Govt. of NCT of Delhi Department of Trade and Taxes ( I.T. BRANCH) I.P. Estate, Vyapar Bhawan, New Delhi NOTICE INVITING TENDER

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1 Govt. of NCT of Delhi Department of Trade and Taxes ( I.T. BRANCH) I.P. Estate, Vyapar Bhawan, New Delhi NOTICE INVITING TENDER Online tenders are invited for the supply of COMPUTER CONSUMABLES as mentioned at Annexure -1. Prescribed tender forms alongwith detailed terms and conditions for the tender(s) can be downloaded from the website free of cost as per details mentioned as under:- SCHEDULE OF TENDER Tender enquiry no. F.1(334)/ /CTT/EDP/Vol.-IV Date of release of tender through e-procurement solution Last date/time for submission bid through e-procurement upto 2 p.m. solution Last date/time for submission of EMD (DD/FDR/Bank upto 2 p.m. Guarantee*) Date / Time of opening of bid upto 3.00 p.m. In order to participate in the tender through e-procurement platform, following activities are to be performed by the bidders. The bids will be received through e-procurement platform viz only. In order to participate in the tender through e- procurement platform, following activities are to be performed by the bidders. The intending bidders are get registered with Application Service Provider, NIC Help Desk, 6 th Floor, C- Wing, Vikas Bhavan-II, (Near Metcalfe House), Civil Lines, Delhi to access the tender site For registration and Digital Certificate related issues the bidders may contact e-procurement help desk through Toll Free No: , Phone ( Monday - Friday, 09:30 AM to 06:00 PM), Mail : -id: You may contact Programmer, Deptt of Trade and Taxes, Phone: Bidders have to obtain Digital Signatures Certificate from Certifying Agencies authorized by Government of India under Information Technology Act, (Mohan Singh) Programmer Page 1 of 6

2 Govt. of NCT of Delhi Department of Trade and Taxes ( I.T. BRANCH) I.P. Estate, Vyapar Bhawan, New Delhi TERMS & CONDITIONS FOR SUPPLY OF COMPUTER CONSUMABLES Quantity required may vary and should not be treated as final. Where quantity required is not mentioned, the bidders should quote per unit rates for those items so as to have rate contract for the same. Supply orders will be placed to the firm as and when demand of the items on rate contract arises during the validity of the tender. The tenderer should ensure that all consumables are of reputed brand and of good quality as explained in the Tender Document. Firms will have to execute supply order in full with in fifteen days of issue of supply order failing which the EMD shall be forfeited. Supplies in parts will not be accepted and treated as default. All bidders should also quote their Telephone, Mobile Number and address for future correspondence. The tenderer should submit the following documents as alongwith the tender, failing which the tender will not be entertained/considered:- (i) (ii) (iii) The tenderer should accompany an Earnest Money/Performance Security of Rs.30,000/- (Rupees Thirty Thousand only) in the form of Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from any of the commercial bank in favour of Commissioner, Trade & Taxes, Government of National Capital Territory of Delhi, Vyapar Bhawan, I.P. Estate, New Delhi-2. Earnest money will not be accepted in the form of Cash/Money order. The bid security shall remain valid for the period of three months. The EMD must be submitted physically before the last date and time of submission of tender. No exemption is permissible. The firm should be registered with Sales Tax Deptt./Trade and Taxes Deptt., Govt. of NCT of Delhi and should also provide a copy of Sales Tax Registration/VAT/TIN Registration Certificate. Copy of valid PAN Number of the firm.. Page 2 of 6

