INVITATION. Luxembourg, the 1st October Dear all,

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1 M_D GCIV Luxembourg, the 1st October 2015 INVITATION Dear all, It is my great pleasure to invite you to a seminar on Communication Satellites for European Defence and Security: Challenges and Opportunities, which will take place on 25 November 2015 in Betzdorf (Luxembourg) in the framework of the Luxembourg Presidency of the European Council. The Deputy Prime Minister of Luxembourg, Minister of Defence, Mr Étienne SCHNEIDER, will give the opening speech, followed by key-note speeches from the European Defence Agency, the European Commission and the European Space Agency. The programme also foresees 2 panel discussions on best practices, challenges and opportunities for satellite communications in the military and the security domain. The European Council identified Satellite Communications as one of the critical capability shortfalls to be addressed through concrete projects by Member States, supported by the European Defence Agency. It welcomed in particular the preparations for the next generation of Governmental Satellite Communications through close cooperation between Member States, the European Commission and the European Space Agency. Satellite communications are indeed critical elements for defence, security, humanitarian aid, emergency response or diplomatic communications. Satellite communications, as well as space technologies, space infrastructures and space services in general are domains that are particularly well suited for fostering civil-military synergies through common/dual-use solutions able to address the demands for both security and defence and to contribute to strengthen the European Defence Technological Industrial Base. You are kindly requested to confirm your attendance by completing the online registration at no later than 11 November 2015 (your registration is only complete after receipt of a confirmation ). Should you have any problems with the registration process or should you have any other questions related to the organisation of the event please contact Mr Philippe Decker (philippe.decker@mae.etat.lu). We strongly advise you to make your hotel arrangements as soon as possible in order to guarantee availability. Please find attached the preliminary programme as well as some practical information. Yours sincerely, Conrad Bruch Director of Defence 6, rue de l ancien Athénée L-1144 Luxembourg Digitally signed by MASSARUTI MARINA Date: :17:38 CEST Tél. (+352) Fax (+352) marc.assel@mae.etat.lu

2 Communication Satellites for European Defence and Security: Challenges and Opportunities 25 November 2015, Betzdorf, Luxembourg PRELIMINARY PROGRAMME Arrival and Registration Welcome address: Karim Michel SABBAGH (tbc) President and CEO SES Opening speech: Étienne SCHNEIDER Deputy Prime Minister of Luxembourg, Minister of Economy, Minister of Defence Key-note speeches: Coffee break Rini GOOS Deputy Chief Executive European Defence Agency Philippe BRUNET Director Space Policy, Copernicus and Defence European Commission Magali VAISSIERE Director Telecommunications and Integrated Applications European Space Agency Tom PLACHECKY (tbc) NATO Communications and Information Agency SatCom solutions from a NATO perspective SES - Introduction to the SES site visit Lunch + Optional SES site visit: 2 groups (45 each) Military Panel: Best practices, lessons learned, challenges and opportunities for satellite communications for Defence purposes (presentations/ interventions (10-15 each) followed by Q&A) Participants: Captain (Navy) Otello ORSINI (Chief Communications and Information Systems- OHQ EUNAVFOR MED)

3 Coffee break - SatCom in Operation EU NAVFOR MED Krzysztof CYBULSKI / Mieczysław ZDYB (Information Systems Inspectorate- General Command of the Polish Armed Forces) - National experiences in SatCom Representative of Spanish MOD (tbc) - (topic tbc) Representative of French MOD (tbc) - Experiences in national SatCom programmes (title tbc) Moderator: Gérard LAPIERRE (European Defence Agency) Civilian Panel: Satellite communications for Security purposes Fostering civilmilitary synergies? (presentations/ interventions (10-15 each) followed by Q&A) Participants: Rosa Maria PRETEROTI (Ministry of the Interior-Italy) - SatCom for border control and maritime surveillance Christophe MORAND / Laurent GIQUELLO (European External Action Service) - SatCom in civilian CSDP missions Patrick CHATARD-MOULIN (European Commission) - SatCom to support EU Security Policies and Infrastructures Hermann-Ludwig MOELLER (Head of Institutional and European Programmes - European Space Agency) - ESA R&D in Telecommunications: Technologies, System Implementation and Introduction of Services Moderator: Gerard DONELAN (SES) Concluding remarks: Conrad BRUCH (Director of Defence-Luxembourg)

4 Seminar Communication Satellites for European Defence and Security: Challenges and Opportunities Betzdorf, Luxembourg 25 November 2015 Practical Information

5 With the aim of facilitating your stay in Luxembourg, we have prepared this practical information guide. We hope you find it useful and we look forward to welcoming you in Luxembourg. I. Registration The online registration system is open from 23 September to 11 November. Please click on the link below, create an account, and enter the following delegation code: 212.PARTICIPANTS The recommended internet browser for accessing the online registration system is Mozilla Firefox. In the event of any changes after the accreditation deadline, and for any questions or requests concerning registration and the organisation in general, please contact: Mr Philippe Decker, / by phone: (+352) II. Venue The seminar will take place in the headquarters of SES - Château de Betzdorf, Rue Pierre Werner, L-6815 Betzdorf. The venue is located at 22 km from Luxembourg City and 13 km from Luxembourg airport. 2

