TO CREATE A NEW DOCUMENT: (Shortcut = Ctrl + N) 1. Choose File. 2. Choose New. 3. Choose Blank Document
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1 TO CREATE A NEW DOCUMENT: (Shortcut = Ctrl + N) 1. Choose File. 2. Choose New. 3. Choose Blank Document TO SELECT OR CHANGE THE FONT: 1. Choose Format. 2. Choose Font. 3. The following box will pop up onto the screen: 4. Preview the different fonts by choosing the font name. The preview box will show you what the font looks like. You can also adjust the font style, size, color, etc. from here. 5. Choose OK to apply the changes to your document. If you do not wish to change the font after all, choose Cancel and the font will return to what it was previously set at.
2 Font Shortcuts: While typing: Ctrl + B =Bold Ctrl + I = Italic Ctrl + U = Underline *Hold down the control button while pushing the following keys. While using the mouse: Select a style from the toolbar at the top of the screen. You can select one or all of these effects. Bold Italic Underline Font Tip: *The font will change beginning at the point you are at in the document unless you select a specific part of the document by highlighting it with the mouse. To select the entire document: Choose Edit ~or~ Type Ctrl + A Choose Select All Now all of the text will be highlighted and any changes will be applied to all of the selected text. DID YOU MAKE A MISTAKE? Word will let you undo the very last action you did! 1. Choose Edit. 2. Choose Undo... TO CHANGE WHERE THE TEXT BEGINS: Use the following shortcuts from the top toolbar to change the alignment of your text: Aligns text to the left Of the screen Centers each line of text Aligns text to the right Of the screen Justifies text
3 TO USE BULLETS: Bullets allow you to have a symbol before each segment of a list. 1. Choose Format. 2. Choose Bullets and Numbering. 3. Choose the Bulleted tab. 4. Select a bullet style. 5. Choose OK to insert the bullet. SHORTCUT: TO USE NUMBERING: Create a numbered/lettered list. 1. Choose Format. 2. Choose Bullets and Numbering. 3. Choose the Numbered tab. 4. Select the numbering/lettering style. 5. Choose OK to begin the numbered list. SHORTCUT: BULLETS & NUMBERING TIPS To add another item to the list: 1. Place the cursor at the end of the previous item in the list. 2. Press the Enter key. 3. The bullet/number will appear. To stop adding bullets: 1. Follow the three steps listed above. 2. Press the Backspace key twice to return to the left margin.
4 TO CHECK SPELLING: (Shortcut = F7 key) 1. Choose Tools. 2. Choose Spelling and Grammar. 3. Uncheck the box before Check grammar to only check spelling. *The computer doesn t always recognize all errors and sometimes makes suggestions that are incorrect. Be careful-the computer isn t always right! TO SAVE A DOCUMENT: (Shortcut = Ctrl + S) *Save often to make sure you don t lose any of your work. 1. Choose File. 2. Choose Save. 3. Select the location where you want to save your file. 4. Enter a filename that will help to identify the document. 5. Choose Save. TO OPEN A DOCUMENT: (Shortcut = Ctrl +O) 1. Choose File. 2. Choose Open. 3. Choose the file that you want to open. 4. Choose Open.
5 TO INSERT A PICTURE INTO YOUR DOCUMENT: 1. Choose Insert. 2. Choose Picture. 3. Choose Clip Art. 4. The following box will pop up onto the screen: 5. In the Search for clips box, enter a word that describes the type of picture you would like to add to your document. 6. When you find a picture that you want to insert into you document, select it with the mouse. When you do so, four icons will appear next to the picture. Select the top icon (with the arrow) to insert the picture into your document. The second icon (with the magnifying glass) will allow you to preview the picture and take a closer look at it. TO CHANGE THE SIZE OF THE PICTURE: 1. Select your picture (point and click on it with the left mouse button) 2. A box with 8 squares( ) will appear around the picture. 3. Move the arrow to a. *Choosing a box in the corner will allow you to change the size of the picture without changing its proportions. *When you have found a the arrow will change to look like this: 4. Hold down on the left mouse button while moving the mouse. *Moving the mouse arrow away from the picture will make it larger. *Moving the mouse towards the picture will make it smaller.
