improper, the time for processing a payment under GSPUR-12F (SAP), Standard Contract Terms and Conditions for DGS Statewide Services Contracts, Paragraph 10, Payment will be suspended until the Commonwealth receives a correct invoice. The Contractor may not receive payment until the Commonwealth has received a correct invoice. Contractors are required to establish separate billing accounts with each using agency and invoice them directly using the invoice provided in Attachment B. Each invoice shall be itemized with adequate detail and match the line item on the agency s Purchase Order. In no instance shall any payment be made for services to the Contractor that are not in accordance with the prices on the agency s Purchase Order, Contractor s original or updated price list with DGS or any discounts negotiated by the purchasing agency. 20. PURCHASE ORDERS: Commonwealth agencies may issue Purchase Orders against this Contract. Such orders shall cover all anticipated needs and/or requirements for a set period of time (i.e. a month, quarter, or year.) Note: The maximum period of time for a using agency Purchase Order shall be one (1) year. The orders constitute the Contractor s authority to perform the services at the contracting agency s site(s). Agencies are cautioned not to sign any Terms and Conditions provided by the Contractor. If a Contractor insists, refer them to the DGS Contracting Officer. 6
8 21. QUARTERLY SERVICE REPORTS: Upon award of the Contract, the Contractor shall furnish an electronic Contract use report no later than the fifteenth calendar day after each quarter in the Contract period. All such reports shall be created using a template provided by DGS. Final format and types of data requested will be agreed upon prior to Contract award. a. The Contractor shall the reports to Stephanie McGinniss, Commodity Specialist, at b. On each report, the Contractor shall include the Contractor s name and address, the Contract number, and the period covered by the report. The following information shall be the minimum listed on the report for each order received: State Agency OR Public Procurement Unit Order Date Delivery Date Description of Service Invoiced Price 22. LIMITATION OF LIABILITY: Except as otherwise provided, the Contractor s liability to the Commonwealth under the Contract shall be limited to one hundred thousand dollars ($100,000.00). This limitation will apply, except as otherwise stated in this clause, regardless of the form of action, whether in contract or in tort including negligence. This limitation does not, however, apply to damages for bodily injury or damage to real property or tangible personal property for which the Contractor is legally liable, nor will the limitation apply to the Contractor s indemnity of the Commonwealth for patent, copyright, or trademark infringement. 23. ENDORSEMENTS: Contractors shall not advertise or publicize in any way a written or verbal endorsement that their services are being used by the Commonwealth of Pennsylvania without the written approval of the Department of General Services. 24. SENSITIVE INFORMATION/NEWS RELEASES: Except as enumerated below, the Contractor(s) shall not: A. Publish or otherwise disclose, except to the Commonwealth and except matters of public record, any information or data obtained during the course of performance under the Contract, except with the consent of the Using Agency. B. Release news relating to the performance of this Contract unless prior approved by the Using Agency. The Using Agency reserves the sole right to issue news releases regarding any incidents that may occur during the Contract term. 7
9 25. INSURANCE SECTION: Contractors, at their expense, shall procure and maintain, during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Department of General Services and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania: A. Worker s Compensation Insurance for all of the Contractor s employees and those of any subcontractor, engaged in work at the site of the project as required by law. B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract or the failure to perform under the Contract, whether such performance or nonperformance be by the Contract, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth. C. Coverage for Completed Operations must be indicated on the certificate of insurance, along with a statement indicating that the coverage applies to pesticide application (or endorsement number CG , CG or equivalent). Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Department of General Services with current certificates of insurance. These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Department of General Services. The Department of General Services shall be under no obligation to obtain such certificates from the Contractor(s). Department of General Services failure to obtain same shall not be deemed a waiver of Contractor s obligation to obtain and furnish certificates. Department of General Services, or its designates, shall have the right to inspect the original insurance policies. 26. INQUIRIES: Direct all questions concerning this Contract to the DGS Contract Administrator, Stephanie McGinniss (Commodity Specialist). Telephone No. (717) , 8
