ABERDEEN SCHOOL DISTRICT NO. 5. Minutes of the Regular Meeting of the Board of Directors November 4, 2008

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1 ABERDEEN SCHOOL DISTRICT NO. 5 Minutes of the Regular Meeting of the Board of Directors At 7:00 p.m. President Doug Smith called to order the regular meeting of the Board of Directors in the Community Room at Aberdeen High School. Members present were Sandra Bielski, Jennifer Hagen, Jeremy Hawkins and Jeff Snell along with Superintendent Martin Kay and fourteen patrons and staff. The meeting began with the flag salute. On motion by Jeremy Hawkins, seconded by Jeff Snell, the Board approved the consent agenda that included the minutes of the meeting held on October 21, 2008; an out-of-state trip by the Goldenaires/All that Jazz to travel to Portland, Oregon to perform at the Festival of Lights on December 18, 2008; and the donation of a 1999 Chrysler Concord donated by Lila Jernstrom to the automotive department. President Smith reported that he attended the Grays Harbor Chamber Banquet and Lynn Green serves as chair of the Grays Harbor Chamber. He thanked Ms. Green for the time she commits to the community outside of the school district. Christy Paris announced that Foodball begins on Friday, November 7 th and invited the Board to attend numerous Foodball events. Superintendent Kay reported that the AHS booster club held their 2 nd annual auction and raised $18,000 for activities and athletics. He reported that this event is supported by the community and he congratulated and thanked the booster club. CALL TO ORDER CONSENT AGENDA BOARD COMMENTS COMMENTS FROM AUDIENCE SUPERINTENDENT REPORT Superintendent Kay reported that the Aberdeen Rotary Club has purchased and donated dictionaries for every 4 th grader in the ASD. Superintendent Kay reported on the Avid program that started at 7 th and 8 th grades at Miller Junior High school. He and Tita Mallory visited the classrooms and talked with students. Students were actively taking notes during the visit and they had prepared questions that they presented. The Avid students are building a direction for their lives and have plans to attend college. On motion by Jeff Snell and seconded by Sandra Bielski, the Board approved a Business Associate Agreement with ESD 113 for the use of the Student Assistance Manager (SAM) database system. BUSINESS ASSOCIATE AGREEMENT On motion by Jeremy Hawkins and seconded by Jeff Snell, the Board approved the annual Interagency Agreement between the Aberdeen School District No. 5 and the Grays Harbor Juvenile Detention Center. There are no changes to the agreement from the previous year. GRAYS HARBOR DETENTION CENTER

2 Superintendent Kay reported that the National School Boards Association conference is typically held across the county. This year the event was held in Seattle and he, Tita Mallory, Sandra Bielski and Jennifer Hagen attended the Technology and Learning Conference presented by the National School Boards Association. It was invigorating to listen to how technology is being implemented all over the country. Jennifer Hagen expressed appreciation for the opportunity to attend the conference and found it enlightening and motivating. Sandra Bielski reported that she had the opportunity to attended wonderful workshops and will use the information to help her grow and move forward. Superintendent Kay thanked the Board members for taking time away from their families and work to help the school district grow. Tita Mallory presented a video regarding K-12 education and how technology needs to permeate every part of school. Tita Mallory, director of Curriculum and Instruction, presented a report on Curriculum, Instruction and Assessment for the month of October, The Fine Arts Committee met on October 24 and the members discussed the Classroom Based Performance Assessments to be administered this year in art and music classes. The district s fine arts program was discussed and suggestions and revisions to the draft document were made. Amy VanRavenswaay, representing the Consortium on Reading Excellence (CORE), visited the district and assisted with the implementation of Storytown elementary reading curriculum. Ms. Mallory presented the calendar for Curriculum, Instruction and Assessment with outlines of activities that occurred during the month of October. The Learning Improvement Day on October 9 th was a focus of the month. Heidi Schillinger from Reach Out met with the Leadership Team and with the district Diversity Committee to collect input for the development of a Cultural Competency Professional Development plan. The plan will become the basis for the district work to improve the ability to respond to the unique needs of all students, including minority and low income students. The testing window for the Measures of Academic Progress began on September 17 th and ended October 7 th. Schools will be sharing this information with parents during student conferences. Ms. Mallory provided a Summary Growth Report for the district from Fall 2007 to Fall Parent/teacher conferences were held at Miller Junior High and Aberdeen High School during the month of October. The Elementary Report Card Committee met last month to consider suggested changes to the elementary report card. The committee discussed improvements and modified the card for the school year. The revised report card will reflect new state math standards. The district will have a card for each grade level. Ms. Mallory invited the Board to attend events throughout the District including the SIOP Training, Elementary Principal s meeting, Fine Arts Review Committee meeting and Collaboration Time Committee meeting. AGREEMENT TECHNOLOGY AND LEARNING CONFERENCE INSTRUCTIONAL SERVICES CURRICULUM, INSTRUCTION AND ASSESSMENT REPORT 2

