BLACKPOOL BRIDGES MAINTENANCE PROGRAMME SCOPING DOCUMENT FOR PROPOSED GROWTH FUND BID TO LANCASHIRE ENTERPRISE PARTNERSHIP

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1 PROGRAMME SCOPING DOCUMENT FOR PROPOSED GROWTH FUND BID TO LANCASHIRE ENTERPRISE PARTNERSHIP PREPARED BY: Wilde Consultants Ltd DATE: December 2014

2 FOR GROWTH DEAL FUNDING BLACKPOOL BRIDGES MAINTENANCE PROGRAMME REPORT CONTROL SHEET Version Date Status A December 2014 Draft for comment Prepared By Checked Approved RFF SAT SAT

3 BLACKPOOL BOROUGH COUNCIL STRATEGIC OUTLINE BUSINESS CASE FOR BLACKPOOL BRIDGES MAINTENANCE GROWTH FUND BID TO LANCASHIRE ENTERPRISE PARTNERSHIP SCOPING DOCUMENT INTRODUCTION AND PRINCIPLES This paper sets out the proposed scope of the Strategic Outline Business Case (SOBC) for intervention for Lancashire Enterprise Partnership (LEP) Growth Deal funding for the maintenance of Blackpool s ten strategic bridges and highway structures. These bridges provide key transport links both into and within Blackpool and their continued use is essential for the social and economic wellbeing of the town. The SOBC will set out the preferred way forward for the bridges and will present evidence for decisions to be made. The anticipated Growth Deal funding for the first phase of work to Blackpool s priority bridges is 4.23m. The project is defined by DfT as a small project (i.e. < 5.0m). A proportionate approach is therefore proposed to be adopted in the preparation of this business case. This is particularly appropriate given that there are ten bridges and structures being considered within this business case. A full rigorous assessments of all ten projects would be disproportionate and a more appropriate approach is proposed. Given that the nature of the proposed work is capitalised bridge maintenance (i.e. like for like ), the predicted do something outcomes will have no effect on highway network capacity or economic, social and environmental wellbeing other than to maintain the status quo. A comparison therefore has to be made of the effects that the do minimum option would have when compared to the existing conditions. It is anticipated that, for some of the ten bridges, the do minimum option would result in traffic restrictions such as weight/width restrictions or closure of the bridge to vehicular traffic with consequential detrimental effects on highway network capacity, and economic, social and environmental wellbeing. It is proposed therefore to discuss the do minimum and do something options for each bridge in outline. Where practicable and achievable, the economic impact and value for money of the scheme will be assessed in accordance with the WebTAG guidance. However, given that traffic modelling is not available for the Blackpool BC area, traffic count data will be utilised within the TUBA assessment. It is proposed to utilise the programme level TUBA assessment work previously undertaken by Jacobs (modified where appropriate) as a basis for economic assessment. Undertaking more rigorous assessments would be considered as disproportionate, costly and time-consuming. The previous work will be updated with recent traffic count data, revised traffic diversion routes and latest cost estimates.

4 Principles for agreement in advance of detailed assessment are therefore as follows: TUBA assessments to be undertaken on do minimum cases only where this requires implementation of permanent weight/width restrictions or closure of the bridge to vehicular traffic. Programme level TUBA assessment work previously undertaken by Jacobs UK Ltd to be utilised as a proportionate approach measure. Prioritisation of individual projects to be based on both quantitative assessment (where undertaken) and qualitative information (e.g. programming of work by Network Rail). TUBA, TEE, AMCB and PA tables to be generated collectively where possible (e.g. for works to bridges on Seasider s Way). PROPOSED FORMAT OF THE SOBC FOR BLACKPOOL BRIDGES MAINTENANCE It is proposed to develop and submit the proposal using the Strategic Outline Business Case Template (May 2014) previously provided by LEP. The scope of the proposed business case is as follows:

5 ACTIVITY DESCRIPTION AND LEP GUIDANCE/NOMENCLATURE SCOPING COMMENT DESCRIBING PROPOSAL FOR FINAL SOBC DFT REFERENCES 1. STRATEGIC CASE: Strategic case to be prepared by BBC 2. ECONOMIC CASE: WebTAG 2.1 VfM Please describe to what extent the proposed scheme has been assessed in terms of value for money. Also explain how this will be developed through the Outline Business Case to provide accurate benefit-cost ratio information. Where applicable, please include details of all options that have been appraised. VfM should also include reference to the proposed scheme s economic, social, environmental and public accounts impact. (in line with the DfT s Transport Appraisal Framework) The Transport Appraisal Process Plymouth Road Bridge Squires Gate Lane Bridge Waterloo Road Bridge TUBA 1.9.3

