THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEE THURSDAY, MARCH 27, :30 A.M.

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1 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEE THURSDAY, MARCH 27, :30 A.M. PARKS AND RECREATION COMMITTEE MEETING AGENDA OF Thursday, March 27, 2014, 9:30 A.M., Grafton Municipal Office Page I. CALL TO ORDER Deputy Mayor Benns to call the meeting to order at 9:30 a.m. II. APPROVAL OF AGENDA AS CIRCULATED Agenda of Parks and Recreation Meeting, Thursday, March 27th, 2014 "Be it resolved that the Agenda of Parks and Recreation Meeting, Thursday, March 27th, 2014, be approved as circulated. III. APPROVAL OF MINUTES 3-5 Parks and Recreation Meeting Minutes of February 27th, 2014 "Be it resolved that the Parks and Recreation Meeting Minutes of February 27th, 2014, be adopted. IV. BUSINESS ARISING FROM PREVIOUS MINUTES V. FINANCIAL REPORTS Financial Accounts for January 1st, 2014 to February 28th, 2014 as prepared by David Harnden, Arena Manager. 6 "Be it resolved that the Financial Accounts for January 1st, 2014 to February 28th, 2014 as prepared by David Harnden, Arena Manager, be received and filed. VI. MONTHLY ACTIVITY REPORTS/SCHEDULE OF EVENTS Roseneath Recreation Committee - Representative, Jim Fell Roseneath Revitalization Committee Representative - Barry Surerus Centreton Park and Playground, Community Centre Committee Representative, Councillor Gail Latchford 7-9 Arena Manager's Report, David Harnden "Be it resolved that the Arena Manager, David Harnden report dated March 2014, be approved. Page 1 of 9

2 Page THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEEMARCH 27, :30 A.M. Mower - Grass Cutting Report from Arena Manager, David Harnden (This report is to follow as soon as complete). "Be it resolved that Haldimand Memorial Arena Committee Representative, Richard Raymond alternate Mike Sheehy VII. POLICY REVIEW ITEMS VIII. PROJECTS - CURRENT UPDATES IX. PROJECTIONS/POTENTIAL NEW PROJECTS X. CAPITAL ITEMS/PROJECTS XI. PUBLIC INQUIRIES XII. NEW BUSINESS FOR FUTURE DISCUSSION XIII. NEXT MEETING TBA - Discussion required. XIV. ADJOURNMENT "Be it resolved that the Parks and Recreation meeting of March 27th, 2014, be adjourned at 10:45 a.m. Page 2 of 9

3 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEE MINUTES OF THURSDAY, FEBRUARY 27, :30 A.M. PARKS AND RECREATION COMMITTEE MINUTES Members Present: Chair, Deputy Mayor Raymond Benns Vice Chair, Councillor Gail Latchford CAO/Planner, Terry Korotki Arena Manager, David Harnden Barry Surerus Richard Raymond James Fell Mike Sheehy, Alternate Member I. CALL TO ORDER Chair, Deputy Mayor Benns called the meeting to order at 9:30 a.m. II. APPROVAL OF AGENDA AS CIRCULATED Moved by Barry Surerus, seconded by Councillor Latchford; "Be it resolved that the Parks and Recreation Agenda of Thursday, February 27th, 2014, be approved as circulated. III. APPROVAL OF MINUTES Parks and Recreation Minutes of Thursday, January 23rd, 2014 Moved by Barry Surerus, seconded by Jim Fell; "Be it resolved that the Parks and Recreation Committee approve the Parks and Recreation Minutes of Thursday, January 23rd, IV. BUSINESS ARISING FROM PREVIOUS MINUTES There was no business arising from previous minutes. V. FINANCIAL REPORTS Year End Financial Report for the Haldimand Arena and Facility as at December 31, Moved by Richard Raymond, seconded by Jim Fell; "Be it resolved that the Financial Statements as circulated dated as at December 31, 2013, be approved. VI. MONTHLY ACTIVITY REPORTS/SCHEDULE OF EVENTS Haldimand Memorial Arena and Park Committee: Mr. Raymond advised that the Committee will be meeting sometime in March Page 3 of 9

4 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEE OF THURSDAY, FEBRUARY 27, :30 AM Roseneath Recreation Committee: Mr. Fell advised that this Committee will be having their next meeting in April Mr. Fell noted that the Anglican Church Group will be holding a weekly Children's lunch at the Alnwick Civic Centre and that only clarification required was pertaining to the insurance coverage. Roseneath Revitalization Committee: Mr. Surerus advised that the Committee will be having their first meeting of the year in April 2014, as well. Centreton Park and Playground Committee: Vice Chair, Councillor Latchford inquired as to the requirements of the Energy Audit and what items could be completed in this respect. Vice Chair, Councillor Latchford also noted that the Committee has a new member, Ms. Mary Cochrane. The Committee is investigating a "Village Tea" event. It was also noted that there needs to be a maintenance program initiated as the washroom facility equipment is not operating correctly and is in need of repair. Arena Manager's Report: Moved by Jim Fell, seconded by Vice Chair, Councillor Latchford; "Be it resolved that the Arena Manager, David Harnden report dated February 21, 2014, be approved. Part-time Summer Employee: Moved by Vice Chair, Councillor Latchford, seconded by Arena Manager, David Harnden; "Be it resolved that the Parks and Recreation Committee recommend the employment of Mr. Rick Marium at the Haldimand Memorial Arena and Ball Park Facility for part-time employment for the 2014 Summer Season. VII. POLICY REVIEW ITEMS There were no policies for review at this time. VIII. PROJECTS - CURRENT UPDATES Grass Cutting Tender and proposed purchase of New Mower Moved by Barry Surerus, seconded by Jim Fell; "Be it resolved that the Parks and Recreation Committee recommend that the Arena Manager, David Harnden initiate the process to purchase a commercial grade lawn mower to be utilized for recreational maintenance purposes in the Township of Alnwick/Haldimand. Page 4 of 9