3 Tita Mallory reported a textbook, A Guide to Microsoft Office 2007, was reviewed and recommended by the instructional committee. The textbook was presented for the first reading. Lynn Green provided a report regarding the conversion to 2007 software. The instructional committee reviewed three different texts and found A Guide to Microsoft Office 2007 to be the most user friendly and they liked the materials that accompanied the textbook. The textbook is broad enough that it could be used in digital, computer application and applied communications classes. The textbook can provide necessary training for all four teachers who teach this subject as well as all students involved. Tita Mallory reported the AVID Grant is sponsored by College Spark, an education foundation, investing in a College Readiness Initiative to help more students become college ready and succeed in higher education. The initiative is focused on helping more students gain the skills and knowledge they need to succeed in high education through Navigation 101, Advancement Via Individual Determination (AVID) and Advanced Placement/Dual Credit programs. This is a competitive grant and the initiative is sponsored through the state. One criteria is for the district to have at least 40% reduced lunch funding to apply for the grant; therefore, not all districts are eligible to apply. Twelve grants will be awarded throughout the state. The grant is to initiate funding at AHS and requires board approval. On motion by Jennifer Hagen and seconded by Sandra Bielski, the Board approved the AVID Grant as presented. Tita Mallory reported the Navigation 101 Grant is also sponsored by College Spark and would benefit students at both Miller Junior High and AHS. Lynn Green provided a report and discussed the five components of the student planning initiative, including the following: (1) Key Element 1 (Personalizing: Curriculum-Delivered Advisories). Offering the Navigation 101 curriculum during a minimum of two times per month; advisory sessions provided to all students each year and extending the advisory to include interactive online lessons. (2) Key Element 2 (Planning: Portfolios). Supporting students in developing and maintaining a portfolio and extending the existing portfolio practices to include an electronic portfolio and electronic student plan element. (3) Key Element 3 (Demonstrating: Student-Led Conferences). Facilitating student-led conferences at least once a year and extending the conference to include sharing of the individual student readiness assessment data. (4) Key Element 4 (Empowering: Student-Driven Scheduling). Facilitating a student-driven scheduling process that increases access to gatekeeper courses and programs of study. (5) Key Element 5 (Evaluating Data). Continuing with current Navigation 101 data collection and extending existing data collection practices to include individual assessment of students in the discipline of college and career navigation and sharing that information through a TEXTBOOK PRESENTED AVID GRANT NAVIGATION 101 GRANT 3

4 student College and Career Readiness report card. On motion by Sandra Bielski and seconded by Jennifer Hagen, the Board approved the Navigation 101 Grant as presented. Superintendent Kay reported that Tom Laufmann is absent and he presented the surplus items request on behalf of Mr. Laufmann. Superintendent Kay reported that the items are no longer used and many of the items are in fair to good condition and were purchased during the special ed co-op years ago. Programs have changed and the items are no longer used. Following the normal surplus process the items will be offered first to other districts and then to the public. On motion by Jeremy Hawkins and seconded by Sandra Bielski, the proposed items, including a skillet/braiser, were declared surplus and of no use to the District. President Smith reminded board members that the next meeting is scheduled for November 18 in the Community Room and work study will begin at 5:30 p.m. with staff members from Central Park School. Jeremy Hawkins and Jeff Snell will audit the bills. At 7:45 p.m. the meeting recessed for an executive session expected to last approximately one hour regarding personnel matters. The regular meeting reconvened at 8:35 p.m. Following a review by Personnel Director Anna Shanks, on motion by Sandra Bielski and seconded by Jeremy Hawkins, the Board approved the following personnel matters: certification leaves of absences for Shawn Grubb, effective December 20 to June 17, and Heidi Armenta, effective September 3 to November 30; and accepted the resignation of Jenah Jump effective October 25; approved co-curricular contract for Rick Stallo as Knowledge Bowl Advisor for ; and hired substitute teachers Shirley Savage, Calli Thomas, and Judith Marie Wallace. FINANCIAL SERVICES SUPRLUS ITEMS NEXT MEETING EXECUTIVE SESSION PERSONNEL CERTIFICATED 4

5 The Board also approved classified hires Sharon Schmalz as Para- Educator, effective October 31 and Grace Smith as Para-Educator, effective October 27; Christina Warner as bus driver, effective October 27; Kayla Filyaw-Denney, Derrick Lewis and Kari Smircich-Marks as AVID Classroom Tutors, effective November 4 to June 17, 2009; Becky Jones as Para-Educator for the After School Program; Nick Barene, Jon Cool, Becky Jones, Marisa Levao, Luis Clinton, Maria Mendoza, Timothy Nelson, Brenna Orrin, Miranda Reid, Yahara Rivera, and Dominick Wadsworth as Student Helper for the After School Program. Extra-curricular contracts were approved for Tom Dickson, Larry Fleming, Matt Harless, Paul Hendrickson, Garrett Johannes, Mike Machowek, Amy McElliott, Bob Braden, Mike Stoddard, Aaron Roiko, Mark Engelhart, Kelly Stewart, Wayne Ross, Rachel Ross, Melinda McElliott, Keith Lile, Jamie Rakevich, Jason Dore and Mitch Hoggatt. Extra-curricular resignations were accepted from Mark Engelhart, Jeff Hatton and Arnie Lewis. Substitutes William Pickell and Kelly Bielec were hired. There being no further business, the meeting adjourned at 8:36 p.m. PERSONNEL CLASSIFIED ADJOURN Doug Smith, President Martin W. Kay, Secretary 5