THE BOROUGH OF BRENTWOOD

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1 THE BOROUGH OF BRENTWOOD EXECUTIVE SESSION: 6:30 P.M. MUNICIPAL BUILDING 3624 BROWNSVILLE ROAD PITTSBURGH, PA Office FAX BOROUGH OF BRENTWOOD AGENDA SEPTEMBER 17, 2013 AGENDA MEETING 7:30 P.M. 1. Call to Order. 2. Pledge of Allegiance. 3. Roll Call. 4. Comments on Agenda Items Only. a. Agenda Items 12d through 12j. 5. Communications. a. No Communications 6. Department and Borough Managers Reports: a. Public Works Department b. Building Inspector c. Engineer d. Recreation e. Police Chief f. EMS g. Brentwood Fire Department h. Solicitor i. Finance Report j. Borough Manager BOROUGH OF BRENTWOOD COMMUNITY VISION STATEMENT The Borough of Brentwood is a unified, familyoriented community with a strong commitment to civic pride and traditions. While preserving these standards, ideals and traditions, the community shall strive to provide a high quality of life for all, a superior educational system and residential areas with a more suburban character. The community shall support established businesses while encouraging future economic development and effective local government, all within a safe and clean environment. 7. President s Report 8. Mayor s Report

2 9. Administrative and Finance Committee Mr. Rich Schubert a. Consider Minutes of the: August 20, 2013 Agenda meeting. b. Consider Minutes of the: August 27, 2013 Regular meeting. c. Accept the Treasurer s Report for Period Ending August 31, d. Accept the Manager s Report for the Period Ending August 31, e. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the General Fund in the amount of $394, f. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Sanitary Sewer Fund in the amount of $319, g. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Brentwood Park Initiative Fund in the amount of $572, h. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Capital Improvement Fund in the amount of $351, i. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Liquid Fuels Fund in the amount of $0.00. j. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Non-Uniform Pension Fund in the amount of $2, k. Consider ratifying the bills from August 01, 2013 through August 31, 2013 from the Police Pension Fund in the amount of $21, l. Consider 2013 Minimum Municipal Obligation (MMO) for the Non-Police Pension Plan. m. Consider 2013 Minimum Municipal Obligation (MM)) for the Police Pension Plan. n. Other Items. 10. Public Works Committee Mr. Marty Vickless a. Accept the Public Works Supervisor s monthly report for the period ending August 31, b. Accept the Engineer s monthly report for the period ending August 31, c. Other Items 2

3 11. Zoning and Ordinance Committee Mrs. Schade a. Accept the Building Inspector s monthly report for the period ending August 31, b. FYI There is no Zoning Hearing Board meeting scheduled for September c. FYI There is a Planning Commission meeting scheduled on September 19, 2013 at 7:30 P.M. to review and discuss the following: a. Zoning Updates Project d. Other Items 12. Park and Recreation Committee Mr. Frombach a. Consider Recreation Director s monthly report for the period ending August 31, b. Consider Resolution No , Amendments to Facility Rental Policy c. Consider update to current BAA Agreement to reflect the new location of the Baseball/Softball fields to match the existing usage of the Little League Field per the dates and times of the current agreement. d. Consider authorizing Allegheny City Electric to install two (2) 1-inch conduits from inground junction boxes located at the Deck Hockey Court Light Pole H2 and stub up by the scorekeeper s box to provide access for power and scoreboard data for any future Deck Hockey Scoreboard at a total cost of $ [ACTION ITEM] Mr. President, I move to authorize Allegheny City Electric to install two (2) 1-inch conduits from in-ground junction boxes located at the Deck Hockey Court Light Pole H2 and stub up by the scorekeeper s box to provide access for power and scoreboard data for any future Deck Hockey Scoreboard at a total cost of $ e. Consider Change Order No. 1 associated with Phase I Park Renovations associated with the removal of the asphalt drive to a specified point and level area at the side of the new football field, install 3 yard drains and approximately 200 lf of 6-inch pipe and connecting to existing basin, and seeding the entire area to Vento Landscaping & Construction, Inc. at total cost of $12, [ACTION ITEM]. Mr. President, I move to approve Change Order No. 1 associated with Phase I Park Renovations associated with the removal of the asphalt drive to a specified point and level area at the side of the new football field, install 3 yard drains and approximately 200 lf of 6-inch pipe and connecting to existing basin, and seeding the entire area to Vento Landscaping & Construction, Inc. at total cost of $12,

