Finance and Resources Audit Head of Internal Audit. Job Description and Person Specification

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1 Finance and Resources Audit Head of Internal Audit Job Description and Person Specification May 01 1

2 J o b D e s c r i p t i o n Job Title: Service Area: Function: Team: Post number: Grade: Hours/weeks: E.g. 6 hours/5.14 weeks Base location: Reports to: Job title Responsible for: Job titles of direct reports Role purpose and role dimensions: Overview of the job Head of Internal Audit Finance (Internal Audit) Audit Internal Audit FI9058 MG8 6 Lynton House Chief Finance Officer Director of Finance & Resources for strategic matters & Chief Financial Services Officer for day to day operation management of the audit service. To deliver an independent, effective and efficient internal audit service to the Council (and relevant external bodies) in line with the Accounts and Audit Regulations 011 and the CIPFA Code of Practice for Internal Audit in Local Government. To plan audit coverage, management and co-ordination of all internal audit work within the Authority reporting to Chief Officers and Members as appropriate. Hold an overall awareness and knowledge of every function within the council e.g. Children s, Adult s, Finance etc. In terms of the service areas business, strategic direction, key deliverables and resources comprising financial, people and systems. To provide: independent assurance on achievement of business objectives and adequacies of their systems and controls; high level reports to Senior Officers and Members; clear advice on improvements for both compliance and methodologies and best practice to generate efficiencies. Impact of this could affect up to 1billion income/expenditure. In parallel with the above to be fully cognisant of relevant HR and H&S policies and procedures. Key external contacts: Organisations All council employees up to and included Chief Executive Members Committees

3 Key internal contacts: Job titles or groups of staff Financial dimensions: Budgetary responsibility & amount. Equipment, cash, property etc. for which employee is responsible. Key areas for decision making: Other considerations: E.g. working patterns All service areas within the council at all levels up to director Professional peer groups outside of the council Professional bodies i.e. audit commission LGE Director of Finance and Resources Members audit committee The Internal Audit team:- Audit Manager x posts; Senior Auditor x 8 posts; Auditor x posts; Fraud Investigators x posts. Management of budget for R9154 cost code, approx 800,000 this is inclusive of staff and associated running costs Disclosures including Whistle Blows Police matters internal and external Fraud Reputational Risks Monday to Friday there may be some requirement for evening and weekend working 6 hours per week posts holder is expected to meet the requirements of the role the post holder will be required to work flexibly as the needs of the role dictate and to deliver the key accountabilities of the role Key accountabilities and result areas: Key elements: Leadership To be responsible for developing and leading the Internal Audit service in a professional manner which seeks to ensure that it is effective and commands a high standard of respect both internally and externally. To represent the Director of Finance & Resources and Chief Financial Services Officer at meetings, briefings, working groups etc both internally and externally as appropriate. To ensure that the service within the Section develops and maintains a high standard of customer service and responsiveness in accordance with Council objectives and targets, that high standards of staff conduct and integrity are maintained, and that appropriate development and training needs are identified in this respect as necessary.

4 Strategy and Planning To be responsible for the preparation of the audit strategy and audit plans (including annual and strategic plans) to optimise the audit coverage which is compatible with the Council s corporate strategy / priorities and with regard to risk environment and requirements of the Authority s external auditors. To agree with the Director of Finance & Resources those parts of the plan which are required to fulfil the duties as statutory s 151 officer. To contribute to the strategic management of the Finance Service To attend to Finance Service Management Team to report progress against the agreed annual internal audit plan and any significant issues arising. To develop and promote Internal Audit to existing and potential customers by developing an awareness and understanding of their activities and objectives so as to ensure a positive image to customers and the rest of the Authority. To create, develop, implement and maintain the Council s anti fraud and corruption strategy. Resources To attain optimum performance in service delivery through the recruitment, retention and motivation of staff. To ensure that they and their managers are competent to carry out their responsibilities for developing staff and where appropriate take action to address performance issues in accordance with the Authority s relevant HR policies. To manage effectively the staff, budget and activities of the Audit Service in order to meet its service and financial objectives including the provision of the right mix of skills, competencies and strengths. To maintain personal and professional development to meet changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training To maintain a suitable and effective information system (s) that meets the needs of audit management in terms of recording, accounting for and reporting on the use of audit resources. To ensure that all staff promptly and fully use this system (s). Reputational Risk To be responsible for ensuring that allegations of financial irregularity, fraud and corruption are promptly investigated as appropriate including appropriate liaison with law enforcement authorities as necessary. To prepare reports for and advice to management, Committees and relevant groups on audit matters including performance of internal audit and advice on the adequacy of controls and procedures in existing and development of new systems 4

