Project Specific Activities

Transcription

1 Abbreviations CEQ DEIS DNR DTM EA EIS FHWA HPDP MPCA MEQB NEPA NPDES R/W Council on Environmental Quality draft Environmental Impact Statement Minnesota Department of Natural Resources digital terrain model Environmental Assessment Environmental Impact Statement Federal Highway Administration Mn/DOT s Highway Project Development Process handbook Minnesota Pollution Control Agency Minnesota Environmental Quality Board National Environmental Policy Act National Pollutant Discharge Elimination System right of way SEP-14 FHWA s Special Experimental Project 14 SHPO SOW USCOE WCA State Historic Preservation Officer Scope of Work United States Army Corps of Engineers Wetland Conservation Act Page 1

2 Project Specific Activities Preliminary Bridge Engineering TASK 0012 Bridge Estimate for Study Report Those tasks necessary to estimate the costs to do bridge repairs as contained in the preliminary repair recommendations. TASK 0014 Preliminary Repair Recommendations All tasks required to publish preliminary repair recommendations, as necessary for Study Report documentation, stating the work necessary to rehabilitate a bridge. Tasks are complete when the District approves the repair recommendation document. TASK 0017 Estimate For Study Report Without Preliminary Repair Recommendations Those tasks necessary to estimate the costs to do bridge repairs as contained in the final repair recommendations (Task 0018). TASK 0018 Final Repair Recommendations All tasks required to publish detailed recommendations, stating the bridge repair work necessary to rehabilitate a bridge. These recommendations include work found necessary from the condition survey. Tasks are complete when the District approves the repair recommendation document. TASK 0022 Hydraulics Those tasks necessary to make recommendations for the bridge design parameters related to waterway conditions. Required waterway opening, structure type, flood elevations, flow member elevation, flow velocities and scour potential, at bridge site are normally included. TASK 0030 Bridge Construction Foundation Review Those tasks necessary to make recommendations for the type and depth of foundation to be used in the design of the bridge. TASK 0031 Bridge Aesthetics Page 2

3 Those tasks necessary to determine or make recommendations for the type and extent of bridge aesthetic treatments. Mn/DOT has three levels of aesthetic investments: landmark, corridor, and routine. Work could include participating in and/or conducting meetings with various consultant, Mn/DOT, and city groups. TASK 0035 Preliminary Bridge Plan All tasks necessary to prepare a type, size, and location drawing for a bridge project. The drawing shows span arrangement, roadway cross section, and any other information necessary for guiding the detail design of the bridge. Receive bridge survey Submit depth of structure Receive grades Begin drawing Complete drawing Check drawing Conduct construction review Prepare for plan signing TASK 0040 District Letter And Preliminary Estimate Those tasks required to prepare and distribute the Preliminary Bridge Plan and the estimated cost for construction of the proposed bridge to those who need to coordinate other work with the bridge work. TASK 0045 FHWA Approval Those tasks necessary to obtain Federal Highway Administration approval of the Preliminary Bridge Plan as may be necessary for major bridge projects, interstate projects, and urban projects. TASK 0050 Bridge Design All design tasks necessary to complete bridge construction plans or design criteria or construction criteria for the project. TASK 0062 Partial Plan Delivery Those tasks necessary to accomplish the first submittal of work by the GEC showing the corner details of the bridge and direction proposed by the GEC for bridge design and plan preparation. TASK 0066 Final Draft Delivery Page 3

4 Those tasks necessary to prepare the submittal of the completed construction bridge plan. TASK 0068 Final Bridge Plan Review All tasks necessary to review submittals of the final construction bridge plan. TASK 0070 Consultant Final Tracings All tasks required to prepare the submittal of the reproducible tracings and all design computations for the bridge plan with all revisions as discussed in the final review meeting. TASK 0075 Tracing Backcheck All tasks required to review the tracings to ascertain that all revisions discussed at the plan review meetings are incorporated into the final bridge plan. TASK 0076 Bridge Specifications and Design Criteria Those tasks required to prepare the written special provisions and design criteria required for the bridge construction that supercede or supplement the Mn/DOT standard specifications and the information shown on the plan. TASK 0080 Bridge Construction Plan Review All tasks required for the review of the design-builder s bridge plan and special provisions, including all release for construction, final, and as-built versions. TASK 0090 Construction Estimate Those tasks required to prepare the engineer s estimate for the bridge plan, including necessary funding separations for cost sharing with other agencies. TASK 0095 Design-Build Bridge Concepts Those activities required to develop and/or verify bridge concepts that will be included in the design-build RFP. Verify bridge locations, widths and span lengths Determine preliminary beam type and superstructure depth Verify lateral and vertical clearances Verify retaining wall locations Determine retaining wall types (cut or fill) and approximate heights Page 4

5 Verify noise wall locations and heights Estimate bridge, retaining wall, and noise wall costs Deliverables could include documentation showing the following items: Bridge locations Lane, shoulder, and sidewalk widths Span lengths Preliminary beam type Beam and superstructure depth Minimum lateral and vertical clearances Retaining wall locations shown on preliminary geometric layout Wall types (cut or fill) and approximate heights Noise wall locations shown on preliminary geometric layout Noise wall heights Bridge, retaining wall, and noise wall costs Page 5