10 Attachment A FUEL STORAGE TANK CLEANING STATEMENT OF WORK The following shall indicate MINIMUM requirements for fuel tank cleaning and fuel purification processes. It is the supplier s responsibility to ensure the cleaning process complies with all current applicable federal safety standards, OSHA requirements, environmental regulations, and state regulations, including proper disposal of extracted waste materials. I. SCOPE OF SERVICE: A system shall be implemented to clean suspended particles and deposits in fuel storage tanks. The following guidelines are for all fuel tanks with a capacity of 200 gallons or more. Types of fuels to be included (but not limited to) are #2 diesel, #2 heating oil and blends of #2 heating oil and kerosene, bio-diesel and bio-diesel/kerosene blends, gasoline, and kerosene. Bidder(s) shall indicate the cleaning process that will be used and provide all labor, equipment, and any materials necessary for completion of the cleaning process. All foreign particles larger than 10 microns shall be removed. Water and sediment content shall be removed to either meet, or exceed ASTM D1796. II. PERFORMANCE: A. The method used to clean the tanks will be a fuel filtration process capable of cleaning the fuel and the tank. The following two cleaning methods will be considered: 1) Total Fuel Evacuation Method a) Fuel is removed prior to tank cleaning b) The interior of the tank will be washed and rinsed under high pressure c) Solid waste and water and cleaning byproducts are vacuum extracted from the tank d) Fuel is filtered to its original specification and all water is removed from the fuel e) Clean, dry fuel is then returned to the tank 2) Re-circulating Filtration Method a) A dual wall hose is inserted into the fuel tank b) Fuel is suctioned through the outer hose and pumped through multistep filtration process by which all particulate, water and other contaminates are removed.
11 c) Simultaneously fuel will be returned to the tank, through a smaller inner hose, under extremely high pressure there-by agitating debris on the tank sides and bottom. During this process the hose will be relocated periodically to all potions of the tank. d) This agitation will suspend contaminates in the fuel and this process will continually repeat until the fuel has been cleared. e) A minimum 24 depth of fuel will be required in the tank, with a minimum amount of fifty gallons removed. B. The process shall be able to remove particles larger than 10 microns, bacteria, algae, sludge, foreign objects, and all water from the tank and existing fuel supply. C. The cleaning process shall be capable of removing all deposits that adhere to the interior of the tank. Any method that does not remove deposits of contaminates that adhere to the tank interior will be unacceptable. D. No method will be accepted that requires entry into the tank by any individuals. E. Bidders shall provide documented specifications relative to the tank cleaning method proposed. F. Diesel and heating oil tanks are to be treated with a biocide additive only as needed, and when requested by the using agency. G. Biocide treatment shall be Innospec Biocide 6000, or approved equal. This product will be billed at an additional cost. 1) The biocide additives shall be bid at cost per 100 gallons of fuel treated.
12 FUEL STORAGE TANK CLEANING SERVICES CONTRACT # (formerly # ) SUPPLIER INFORMATION ITEM NO. 1 YES 2 YES ACT 57 SUPPLIER NAME & ADDRESS CONTACT INFORMATION Refuel Environmental Services, LLC 4280 Groves Road Columbus, OH Clean Fuels Associates, Inc. 530 M. College Parkway Annapolis, MD Ted J. Green Tel: Fax: Brad Bettencourt Tel: Fax: VENDOR ID SRM CONTRACT # = = = = = = = = = = = = = = = = = = DISTRICTS COVERED 1, 10, 11, 12 2, 3, 4, 5, 6, 8, 9
13 FULLY EXECUTED Page 1 of 2 Contract Number: Contract Effective Date: 05/17/2007 Valid From: 05/01/2007 To: 04/30/2008 All using Agencies of the Commonwealth, Participating Political Subdivision, Authorities, Private Colleges and Universities Your SAP Vendor Number with us: Supplier Name/Address: REFUEL ENVIRONMENTAL SERVICES LLC 4280 GROVES RD COLUMBUS OH US Purchasing Agent Name: McGinniss Stephani Phone: Fax: Please Deliver To: Supplier Phone Number: Supplier Fax Number: Contract Name: FUEL TANK CLEANING DISTRICT 1,10,11 & 12 To be determined at the time of the Purchase Order unless specified below. Payment Terms NET 30 Solicitation No.: Supplier Bid or Proposal No. (if applicable): Issuance Date: Solicitation Submission Date: This contract is comprised of: The above referenced Solicitation, the Supplier's Bid or Proposal, and any documents attached to this Contract or incorporated by reference. Item Material/Service Desc Qty UOM Price Per Unit 1 FUEL STORAGE TANK CLEANING SERVICES General Requirements for all Items: Header Text CONTACT PERSON: TED J. GREEN PHONE: Total PURCHASE ORDER ADDRESS: REFUEL ENVIRONMENTAL SERVICES, LLC 4280 GROVES RD COLUMBUS, OH Information: Supplier's Signature Title Printed Name Date Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCOSRM_L, Version 1.0, Created on 06/27/2006, Last changed on 03/29/2005.