5 Professional Technical To maintain a working knowledge of relevant legislation, statutory instruments, codes of practice, Authority policies, procedures etc and ensure that these are adhered to within the audit service. Overall working knowledge of how committees, councils, voluntary partners operate along with other external bodies i.e. UK Border Agency; HMRC and wide ranging professional networks. Operate with complete trust and discretion, can often be required to liaise with CE and Directors within the council to give professional advice and guidance. Current up to date knowledge and understanding of POCA, PACE, current and upcoming legislation. To maintain a high level of independence and objectivity in undertaking audit work including that requested by management and reporting audit findings to Chief Officers and Members as appropriate. Relationship Managing To establish and maintain effective and constructive working relationships with relevant Chief Officers, Members particularly the Audit Committee and External bodies / organisations including the Council s external auditors. Health and Safety To undertake health and safety duties to staff and customers commensurate with the post and or as set out in the appropriate health and safety regulations and employment of safe working practices. General accountabilities and responsibilities To undertake any other duties as may be required from time to time to achieve the objectives of the post or to assist the Authority in the fulfilment of its objectives, commensurate with the post holder s grade, abilities and aptitude. Green Statement Data Protection/Confidentiality Conduct and Whistleblowing Seeking opportunities for contributing to sustainable development of the borough, in accordance with the Council s commitment to making Redbridge a cleaner, greener place to live. In particular, demonstrating good environmental practice (such as energy efficiency, use of sustainable materials, sustainable transport, recycling and waste reduction) in your job. Complying with the Data Protection Act 1998 treating all information acquired through your employment, both formally and informally, in strict confidence and in accordance with Caldicott principles. Complying with the Code of Conduct, other practice guidelines and the rules and protocols defining employees access to and use of the Council s databases and systems. Any breaches could result in disciplinary measures. Maintaining client records and archive systems in accordance with departmental procedure, policy and statutory requirements. Complying with the requirements of the Code of Conduct and maintaining high standards of personal conduct, honesty and integrity. You have a duty to raise any impropriety or breach of procedure to the appropriate level of management. Employees making such disclosures (whistleblowing) are protected and may make them without fear of recrimination. 5

6 Safer Working Equalities Customer Care Health and Safety To contribute as an effective and collaborative member of the team Flexibility Commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults. Where you work in such a post the Council will require a CRB Disclosure check and references will be taken up prior to interview. Complying with the Council s strong commitment to achieving equality of opportunity and outcomes in its services to the community and in the employment of people. You are expected to understand, comply with and promote Council policies in your work, to undertaken any appropriate training and to challenge any prejudice and discrimination. Complying with corporate and service area customer service standards and promoting the development of high quality, individualised and customer-led services. Being responsible for your own Health & Safety, as well as that of colleagues, service users and the public. Employees should co-operate with management, follow established systems of work, use protective equipment where necessary and report defectives and hazards to management. Taking responsibility for continuing self-development and participating in training and development activities. Participating in the ongoing development, implementation and monitoring of the service plans. Supporting and contributing to value for money, service efficiencies and improvements. The above-mentioned duties are neither exclusive nor exhaustive. From time to time you may be required to undertake responsibilities outside the normal remit of your Job Description as required by the line manager, and are broadly within your the grading level and competence. 6