6 (1000) Design-Build Project Development TASK 1003 Project Scoping All tasks and work necessary to determine the project's scope. This activity is intended to get all functional groups to review the project location, either in person or through other means, to trigger a review so that the project's scope is more clearly defined from this point forward. This activity could involve developing several alternatives (including a "do nothing alternative) for the project that take into consideration existing roadway layouts, project goals, and public input. Gather and compile data related to the project Develop draft scoping sheet Visit project site(s) Conduct internal scope of work meeting Finalize project scoping sheet and distribute to project team Prepare preliminary analysis of data and hydraulic estimate TASK 1010 Project Management Those tasks necessary to manage or monitor the progress of a project during the Preconstruction Phase. This activity is performed over the entire preconstruction project schedule. TASK 1011 Consultant Selection The process involved in obtaining consultant services for a specific project, activity, or task within a project. Assess need for Consultant Determine scope of services Prepare and submit requisition for contracted services Develop Request for Proposals Review proposals and select Consultant TASK 1012 Aerial Photography All field and office tasks needed to plan for and produce aerial photography suitable for the Photogrammetric Base Map. District meetings requesting aerial photos are normally held in February. Because vegetation and snow prevent a clear view of the targets, flights for aerial photography suitable for producing the Photogrammetric Base Map can only be flown in the spring and fall. Index maps Page 6

7 and contact prints from flights are normally available within two to three months after the flights. Request photo limits Place targets Take aerial photos Prepare index map and contact prints TASK 1013 Consultant Management The process involved in managing the work done by a Consultant for a specific project, activity, or task. Meet with Consultant Review Consultant work progress Maintain communication with Consultant TASK 1015 Traffic Forecasts The forecasting of traffic necessary for Preliminary Design. Traffic forecasts on complex projects can be very lengthy and need to be scheduled early to prevent delaying other preliminary engineering activities. Review Mn/DOT s historically based traffic forecast for the project area Evaluate land use and demographic data for potential adjustments to previous forecasts Develop long range, generally 20 year, traffic forecast using existing traffic data Develop a project need and objectives statement that is based on public involvement, traffic studies, and analysis Evaluate crash studies and alternative levels of service Estimate service life of the project components. TASK 1016 ESAL Calculations The forecasting and calculating of traffic necessary for pavement design criteria and/or type selection. TASK 1018 Photogrammetric Base Map All tasks needed to provide photo control, base maps, and requested digital terrain model. Page 7

8 Photo control planning involves the analysis of specific control requirements for the project and ordering of photographic materials used in control and compilation. Photo control surveys involve surveying and computing the position of targeted control points and any supplemental control points needed. The survey crews also run field test profiles that will be used to figure the accuracy of compiled mapping. Complete photo control planning Conduct photo control surveying Establish survey control points Prepare field test profiles Prepare analytical triangulation Compile stereoscopic images Prepare base map including digital terrain models (as needed) TASK 1020 Preliminary Design Mapping All office and field tasks necessary to provide mapping to District Preliminary Design. Draw existing alignment on base map Add annotation (street names, basic utility features, etc.) to base map Place property lines on base map TASK 1021 Preliminary Design Surveys All field and office tasks necessary to obtain the survey information needed to prepare the Geometric Layout, consisting of land surveys, photogrammetric cross sections, exhibits, and map annotation. Existing alignment and existing right-of-way Planimetric map files DTM files in GEOPAK binary format - Triangular Irregular Network (TIN) Graphic file of obscured areas TASK 1030 Control Surveys All tasks necessary to furnish horizontal and vertical control for the project except photo control. Page 8

9 Conduct control surveys Traverse/GPS layout for horizontal control Tie sheets for horizontal control points Complete photo control Complete control list in format such as 80-column ASCII file format TASK 1032 Land Surveys All tasks necessary for the District Surveys Section to do the Land Survey (including section corners). Research existing information Schedule survey crew or Consultant Conduct survey Produce updated survey base map TASK 1040 Final Design Surveys All office and field survey tasks necessary to complete design activities (topography, cross-sections, drainage, utilities, etc.). Conduct survey including topography, cross-sections, drainage, and utilities Process field data Place property lines on Base Map Produce field input file TASK 1041 Bridge Surveys All survey tasks necessary to document bridge geometrics. Work could include any of the following: Conduct survey Prepare bridge survey report TASK 1050 Scoping Document All tasks necessary to prepare the document that provides information about the project including need, alternatives, and environmental impacts. In terms of the highway project development process, the Scoping Document is typically the first report prepared for projects thought to require an EIS, and it is distributed before the Public Scoping Meeting(s) so that comments on the project can be received and used to make a Scoping Decision. The Scoping Document serves the same purpose as a scoping EAW under the state process. The Scoping Document is required under MEQB rules for EIS projects. This Page 9

