14.0 EQUIPMENT AND APPAREL, TRAINING, WEIGHT ROOMS, AND NUTRITION

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1 14.0 EQUIPMENT AND APPAREL, TRAINING, WEIGHT ROOMS, AND NUTRITION 14.1 EQUIPMENT & APPAREL The fllwing sets frth the Athletics Department plicy fr Equipment and Apparel. STAFF Equipment Staff are designated as a separate department frm the sprt(s) they assist and reprt directly t the Senir Assciate Athletics Directr f Business and Financial Operatins. Equipment Staff are respnsible fr knwing and cmplying with the Equipment and Apparel Plicy. Equipment Staff are respnsible fr rdering, maintaining, issuing, and inventrying all athletic equipment and apparel. Equipment fr all student-athletes must be issued thrugh the equipment rms in accrdance with NCAA, Big 12, and University rules. The Athletics Cmpliance Office will be respnsible fr educating the Equipment Staff and similar emplyees n all NCAA and Big 12 rules. INVENTORY Equipment t be kept n the inventry system is defined as all items greater than $250 and(r) items deemed as inventry due t the intrinsic r market value f the item. Items t be included in the inventry system, but are nt limited t: Ftball Equipment- Helmets, Shulder Pads, and Ftballs Clthing- Under Armur Apparel Unifrms (Jersey and Pants), Travel Warm-ups, Pl s, T-Shirts, Shrts, Sweats, Rain Gear, Cld Weather Gear, and Jackets Ftwear- Cleats and Shes All Other Sprts Equipment- Bats, Helmets, Ball Glves, Glf Clubs, Glf Bags, Discus, Sht Puts, Hammers, and Tennis Racquets Balls (by the case)- Baseballs, Glf Balls, Basketballs, Sftballs, and Sccer Balls Clthing- Under Armur Apparel Unifrms (Jersey and Pants), Travel Warm-ups, Pl s, Batting Practice Tps, Pre Game Tps, T-Shirts, Shrts, Sweats, Rain Gear, Cld Weather Gear, and Jackets Ftwear- Cleats and Shes Examples f equipment nt maintained n the inventry system: Ftball Receiver Glves, Glf Glves, Glf Tees, Scks, Muth Guards, Sweat Bands, Accessries etc. The Equipment staff with versight by the Athletics Business Office and Texas Tech Audit Services shall cnduct a physical inventry annually, cmparing the actual physical cunt t the inventry cunt in the Assistant Cach System ( ACS ) sftware.

2 EQUIPMENT STORAGE AREAS Inventried equipment will be stred at the fllwing facilities: Ftball Training Facility Ftball Athletic Training Center All sprts ther than Ftball United Spirit Arena Men s Basketball, Wmen s Basketball, and Vlleyball Dan Law Field Baseball Rcky Jhnsn Field Sftball Jhn Walker Sccer Cmplex Sccer Equipment strage will be secured with lck and key and access will be limited t Equipment Staff nly. The Assciate Athletics Directr fr Facilities and Operatins and the General Manager f the United Spirit Arena will have keys fr emergency use nly and will nt prvide access t sprts staff except in the case f emergencies. If keys are used in an emergency situatin, the Equipment management will be ntified and prvided a detail listing f any equipment r apparel taken frm inventry areas UNDER ARMOUR APPAREL The Under Armur Spnsrship and Official Outfitter Agreement prvides fr a set annual prduct allwance fr the Athletic Department as a whle. The prduct allwance is allcated annually t each team and department by the Deputy Athletics Directr and Senir Assciate Athletics Directr f Business and Financial Operatins. The prduct allwance shall be used befre any additinal prduct r apparel is purchased. Additinal prduct and apparel shall be purchased within the sprt r department s perating budget.athletic equipment and apparel received frm the cntractual annual prduct allwance prvided t each sprts team frm the Spnsrship and Official Outfitter Agreement with Under Armur is t be rdered, received, issued, and maintained in the same manner as purchased equipment and apparel.

