1 Emergency Operations Severe Weather Sarasota Manatee Airport Authority 2014
2 Important Information Needed INTERESTED PARTIES: Air Traffic Control Delta Air Lines JetBlue Airways United Airlines US Airways/American Servisair TSA The Paradies Shops HMS Host Dolphin Aviation Rectrix Aerodrome ASIG Republic Parking Rental Car Agencies Diplomat Taxi Customs & Border Protection AFS Airport Fire Department Airport Police Department Airport Facilities TELEPHONE INFORMATION: Office number Cell phone number Home number Fax number COMPUTER INFORMATION Office Home Company website
3 AIRCOM & OPERATIONS Hurricane Preparations STORM TRACKING AIRCOM will track all named storms that could potentially affect SRQ. Up-to-date storm tracks of threatening storms will be printed and posted in the EOC. NAMED STORM 4 TO 6 DAYS OUT Airport will meet with tenants in the EOC to verify contact information, discuss any issues or concerns. Subsequent meetings held as determined necessary by Operations. EOC activated, contact verification s sent. Manatee & Sarasota County EOC communications established for phone meetings. NAMED STORM 2 TO 3 DAYS OUT Both AIRCOM positions staffed 7a-7p to answer increasing phone calls. Operations & AIRCOM staffing schedule created. Facilities crew list verified. NAMED STORM WITHIN 2 DAYS OF STRIKING Two Operations individuals staffed from 7a-7p or as needed. Operations will backup ACS data every 12 hours. Vehicles gassed-up, all radio and camera batteries charged. Report and assist Facilities with any omitted item or concern. Begin documentation log.
4 The Airport is not a shelter! Manatee County Designated Shelters Sarasota County
5 AIRCOM EOC Room AIRCOM 2 AIRCOM 1 Supervisor Desk X 4282 Operations Officer Public Information Officer
6 Public Information Officer Provides Information to: TV Stations Radio Stations Newspapers Manatee EOC Sarasota EOC Airport s Websites
7 EOC AIRCOM 1 AIRCOM 2 Public Info. Officer TV Stations Radio Stations Newspapers Manatee EOC Sarasota EOC Airport s Websites Supervisor Desk Operations Officer INTERESTED PARTIES: Air Traffic Control Delta Air Lines JetBlue Airways United Airlines US Airways / American Servisair TSA Paradies Shops HMS Host Dolphin Aviation Rectrix Aerodrome ASIG Republic Parking Rental Car Agencies Diplomat Taxi Customs & Border Protection AFS Airport Fire Department Airport Police Department Airport Facilities
8 Airport Operations Pre-storm Documentation Operations will video-tape all airfield structures to include buildings, signage, Navaids, aircraft onsite, etc. Operations will document all working and out-ofservice access control systems until the airport feels the effects of the storm. Operations and AIRCOM will utilize a Storm Damage Log to document any systems, structures, or equipment reported damaged or out-of-service due to the effects of the storm.
9 DOCUMENTATION Post-Storm Documentation Operations will video-tape all damaged airfield structures (buildings, signage, Navaids, aircraft, etc.) Operations will update the Hurricane Damage Log with any system, structure, or equipment damage report due to the storm. Operations will take pictures and write reports for any major damage found on the airfield.
10 ID & Access Control Procedures Print reports of all valid badges (and any others deemed necessary) Add escort authority to badges as needed Back up access control and fingerprint data on CD s (stored in a safe place) Power down and unplug all equipment. Cover all equipment with plastic sheeting for protection from water damage
11 POWER FAILURE Generator Power Available For: Terminal Building (Designated Systems) Airfield Lights and Navigation Aids Airport Fire Station Air Traffic Control Tower NAVAIDS Terminal will be switched over to generator power after first failure
12 POWER FAILURE Long Term Power Outage Gates with Power 15S 19S 46S 43W Employee Parking lot Gates operated and secured manually with chain/lock: 25E 32N 38W 42W
13 UNDER WATCH: Airport Facilities Two crews will be dispatched to Air Cargo, Fuel Farm, Parking, and Terminal Ramp to: Secure loose items Fuel and service vehicles & generators Store loose items indoors
14 UNDER WARNING: Airport Facilities Crews secure trash containers & signs. Delivers sandbags to terminal, DMA & Parking buildings. Secure/tie down all bridges, remove gate arms. Assist tenants as needed. Disconnect unnecessary electrical. Emergency crew of 3-4 remains at SRQ.