10 document identifies potentially significant issues relevant to the proposed project; defines the form, level of detail, content, alternatives, timetable for preparation, and preparers of the EIS; and is used to determine the permits for which information will be developed concurrently with the EIS. Visit project site Formulate alternatives Prepare scoping document Conduct review process among Mn/DOT, FHWA, and other external agencies Incorporate comments Obtain approval of document Publish the Scoping Document's Notice Of Availability in the MEQB Monitor. Distribute document TASK 1051 Public Scoping Meeting A meeting to share information about the proposed project at an early stage and to receive input from agencies and the general public to identify purpose and need, discuss the mode and project concept, narrow the number of alternatives that will be studied in greater depth in the environmental and project documents that follow, and discuss the consequences of the no-build alternative. The Public Scoping Meeting is required by the MEQB rules for EIS projects. The purpose of the Public Scoping Meeting is to present to the public and affected agencies the findings of the Scoping Document and to incorporate comments from the meeting into the Scoping Decision Document. The Public Scoping Meeting must be held during the 30-day comment period for the Scoping Document, but not less than 15 days after the Scoping Document is made available. Work could include any of the following: Prepare for meeting Begin public review and Scoping Document comment period Conduct meeting Prepare and distribute Scoping Meeting minutes End public review and Scoping Document comment period TASK 1052 Scoping Decision Document The tasks required to produce the Scoping Decision Document, which indicates the issues, and alternatives that will be examined in the EIS. The Highway Project Development Process Handbook 1, Part II, Section C, provides additional guidance for preparation of the Scoping Decision Document. Page 10

11 Revisit project site Refine alternatives Prepare scoping decision document Conduct review process Incorporate comments Obtain approval Distribute document Publish State EIS Preparation Notice in the MEQB Monitor TASK 1060 Draft Project Memorandum Those tasks necessary to produce the draft project memorandum, which is a Mn/DOT document used for certain Class II Actions (Categorical Exclusions) in order to obtain Mn/DOT and FHWA environmental clearances. It may also be used as a vehicle for coordination with outside agencies (and the public) that may have an interest in the project. Normally, it is prepared early in the process while still addressing the content requirements. Work could include any of the following: Prepare document Conduct review process Incorporate comments TASK 1070 Project Memorandum Those tasks necessary to complete the Project Memorandum (PM). The Project Memorandum is a Mn/DOT document used for Class II Actions (Categorical Exclusions) in order to obtain Mn/DOT and FHWA environmental and design clearances. The appropriate project design standard is documented and when critical design elements of the project s design standards are not met, design exceptions are noted and justified. It may also be used for coordination with other agencies and the public and guidance for final design. It is prepared as early as possible in the project development process, while still addressing the environmental requirements necessary for approval. Work could include any of the following: Revise Draft Project Memorandum Conduct internal Mn/DOT review process Conduct external agency review process Incorporate comments Obtain State Environmental Exception Determination and (when appropriate) Federal Categorical Exclusion Determination approval TASK 1080 Preliminary Geometric Layout Page 11

12 All tasks necessary to complete Preliminary Geometric Layouts, which are conceptual plans showing the horizontal and vertical location of the proposed roadway(s) in relation to the existing topography. Concept alignment and profile Approximate construction limits Anticipated typical sections TASK 1082 Wetlands All tasks involved with identifying and describing project related wetland impacts, preparing impact assessment sections for project documents, designing wetland impact avoidance, minimization, and replacement measures, and deciding whether to develop project-specific replacement or use the wetland bank. This activity also covers all tasks associated with identifying, delineating, and mitigating wetland impacts. Review files (i.e., NWI, USGS, SCS, County Soil Survey, DNR Protected Waters Maps, Mn/DOT and/or other aerial photos, existing boring logs, hydrologic studies, information on any county ditches) and project area Identify type of wetland impacts along project corridor (i.e., section, township, range, major watershed, wetland type Circular 39, wetland type Cowardin, dominant vegetation, total wetland size, impact area, topographic setting, if within the shoreland wetland protection zone the distance to the waterbody/watercourse) Delineate existing wetlands according to the United States Army Corps of Engineers Wetland Delineation Manual (January and determine impacts Prepare wetland impact sequencing section for project document Describe the impacts on the functions and values of wetlands for each alternative, including: *Vegetative diversity * Maintenance of hydrologic regime * Flood / Storm water attenuation * Water quality protection * Shoreline protection * Ground-water interaction * Wildlife habitat * Fishery habitat * Aesthetics/Recreation/Education/Cultural Commercial uses Hold interagency coordination meeting/field review Page 12

