SPSS: Toolbars and Keyboard Shortcuts

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1 SPSS: Toolbars and Keyboard Shortcuts Toolbars To hide or display toolbars: Open the required window. Select View, Toolbars. Select the required options. Click. Toolbar This toolbar is available in the SPSS. Figure 1: toolbar Open data Recall recently used dialogs Save this Undo a user action Print Redo a user action Go to case Go to Variables Find Insert cases Insert Split file Weight cases Select cases Value Labels Use Variable Sets Show All Variables Spell check Updated: 12/11/2008

2 Viewer Outline Toolbar These toolbars are available in the SPSS Viewer. Figure 2: Viewer Outline toolbar Promote Demote Expand selected Outline items Collapse selected Outline items Show selected items Hide selected items Insert Heading New Title New Text Viewer Standard Toolbar Figure 3: Viewer Standard toolbar Open output Preview print this dataset Save this Export Print Recall recently used dialogs Undo a user action Redo a user action Got to data Go to case Go to Variables Use Variable Sets Show All Variables Select Last Associate AutoScript Designate Window Create/Edit AutoScript Run Script Chart Toolbars These toolbars are available in the SPSS Chart. Figure 4: Edit Toolbar Updated: 12/11/2008

3 Undo a user action Redo a user action Show Properties Window Select the X axis Select the Y axis Rescale Chart Scale to Rotating 3-D chart Lasso Select Mode Go to Case Figure 5: Options Toolbar line to the X axis Insert a title line to the Y axis Insert an annotation line from Equation Insert a text box Insert a footnote Bin Element Hide Grid Lines Hide Derived Axis Hide Legend Transpose chart coordinate system Scale to 100% Figure 6: Element Toolbar Label Mode Show Labels Show Error Bars Add Markers Add interpolation line Add Fit Line at Total Show Distribution Curve Add Fit Line at Subgroups Explode Slice

4 Keyboard Shortcuts Selection Shortcuts In To Shortcut In To Shortcut select current case (row) Shift + Space and cell to right select current (column) Ctrl + Space and cell above and cell to left and cell below Browsing Shortcuts In To Shortcut In To Shortcut move to next Tab or move to first, first case Ctrl + Home Shift + Tab or move to last, last case Ctrl + End move to next case Enter or move to next object case object move to first Ctrl + move to first object Home move to last Ctrl + move to last object End move to first case Ctrl + all windows Scroll up or down a screen Page Up or Page Down move to last case Ctrl + Other SPSS keyboard shortcuts are listed below. In To Button Shortcut all windows activate menu bar F10 all windows cancel dialog box Esc all windows except close window Alt + F4 copy selection Ctrl + C output windows copy selection for insertion in another application Ctrl + K

5 In To Button Shortcut all windows create new file Ctrl+ N all windows cut selection Ctrl+ X all windows delete selection Delete edit content of current cell F2 exit SPSS in Alt + F4 find data within a Ctrl+ F all windows open an existing data file or output window Ctrl+ O all windows paste selection Ctrl+ V all windows print active file Ctrl+ P redo action in previously edited cell Ctrl+ Y all windows run selection as a command Ctrl+ R all windows saving working data Ctrl+ S output windows select all Ctrl+ A stop the processor Ctrl+. switch between views in the Ctrl+ T all windows undo action Ctrl+ Z Additional Learning Tools / Sources of Information Help menu within SPSS. See for links to self-paced interactive tutorials and print material. For drop-in sessions and workshops refer to the Learning Services website for further information.

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