14 FULLY EXECUTED Page 2 of 2 Contract Number: Contract Effective Date: 05/17/2007 Valid From: 05/01/2007 To: 04/30/2008 Supplier Name: REFUEL ENVIRONMENTAL SERVICES LLC COSTARS PROVISION ACT 57 APPLIES No further information for this Contract Information: Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCOSRM_L, Version 1.0, Created on 06/27/2006, Last changed on 03/29/2005.
15 CONTRACTOR NAME Refuel Environmental Services, LLC GEOGRAPHIC SERVICE COVERAGE Refuel Environmental Services, LLC Contract # CONTACT PERSON Ted J. Green CONTRACTOR ADDRESS Groves Road Columbus, OH PHONE FAX FEDERAL IDENTIFICATION NUMBER VENDOR # SRM CONTRACT # GEOGRAPHIC SERVICE COVERAGE X DISTRICT 1 (Erie, Crawford, Mercer, Venango, Warren, Forest) X X X DISTRICT 2 (McKean, Elk, Clearfield, Cameron, Potter, Clinton, Centre, Mifflin, Juniata) DISTRICT 3 (Tioga, Lycoming, Union, Snyder, Northumberland, Montour, Columbia, Sullivan, Bradford) DISTRICT 4 (Susquehanna, Wyoming, Luzerne, Lackawanna, Wayne, Pike) DISTRICT 5 (Schuylkill, Berks, Lehigh, Northampton, Carbon, Monroe) DISTRICT 6 (Bucks, Montgomery, Philadelphia, Delaware, Chester) DISTRICT 8 (Perry, Dauphin, Lebanon, Cumberland, Franklin, Adams, York, Lancaster) DISTRICT 9 (Cambria, Blair, Huntingdon, Somerset, Bedford, Fulton) DISTRICT 10 (Butler, Armstrong, Clarion, Jefferson, Indiana) DISTRICT 11 (Lawrence, Beaver, Allegheny) DISTRICT 12 (Washington, Westmoreland, Greene, Fayette)
16 CLEANING METHOD: FUEL STORAGE TANK CLEANING SERVICES PRICE LIST Refuel Environmental Services, LLC Contract # Re-circulating Filtration Method DISTRICT 1 DISTRICT 12 CAPACITY (gallons) ,000-1,999 2,000-2,999 3,000-3,999 4,000-5,999 6,000-9,999 10,000-14,999 20,000 30,000 40,000 80,000 Price Unit of Measure Price Unit of Measure $1, Each $1, Each $2, Each 1,000-1,999 $2, Each $2, Each 2,000-2,999 $2, Each $2, Each 3,000-3,999 $2, Each $2, Each 6,000-9,999 $2, Each $2, Each 12,000 $3, Each $3, Each 20,000 $4, Each $4, Each $4, Each $5, Each $7, Each CAPACITY (gallons) DISTRICT 10 BIOCIDE ADDITIVES CAPACITY (gallons) Price Unit of Measure Brand of Biocide: BIOBOR-JF $1, Each Type of Biocide: Diesel and Jet fuel Microbiocide 1,000-1,999 $2, Each Treat Rate: 2.8 OZ. (additive per 100 gallons) 2,000-2,999 $2, Each 3,000-3,999 10,000-14,999 20,000 $2, Each Description Price $3, Each Biocide Treatment per 100 gallons of fuel treated: $1.70 $4, Each DISTRICT 11 CAPACITY (gallons) Price Unit of Measure ,000-1,999 6,000-9,999 10,000-14, ,000 $1, Each $1, Each $2, Each $3, Each $9, Each
17 FULLY EXECUTED Page 1 of 2 Contract Number: Contract Effective Date: 05/17/2007 Valid From: 05/01/2007 To: 04/30/2008 All using Agencies of the Commonwealth, Participating Political Subdivision, Authorities, Private Colleges and Universities Your SAP Vendor Number with us: Supplier Name/Address: CLEAN FUELS ASSOCIATES INC 530 M COLLEGE PKWY STE M ANNAPOLIS MD US Purchasing Agent Name: McGinniss Stephani Phone: Fax: Please Deliver To: Supplier Phone Number: Supplier Fax Number: Contract Name: FUEL TANK CLEANING DISTRICTS 2-6, 8 & 9 To be determined at the time of the Purchase Order unless specified below. Payment Terms NET 30 Solicitation No.: Supplier Bid or Proposal No. (if applicable): Issuance Date: Solicitation Submission Date: This contract is comprised of: The above referenced Solicitation, the Supplier's