13 Mitigate impacts; design wetland impact avoidance, minimization and replacement measures Decide to develop project-specific replacement or use the state wetland bank Inplace field data collection (surveys, inspections, etc.) cannot be accurately gathered during the winter season (December to April). This activity does not cover the construction or maintenance monitoring work for the wetlands. TASK 1086 Economic Analysis All tasks needed to identify the positive economic gains from a project and compare them to the investment made in order to ensure that infrastructure investments strengthen the economy. Define alternatives, including base case Perform traffic modeling Estimate total costs Monetize travel time, vehicle operating costs, traffic crashes TASK 1090 Special Project Documents All tasks necessary to complete Special Project Documents, which are separate documents (other than DEIS, FEIS, Environmental Assessment, Project Path Report, Scoping Document, SDD, FONSI, Project Memorandum, or Study Report), which are prepared based on the specific needs of an individual project. Examples of types of special documents necessary would include Section 4(f) statements, noise reports (preliminary & final), air quality reports, hydraulic reports, aesthetic reports, wetlands findings, Interstate Access Reports, Environmental Assessment Worksheets, Value Engineering Reports, etc. Determine type of Special Project Document(s) required Noise Analysis (i.e., existing, no-build, and build conditions; new and old alignment; daytime and nighttime; with and without noise barriers) Air Analysis (i.e., no-build and build air quality analysis for one and ten years after construction using Mobile 5A emissions and CAL3QHC dispersion modeling (or current Air Quality air quality model approved by EPA) Value Engineering (projects with an anticipated construction cost in excess of $25 million will need a value engineering study in accordance with Federal-Aid Policy Guide dated September 8, 1998, Transmittal 24, Chapter 6, Value Engineering.) Prepare document(s) Conduct review process Incorporate comments Page 13

14 Obtain approval Distribute final document(s) Incorporate into EIS TASK 1100 Draft Environmental Impact Statement (DEIS) Those tasks necessary for the preparation of a DEIS, with all associated submittals and coordination required to comply with NEPA. The DEIS is a document that discusses the environmental impacts of a proposed Class I Action. It discusses all reasonable alternatives to the proposed action and summarizes the studies, reviews, consultations, and coordination required by law. The DEIS is a document required under MEQB rules for projects exceeding thresholds listed under FHWA regulations. The purpose of a DEIS is to provide information for governmental units, the proposer of the project, and other persons to evaluate proposed projects which have the potential for significant environmental effects, to consider alternatives to the proposed projects, and to explore methods for reducing adverse environmental effects. The documents shall be prepared in accordance with FHWA Regulations (as specified in 23CFR771 and FHWA Technical Advisory T6640.8A) and the Mn/DOT Highway Project Development Process, which can be found at Impact items that must be addressed in preparation of the DEIS are listed in Table 2, Part II, Section D of the Mn/DOT Highway Project Development Process (Handbook 2A). Prepare document Conduct review process Incorporate comments Obtain approval to prepare FEIS Distribute document after Public Hearing has been completed TASK 1110 Public Hearing on a DEIS All tasks necessary to prepare for, conduct, and document a public hearing; the purpose of which is to present to the public an explanation of a project, including alternatives under consideration, and receive public comments. A Public Hearing on a DEIS is required for an EIS project. It includes notices in the MEQB Monitor, Federal Register, and local newspapers; distribution of the DEIS; comment period; the public hearing; and preparation of a transcript. Page 14

15 The public involvement process could involve elected officials, affected Mn/DOT and other state, federal, and permitting agency staff, and the general public. There are different degrees of understanding of transportation and environmental concerns among these groups. Few, if any, participants will have any familiarity with the EIS process. Therefore, the public involvement task is primarily one of education. Prepare for hearing Conduct hearing Incorporate comments into Public Hearing Document Prepare Public Hearing transcripts and affidavits of publication Distribute Public Hearing documents TASK 1111 Public Hearing on an EA All tasks necessary to prepare for, conduct, and document a public hearing on an Environmental Assessment (EA); the purpose of which is to present to the public an explanation of a project, including alternatives under consideration, and receive public comments. A Public Hearing on Environmental Assessment projects is sometimes required. When a public hearing is not held, a Notice for an EA will be prepared (see Opportunity for Public Hearing (1130).) Since the EA also serves as a State EAW, MEQB rules must also be followed. Public Hearings on EA include notices in the MEQB Monitor and local newspapers, distribution of the EA, comment period, the public hearing, and preparation of a transcript. Prepare for hearing Conduct hearing Incorporate comments into Public Meeting Document Prepare Public Hearing transcripts and affidavits of publication Distribute Public Hearing documents TASK 1112 Public Hearing for Project Memorandum Projects All tasks necessary to prepare for, conduct, and document a public hearing, the purpose of which is to present to the public an explanation of a project, including alternatives under consideration and receive public comments. One or more public hearings, or the opportunities for hearing, are to be held at a convenient time and place for any Federal aid project that: Requires significant amounts of right of way Page 15