7 P e r s o n S p e c i f i c a t i o n Job Title: Head of Internal Audit Method of candidate assessment: Minimum education/ qualifications: Minimum experience/ knowledge/ skills: A = Application form I = Interview T = Test. Weighting: = most important, = least important QUALIFICATIONS 1. To hold a role relevant professional qualification i.e. CCAB.. To hold a recognised qualification in management Effective written and oral communication skills. A - I T A/1 Weighting 1 Skills Ability to display initiative. Ability to work within a team with colleagues from a wide range of professional backgrounds and contribute to the development of team culture and the achievement of common objectives. Ability to work without supervision and organise own workload and manage time effectively. Ability to communicate control issues to service managers. Ability to use and maintain competence in computer literacy, including word processing spreadsheets and internet/intranet. Ability to take direct management responsibility for the full range of management duties including leading and motivating staff. Ability to work under pressure, within agreed targets and timescales and deliver quality outcomes. Ability to promote positively and present Internal Audit to new and existing customers. Ability to establish and maintain effective working relationships at all levels both within and external to LBR. To be highly numerate and punctual. Ability to maintain customer satisfaction. Ability to give clear advice, at an operational and strategic level, to members and senior officers and other relevant external parties / organisations eg external audit. 7

8 Knowledge Comprehensive knowledge of local government auditing /accounting practice and procedures including all legislation and regulations relevant to the work of Internal Audit. /T Ability to quickly acquire and maintain knowledge of the systems and procedures and current issues. I Sound knowledge and successful practical operation of interview techniques, fraud investigations, PACE etc. Excellent understanding of the control weaknesses facing an organisation. I/T Ability to provide relevant management information on the performance of Internal Audit e.g. performance indicators and trends I/T Experience Proven track record of successfully delivering within an audit environment along with a deep understanding of the audit environment, including practical experience of auditing in an IT environment. /T Proven success at operating at senior management level, including the management of experienced and professionally qualified staff. /T Evidence of post qualification experience and continued professional development. To maintain a commitment to achieving and maintaining professional working standards. Knowledge of, and commitment to, the Council's policies, objectives and aims. I Minimum competencies: Self-Awareness and Control Personal Effectiveness and Self Development Analysis and Judgement Self Awareness Self Discipline and Organisation Self Control Integrity Priority Management Decisiveness Self Development and Continuous Learning Awareness of Risk Management Issues Open Mindedness Drive and Energy Flexibility, Adaptability and Creativity Assertiveness and Influence Innovation Information Gathering Problem Analysis Problem Solving Judgement I 8

9 Interpersonal Skills Organisational Awareness and 'Joined Up' Thinking Customer/Client Orientation Using/Managing Resources Working in Partnership and Managing Contracts Managing Processes and Measuring Results Professional and Technical For those with managerial responsibility Leadership Managing and Developing People Special conditions: Sensitivity to Others Teamwork Developing and Maintaining Relationships Awareness of Equality and Diversity Issues Spoken Communication Written Communication IT Supported Communication Organisational Awareness Working Across Boundaries Awareness of External Environments Strategic Thinking Understanding Customer/Client Needs and Expectations Developing and Using Customer/Client Service Standards Awareness of Equality and Diversity Issues in Service Delivery Providing Valued Services Using Customer/Client Feedback in Continuous Improvement Commercially Astute Budgets and Cost-Control Information Management and Technology, and Data Protection Buildings, Equipment and Materials Developing and Working in Partnership Procurement of Services Contract and Project Management and Monitoring Process Design and Management Defining Performance Indicators Measuring Outcomes Qualifications to do the job Relevant Planned Experience Continuous Professional/Technical Development Planned Career Development Awareness of similar roles in other organisations Personal Credibility Environmental Scanning Providing Direction Providing Resources Promoting and Leading Change Passion for Quality/Excellence Developing Relationships and Inter-relationships Promoting and Marketing Services Recruiting and Inducting Competent Staff Empowering Others Motivating Individuals and Teams Valuing Diversity Developing Others Managing Conduct and Performance Issues Managing Staff Care Agreeing and managing objectives This post is politically restricted A/i Signature of Employee: Name: Date: 9

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