15 Airport Rescue & Fire Fighting ARFF may be limited in response capabilities during an impending hurricane due to storm force winds. Notify in the event of an emergency.
16 APD Responsibilities Secure all buildings Store all cones and barricades Check for debris on ramp around terminal Contact both Counties to verify availability of hurricane shelters Direct occupants at the terminal to shelters Patrol tenant and leasehold areas for possible damage Assist with reporting damage after storm
17 Tenant Responsibilities Supply Airport with accurate contact information prior to storm Check areas for debris or items that could become flying hazards Report any damage after the storm to AIRCOM
18 Tenant Responsibilities Unplug all equipment before going home. Cover equipment to protect from possible roof leaks or flooding.
19 PENSACOLA S POST-IVAN LESSONS LEARNED
20 Lessons Learned The airfield remained open throughout the day as general aviation (GA) pilots continued to ferry aircraft out of the storm s path. GA continued to fly even after the air traffic control tower closed due to high winds.
21 Lessons Learned An unexpected occurrence was the rush of rental car returns prior to the storm as people sought to relieve themselves of any liability for damages.
22 Lessons Learned Maintenance personnel were needed early on to secure jet bridges, loose items on the airfield, and clear debris from the storm water system.
23 Lessons Learned As the storm approached, the terminal building roof started leaking. Operations personnel placed trash cans beneath leaks throughout the terminal building.
24 Lessons Learned The airport terminal generator room began to flood and attempts to reach it were futile in the high winds. The emergency generators maintained power throughout the storm, but there were multiple power blips and surges.
25 Lessons Learned Information that was coming from cable, satellite and/or Internet began to fail one by one.
26 Lessons Learned As the storm hit, the windows in the terminal building began to flex and rain started coming in between the seals. The inside of the terminal building looked like one of those Mexican Riviera bars with waterfalls everywhere.
27 Along with massive flooding from the damaged roof, wet ceiling tiles failed, damaging the gift shop and restaurant. Glass and metal doors blew off their hinges, signs, light posts and even roof gravel became airborne projectiles moving across the airfield.
28 Lessons Learned During the storm, airport staff spent most of its time keeping a running list of damages and tried to prioritize what needed to be fixed and when.
29 Lessons Learned The airport s internal 800 MHz trunk system worked only sporadically. All other forms of communication, including cell phones, were down.
30 Lessons Learned FEMA designated the airport as a local staging area for relief supplies. With the arrival of hundreds of semi-trucks, airport staff was forced to find food, water and toilet facilities for the drivers, soldiers and workers.
31 Lessons Learned Whole sections of the interstate system collapsed, cutting the community off from everything except the airport for the first 72 hours.
32 Lessons Learned Clearing the airfield of debris was the top priority.
33 Lessons Learned Helicopter landing pads were the first to open as Coast Guard helicopters arrived with the first evacuees. The next wave of aircraft included military C- 17s and C-130s with food, water and supplies along with 300 soldiers.
34 Lessons Learned The airport did not have provisions to feed everyone until about three days after the storm. That was the biggest lesson learned.
35 Lessons Learned Potable water was in short supply. We had 40 stalls in a bathroom and no water to flush the toilets
36 Lessons Learned Airport staff spent a great deal of time deciding who would be allowed to land and who wouldn t.
37 Lessons Learned Recovery efforts continued as nearby airports sent personnel and supplies to help with airfield maintenance. The Florida Airports Council also provided assistance.
38 FEMA will provide funds for recovery and restoration, but only after all local, state and insurance monies are disbursed. FEMA also requires highly detailed and careful recordkeeping, along with other considerations.
39 Lessons Learned The airport was losing $50,000 in revenue for every day it was closed. Commercial service started back up a week later.
40 Hurricane Ivan was responsible for the deaths of nearly 60 people. Nearly a year after the storm, many parts of Pensacola and the airport were still recovering.
41 Mission In order to be as prepared as possible, we must: Use all available resources Learn from past experiences Make efficient decisions Maintain the safety of our staff
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