16 Substantially changes the layout or functions of connecting roadways or of the facility being improved Has a substantial adverse impact on abutting property Otherwise has a significant social, economic, environmental, or other effect, or FHWA determines that a public hearing is in the public interest. Prepare for hearing Conduct hearing Incorporate comments into Public Meeting Document Prepare Public Hearing transcripts and affidavits of publication Distribute Public Hearing documents TASK 1113 Public Information Meeting All tasks necessary to prepare for, conduct, and document an information meeting, the purpose of which is to present to the public and other governmental agencies an explanation of a project, including alternatives under consideration, and to receive comments. Public Information Meetings are used to inform and gather information from the public on project alternatives, impacts, schedule, cost, and other activities. There are no specific time requirements. Multiple Public Information Meetings may be used on a project. Arrange for meeting location Announce meeting Prepare for meeting Conduct meeting Incorporate comments into Public Meeting Document TASK 1120 Final Environmental Impact Statement (FEIS) All tasks necessary for the preparation and processing of the Final Environmental Impact Statement (FEIS) document as established by federal and state laws. The FEIS is a document required under MEQB rules for projects exceeding thresholds listed under FHWA regulations. The purpose of the FEIS is to respond to the substantive comments received on the DEIS consistent with the scoping decision. The FEIS discusses responsible opposing views related to scoped issues which were not adequately discussed in the DEIS, and Mn/DOT s response to those views. Page 16

17 Changes from the DEIS are generally, but not necessarily always, minor and consist of factual corrections and/or an explanation of why comments received on the DEIS do not warrant further response (this assumes that all issues were adequately presented and evaluated in the DEIS). In this case, the EIS would consist of the DEIS and an attachment containing the following: Errata sheets making any necessary corrections to the DEIS An explanation of how mitigation will be developed Summaries of all substantive comments of the DEIS and responses thereto. The FEIS is generally reviewed by Mn/DOT District, Central Office, and FHWA staff, and could involve meetings with any one or all groups to review comments. Prepare final document using DEIS Conduct review process Incorporate comments Obtain approval Distribute document TASK 1121 Adequacy Determination Those tasks needed to write the brief report known as the Mn/DOT Adequacy Determination, which is required by the MEQB rules and provides reasons explaining why the EIS is adequate. The Adequacy Determination can be made no earlier than 10 working days after FEIS Availability Notice appears in the MEQB Monitor. The Adequacy Determination is required under MEQB rules for EIS projects. The purpose of this document is to determine if the EIS adequately addresses potentially significant issues and alternatives raised in scoping, was prepared in compliance with State procedures, and provides responses to the substantive comments received during the DEIS review. The format and content is not extensive. A letter is prepared according to the requirements in the Mn/DOT/State Alternate Environmental Review Guidelines and MEQB rules (Ch ). Prepare draft document Obtain approval Distribute document Page 17

18 TASK 1122 Record of Decision Those tasks performed by the District to prepare a draft of the Record of Decision (ROD). The ROD is a federal document that states what decision was made, identifies all alternatives considered by the agency, and states whether all practical measures to minimize environmental harm will be adopted. Approval cannot occur until at least 30 days after the FEIS Notice of Availability appears in the Federal Register. The Record of Decision presents the basis for the FHWA (or other federal agency) environmental decision, summarizes any mitigation measures that will be incorporated in the project, and documents any required Section 4(f) approval. The ROD is required for EIS projects. TASK 1129 Environmental Assessment The process of writing the Environmental Assessment (EA), a federally required document, for those federally aided actions that are not Categorical Exclusions and where the potential significance of the environmental effects is not clearly established. The EA is also used as a State Environmental Assessment Worksheet (EAW) for those federally aided projects that are not exempt and which are not clearly mandated State EIS projects. When a public hearing for an EA project is not held, a notice of availability of the EA will be placed in the local newspapers. Since the EA also serves as a State EAW, MEQB rules must also be followed. A notice of availability for an EA includes notices in the MEQB Monitor and local newspapers, distribution of the EA, and comment period. An Environmental Assessment Worksheet is a State document required for projects where certain thresholds are crossed. Prepare document Conduct review process Incorporate comments Obtain approval Distribute document TASK 1130 Opportunity for Public Hearing All tasks necessary to prepare for an Opportunity for Public Hearing, an event which provides an alternate method for meeting the hearing requirements by providing for notification of an opportunity for the public to request a hearing. Page 18

19 When a public hearing for an EA project is not held, a notice of availability of the EA will be placed in local newspapers. Since the EA also serves as a State EAW, MEQB rules must be followed. Notice of availability for an EA includes notices in the MEQB Monitor and local newspapers, distribution of the EA, and comment period. Prepare opportunity notice Advertise opportunity Obtain waivers (if necessary) TASK 1131 EIS Need Decision Those tasks necessary for Mn/DOT to make an EIS Need Decision, which is a State requirement, and can be thought of as a Finding of Facts and Conclusions (FOF&C) and decision on the need for an EIS. The FOF&C summarizes the State environmental review process and includes summaries of the steps taken in reviewing a proposed project in accordance with environmental review procedures, public and agency written comments on the Environmental Assessment (EA) or Environmental Assessment Worksheet (EAW) and Mn/DOT s response, and the issues raised through public involvement, including public hearings, and Mn/DOT s response. It also includes the conclusions, based on findings, that the project has no potential for significant environmental impacts; that feasible mitigation will be provided; that all environmental review requirements have been met; and a decision on the need for an EIS. Typically, a negative declaration is made. It is required under MEQB rules. The EIS Need Decision includes preparation of a Findings of Fact and Conclusions and distribution of the decisions. TASK 1132 Finding of No Significant Impact The development of the Finding Of No Significant Impact (FONSI), which is a separate document written for the FHWA. The Environmental Assessment and Finding of Facts and Conclusions are attached to the FONSI and incorporate by reference any other appropriate information. The FONSI documents the finding that no EIS is needed, and the request for it is a product that includes the hearing transcript (if held), letters, responses, etc. The FHWA approves the FONSI package. Assemble EA, transcripts from Public Hearings, and Findings of Facts and Conclusions Distribute FONSI within Mn/DOT for review Page 19