4 f. Consider Change Order No. 2 associated with Phase I Park Renovations associated with the repaving of approximately 495 square yards of the asphalt walkway along the new baseball fields to the Radisson Road to Vento Landscaping & Construction, Inc. at total cost of $31, [ACTION ITEM]. Mr. President, I move to approve Change Order No. 2 associated with Phase I Park Renovations associated with the repaving of approximately 495 square yards of the asphalt walkway along the new baseball fields to the Radisson Road to Vento Landscaping & Construction, Inc. at total cost of $31, g. Consider Change Order No. 3 associated with Phase I Park Renovations associated with the removal of the existing fencing and installing 418 feet of 6-foot and 48-feet of 15-foot black vinyl coated fence on the lower field next to the drainage swale to Vento Landscaping & Construction, Inc. at total cost of $20, [ACTION ITEM]. Mr. President, I move to approve Change Order No. 3 associated with Phase I Park Renovations associated with the removal of the existing fencing and installing 418 feet of 6-foot and 48-feet of 15-foot black vinyl coated fence on the lower field next to the drainage swale to Vento Landscaping & Construction, Inc. at total cost of $20, h. Consider Change Order No. 4 associated with Phase I Park Renovations associated with the repairing and seeding of the Radisson Baseball Field to Vento Landscaping & Construction, Inc. at total cost of $1, [ACTION ITEM]. Mr. President, I move to approve Change Order No. 4 associated with Phase I Park Renovations associated with the repairing and seeding of the Radisson Baseball Field to Vento Landscaping & Construction, Inc. at total cost of $1, i. Consider changing the color of the Deck Hockey Rink from previously approved Evergreen to Steel Blue. [No Cost to the Borough for this change.] [ACTION ITEM] Mr. President, I move to approve the changing of the color of the Deck Hockey Rink from previously approved Evergreen to Steel Blue. [No Cost to the Borough for this change j. Consider request from J. T. Sauers & Associates for additional services associated with Design and Construction Administration of the Phase I and Phase II Park Renovations projects for out of scope work including but not limited to the design of one larger baseball field and then back to two smaller baseball fields, coordination with BAA and Musco Lighting as the result of adding the lights to the Football Field, Baseball Field, and Deck Hockey Area, as well as the attending of additional meetings at a fee of $8, [ACTION ITEM] Mr. President, I move to approve the request from J. T. Sauers & Associates for additional services associated with Design and Construction Administration of the Phase I and Phase II Park Renovations projects for out of scope work including but not limited to the design of one larger baseball field and then back to two smaller baseball fields, coordination with BAA and Musco Lighting as the result of 4

5 adding the lights to the Football Field, Baseball Field, and Deck Hockey Area, as well as the attending of additional meetings at a fee of $8, k. Other Items 13. Public Safety Committee Mr. Zimmerman a. Accept the Police Chief s monthly report for the period ending August 31, b. Consider hiring as a Brentwood Borough Police Officer. c. Considering hiring as a Brentwood Borough Police Officer. d. Other Items 14. Community Affairs Committee Mr. Carnevale a. Letter from BPI b. Other Items 15. Special Committees 16. Old Business 17. New Business 18. Public comment Please try to limit remarks to 3 minutes. 19. Adjournment. As part of Brentwood s continuing efforts to promote environmentally friendly initiatives, copies of Resolutions and Ordinances will be provided on the Borough Web Site. As always, a description of the Agenda Items will be provided via the Council Fact Sheet. 5

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