Bid or Proposal, and any documents attached to this Contract or incorporated by reference. Item Material/Service Desc Qty UOM Price Per Unit 1 FUEL STORAGE TANK CLEANING SERVICES General Requirements for all Items: Header Text CONTACT PERSON: BRAD BETTENCOURT PHONE: Total PURCHASE ORDER ADDRESS: CLEAN FUELS ASSOCIATES, INC. 530 M COLLEGE PARKWAY ANNAPOLIS, MD Information: Supplier's Signature Title Printed Name Date Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCOSRM_L, Version 1.0, Created on 06/27/2006, Last changed on 03/29/2005.
18 FULLY EXECUTED Page 2 of 2 Contract Number: Contract Effective Date: 05/17/2007 Valid From: 05/01/2007 To: 04/30/2008 Supplier Name: CLEAN FUELS ASSOCIATES INC COSTARS PROVISION ACT 57 APPLIES No further information for this Contract Information: Integrated Environment Systems Form Name: ZM_SFRM_STD_MMCOSRM_L, Version 1.0, Created on 06/27/2006, Last changed on 03/29/2005.
19 CONTRACTOR NAME Clean Fuels Associates, Inc. GEOGRAPHIC SERVICE COVERAGE Clean Fuels Associates, Inc. Contract # CONTACT PERSON Brad Bettencourt CONTRACTOR ADDRESS 530 M College Parkwy Annapolis, MD PHONE FAX FEDERAL IDENTIFICATION NUMBER VENDOR # SRM CONTRACT # GEOGRAPHIC SERVICE COVERAGE DISTRICT 1 (Erie, Crawford, Mercer, Venango, Warren, Forest) X DISTRICT 2 (McKean, Elk, Clearfield, Cameron, Potter, Clinton, Centre, Mifflin, Juniata) X DISTRICT 3 (Tioga, Lycoming, Union, Snyder, Northumberland, Montour, Columbia, Sullivan, Bradford) X DISTRICT 4 (Susquehanna, Wyoming, Luzerne, Lackawanna, Wayne, Pike) X DISTRICT 5 (Schuylkill, Berks, Lehigh, Northampton, Carbon, Monroe) X DISTRICT 6 (Bucks, Montgomery, Philadelphia, Delaware, Chester) X DISTRICT 8 (Perry, Dauphin, Lebanon, Cumberland, Franklin, Adams, York, Lancaster) X DISTRICT 9 (Cambria, Blair, Huntingdon, Somerset, Bedford, Fulton) DISTRICT 10 (Butler, Armstrong, Clarion, Jefferson, Indiana) DISTRICT 11 (Lawrence, Beaver, Allegheny) DISTRICT 12 (Washington, Westmoreland, Greene, Fayette)
20 CLEANING METHOD: FUEL STORAGE TANK CLEANING SERVICES PRICE LIST Clean Fuels Associates, Inc. Contract # Re-circulating Filtration Method CAPACITY (gallons) DISTRICT 2 DISTRICT 5 Price Unit of Measure CAPACITY (gallons) Price Unit of Measure $ Each $ Each 1,000-1,999 $ Each 1,000-1,999 $ Each 2,000-2,999 $ Each 2,000-2,999 $ Each 3,000-3,999 $1, Each 3,000-3,999 $1, Each 4,000-5,999 $1, Each 4,000-5,999 $1, Each 6,000-9,999 $1, Each 6,000-9,999 $1, Each 10,000-14,999 $1, Each 10,000-14,999 $1, Each 20,000 $2, Each 15,000 $1, Each 24,000 $2, Each 25,000 $2, Each 30,000 $3, Each 80,000 $5, Each CAPACITY (gallons) DISTRICT 3 DISTRICT 6 Price Unit of Measure CAPACITY (gallons) Price Unit of Measure $ Each $ Each 1,000-1,999 $ Each 1,000-1,999 $ Each 2,000-2,999 $ Each 2,000-2,999 $ Each 3,000-3,999 $1, Each 3,000-3,999 $1, Each 4,000-5,999 $1, Each 4,000-5,999 $1, Each 6,000-9,999 $1, Each 6,000-9,999 $1, Each 10,000-14,999 $1, Each 10,000-14,999 $1, Each 16,000 $1, Each 25,000 $2, Each 20,000 $2, Each 40,000 $4, Each 24,000 $2, Each 60,000 $4, Each CAPACITY (gallons) DISTRICT 4 DISTRICT 8 Price Unit of Measure CAPACITY (gallons) Price Unit of Measure $ Each $ Each 1,000-1,999 $ Each 1,000-1,999 $ Each 2,000-2,999 $ Each 2,000-2,999 $ Each 3,000-3,999 $1, Each 3,000-3,999 $1, Each 4,000-5,999 $1, Each 4,000-5,999 $1, Each 6,000-9,999 $1, Each 6,000-9,999 $1, Each 10,000-14,999 $1, Each 10,000-14,999 $1, Each 25,000 $2, Each 20,000 $2, Each 50,000 $4, Each 30,000 $3, Each 100,000 $6, Each Clean Fuels Associates, Inc. Price List Page 1