20 Obtain Mn/DOT approval Submit FONSI package to FHWA Receive approval from FHWA TASK 1140 Final Geometric Layout All tasks necessary to complete the Final Geometric Layout, which is a conceptual plan showing the horizontal and vertical location of the proposed roadway in relation to existing topography. This task also includes preparation of geometric design criteria to be used by the design-builder. Alignment and profile Construction limits suitable for purchase of any additional R/W, if necessary, to construct the project. Such R/W may include, but is not limited to, drainage; NPDES permit requirements, and wetland mitigation. Cross-sections Road approach profiles and touchdown points Construction staging/detour plan TASK 1141 Preliminary Hydraulics Design The tasks needed to develop preliminary hydraulic recommendations from the District Hydraulics/Metro Water Resources Engineer. Inplace field data collection (surveys, inspection, etc.) cannot be accurately gathered during the winter season (December through April). Research files Identify permits Identify and review inplace drainage patterns and structures Identify new drainage patterns and design criteria Recommend preliminary construction limits Prepare cost estimates, cost splits (by agency if applicable), and recommendations TASK 1142 Municipal Approval of Final Layout All tasks needed to receive a Resolution from the municipality(s) approving the Final Geometric Layout. Minnesota Statute notes that highway improvements involving the following require municipal consent: Altering access; Increasing or reducing highway capacity; and Page 20

21 Acquiring permanent right of way. TASK 1150 Study Report All tasks necessary to document the major design features of the selected project alternative. Basic design criteria, exceptions to the standards, and environmental mitigation commitments are listed and described. These things, together with the Final Geometric Layout, serve as guidance for final design. The finished document is used for Mn/DOT and FHWA (federal funds - non MAP or MTP projects) approval of design/exceptions. Environmental commitments which have been made and which need to be incorporated into the construction plan are discussed. Prepare document Conduct review process Incorporate comments Obtain approval Distribute document TASK 1160 Final Design Mapping All office and field tasks necessary to provide final design mapping. TASK 1165 Signal Justification Report All tasks necessary to prepare a report that justifies traffic signal installations at intersections. Conduct turning movement counts/warrant analysis Conduct crash analysis Prepare document Obtain District/Metro Division Engineer approval TASK 1170 Pavement Type Selection All tasks associated with the preparation of the pavement type selection documentation. Perform preliminary soils survey and sampling Perform laboratory soils tests Prepare documentation Page 21

22 Determine proposed surface type Submit to CO Pavement Management Engineer Prepare pavement design and life-cycle cost analysis Obtain District concurrence TASK 1180 Soils Survey and Letter All field, lab, and office tasks necessary to provide roadway soils recommendations (including soils profile and cross-sections when appropriate) for use in developing final design plans and special provisions. Recommendations for resurfacing projects will require a shorter duration than reconstruction or new construction projects. This activity can coincide with or precede Road Plans (1250). Preliminary profile grades and cross-sections may be required. Conduct soils and pavement survey Perform materials tests Evaluate data Prepare Soils Letter TASK 1181 Soils Review and Approval The process of reviewing the District Soils Letter by both the Central Office Pavements and Geotechnical Sections which leads to the Soils Letter approval. Perform pavement review Perform Geotechnical review Approve letter TASK 1190 Foundation Recommendations All field, lab, and office tasks necessary to provide foundations recommendations for the structural elements of a project (i.e., bridges, retaining walls etc). Review preliminary design data Schedule field borings Bore holes Perform laboratory tests and analysis Prepare foundations recommendation Page 22

23 TASK 1195 Utility Coordination All tasks associated with utility identification and coordination. Identify utilities and assess project impacts on utilities Coordinate with affected utility(ies) Verify utility Develop utility plan information Coordinate with Central Office Utilities TASK 1200 Construction Limits All design tasks associated with the determination of construction limits for Right of Way purposes. TASK 1201 Project Cost Estimate All tasks associated with the preparation of preliminary project costs, including items such as design-builder design, construction, quality management, warranties. Assist with developing municipal, utility, and all other cost sharing agreement(s) associated with this project. As part of this task, develop a detailed opinion of probable construction costs for all work associated with this project and other agency cost participation. Cost sharing agreements could require a breakdown of costs; i.e., cost apportioned to affected city(ies), county(ies), utility(ies), or other party(ies), and Mn/DOT. TASK 1210 Title Order All tasks necessary to complete the initial title order, which includes a map that is sent to an attorney or abstractor for preparing Title Certificates, and the time necessary for the outside title attorney to complete the title investigation and resubmit completed titles. Order titles, prepare and submit unrecorded utility easements Prepare Attorney s Certificate of Title TASK 1220 Right of Way Package All tasks necessary to prepare the Right of Way acquisition package (including authorization map, Right of Way work map, building books, etc.). This activity also includes necessary survey data for preparation of Preliminary Plats. Spot titles on R/W base map Page 23

