HCM on any Device New Fiori Apps for HCM and Lessons Learned from Boston University David Boloz, Boston University Gertrud Beisel, SAP SESSION CODE:

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2 HCM on any Device New Fiori Apps for HCM and Lessons Learned from Boston University David Boloz, Boston University Gertrud Beisel, SAP SESSION CODE: HM818

3 LEARNING POINTS Get an overview on the Fiori apps for HCM See a demo of the HCM apps Hear about the implementation experience of Boston University

4 The world is changing Consumer user experience is the new standard

5 SAP Fiori UX Design Principles Role-based Responsive Simple Coherent Delightful Designed for you, your needs and how you work Supports how and where you work, at any time Focuses on the important Provides one fluid, seamless experience Makes an emotional connection

6 Usage/reach SAP User Experience Strategy New Applications Existing Applications SAP Fiori UX NEW RENEW UX Design Services ENABLE

7 What s New with Fiori Wave 7? 9 apps released as part of new product SAP Fiori for SAP ERP HCM 1.0 New Apps Revamped Apps

8 People Profile People Profile enables employees to display an overview of their own information. Employees can also view their personal and Talent Profile, Organizational and Communication details. They may as well navigate to the Employee Lookup app, if setup. The app provides direct access to Employee Lookup/Org View My Timesheet (Version 2) My Leave Requests (Version 2) My Paystubs (Version 2)

9 Employee Lookup Employee Look up allows to search for an employee using the employee name and view reporting line of the selected employee. Users can view the employee s organizational and communication details, the reporting line of the selected employee, and the employee s direct reports

10 My Team Calendar In the Team Calendar app, users can view the upcoming leaves and trainings of their peer or direct reports. On a desktop or tablet, a period of 2 weeks is shown, whereas 1 week is displayed on mobile devices. By default, only those employees who have events are shown, with an option to display all employees.

11 My Leave Requests (Version 2) Key enhancements Leave Requests now supports attendances such as Training or Business Trip apart from Absences Change the approver (only available with SAP enhancement package 7 of SAP ERP 6.0 SPS01 or higher Add and view attachments, e.g. upload a doctor s note in sick leave request (only available with SAP enhancement package 7 of SAP ERP 6.0 SPS01 or higher) Performance improvements

12 My Timesheet (Version 2) Key enhancements Direct launch of time entry view (elimination of initial monthly calendar). Two week display on desktop and tablet, weekly display on a mobile device. One-step release of time entries (optional step) One-step deletion of time entries Creation of time entries for a single day or multiple days in a single step Copy function Option to add a time entry as favorite as well as manage favorites (only available with SAP enhancement package 5 of SAP ERP 6.0 SPS05 or higher) Performance improvements

13 My Paystubs (Version 2) Key enhancements Display of pay date and pay period

14 My Benefits (Version 2) No UI changes

15 Approve Leave Requests (Version 2) Key enhancements Ability to view attachments (only available with SAP enhancement package 7 of SAP ERP 6.0 SPS01 or higher) Performance improvements

16 Approve Timesheets (Version 2) Key enhancements Mass approvals: Option to select single or multiple time entries for an employee for approval or rejection Check boxes for each item allowing to approve, reject, or postpone the decision Display already approved/rejected entries for the week View details for each of the rejected time entries or for the time entries that are changed after approval Details for each time entry

17 Demo

18 Software Components Requirements*) Application Name UI Add-on OData Add-on Additional Functionality Addon People Profile UIHR001 GBX01HR GBX01HR5 Employee Lookup UIHR001 GBX01HR5 Team Calendar UIHR001 GBX01HR My Timesheet (Enhanced) UIHR001 GBX01HR GBX01HR5 Approve Timesheets (Enhanced) UIHR001 GBX01HR My Leave Requests (Enhanced) UIHR001 GBX01HR GBX01HR5 Approve Leave Requests (Enhanced) UIHR001 GBX01HR GBX01HR5 My Paystubs UIHR001 GBX01HR My Benefits UIHR001 GBX01HR *) For installation information, refer to SAP Fiori for SAP ERP HCM 1.0 Installation Information