21 CAPACITY (gallons) DISTRICT 9 Price Unit of Measure $ Each 1,000-1,999 $ Each 2,000-2,999 $ Each 3,000-3,999 $1, Each 4,000-5,999 $1, Each 6,000-9,999 $1, Each 10,000-14,999 $1, Each 18,000-20,000 $2, Each 30,000-40,000 $3, Each BIOCIDE ADDITIVES Brand of Biocide: Type of Biocide: Treat Rate: Killem Carbonate 1 oz (additive per 100 gallons) Description Price Biocide Treatment per 100 gallons of fuel treated: $3.00 Clean Fuels Associates, Inc. Price List Page 2
22 SRM End-user Procedures for Creating a Shopping Cart using the MSCC for Fuel Storage Tank Cleaning Services Step 1: In SRM, go to SRM Requisitioner, Shop. Step 2: Select Material/Service Contract Catalog. Step 3: Search for line items. There are two ways to search for the contract line items. You can search by District Number (i.e. District 8). Then select the Go Button. 1
23 R esults for only that district number will appear. Be sure to select the correct tank capacity range. OR You can search by Contract Number. Then select the Go Button. Below are the results from searching by contract number. The District is always listed first. Be sure to select the correct line item(s)/tank capacity range. You can page down to see more line items. 2
24 NOTE: If searching for the biocide treatment line item, you must search either by typing biocide treatment or search by contract number. Be sure to read the long text in order to select the correct line item that corresponds with your district. FURTHER INFORMATION ON BIOCIDE TREATMENT: Requisitioner is not buying xxx gallons of biocide. Instead, they are treating xxx gallons of fuel. * Requisitioner will divide the tank capacity by 100 to obtain number of gallons to be treated. Example: For a 31,000 gallon tank, purchaser would need 310 gallons (max.) treated. (It will most likely be less, and the PO need changed because the actual amount of fuel in the tank will be unknown until the actual service is performed) The quantity would be 310 gallons at $X.XX (based on whichever supplier is used). Requisitioner must type in the Internal Note, the tank capacity. ( Biocide Treatment for a 31,000 gallon tank ) Step 4: Review the item data and select Add to Shopping Cart. Step 5: The item will be pulled into your shopping cart. Select the Details icon. 3
25 Step 6: Scroll down and complete/edit each section listed below as needed by clicking on the expand arrows. **Requisitioner must enter in the Vendor Text of the Shopping Cart the type of fuel to be serviced, Contact Person and actual location address where service are to be performed. If this information is NOT entered, the supplier(s) will assume that the Purchasing Agent is the contact person and the address in the Please Deliver To: field on the PO is the correct address for service. Step 7: After entering all data, click the Correct errors as necessary. Be sure to button to review any resulting errors or messages. the page and click the Check button again. Step 8: To finish the order, click the button. Name the cart and Click the button. 4
