AA - Change the set of styles, colors and fonts in the document

Transcription

1 Microsoft Word Home Clipboard : Paste - Paste the contents of the clipboard Cut - cut the selection from the document and put it on the clipboard Copy - copy the selection and put it on the clipboard Font: Change the font face )in the rectangle with the arrow. The size of the font is in the little box with the number. Big A - Makes the font larger Little A - Makes the font smaller Aa in rectangle - Clear all the formatting from the selection, leaving only the plain text. B - Makes the selected text BOLD I - Makes the selected text italic U - Underlines the selected text. abc - draws a line through selected text. x 2 - subscript - creates small numbers below the letter. x 2 - superscript - creates small numbers above the letter ab with highlighter - makes text look like it was highlighted (can choose different colors.) A - Font color - can change the text color Paragraph : Top left - Start a bulleted list. Click the arrow to chose different bullet types. #2 - Middle - Start a numbered list. Click the arrow to chose different numbering formats #3 -Right - Multilevel list - Click the arrow to choose different multilevel list styles. #4 - Decrease Indent - Decreases the indent level of the paragraph #5 - Increase Indent - Increases the indent level of the paragraph #6 - Sort - Alphabetize the selected text or sort numerical data. #7 - Show or hide paragraph - Shows paragraph marks or other hidden formatting symbols. #1 - On bottom - Align text to the left #2 - Centers text #3 - Aligns text to the right #4 - Justify - Aligns text to both left and right margins, adding extra spaces between words as necessary. Creates a clean look on each side. #5 Line spacing - Changes the spacing between lines of text. You can also customized the amount of lines added before and after paragraphs. #6 - Shading - Color the background behind the selected text or paragraph. #7 - Borders - Customizes the borders of selected cells or text. Styles - Different styles for headings, subheadings and titles. Editing: AA - Change the set of styles, colors and fonts in the document Find - Find text in the document. Replace - Replace text in the document. Select - select text or objects in the document. select objects - select objects that have been positioned behind the text.

2 Insert Pages: Cover Page -insert a fully formatted cover page Blank Page - insert a new blank page at the cursor position Page Break- Start the next page at the current position Tables: Insert or draw a table into the document. You can also covert existing text into a table (copy and paste) Illustrations: Picture- Insert a picture from a file into a document. Clip Art- Insert clip art into the document. Includes drawings, movies, sounds, or stock photography to illustrate a specific concept. Shapes - Insert readymade shapes such as rectangles, circles, arrows, lines and flowcharts, symbols and callouts. Chart - Insert a chart to illustrate or compare data. Bar, pie, line, area and surface are some of the available types. Links: Hyperlink - Create a link to a web page, a picture, an address or a program. Bookmark - create a bookmark to assign a name to a specific point in a document. You can make hyperlinks that jump directly to a bookmarked location. Cross-reference - Refer to items such as headings, figures, and tables by inserting a cross reference such as "See Table 6 below"or "Turn to page 8". Header & Footer: header - edit the header of the document. The content of the header will appear at the top of each printed page. footer - edit the footer of the document. The content of the footer will appear at the bottom of each printed page. Page number - Insert page numbers into the document. Text: Text Box - Insert preformatted text box. Quick Parts- Insert reusable pieces of content, including fields, document properties, such as title and author, or any preformatted snippets you create. WordArt - Insert decorative text in your document. Drop Cap - Create a large capital letter at the beginning of a paragraph. Signature Line - Insert a signature line that specifies the individual who must sign. Date & Time - Insert the current date and time into the current document. Object - insert and embedded object. Symbols: Equation - Insert common mathematical equations or build up your own equations using a library of math symbols. Symbol - Insert symbols that are not on your keyboard, such as copyright symbols, trademark symbols, paragraph marks, and Unicode characters. Page layout Themes - Changes the overall design of the document including colors, fonts and effects. Changes the colors for the current theme Changes the fonts for the current theme (the type) Changes the effects for the current theme Page Setup Margins - selects the margin sizes for the current document Orientation - Portrait which is length - 11 and width 8.5 Landscape which is length 8.5 and width 11 Size - size of document x 11, or 8.5 x 14, or different sizes of envelopes Columns - the number of columns or the orientation of a column Breaks - Page breaks - marks the point at which one page ends and the next page begins Column breaks - indicates the text following the column break will begin in the next column Text wrapping - separate text around objects on web pages such as caption text from body text.