5 THE CORPORATION OF THE TOWNSHIP OF ALNWICK/HALDIMAND PARKS AND RECREATION COMMITTEE OF THURSDAY, FEBRUARY 27, :30 AM IX. PROJECTIONS/POTENTIAL NEW PROJECTS Mr. Fell noted that there may be an event of project which could be funded through a Trillium Grant. Mr. Fell inquired as to the solar lighting and Mr. Surerus advised that he has not received any documentation from Huntsville. The CAO/Planner, Terry Korotki suggested that Mr. Simon Rowland of Green Life Power may be able to suggest or provide some sort of solar power for the proposed lighting. X. CAPITAL ITEMS/PROJECTS There were capital items or projects for discussion at this time. XI. PUBLIC INQUIRIES There were no public inquiries for review or discussion. XII. NEW BUSINESS FOR FUTURE DISCUSSION Summer Student Moved by Vice Chair, Councillor Latchford, seconded by Arena Manager David Harnden; "Be it resolved that the Parks and Recreation Committee recommend that the Arena Manager, David Harnden work in conjunction with the Municipal Treasury Department to pursue the retention of one (1) Summer Student for the 2014 Summer Season to be utilized for lawn maintenance and other duties as assigned at the Haldimand Memorial Arena and Ball Park Facility. XIII. NEXT MEETING The next Parks and Recreation Committee meeting is scheduled for Thursday, March 27th, 2014 at 9:30 a.m. XIV. ADJOURNMENT Moved by Jim Fell, seconded by Arena Manager, David Harnden; "Be it resolved that the Parks and Recreation Committee meeting of Thursday, February 27th, 2014, be adjourned 10:30 a.m. Chair, Deputy Mayor Raymond Benns CAO/Planner, Terry Korotki Page 5 of 9

6 January 1 February 28, 2014 Revenue 2014 Budget 2014 Actual Variance 2013 Actual Arena 90, , (80,360.51) 6, Other (360.00) -- 90, (81, , Expenses 2014 Budget 2014 Actual Variance 2013 Actual Salaries 89, , (74,000.00) 15, Benefits 22, , (19,200.00) 3, Promotion 1, (400.00) -- Conferences/Courses (370.00) Mileage (800.00) -- Insurance 21, , , Telephone/Office 1, (970.04) 1, Building Maintenance 10, (9,086.03) 1, Outdoor Maintenance 1, (980.00) Diamonds 1, (1,500.00) -- Utilities 40, (39,247.61) 5, Fire Inspections/Repairs 1, (487.76) -- Fuel 10, , (4,793.09) 3, Equipment Repairs/Maintenance 9, ( ) Internet/Computer 1, (336.11) Events 7, (7,000.00) , , (167,890.80) 50, Page 6 of 9

7 10836 County Rd 2 P.O. Box 70 Grafton ON, K0K 2G0 Telephone: arena@alnwickhaldimand.ca David Harnden, C.I.T. Parks and Recreation Manager STAFF REPORT DATE: February, 2014 TO: FROM: SUBJECT: Mayor and Members of Council Terry Korotki, CAO Robin Van de Moosdyk, Clerk David Harnden, C.I.T. Parks and Recreation Manager Parks and Recreation: Staff Report Recommendation: That the Parks and Recreation Manager s Staff Report be received as information. Background: February 2 March 1, 2014 Hrs $$$ Minor Hockey 48 4, Tuesday Night Ladies League (6:30p.m. 8:30p.m.) 8 1, East Northumberland Men s League 9 1, Lynn Bottoms Memorial League (Wed s 8p.m. -10p.m.) 8 1, Fathers (Fridays 9p.m. 10p.m.) Rock (Sundays 8p.m. 9p.m.) Wells (Thursdays 9p.m. 10p.m.) Page 7 of 9

8 O.P.P. (Thursdays 7p.m. -8p.m.) Akzo-Nobel (Sunday 10a.m. 11a.m.) Pick-up (Sundays 9a.m. -10a.m.) Morning Old-timers (Mon./Thurs 9:30a.m. 11a.m ) Broomball (Thursday 8p.m. 9p.m.) Outside Minor Hockey - - Saturday Night Ladies Pick-up (8p.m. 9p.m.) Public Skating Other (i.e. Birthday Parties) Other (non-prime) Schools 10 - Total , Tournament 8/2/14 Tyke 12 1, Tournament 22/2/14 Men s 12 1, Tournament 1/3/14 Ladies 10 1, Tournament Total 34 3, Total , The one fan of a two fan system on the cooling tower broke beyond repair so we are currently running with only one fan. We should be all right with this until shut down when I can do the repairs internally. A new fan has been purchased in case it is needed before then. The arena is receiving a new defibrillator from the county E.M.S. who had applied for grants to cover numerous facilities in the county. These new units require updated training and information will be sent to all interested parties when a date for training has been set. David Harnden, C.I.T. Parks and Recreation Manager - STAFF REPORT Page 8 of 9

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