3 EQUIPMENT ROOM FOR FOOTBALL The equipment rm fr ftball is supervised by the Head Equipment Manager, wh reprts directly t the Head Ftball Cach r his designee and the Senir Assciate Athletics Directr f Business and Finance r his designee. The Head Equipment Manager is respnsible fr budgeting, rdering, maintaining, issuing, and inventrying all athletic equipment and apparel thrugh the Assistant Cach System ( ACS ) sftware. Equipment fr all student-athletes must be issued thrugh the equipment rm in accrdance with NCAA, Big 12, and University rules. Furthermre, the Head Equipment Manager is respnsible fr limiting access t inventry t thse individuals with a direct business need nly. BUDGETING The Head Equipment Manager is respnsible fr: develping a budget fr all ftball equipment and apparel purchases. mnitring and perating within the equipment and apparel budget. ORDERING The Head Cach ntifies the Head Equipment Manager f equipment and apparel needs. The Head Equipment Manager r Equipment Staff prepare a detailed requisitin f equipment t be rdered. Detailed requisitin includes: descriptin, quantity, and price. The Requisitin is submitted t Head Cach r Directr Operatins fr review and apprval. Upn apprval f the Head Cach, the requisitin is submitted t the Sprt Supervisr fr review and apprval. Upn apprval f the Sprt Supervisr, the requisitin is submitted t the Athletic Business ffice fr apprval. All rders greater than $5,000, but less than $10,000 will be reviewed and apprved by the Senir Assciate Athletics Directr f Business and Financial Operatins. All rders greater than $10,000 will be reviewed and apprved by the Athletics Directr r Deputy Athletics Directr. Orders placed frm the Under Armur prduct alltment are required t fllw the same prcedure. The apprved requisitin is prcessed by the Athletics Business Office and a purchase rder is created. The Athletic Business Office will prvide the Head Equipment Manager r Equipment Staff the purchase rder number. The Head Equipment Manager r Equipment Staff place the equipment and apparel rder. The Head Equipment Manager r Equipment Staff will receive a detailed rder cnfirmatin and will review the cnfirmatin t verify the rder is crrect. The detailed cnfirmatin is submitted t the Athletic Business Office. The Athletic Business Office will verify the detailed rder cnfirmatin agrees with the apprved requisitin and attach the cnfirmatin t the requisitin. The Head Equipment Manager r Equipment Staff will enter the rder int the ACS inventry system.

4 RECEIVING Orders are shipped directly t the Ftball Equipment Strage Facility t the attentin f the Head Equipment Manager. Once rders are received the Head Equipment Manager will check the equipment and apparel received against the riginal rder and cnfirmatin t verify that all items are accunted fr. Items will then be inventried and recrded as received in the ACS inventry system. PAYMENT Invices fr equipment and apparel are received by the Athletic Business Office and submitted t the Head Equipment Manager t verify the receipt f gds. The Head Equipment Manager will verify the equipment and apparel has been received and the billing is crrect. The Head Equipment Manager will apprve the invice fr payment and submit the invice t Athletic Business Office t prcess the payment. Upn apprval f the Head Equipment Manager, the Athletic Business Office prcesses the invice fr payment. ISSUANCE OF EQUIPMENT The Head Equipment Manager are respnsible fr issuance and use f equipment and apparel. Student athletes are entered int the inventry system by the Head Equipment Manager upn arrival and clearance by the Texas Tech Cmpliance Office. The Head Equipment Manager will issue equipment and print an issue reprt sheet fr each athlete. Once the athlete receives the items, he is required t review and sign the issue reprt. The Head Equipment Manager will then stre each issue reprt. Issued items are autmatically remved frm the ACS inventry. (See ACS training manual) Student managers are allwed t wrk the issue windw and issue equipment t student athletes with the apprval and supervisin f the Head Equipment Manager. EXCHANGING ITEMS When equipment r apparel is damaged r des nt fit the student athlete is required t bring the specified item t the Head Equipment Manager t exchange fr the crrect prduct r replace the damaged item. Student Athletes will nt be able t exchange the unsatisfactry equipment issued t him/her unless the riginal item is returned at the time f the exchange. The Head Equipment Manager then dcuments the exchange f equipment in the ACS inventry system as returned and issued. Items deemed as damaged and unacceptable shall be dispsed f and taken ut f inventry by its given barcde number and the reasn dcumented in the ACS inventry system DOCUMENTATION OF EXCHANGES AND RETURNS OF EQUIPMENT AND APPAREL All exchanges and returns f equipment and apparel will be dcumented and recrds retained fr a perid f 3 years.