3 Line Numbers - add the numbers in the margin along side of each line of the document Page Background Watermark - Insert ghosted text behind the content on the page (indicates document to be treated specifically such as confidential or urgent. Or can put in a ghosted picture.) Page Color - Choose a color for the background of the page Page Borders - Add or change the border around the page. Paragraph - Indent - Left - move the left margin in by a certain amount. Right - move the right margin in by a certain amount. Spacing - Before - Change the spacing between paragraphs by adding space/s above the selected paragraph After - Change the spacing between paragraphs by adding space/s below the selected paragraph. Arrange Position (object) - Position the selected object on the page. Text is automatically set to wrap around the object. Bring to Front - Bring the selected object in front of all the other objects so that no part of it is hidden behind the other objects. Send to Back - Send selected objects behind all other objects. Text Wrapping - Change the way text wraps around selected objects. To configure the object so that it moves along with the text around it, select "in line with text". Align - align the edges of multiple selected objects. You can also center them or distribute the evenly across the page. Group - group objects together so they can be treated as a single object. Rotate - Rotate or flip the selected object. References Table of contents: Table of Contents - Add a table of contents to the document. Once you have added a table of contents click the Add text button to add entries to the table. Add Text - Add the current paragraph as an entry into the table of contents. Update Table - Update the current table of contents so that all the entries refer to the correct page number Footnotes: Insert Footnote - Add a footnote to the document. Footnotes are automatically renumbered as you move text around the document. Insert Endnote - Add and endnote to the document, which are placed at the end of the document. Next Footnote - Navigate to the next footnote in the document. Click the arrow to navigate to the previous footnote in the document or to navigate to the next or previous endnote. Show Notes - Scroll the document to show where all the footnotes or endnotes are located. Citations & Bibliography : Insert Citation - Cite a book, journal article, or other periodical as a source for a piece of information in the document. Choose from a list of sources you have created or enter information for a new source. Word formats the citation according to the style you have created. Manage Sources - view the list of all sources cited in the document. Style - Chose the style of citation to use in the document. Bibliography - Add a bibliography which lists all the sources in the document. Captions: Insert caption - Add a caption to a picture or other image. Insert Table of figures - Insert a table of figures into the document. Update Table - Update the table of figures to include all the figures in the document. Cross reference - Refer to items such as headings, figures and tables by inserting a cross-reference such as "see Table 6 below" or "turn to page 8". Cross-references are automatically updated if the content is moved to another location. By default cross-references are inserted as hyperlinks.

4 Index: Mark Entry - Include the selected text in the index of the document. Insert Index - Insert an index into the document. Update Index - Update the index so that all of the entries refer to the correct page number. Table of Authorities: Mark Citation - Add the selected text as an entry in the Table of Authorities. Insert Table of Authorities - Insert a Table of Authorities into the document. A Table of Authorities lists the cases, statutes, and other authorities cited in the document. Update Table - Update the Table of Authorities to include all of the citations in the document. Mailings Create: Envelopes - Create and print envelopes. Labels - Create and print labels. Start Mail merge: Start Mail Merge - Start a mail merge to create a form letter which you intend to print or multiple times, sending each copy to a different recipient. You can insert fields such as name or address, which Word will replace automatically with information from a database or contact list for each copy of the form letter. Select Recipients - Choose the list of people you intend to send the letter to. You can type your own list, use your Outlook contacts or connect to a database. Edit Recipient List - Make changes to the list of recipients and decide which of them should receive your letter. You can also sort, filter, or find and remove duplicates or validate addresses from the list. Write and Insert Fields: Highlight Merge Fields - Highlight the fields you have inserted into the document. This makes it easier to see what part of your form letter will be replaced by information from the recipient list you have chosen. Address Block - Add an address to your letter. You specify the formatting and location, and Word will replace it with actual addresses from your recipient list when you finish the mail merge. Greeting Line - Add a greeting line such as "Dear <<first name>>" to your document. Insert merge Field - Add any field from your recipient list to your document such as "last name", "home phone number", "company name" or any other field. When you finish the mail merge Word will replace these fields with the actual information from the recipient list. Rules - Specify rules to add decision making ability to the mail merge. For instance you can use If...Then...Else to check the address of the recipient and show a local phone number to recipients near you and an international phone number for recipients outside your country. Match Fields - allows you to tell Word the meaning of different fields in your recipient list. For example, you can indicate that your custom field "home" is equivalent to normal built in field "home phone". Update Labels - If you are creating labels. update all the labels in the document to use information from the recipient list. Preview Results: Preview Results - Replaces the merged fields in your document with actual data from your recipient list so you can see what it looks like. Find Recipient - Find and preview a specific record in the recipient list by searching for text. Auto Check for errors - Specify how to handle errors that occur when completing a mail merge. You also have the option of simulating a mail merge to see if errors would occur. Finish: finish and Merge - Complete the Mail Merge. You can create separate documents for each copy of the letter, send them all directly to the printer, or send them via .