6 2.1.4 Devonshire Road Railway Bridge Princess Street Bridge

7 2.1.6 Gas Works Subway Chapel Street Bridge Rigby Road Bridge

8 2.1.9 Watson Road Bridge Harrowside Bridge Discussion on programme prioritisation Final prioritised programme of bridge maintenance works TUBA, TEE, AMCB and PA tables to be generated where appropriate Appendix B Commentary on the following to be included in each of the above proposed projects:

9 Noise Air Quality and pollution Landscape and towncape Heritage and historical resource Biodiversity Water/environmental Physical activity Journey quality Accidents 2.2 Economic Assumptions Please describe any economic assumptions made or that will be made as part of future appraisal work and the development of the Outline Business Case. 2.3 Sensitivity and Risk Profile If applicable, please describe how changes in economic, environmental and social factors could affect the impact of the proposed scheme in terms of its benefit and costs. Standard approaches and assumptions as per webtag guidance, e.g.: 2010 base year 60 year return period Standard approaches and assumptions as per webtag guidance. Sensitivity testing against scheme cost (inflation, construction costs, professional fees etc.). webtag webtag 2.4 VfM Statement Using the Appraisal Summary Table (AST) (see section 2.5), please include a summary of the conclusions from the Summary of AST required.

10 Value for Money assessment. The statement should provide a concise summary of the proposed scheme s economic, environmental, social and public accounts impact. 2.5 Preliminary Appraisal Summary Table AST to be generated for each bridge. 3. FINANCIAL CASE: 3.1 Affordability Statement Please explain how the affordability of the proposed scheme has been assessed. Affordability Assessment Cost estimates by Wilde Consulting Engineers (WCE) based on current market rates with similar projects in NW. Cross check with SPONS etc. 3.2 Financial Costs Please provide details of the Whole Life Costs of the proposed scheme and a profile of the costs over the period shown. See Scheme Costs Guidance Profile required Whole Life Costs ( m) Year 2015/ / / /19 >2019 Profile 3.3 Financial Cost Allocation Please illustrate how the Whole Life Costs (WLC) will be allocated between the organisations involved in the delivery of the proposed scheme. Profile required Local Growth Fund (WLC m) Profile Private Sector (WLC m)

11 Also provide a cost profile of the costs allocated to each organisation over the period shown. Profile Profile Other Public Sector (WLC m) 3.4 Financial Risk Please provide details of any financial risks associated with the delivery of the proposed scheme. Explain how these have been assessed and quantified. Have funds been committed? Identify any known shortfall in funding and provide evidence of how this shortfall will be addressed. BBC contribution (Initial funding for inspections and assessments). Scheme delivery in strict priority order. Construction cost inflation. Unknown contingencies (mitigated through advance site investigation and materials testing) It is understood that the initial bid for funding Blackpool s Bridges Maintenance programme was for 4.23m and that this has been approved in principle by LEP subject to submission of a SOBC. Since the initial submission further inspection and in-situ materials testing has been undertaken and feasibility/options reporting commenced. At time of writing it is anticipated that the total cost of completing the bridge maintenance programme is approximately 8.5m (Total cost of schemes in table below is 8.5m). Affordability beyond 4.23m is still being considered by BBC. Further applications for grant funding from LEP/Dft are not ruled out. For the purposes of this SOBC, projects will be prioritised up to a value of 4.23m. Third party involvement from Network Rail. 3.5 Financial Risk Management Please provide details of any risk allowance or contingency built into the Whole Life Costs of the project. Explain the rationale for the level of Risks on whole life costs construction inflation, environmental constraints. Risk identification, mitigation and management. Risk registers.

12 risk/contingency allocated and how this will be managed. 3.6 Financial Accountability Please explain who will be responsible for managing the finances of the project. What arrangements are in place to ensure diligent financial management is in place? BBC corporate financial management. Audit, QA arrangements. CIPFA financial accounting and budgeting methodologies. 4. COMMERCIAL CASE 4.1 Commercial Viability Please outline the approach taken to assess commercial viability. Use of highly experienced civil engineering consultants involved in recent similar bridge projects in NW. Liaison with supplier market. Strategic objectives cost certainty, ECI to minimise risk and improve outturn certainty. 4.2 Procurement Strategy Please summarise potential procurement options available (e.g. partnership, framework, new competitive tender). Details of the intended procurement strategy and the rationale behind selecting it should be provided. Design consultant procurement (Trafford Framework) Contractors ECI, standard contracts and specs. Investigating ongoing as to the possible utilisation of an existing Contractor Framework from a neighbouring local authority. This would enable early contractor involvements and certainty of costs by using previously tendered framework rates.