5 DOCUMENTATION OF DISPOSAL OF EQUIPMENT AND APPAREL All equipment dispsals must have the apprval f the Head Ftball Cach r designee and the Sprt Supervisr. Dcumentatin shall be maintained t supprt all equipment and apparel dispsals. STORAGE Once items have been inventried, each item will be secured in a lcked area that is accessible nly by the Head Equipment Manager and related staff. At the end f each sprts seasn helmets and shulder pads shall be retrieved frm the student athletes and inspected fr damages and repaired. The equipment is then cleaned, sanitized, and stred accrdingly. INVENTORY Inventry will be cmpleted nce all rders are in the inventry system, at the end f the ftball seasn, and befre the new items arrive. Annually, a cmplete inventry f all equipment and apparel will be cnducted by the Head Equipment Manager with versight by the Senir Assciate Athletics Directr f Business and Financial Operatins and his designee. The inventry will be subject t annual audit by the Texas Tech Office f Audit Services. The ACS inventry system will be adjusted t actual inventry cunts and discrepancies must be dcumented. Such discrepancies must be apprved by the Senir Assciate Athletics Directr f Business and Financial Operatins EQUIPMENT ROOMS FOR SPORTS OTHER THAN FOOTBALL AND THE ATHLETICS DEPARTMENT AS A WHOLE The equipment rms fr all sprts ther than Ftball are supervised by the Assistant Equipment Manager, wh reprts directly t the Senir Assciate Athletics Directr f Business and Financial Operatins r his designee. The Assistant Equipment Manager is respnsible fr rdering, maintaining, issuing, and inventrying all athletic equipment and apparel thrugh the Assistant Cach System ( ACS ) sftware. Equipment fr all student-athletes must be issued thrugh the equipment rm in accrdance with NCAA, Big 12, and University rules. Furthermre, the Assistant Equipment Manager is respnsible fr limiting access t inventry t thse individuals with a direct business need nly. BUDGETING The Assistant Equipment Manager is respnsible fr: develping a budget fr equipment and apparel purchases. mnitring and perating within the equipment and apparel budget. ORDERING The Head Cach ntifies the Assistant Equipment Manager f equipment and apparel needs. The Assistant Equipment Manager r Equipment Staff prepare a detailed requisitin f equipment t be rdered. Detailed requisitin includes: descriptin, quantity, and price. The requisitin is submitted t Head Cach r Directr Operatins fr review and apprval. Upn apprval f the Head Cach, the requisitin is submitted t the Sprt Supervisr fr review and apprval.

6 Upn apprval f the Sprt Supervisr, the requisitin is submitted t the Athletic Business ffice fr apprval. All rders greater than $5,000, but less than $10,000 will be reviewed and apprved by the Senir Assciate Athletics Directr f Business and Financial Operatins. All rders greater than $10,000 will be reviewed and apprved by the Athletics Directr r Deputy Athletics Directr. Orders placed frm the Under Armur prduct alltment are required t fllw the same prcedure. The apprved requisitin will be prcessed by the Athletics Business Office and a purchase rder created. The Athletic Business Office will prvide the Assistant Equipment Manager r Equipment Staff the purchase rder number. The Assistant Equipment Manager r Equipment Staff place the equipment and apparel rder. The Assistant Equipment Manager r Equipment Staff will receive a detailed rder cnfirmatin and will review the cnfirmatin t verify the rder is crrect. The detailed cnfirmatin is submitted t the Athletic Business Office. The Athletic Business Office verifies the detailed rder cnfirmatin agrees with the apprved requisitin and attaches the cnfirmatin t the requisitin. The Assistant Equipment Manager r Equipment Staff enters the rder int the ACS inventry system. RECEIVING Orders are shipped directly t the Central Equipment Strage Facility (ATC) t the attentin f the Assistant Equipment Manager. Once rders are received the Assistant Equipment Manager checks the equipment and apparel received against the riginal rder and cnfirmatin t verify that all items are accunted fr. Items are then inventried and recrded as received in the ACS inventry system. PAYMENT Invices fr equipment and apparel are received by the Athletic Business Office and submitted t the Head Equipment Manager t verify the receipt f gds. The Head Equipment Manager verifies the equipment and apparel has been received and the billing is crrect. The Head Equipment Manager apprves the invice fr payment and submits the invice t Athletic Business Office t prcess the payment. Upn apprval f the Head Equipment Manager, the Athletic Business Office prcesses the invice fr payment. ISSUANCE OF EQUIPMENT TO STUDENT ATHLETES The Assistant Equipment Manager is respnsible fr the issuance and use f equipment and apparel. Equipment and Apparel issued by the Assistant Equipment Manager Student athletes are entered int the inventry system by the Assistant Equipment Manager upn arrival and clearance by the Texas Tech Cmpliance Office.