3 (iv) An undertaking that their firm/agency has not been black listed by any Govt./Authority/Department. 6. All the above-said documents should be signed by the Prop./Partner/Authorized signatory (in case Pvt. Ltd. firm) and uploaded with the e-tender The Purchase committee/competent authorities have the right to produce the above-said originals documents, if required at any stage during validity of the tender. The Purchase Committee will have the right to reject the bids of the tenders who have not been submitted above-said valid documents. All HP Deskjet Printer Cartridge and HP Laser Jet Printer Toner should be of HP make and genuine only. Similarly Samsung Printer Toner should be of Samsung make only. Recycled/Refilled/Duplicate Desk Jet Printer Cartridges and LaserJet Printer Toners will not be accepted. The printer ribbons should be of good quality and reputed brands. Refilled/Recycled/Duplicate ribbons will not be accepted. Final decision to select a particular brand of Printer Ribbon will be of the department and no correspondence or claim in this regard will be entertained from the vendor. Criteria for selection of particular brand of Printer Ribbons will be quality and cost and not the lowest quoted rates. Final decision in this regard will be of the department. Goods found unsatisfactory and defective, recycled or duplicate within three months of the delivery date, shall be replaced with the original ones within one week's time at the supplier's cost. The tender shall be valid for a period of one year from the date of opening of commercial bid. Rates quoted by the firm shall be full and final and the firm shall be liable to execute the supply order as per the rates quoted by it failing which the EMD shall be forfeited. No claim shall be entertained by the Department for any lapses on the part of the vendor. Payment shall be released after complete delivery of goods and acceptance thereof by the department. Page 3 of 6

4 The rates quoted by the firm shall be valid for one year from the date of opening of commercial bid and may be extendable, if required by this Department. The order for different items may be given in parts & payment will be released accordingly. Taxes, if any, should be quoted separately. The rates quoted should be excluding of all Taxes. Taxes, if any, should be indicated separately. EMD of unsuccessful bidders shall be released after award of the contract to the successful bidder whereas EMD of the successful bidder shall be released after expiry of validity of the tender. No interest shall be paid on the EMD by the department. Successful bidders/tenderers should have to submit Performance Security in the form Account Payee Demand Draft, Fixed Deposit Receipt, Bank Guarantee from a commercial bank of in favour of Commissioner, Trade & Taxes, Govt. of NCT of Delhi along-with a signed contract/agreement on Stamp paper of Rs.100/- (paid by tenderer) to supply the approved items. The performance security would be 10% of the expected annual purchases made by this department for their approved items. The earnest money/security deposited submitted along-with tender document will be returned by the department on receipt of said performance security and duly signed contract/agreement for supply of approved goods. The performance guarantee shall remain valid for a period of sixty days beyond the date of completion of all contractual obligation of the supplier including warranty obligations. The supply, if found not upto the mark as per approved sample or deficient due to any other reason, shall be rejected at once without assigning any reason and will have to be removed/replaced immediately. In case of failure to do so, the rejected supply can be disposed of by the Department and no claim for the same shall be entertained. In addition to above, the Security Deposit shall also be forfeited. The delivery of goods shall have to be made at the above given address of this Department without any extra charges or as directed by this Department. No incidental charges will be paid by the Deptt. Successful bidder shall supply the order for the whole one year at the rate quoted by the firm in tender to The Department when required by the Department from the date of opening of commercial bid. Page 4 of 6

5 22. Rates should be quoted in the Prescribed Proforma for each item/ brand separately as per the format given at Annexure Department reserves the right to modify and amend any of the above conditions / criteria depending upon priorities vis-à-vis urgent commitments. Any condition contrary to the conditions of this Tender will be unacceptable and become a ground for rejection of the bid. Commissioner, Trade & Taxes Department, Delhi, reserves the right to accept or reject any or all tenders without assigning any reason. (Mohan Singh) Programmer Page 5 of 6

6 COMMERCIAL STATEMENT Annexure-I S. Name of Items Qty. Unit Price Taxes on Total Amount in N Required unit Rs. (Including o. (Approx.) price taxes) 1 Printer wipro LQ-540 DX 10 Head. 2 Printer MSP-240 TVS Head 10 3 Printer DSI 5235 Head Ribbon Printer LQ 540 DX Ribbon Printer 1050/1070 Wipro Ribbon Printer TVS DMP MSP 240 Samsung ML-1610 Mono Lazer Printer Toner Cartridge Ink Color 4500 all in One, HP HP officejet Pro 8500, ink Cartridge Re-Wrirable DVDs USB DVD writer Pen Drive 16GB Pen Drive 8GB Pen Drive 4GB External Hard Disk 1TB HP DAT 160 DDS Gen6 Data Cartridge Cartridge HP Photosmart C6388 All-in-One printer CD case/envelope(paper made) (Black) 10 set (Including all colors) set (Including all colors) 100 Page 6 of 6

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