5 Review Proofing: Comments: Tracking: Spelling & Grammar - Checks the spelling and grammar of the text in the document. Research - Open the Research Task Pane to search through reference materials, such as dictionaries, encyclopedias, and translation services. Thesaurus - Suggests other words with similar meaning to the word you have selected. Translate - Translate the selected text into a different language. Translation ScreenTip - Enable a ScreenTip that translates words you pause your cursor over into another language. Set Language - Select the language used to check the spelling and grammar of the document. Word Count - Find the number of words, characters, paragraphs, and lines in the document. New Comment - Add a comment about the selection. Delete - delete the selected comment. Previous - Navigate to the previous comment in the document. next - Navigate to the next comment in the document. Track Changes - Track all changes made to the document, including insertions, deletions and formatting changes. Balloons - Choose how to show revisions to the document. Final shows the document with all the proposed changes included. Original shows the document before any changes were made. The Markup shows what changes have been proposed. Final showing Markup - Choose how to view the proposed changes to the document. Show Markup - Choose what kind of markup to show in the document. You can hide or show comments, insertions or deletions, formatting changes, and other kinds of markup. Reviewing Pane - show revisions in a separate window. Changes Accept - Accept and move to the next. Click here to access other options such as accepting all changes in the document. Reject - Reject and move to the next. Click the arrow to access other options such as rejecting all changes in the document. Previous - Navigate to the previous revision in the document so you can accept it or reject it. next - Navigate to the next revision in the document so you can accept or reject it. Compare Compare - Compare or combine multiple versions of document. Show Source Documents - Choose which source documents to show. You can show the original document, the revised document or both. Protect: Protect Document - Restrict how people can access the document.

6 View: Document Views: Print Layout - View the Document as it will appear on the printed page. Full Screen Reading - View the document in full screen reading view in order to maximize the space available for reading or commenting on the document. Web Layout - View the document as it would look as a web page. Outline - View the document as an outline and show the outlining tools. Draft - View the document as a draft to quickly edit the text. Certain elements of the document such as headers and footers will not be visible in this view. Show/Hide: Ruler - View rulers used to measure and line up objects in the documents. Gridlines - Turn on gridlines to which you can align objects in the document. Message Bar - Open the message bar to complete any required actions on the document. Document Map - allows you to navigate through a structural view of the document. Thumbnails - navigate a long document through small pictures of each page. Zoom: Zoom - specify the zoom level of the document. (How large the print and objects will be shown). You can also use the zoom controls on the status bar at the bottom of the window to quickly zoom the document. 100% - zoom the document to 100% of the normal size. One Page - zoom the document so that the entire page fits in the window. Two Pages- zoom the document so that two pages fit in the window. Page Width - zoom the document so that the width of the page matches the width of the window. Window: View side by side - view two documents side by side so you can view two documents. Synchronous Scrolling - synchronize the scrolling of two documents so they scroll together. To enable this feature turn on view side by side. Reset Window Position - reset the window position of the documents being compared side by side so they share the screen equally. To enable this feature turn on view side by side. Switch Windows - switch to a different currently opened window. Macros: Click here to record a macro or to access other macro options.