7 The Assistant Equipment Manager will issue equipment and print an issue reprt sheet fr each athlete. Once the athlete receives the items, he/she is required t review and sign the issue reprt. The Assistant Equipment Manager will then stre each issue reprt. Items that are issued are autmatically remved frm the nline inventry. (See ACS training manual) Student managers are allwed t issue equipment t student athletes with the apprval f the Head Cach and under the supervisin f the Assistant Equipment Manager. EXCHANGING ITEMS When equipment r apparel is damaged r des nt fit the student athlete is required t bring the specified item t the Assistant Equipment Manager t exchange fr the crrect prduct r replace the damaged item. Student Athletes will nt be able t exchange the unsatisfactry equipment issued t him/her unless the riginal item is returned at the time f the exchange. The Assistant Equipment Manager then dcuments the change f equipment. The exchanged equipment is recrded int the inventry system as returned and issued. Items deemed as damaged and unacceptable shall be dispsed f and taken ut f inventry by its given barcde number and the reasn dcumented in the ACS inventry system. ISSUANCE OF APPAREL TO COACHES AND STAFF Annually during the budget prcess, the Head Cach r Sprt Directr f Operatins will submit a request fr Cach and Staff apparel t the Sprt Supervisr fr review and apprval prir t being rdered. If additinal Cach and Staff apparel is needed during the year, each additinal request is t be submitted t the Sprt Supervisr fr review and apprval. The Assistant Equipment Manager will dcument in ACS the issuance f the apparel, the business purpse fr issuing, and the Cach r Staff that received the apparel. ISSUANCE OF APPAREL TO DONORS AND BOOSTERS Annually during the budget prcess, the Head Cach r Directr f Operatins will submit a request fr Dnr and Bster apparel. The annual request is submitted t the Supervisr fr review and apprval. If additinal Dnr and Bster apparel is needed during the year, each additinal request is t be submitted t the Sprt Supervisr fr review and apprval. The Assistant Equipment Manager will dcument in ACS the issuance f the apparel, the business purpse fr issuing, and the Dnr r Bster that received the apparel.

8 DOCUMENTATION OF EXCHANGES AND RETURNS OF EQUIPMENT AND APPAREL All exchanges and returns f equipment and apparel will be dcumented and recrds retained fr a perid f 3 years. DOCUMENTATION OF DISPOSAL OF EQUIPMENT AND APPAREL All equipment dispsals must have the apprval f the Head Cach r Directr f Operatins and the Sprt Supervisr. Dcumentatin shall be maintained t supprt all equipment and apparel dispsals. STORAGE Central Receiving Area Strage Once items have been received and inventried, each item will be secured in a lcked area that is accessible nly by the Assistant Equipment Manager and Equipment Staff. Sprt Equipment Rm Strage Equipment and apparel will be secured in a lcked area that is accessible nly by the Assistant Equipment Manager and Equipment Staff. INVENTORY Inventry will be cmpleted nce all rders are in the inventry system, at the end f the each sprts seasn, and befre the new items arrive. Annually, a cmplete inventry f all equipment and apparel will be cnducted by the Assistant Equipment Manager. Such inventry will be cnducted by the Assistant Equipment Manager with versight by Senir Assciate Athletics Directr f Business and Financial Operatins and his designee and will be subject t annual audit by the Texas Tech Office f Audit Services. The ACS inventry system will be adjusted t actual inventry cunts and discrepancies must be dcumented. Such discrepancies must be apprved by the Senir Assciate Athletics Directr f Business and Financial Operatins EQUIPMENT PROVIDED TO AND RETAINED BY STUDENT ATHLETES The Athletics Department may prvide game unifrms and a designated piece f sprts equipment t student athletes wh have exhausted their eligibility at the cnclusin f their seasn.