6 III. Accommodation A number of rooms have been pre-reserved in several hotels across Luxembourg City for a limited period only. In order to guarantee availability you are strongly advised to proceed with your reservations as soon as possible. Park Inn by Radisson Avenue de la Gare, L-1611, Luxembourg Price per standard single room/per night (including breakfast): 220 To make a booking, please use the form attached as annex and send it directly to the hotel. Rooms blocked by the Presidency until: 3 November 2015 Coque Hotel 2, rue Léon Hengen, L-1745, Luxembourg Price per single room/per night: Price per double room/per night: 117 Includes breakfast, one free entrance to the Aquatic Center and Wellness Center access at a discounted rate. To make a booking, please use the form attached as annex and send it directly to the hotel. Rooms blocked by the Presidency until: 23 October 2015 Alvisse Parc Hotel 120, Route d Echternach, L-1453 Luxembourg Price per single superior room/per night (including breakfast): 125 To make a booking, please use the form attached as annex and send it directly to the hotel. Rooms blocked by the Presidency until: 3 November 2015 IMPORTANT: Should you stay at Alvisse Parc Hotel please send us an (philippe.decker@mae.etat.lu) and we will provide transportation to the meeting venue (and back to Luxembourg City). Best Western Plus Grand Hotel Victor Hugo 3 Avenue Victor Hugo, L-1750, Luxembourg Price per single superior room/per night (including breakfast): 165 To make a booking, please contact the hotel directly (info@victorhugo.bestwestern.de) mentioning the following booking code: Direction de la Défense, Seminar SES Rooms blocked by the Presidency until: 28 October

7 IV. Transportation A bus will be leaving from the two stops below on the day of the seminar at Transportation from Alvisse Parc Hotel will be provided upon request. After the seminar transportation will be provided to the Luxembourg airport and to the Luxembourg central railway station. The bus stops are marked with the logo of the Presidency as on the picture below: Bus stop: Luxembourg Central Railway Station (1 place de la Gare, platform 12) 4

8 Bus stop: Cathedral (9, Rue Notre-Dame) Contact information for Luxembourg Airport Luxembourg Airport (LUX) is situated just 10 km from the city centre. Luxembourg Airport Contact Phone: (+352) Luxair Luxembourg Airlines (Reservation, Sales and Ticketing): Call Centre: (+352) Taxis Taxi services are available 24 hours a day and are located outside the arrivals area at Luxembourg Airport. Average fee of a taxi fare (only approximate prices): Airport to Kirchberg: 30, Airport to City Centre: 35. Contact information for taxis: Webtaxi: (+352) , Colux: (+352) , Alotaxi: (+352) , Public transport Bus and train tickets cost 2 and are valid for 2 hours. Tickets may be purchased at automatic machines situated next to most bus stops. 5

9 Airport City Centre Railway Station Bus No 16 connects the airport to the City Centre and Railway Station. It runs every 10 minutes from Monday to Friday and every minutes on evenings and weekends. The bus stop is located directly outside the arrivals hall at Luxembourg Airport. Further Information about bus and train schedules can be consulted here: Mobilitéitszentral: Call Centre: (+352) CFL (International Trains): Call Centre: (+352) V. About Luxembourg Information about Luxembourg-City can be found on the official website of the Luxembourg City Tourist office: or by visiting their information desk in the City Centre: LCTO 30, place Guillaume II L Luxembourg For information about all the regions in Luxembourg, please visit: Official Portal of the Grand-Duchy of Luxembourg: VI. Useful information Languages: Luxembourgish is the national language of Luxembourg. Luxembourgish, French and German are the administrative languages. Most of the population of Luxembourg is fluent in English. Emergency numbers: Police: 113 Fire or Medical Service: 112. International dial code for Luxembourg: +352 Currency: The currency of Luxembourg is the Euro. Credit cards: All major credit cards are generally accepted everywhere. Smoking: Smoking is prohibited in all indoor public places. Opening hours: most shops in Luxembourg-City close at 18h. VII. Contact information For general queries pertaining to organisational matters of this meeting, please contact Mr Philippe Decker, philippe.decker@mae.etat.lu / by phone: (+352)

10 RESERVATION FORM EU Presidency 2015 Communication Satellites for European Defence and Security: Challenges and Opportunities To be booked for the night of 24/11/2015 AMOUNT OF ROOMS ROOM RATE ROOM TYPE ,00 Standard Single Room with breakfast Guest Name:... Address:... Arrival Date:... Departure Date:... Group Reference Number: ID Credit Card Details*:... Credit Card Expiry date*:... *Credit Card details are only needed for guarantee purposes. Please send this document back to the hotel by or Fax to: or Fax: Reservation Conditions: Rooms and rates can be special rates and conditions until This document needs to be filled out and sent to the hotel. Only when receiving a written confirmation from the Hotel with a confirmation number, your room reservation will be guaranteed. Cancellation policy: A cancellation can be done free of charges until 72 hours before the day of arrival (3pm local Hotel time). In case of a cancelation in less than 72 hours before the day of arrival or a non-arrival, we charge the total amount of the whole stay. Park Inn by Radisson Luxembourg City Avenue de la Gare, L-1611 Luxembourg, Luxembourg T: , F: info.luxembourg@rezidorparkinn.com For reservations call:

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14 Communication Satellites for European Defence and Security: Challenges and Opportunities Novembre 2015 Reservation from to Company Name Adress N tel : N fax : *Comfort Room : Single: Double: 91 /Single Comfort room/night and 109 /Double Comfort room/night *Superior Room : Single: Double: 125 /Single Superior room/night and 144 /Double Superior room/night Rates are including taxes and breakfast. As guarentee we need a credit card number Credit card N : Expiry : Holders Name : Signature Please book your room before the 23rd of October 2015 Cancellation without charge until 24hrs before arrival. No show and late cancellation are invoiced 100%. Please send your reservation form by or fax : ALVISSE PARC HOTEL - 120, Route d'echternach - L-1453 Luxembourg Tél : , Fax : , groups@parc-hotel.lu,