24 Complete R/W layout Conduct field title investigation and prepare building sketches Assemble and submit completed R/W package TASK 1225 Plats Preliminary and Final Plats and District Surveys The computation of Right of Way acquisition plats data, staking of boundary monumentation, and filing of final plats. Compute plat boundary Stake boundary monumentation Prepare final plats File final plats TASK 1230 Right of Way Preacquisition All necessary field and office tasks before the direct purchase offer. The legal descriptions, office abstract, purchase instruments, Commissioner s Orders and encumbering of funds must be completed prior to starting the Real Estate Purchase (Activity 1240). The relocation plan, replacement housing, and salvage value may or may not be complete when this activity is at 100%. Prepare legal descriptions Prepare office abstracts Prepare purchase instruments Complete Mn/DOT Commissioner s Orders Prepare acquisition maps Complete relocation plan Identify replacement housing Prepare salvage value TASK 1235 Valuation The preparation and certification of property valuations. This activity can be run concurrently with all or most of Activity The common practice is to start when Activity 1220 is 40% complete. TASK 1240 Real Estate Purchase All Right of Way tasks beginning with Direct Purchase offers and continuing through negotiations, which will culminate in acquisitions not requiring eminent domain. These tasks include relocation assistance, payments, and relocation review. Page 24

25 Relocation assistance, review, and payments are activities in conjunction and concurrent with other real estate purchase activities. 100% is not indicative of all parcels on a project, but only refers to those not in Eminent Domain (Activity 1241). Make direct purchase offers Record acquisition documents Make payment to owner TASK 1245 Jurisdictional Reassignment All the tasks necessary to complete the Jurisdictional Reassignment (turnback) of a segment of trunk highway. Prepare Memorandum of Understanding with local road authority Prepare Jurisdictional Reassignment Authorization Map Revise Control Section numbers Prepare Jurisdictional Reassignment Review Memorandum Conduct cultural resource management review Assemble Jurisdictional Reassignment Package TASK 1249 Final Hydraulics Design The tasks needed to complete final hydraulics design and review. TASK 1250 Road Design All the tasks necessary to prepare the desired level of road plans and roadway design criteria. TASK 1251 Signal Design All tasks necessary to prepare the desired level of traffic signal plans and design criteria. TASK 1252 Lighting Design All tasks necessary to prepare temporary or permanent lighting plans and design criteria. Page 25

26 TASK 1253 Time and Traffic All tasks necessary to prepare contract time (i.e., design-build contract completion date, intermediate completion date(s), number of working days), TASK 1254 Traffic Control All tasks necessary to complete the Traffic Control, Staging, and Maintenance of Traffic requirements and criteria for traffic handling during construction. This task includes the assessment of impacts that various forms of traffic control (i.e., detours, bypasses, and lane closures) may have on social, economic, and environmental interests. TASK 1255 Signing Design All work required to develop and design roadway signing plans and criteria. TASK 1256 Traffic Management Design All tasks necessary to complete the plans and design criteria for Traffic Management System (TMS) components, including electrical work for TMS (loop detectors, Changeable Message Signs (CMS), ramp meters, cameras, etc.) and some minor grading and ramp widening work. This task is often applicable in the Twin Cities metropolitan area, but may also be used in other urban areas, including but not limited to Duluth, St. Cloud, Mankato, and Rochester. TASK 1257 Landscaping Design Those tasks necessary for the design of plans and criteria for projects involving landscaping and site development; i.e., clearing and grubbing, soil preparation, minimal grading, tree transplanting, furnishing/installing/establishing trees, shrubs, groundcovers, vines, and turf. This activity also covers landscaping work for rest area projects. TASK 1258 Flasher Design All tasks necessary to prepare the signal flasher design criteria. TASK 1259 Hydraulics Letter The preparation of the memo that details the necessary hydraulic structure (bridge or culvert) along with hydraulic data for the surrounding area. Page 26

27 TASK 1260 Preliminary Bridge Design All tasks necessary to prepare a type, size, and location drawing for a bridge project and bridge design criteria for design-builders. The drawing could show span arrangement, roadway cross section, and any other information necessary for guiding the final design of the bridge. TASK 1270 Final Bridge Design All tasks necessary to complete construction plans for the bridge portion of the project. TASK 1280 Permits All tasks associated with preparing, processing, and securing permits on a project. Prepare permit documentation Submit documentation to permitting agency Obtain permit The type of permits to be applied for could include any of the following: Mn/DNR Protected Waters Permit COE Section 404 Nation Wide Permit COE Section 10/404 Permit Coast Guard Permit MPCA Section 401 Certification MPCA NPDES/SDS Permit Wetland Conservation Act Compliance Watershed District Permit County Ditch Permit Indirect Source Permit Mn/DNR Water Appropriation Permit Well Permits Endangered Species Surveys, Impacts and Mitigation Depredation of Migratory Birds or Active Migratory Bird Nests TASK 1290 Agreements Municipal All tasks associated with the preparation and processing of Municipal Agreements. Page 27