19 New Roles Assign the following new roles to users in the frontend server SAP_HR_BCR_EMPLOYEE_T SAP_HR_BCR_MANAGER_T For more details refer to the SAP Note The SAP Fiori Launchpad will have apps from both the product versions available. To remove the older apps, you must un-assign the following roles for the business users in the front-end server SAP_HCM_BCR_EMPLOYEE_X1 SAP_HCM_BCR_MANAGER_X1

20 Unified UX Direction for All SAP Software All applications & UI technologies to converge to the SAP Fiori UX SAP Fiori User Experience Applications Analytics SAP HANA Platform

21 Additional Information Additional Information Blogs Apps overview with screenshots New Fiori Apps for HCM Overview on enhancements in version 2 apps HCM Apps in Fiori Wave 7: Enhanced version 2 apps Information on required add-on components What's new in 'SAP Fiori for SAP ERP HCM 1.0' Documentation and Notes App Documentation Installation Information - SAP Fiori for SAP ERP HCM SAP Library Release information note for SAP Fiori for ERP HCM Migration note from Version 1 to Version 2

22 I.T. PRINCIPLES FOR SAP Improve User Experience Innovative Solutions Best Practices Maximize SAP Investment

23 BUSINESS DECISION TO DEPLOY FIORI No Additional License Cost Sapphire 2014 Appealing and Re-imagined User Experience Deployable Across Multiple Devices Pre-Built Solutions ON THE GO

24 INITIAL FIORI DEPLOYMENT Go-Live: Feb 26, 2015 Pilot: 458 users Approve Leave Requests My Leave Requests Accessed via a Browser No VPN Required Single-Sign On

25 TESTING STRATEGY Dedicated Test Data Validate Back-end ECC Screenshot Verify Jobs Inventory of Device Versions

26 TESTING STRATEGY TRY STUFF Don t just execute the scripts Initial Daily Testing Review Checkpoints Backend Data/Configuration Issue Authentication Issue Fiori Issue Intentional Fiori Design - No Issue SAP Incidents and Customer Care Challenge when issue only on Smartphone/Tablet

27 SAP CUSTOMER CARE PROGRAM

28 ACTUAL FIORI FEEDBACK WORDLE

29 ACTUAL FIORI FEEDBACK I love that I can do it from a mobile device if I need to.

30 FIORI ROADMAP 2015 Procurement Approve Shopping Carts Approve Purchase Orders Upgrade Wave 9 / 10 Approve Timesheets My Timesheets My Paystub

31 ROADMAP 2016 AND BEYOND Upgrade Strategy Release Cycles Alignment with SP EhP 7 S4/HANA New Fiori Apps Business Cases Custom Extensions S4/HANA Automated Testing Regression Stress Load

32 ONGOING DECISIONS Long Term Integration with Existing Portal Use of Client App on Mobile Devices S4/HANA

33 Related Sessions UX2162 Deploying SAP Fiori for an Amazing Mobile User Experience Hear Boston University s Success Story (Tuesday 3:00 4:00pm) HM932 Fiori & On Premise HCM: How to get up and running quickly (Tuesday 3:00 4:00pm) RT663 Influence Council for Employee and Manager Self-Service on any device (Thursday 8:30 9:00am) IF2371 ASUG SAP Customer Engagement Workshop for Fiori the new user experience for HR (time TBD) XXXX - HR Hands On in the ASUG HUB THE USER EXPERIENCE SIMPLIFIED, MOBILE, AND REAL-TIME (Thursday 12:00 1:00pm)

34 STAY INFORMED Follow the ASUGNews team: Tom Chris Craig

35 THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: HM818 For ongoing education on this area of focus, visit

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