26 Contract Reference Number: Collective Number: CN SRM Contract Number: Change Number: 1 Change Effective Date : 07/03/2007 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG For: All using agencies of the Commonwealth Subject: FUEL STORAGE TANK CLEANING SERVICES Contract Period: Beginning May 1, 2007 and Ending April 30, 2008 Buyer Name: Stephanie McGinniss, (717) CHANGE SUMMARY: As per request of the supplier(s), all purchasers/requisitioners must list the type of fuel in the tank to be serviced for cleaning. Purchasers may do so in the Header Text of the PO; Requisitioners may do so in the Internal Note of the Shopping Cart. Instructions/Clarification for purchasing Biocide Treatment: Purchaser is not buying xxx gallons of biocide. Instead, they are treating xxx gallons of fuel. The line item is Biocide Treatment per 100 gallons of fuel treated. * Purchaser will divide the tank capacity by 100 to obtain number of gallons to be treated. Example: For a 31,000 gallon tank, purchaser would need 310 gallons (max.) treated. (It will most likely be less, and the PO need changed because the actual amount of fuel in the tank will be unknown until the actual service is performed) The quantity would be 310 gallons at $X.XX (based on whichever supplier is used). Purchaser must type in the Item Text, the tank capacity. (Example: Biocide Treatment for a 31,000 gallon tank ) THE CONTRACT OVERVIEW AND END-USER PROCEDURES HAVE BEEN UPDATED TO INCLUDE THIS CHANGE. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.
27 Contract Reference Number: Collective Number: CN SRM Contract Number: Change Number: 2 Change Effective Date : 11/02/2007 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG For: All using agencies of the Commonwealth Subject: FUEL STORAGE TANK CLEANING SERVICES Contract Period: Beginning May 1, 2007 and Ending April 30, 2008 Buyer Name: Stephanie McGinniss, (717) CHANGE SUMMARY: As per request of the supplier(s), all purchasers/requisitioners must list in the Vendor Text** a contact person, as well as the actual location where the services are to be performed. If this information is NOT entered, the Supplier(s) will assume that the Purchasing Agent is the contact person and the address in the Please Deliver To: field is the correct address for service. EUP for Shopping Cart has been updated to reflect these requirements. **IMPORTANT** - End-User Procedures for Purchase Order from Scratch have been removed from this contract. For spend analysis purposes, all purchases MUST start with a Shopping Cart in SRM. ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.
28 Contract Reference Number: Collective Number: CN SRM Contract Number: Change Number: 3 Change Effective Date : 03/07/2008 COMMONWEALTH OF PENNSYLVANIA DEPARTMENT OF GENERAL SERVICES HARRISBURG For: All using agencies of the Commonwealth Subject: FUEL STORAGE TANK CLEANING SERVICES Contract Period: Beginning May 1, 2007 and Ending April 30, 2008 (renewed thru April 30, 2009) Buyer Name: Stephanie McGinniss, (717) CHANGE SUMMARY: In accordance with the Option to Renew Clause in the contract, the Commonwealth and ALL contractors mutually agree to renew this contract for an additional one-year period. This contract is now renewed for a period starting May 1, 2008, and terminating on April 30, ALL OTHER TERMS AND CONDITIONS OF THIS AGREEMENT NOT CHANGED BY THIS CHANGE NOTICE REMAIN AS ORGINALLY WRITTEN.
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