28 TASK 1291 Agreements Railroads All tasks associated with the preparation and processing of Railroad Agreements. Make initial contact with Railroad Company to determine potential impacts Prepare agreement submittal package Submit agreement to Railroad Obtain Railroad approval Route agreement within for final execution TASK 1292 Agreements Utility All tasks associated with the preparation and processing of Utilities Agreements. Review plans Get utility plans and estimates Write agreement TASK 1293 Agreements Other All tasks associated with the preparation and processing of Special Agreements, including the coordination with the party(ies) involved. TASK 1294 Agreements Signal All tasks associated with the preparation and processing of Signal Agreements. Coordinate with local agency Reconfirm pre-agreement contacts and negotiation Write agreement Submit agreement to agency Obtain agency approval Route agreement for final execution TASK 1295 Agreements Lighting All tasks associated with the preparation and processing of Lighting Agreements. Coordinate with local agency Write agreement Page 28

29 Submit agreement to agency Obtain agency approval Route agreement for final execution TASK 1296 Agreements Detour All tasks associated with the preparation and processing of Detour Agreements. Coordinate with local agency Write agreement Submit agreement to agency Obtain agency approval Route agreement for final execution (2000) Design-Build Project Management TASK 2010 Internal Supervision and Management During the course of the work order, maintain supervision and management of all activities. No management or supervisor activities will be shown under other tasks. TASK 2020 Project Management, Progress Meetings Take a lead role in the project management for this project and attend regular project development meetings with the Department and other affected interests. Attend up to meetings during this work order for items such as, but not limited to: Public meetings Permitting issues Right of way issues Utility issues RFQ development SOQ evaluation RFP development Technical proposal evaluation Progress reports will be developed in accordance with invoicing requirements and submitted to the Project Manager for review and approval at regular intervals of weeks. Progress reports and invoicing shall be done within the format of the tasks shown in each work order (i.e., all hours related to Project Management Page 29

30 or Progress Meetings shall be charged within Task Take minutes at meetings and submit the minutes to Mn/DOT s Project Manager within business days of each meeting. TASK 2030 Quality Management All items necessary to maintain quality management of performing the services of this work order, including quality control and quality assurance. No quality management will be shown in other tasks. To ensure quality, the GEC shall thoroughly and rigorously review all deliverables. Products that do not meet acceptable levels of quality must be corrected and/or revised. TASK 2040 Design-Build Project Website This task includes the development and ongoing design enhancement and maintenance of a design-build project website that the public could view from either Netscape or Microsoft Explorer web browsers. This task could also include work necessary for identifying and building links to other appropriate websites and information, including the Department s program website, This task could also include the creation of a secured access website that would be used by the project team for sharing project design files, text documents, or other project-related information that is not ready for public viewing. TASK 2050 Procurement Debriefing All tasks necessary to prepare, coordinate, conduct, and document debriefing meetings with the teams that were interested or involved in the project procurement. This could include teams that were not short-listed, short-listed but unsuccessful teams that were not chosen for the design-build contract, and the selected design-builder. The purpose of the meetings would be to solicit feedback from each team regarding the process, procurement documents, methodology, level of effort, and ideas for improving future projects. Page 30

31 (3000) Design-Build Contract Administration 1 General Requirements This section outlines a general list of the responsibilities and requirements for the GEC. This is broken into two subsections. Section 2.6 identifies the types of services that could be needed to administer the design and construction aspects of a design-build project, including design and construction quality management, inspection, materials testing and design-build contract administration. When examining the plans from the Design Builder, the GEC would use the following or similar criteria to check and review the plans: Review A comparative analysis for agreement with standard practice, agreement with similar structures, all with application of professional judgment. Mathematical analysis is not specifically required, but may be necessary where a discrepancy appears likely. Could include an analysis of the Design Builder s methods, assumptions, and calculations. Check Make a complete mathematical computation and resolve all differences that appear in the plans. All record keeping and documentation will be in accordance with standard Department procedures, formats, and content. 2 Personnel Training and Experience Requirements For the 5000 series tasks listed below, the GEC would be expected to provide a satisfactory number of qualified personnel as necessary to effectively carry out its responsibilities under each work order that included contract administration. Depending on the project, there may be work during nighttime hours, on weekends, and/or generally under tight time constraints. The number of personnel needed during any particular project may change as the project progresses (i.e., intense roadway and bridge/structure design in the early stages that tapers off to plan submittal review near the end of a project. The GEC may only use competent personnel who are qualified by experience and/or education as indicated. Minimum qualifications for some example positions are defined in this section. For any specific project work order, the Department may require that these minimum qualifications be altered in specific instances when the unique nature of the work requires specific or more specialized skills that are not shown below. Page 31