Suppliers Representative(s) : Name Position Company status: Products supplied: Comments:
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1 Sample SUPPLIER AUDIT REPORT Supplier / Factory Name: Address: Date of Visit: Tel: Fax: Suppliers Representative(s) : Name Position Company status: Products supplied: Comments: The suppliers signature is a general acknowledgment and understanding of the comments observations made in this report. Supplier Representative Signature:... Name: (in print)... Representative Signature:... Dated:... Key: - indicates a general compliance. * - indicates that further comments have been made relating to that point. N/C - indicates Not Covered on this occasion. N/A - indicates Not Applicable to this audit. Page 1 of 5
2 SUPPLIER AUDIT REPORT cont... 1 SITE FABRICATION / * / NC / NA ( a ) Design and condition of buildings ( b ) Condition and maintenance of surrounding environment INTERNAL ( c ) Design and condition of walls ( d ) Design and condition of floors and drains ( e ) Design and condition of ceilings and lights ( f ) Design and condition of doors and windows ( g ) General factory layout: segregation, process flow ( h ) Air conditioning / ventilation 2 PLANT AND MACHINERY / * / NC / NA ( a ) Services ( i ) ducting / pipework / overheads ( ii ) water - quality, use, supply and treatment ( b ) Design, condition and hygiene of processing equipment, utensils and ancillary plant ( c ) Equipment calibration ( d ) Hygiene schedules : availability, use, verification ( e ) Maintenance, preventative maintenance schedules, work records, inventory 3 PEST CONTROL / * / NC / NA Managed internally or by external contractors ( Delete as appropriate ). Are pest control measures satisfactory in the following areas? ( a ) Building / Site perimeters ( b ) Storage areas: raw material, finished product, packaging. ( c ) Production areas ( d ) Ancillary / service areas ( e ) Record-keeping of inspections and corrective action, including servicing of equipment 4 PERSONNEL HYGIENE, EDUCATION AND TRAINING / * / NC / NA ( a ) Appropriate and adequate, formalized documented hygiene education and training ( b ) Protective clothing ( c ) Personal practices ( d ) Medical screening ( e ) Handwashing ( f ) Glove control ( g ) Visitors ( non-company employees ) 5 SITE HYGIENE / * / NC / NA ( a ) Waste handling ( b ) Notices ( c ) Personnel facilities : toilets, rest-room, canteen, cloakroom ( d ) General house-keeping / hygiene: standard, auditing documentation ( e ) Foreign body control ( including glass policy / audit ) ( f ) Storage of non-food compatible materials 6 RAW MATERIAL CONTROL / * / NC / NA ( a ) Approved suppliers : auditing, specification, certificate of conformance ( b ) Receipt : inspection, analysis, documentation ( c ) Stock control : rotation, positive release, quarantine system, traceability ( d ) Storage facilities : suitability, general conditions, segregation ( e ) Conditions and suitability of raw material handling ( f ) Packaging materials : receipt, inspection, storage, handling ( g ) Ingredients : dispensing, preparation Page 2 of 5
3 SUPPLIER AUDIT REPORT cont... 7 PROCESS CONTROL / * / NC / NA ( a ) QC / QA function : suitability, efficacy, accountability, audit / appraisal. ( b ) Product Process specifications : availability (up to date), use, adherence / conformance. ( c ) Product / Process flow. ( d ) Weights and measures : method, monitoring, documentation. ( e ) Pack integrity : seals, coding, legibility, palletisation, documentation. ( f ) Temperature control : cooking, heating, cooling, freezing - the capacity, suitability, monitoring, (automatic / manual ) documentation, environmental monitoring. handling ( g ) Metal detection : sensitivity, monitoring, documentation, reject mechanism, suspect item handling ( h ) Physical and organoleptic appraisal : frequency, method, documentation, suitability. ( i ) Chemical / Microbiological analysis : facilities, (accredited ) frequency, suitability, documentation ( j ) Foreign body control : on-line inspection, raw material handling, work-in-progress, machinery ( k ) Nutritional data. ( l ) Finished product storage / stock control : suitability, capacity, monitoring, distribution. ( m ) Rejected product : traceability, identification, isolation, handling documentation 8 PRODUCT COMPLAINTS & RECALL / PROCEDURE / * / NC / NA ( a ) Product complaints : foreign body and quality, investigation, documentation, response, action. ( b ) Product recall procedure : availability, efficacy, appraisal documentation. ( c ) Product rejections : investigation, corrective action, response, documentation, handling and disposal. of product. 9 MANAGEMENT / * / NC / NA ( a ) Management : structure, responsibilities, experience, qualification, training efficacy. ( b ) Accreditation : ie. ISO9000, E.F.S.I.S. ( c ) Tecnical resources : adequacy, efficacy. ( d ) Engineering resources : adequacy, efficacy. 10 HAZARD ANALYSIS (HACCP) / * / NC / NA ( a ) risk assessment of process / identification of CCP S ( b ) Monitoring of CCP S ( c ) Accountability of System / Non conformance. ( d ) Review and verification of control procedures 11 HIGH RISK PRODUCT PROCESSING - Added requirements / * / NC / NA ( a ) Design criteria. ( b ) Notices ( c ) Personnel facilities : toilets, rest-room, canteen, cloakroom ( d ) General house-keeping / hygiene: standard, auditing documentation ( e ) Foreign body control ( including glass policy / audit ) ( f ) Storage of non-food compatible materials Page 3 of 5
4 COMMENTS : SUPPLIER AUDIT REPORT
5 Page 4 of 5 COMMENTS : SUPPLIER AUDIT REPORT Page 5 of 5
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