13 4.3 Identification of Risks Please outline the main commercial risks associated with the scheme (e.g. at-risk funding (capital and revenue)) and what strategy is in place to monitor and review these risks. Political, management, statutory undertakers, land, TMA etc. Revenue and capital profiles. Stakeholder management plans Risk registers and management strategies 4.4 Risk Allocation Please describe how the risks identified in section 4.3 will be apportioned and shared to demonstrate that risks are allocated to the organisation / body best placed to manage them to ensure cost effective delivery. Risk register, monitoring, clear accountability, ECI and partnering. 4.5 Contract Management Please explain the contractual arrangements for delivering the proposed scheme. A high level overview of the implementation timescales should be included (append MS Project Programme, if preferred). Design consultants Trafford FW BBC to confirm contractor procurement requirements plus outline programme dates. 5. MANAGEMENT CASE 5.1 Governance Please describe the Project PRINCE 2 project governance project board to be defined.

14 Governance arrangements in relation to the Project Team; Project Sponsor/Project Manager; Project Board/Executive and their suitability to the role based on previous programmes of work. 5.2 Go/No-Go Milestones Please describe any outstanding Go/No-Go processes and Decision Milestones in relation to the progression of the proposed scheme. 5.3 Project Programme Please set out an indicative delivery programme, including key milestones. Any programme / project dependencies should be referenced. If applicable, please explain how the programme is aligned to relevant delivery strategies and plans. 5.4 Assurance and Approval Plans Please document any key assurance and approval milestones (including any independent assurance). 5.5 Communication and Stakeholder Management Please explain how key stakeholders will be engaged throughout the LEP funding, Cabinet approval, statutory undertakers, land acquisition. 5.3 Project Programme Management in accordance with BBC assurance frameworks. Stakeholder management plan. Communication plans. Initial liaison ongoing.

15 delivery of the scheme, including details of proposed consultation events. 5.6 Project/Programme Reporting Please describe the proposed reporting and approvals process. This must cover technical, financial, commercial and management elements. 5.7 Risk Management Strategy Please describe the scope of the Risk Management Strategy for the proposed scheme. Include details of the key risks including organisational accountabilities. 5.8 Monitoring and Evaluation Please summarise outline arrangements for monitoring and evaluating the performance of the proposed scheme. 5.9 Project Management Please summarise the overall approach for project management at this stage of the project. Appendix A Scheme Drawings Technical approval process via HA AIP process. BBC as TAA. Programme progress and financial reporting via Cabinet Member. Robust project and risk management strategies. Communication plan and stakeholder plan. PRINCE 2 Project Board. Cabinet Member. Stakeholders. Constructing Excellence KPIs inc. Client satisfaction, cost, time, H&S etc. Project and programme management by experienced PMs utilising MS Project. Reporting managed via communications and stakeholder strategies and plans. Appendix A Scheme Drawings

16 A4 copies of general arrangement drawings from PBI reports to be inserted. Appendix B webtag Tables and charts for TUBA Economic Appraisals Spreadsheets Results of TUBA Economic Appraisal, previously undertaken by Jacobs UK Ltd on behalf of LEP but adjusted for amended diversion routes. Additional tables, e.g. (Transport Economic Efficiency (TEE), Analysis of Monetised Costs and Benefits (AMCB) and Public Accounts Table (PAT). webtag Summary of Bridge Details and Proposals in Order of Strategic Network Priority Bridge Name and Brief Description Route Carried Route or Obstacle crossed Assessed Capacity Proposed Do Something Option Plymouth Road Bridge. Squires Gate Lane Bridge Waterloo Road Bridge Devonshire Road Railway Bridge A587 Plymouth A5230 Squires Gate Lane A5073 Waterloo Road Poulton to Blackpool North Railway Poulton to Blackpool North Railway Kirkham to Blackpool South Railway Disused Blackpool South to Central Station Railway B5124 Devonshire Road 40 Tonnes c way. Re-decking. 3 tonnes footways. 3.0m 40 tonnes Re-decking 1.25m 40 tonnes c way. Service bays 7.5 tonnes. Network Rail currently assess the bridge. Blackpool Council are currently reviewing the assessment with Network Rail. New VRS and parapet repairs, 200k Major maintenance works required 450k

17 Princess Street Bridge Gas Works Subway Chapel Street Bridge Rigby Road Bridge Watson Road Bridge (Owned by Network Rail) Harrowside Bridge Seasider s Way (unclassified) Seasider s Way (unclassified) Seasider s Way (unclassified) Seasider s Way (unclassified) Watson Road (unclassified) Harrowside West (unclassified) Princess Street No live load capacity. Re-decking 1.5m Footpath No live load capacity. Infilling 150k Chapel Street (unclassified) Rigby Road (unclassified) Kirkham to Blackpool South Railway Kirkham to Blackpool South Railway 40 tonnes Replace parapets and carry out concrete repairs 150k 40 tonnes Maintenance works 40 tonne C way 3 and 7.5 tonnes in footways 50k Replace parapets and new VRS 227k 40 tonnes Demolish and reconstruct. 1.3m (Inspection and assessment of the approach ramps currently being carried out. It his highly likely that the approach ramps will need to be replaced- cost currently unknown until the former completed)

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