6 TO MOVE THE PICTURE: 1. Choose Format. 2. Choose Picture. 3. The following box will appear on the screen: Don t like the mouse? You can also change the picture size from here. Choose Format. Choose Picture Choose the Size tab. Enter the new size or use the up and down arrows. 4. Choose the Layout tab. 5. Choose Square. *Other styles can be useful for particular purposes, however this one allows for the most flexibility in moving a picture. 6. A four directional arrow will appear when you point at the picture with the mouse. 7. Hold down the left mouse button while you move the mouse. *The picture will stop wherever it is when you stop pushing the mouse button.
7 TO INSERT AUTOSHAPES INTO YOUR DOCUMENT: 1. Choose Insert. 2. Choose Picture. 3. Choose AutoShapes. 4. Select a shape to insert. 5. Push and hold down the left mouse button while moving the mouse. (The shape will appear and will change size based on where the mouse is moved. TO INSERT WORD ART INTO YOUR DOCUMENT: 1. Choose Insert. 2. Choose Picture. 3. Choose WordArt. 4. The WordArt Gallery box will appear. 5. Select a WordArt style. 6. Choose Ok. 7. The Edit WordArt Text box will appear: 8. Type the text you want to appear in WordArt. 9. Change the font or size, if you wish. 10. Choose OK to create the WordArt. *Move WordArt by following the steps under TO MOVE A PICTURE (p.5).
8 TO INSERT A TEXT BOX INTO YOUR DOCUMENT: A text box allows you to position small amounts of text anywhere on the page. 1. Choose Insert. 2. Choose Text Box. 3. Push and hold down the left mouse button while moving the mouse. (The size of the text box will be determined by where you move the mouse.) *The size and shape of the text box can be changed using the same steps as changing the size of a picture. TEXT BOX TIPS: To add text: 1. Select the text box. 2. When the cursor appears, enter your text. To change the size/shape of the text box: 1. Follow the steps TO CHANGE THE SIZE OF THE PICTURE (p. 4). TO CHANGE THE APPEARANCE OF THE TEXT BOX: 1. Select the text box. 2. Choose Format. 3. Choose Text Box. 4. Choose the Colors and Lines tab. FROM HERE YOU CAN: Change the color of the text box (Fill Color) Change the color of the line around the text box (Line) Change the line pattern (Dashed) Change the size of the line around the text box (Weight or Style)
9 TO CREATE COLUMNS: 2. Choose Format. 3. Choose Columns. 4. The columns box will appear on the screen: 5. Select the number of columns for your document. 6. Choose OK to apply the changes to your document. FROM HERE YOU CAN ALSO: Change the width of each column Change the blank space between columns Add a line between the column
10 TO CHANGE THE ORIENTATION OF YOUR DOCUMENT: (from tall to wide) Abc 123 Abc Choose File. 2. Choose Page Setup. 3. This box will pop up onto the screen: 4. Choose the Paper Size tab. 5. Choose Landscape to make your document wide. Choose Portrait to make your document tall. 6. Choose Ok to apply the new settings. FROM HERE YOU CAN ALSO: Change the paper size Change the margins (Choose the Margins tab)
11 ADD A HEADER/FOOTER: A header will allow you to enter text that will appear at the top of every page. A footer will allow you to enter text that will appear at the bottom of each page. Graphics and text boxes can also be used in headers and footers. 1. Choose View. 2. Select Header and Footer. 3. Type any text you want to enter. FROM HERE YOU CAN ALSO: Insert the date into the header/footer Insert the time into the header/footer Insert the page number or number of pages in the document Insert AutoText about the document including: -Filename -Date created -Date printed -Author This is just the beginning! There are many other things that you can do with Microsoft Word! Create a table Make a chart Insert a picture from a file saved on the hard drive, the web, a floppy disk CD or scanner. Develop an outline. Print an address onto an envelope.
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