ASSETS Current Assets Liquid Assets Cash in Bank Cash in Bank Acct Cash in Bank Acct

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1 ACCT # ACCOUNT ASSETS Current Assets Liquid Assets Cash in Bank Cash in Bank Acct Cash in Bank Acct Savings and Temporary Cash Investments Savings Account Certificate of Deposit Money Market Accounts Money Market Acct Wing Money Market in Investment Accounts Receivable Accounts Receivable Allowance for Doubtful Accounts Prepaid Expenses Prepaid General Prepaid Advances Investments Investments Unrestricted Scholarship Fund General Fund Investments Restricted Investment Valuation Allowance 1499 Undeposited Funds Fixed Assets Land Fixed Assets Buildings & Improvements Building Building Work in Progress Accumulated Depreciation Buildings & Improvements Fixed Assets Furniture & Fixtures Accumulated Depreciation Furniture & Fixtures Fixed Assets Computers Accumulated Depreciation Computers Fixed Assets Other Equipment Accumulated Depreciation Other Equipment Equipment Under Capital Leases Accumulated Depreciation Capital Leases Fixed Assets Communication Equipment Accumulated Depreciation Communication Equipment LIABILITIES AND NET ASSETS Liabilities Accounts Payable Credit Cards (only if Credit Card Function in QuickBooks is used) Accrued Payroll Liabilities Chart of Accounts, October 2014

2 Accrued Salaries Accrued Leave Accrued Payroll Taxes Obligations Under Capital Leases Current Deferred Revenue and Credits Notes Payable - Current Long-Term Liabilities Obligations Under Capital Leases Notes Payable Long-Term Net Assets Current Year Net Assets Net Assets Unrestricted Net Assets Temporarily Restricted Net Assets Permanently Restricted 3000 Opening Balance Equity 3900 Retained Earnings REVENUES AND EXPENSES 4999 Uncategorized Income Revenues Revenues from Government Contracts Federal, State and Local Government Missions Aircraft Minor Maintenance Aircraft Fuel Miscellaneous State Appropriation Government Contributions Unrestricted Government Contributions Restricted Government Contributed Facilities & Utilities Government Contributions Materials & Supplies (DRMO) State Director Income State Director Rent & Utilities From NHQ State Director Flying From NHQ Revenues from Activities Senior Activities Activity Activity Cadet Activities Encampment Activity Combined Senior & Cadet Activities Activity Activity Flight Activities/Member Flying Aircraft Minor Maintenance Aircraft Fuel Miscellaneous Other Mission Income Fundraising Income 2 Chart of Accounts, October 2014

3 Wreaths Across America Raffle Income Other Fundraising Income Revenue from Dues Member Dues From NHQ From Members Contributions - From NHQ Other Revenue and Gains Interest Income Contributions Contributions Unrestricted Contributions Unrestricted Cash Contributions Unrestricted Non-Cash Contributions Restricted Contributions Restricted Cash Contributions Restricted Non-Cash Non-Government Contributed Facilities & Utilities Miscellaneous Income Rental Income Investment Income Investment Income Unrestricted Investment Income Restricted Unrealized Market Gain/Loss Gain/Loss on Sale of Securities Gain/Loss on Sale or Disposal of Assets Material & Supply Sales Insurance Collected Unrelated Business Income Advertising Sales (Dennison Brothers) Other UBI Special Events Wing Conference Registration Other Wing Events Unit Events PY Budgeted Reserves Use (for budget use only) From National Headquarters From NHQ Funded Flying Aircraft Minor Maintenance CD Missions SAR Actual Missions SAR Training Missions ROTC Flying Cadet Orientation Rides Aircraft Fuel CD Missions SAR Actual Missions SAR Training Missions Chart of Accounts, October

4 ROTC Flying Cadet Orientation Rides Miscellaneous CD Missions SAR Actual Missions SAR Training Missions Cadet Orientation Glider Tows From NHQ Aircraft & Vehicle Maintenance Aircraft Reimbursable Maintenance Consolidated Mx Ferry Costs Glider Reimbursable Maintenance Vehicle Reimbursable Maintenance From NHQ Senior Activities From NHQ Cadet Activities National Flight Academies National Cadet Competition Advance Technologies Academies National Character & Leadership Other Cadet Activities From NHQ Other IACE NESA Teacher Flights DDR Travel Scholarships Supplies Miscellaneous Miscellaneous Missions Aircraft Minor Maintenance Aircraft Fuel Miscellaneous From Units Below National Headquarters From Regions and Wings From Regions From Regions through NHQ Other Income from Regions From Wings Proficiency Flying Aircraft Fuel Vehicle Maintenance Vehicle Fuel Mission Reimbursements Membership Dues Activities Miscellaneous From Units Below Proficiency Flying 4 Chart of Accounts, October 2014

5 Aircraft Fuel Vehicle Maintenance Vehicle Fuel Mission Reimbursements Membership Dues Wing Conference Encampment Miscellaneous Miscellaneous 6560 Payroll Expenses 6999 Uncategorized Expenses OPERATING EXPENSES Awards and Grants to Individuals Awards Scholarships Salaries and Related Expenses Salaries Accrued Leave Expense (k) Corporate Contribution Health Insurance Worker s Comp Insurance Other Employee Benefits Payroll Tax Expense Professional Services Mission Expenses Other Mission Expenses Vehicle Fuel Aircraft Fuel Supplies Supplies Cost of Sales Equipment Purchases Equipment Communication Equipment Telephone and Communication Telephone & Communication Internet Fees IT Expenses Postage and Shipping Occupancy Expenses Rent Utilities Property Taxes Contributed Facilities and Utilities Other Facility Expenditures Maintenance Expenses Aircraft Maintenance Vehicle Maintenance Chart of Accounts, October

6 Equipment Leases Other Equipment Maintenance Dues & Publications Travel Activities and Encampments Cadet Activities Encampment Activity Drug Demand Reduction Glider Flights Expense O-Rides Member Aircraft IACE Senior Activities Activity Activity Activity Combined Senior & Cadet Activities Activity Activity Conferences, Conventions and Meetings Wing Conference Expense Miscellaneous Wing Events Unit Events Depreciation Expense Depreciation Buildings & Improvements Depreciation Furniture & Fixtures Depreciation Computers Depreciation Other Equipment Depreciation Capital Leases Depreciation Communications Equipment Insurance Professional Development Bad Debt Expense Advertising Other Expenses Protocol Expenses (Region & Wing only) Miscellaneous Bank Expense Credit Card Expense Interest Expense Unrelated Business Income Expense Fundraising Expenses Raffle Expenses Lobbying Expenses Budgeted Reserves (for budget use only) Expenditures with NHQ Membership Dues Consolidated Minor Maintenance 6 Chart of Accounts, October 2014

7 Property Assessments National Activities Dennison Brothers Taxes Miscellaneous Expenditures with Regions Aircraft Maintenance Aircraft Fuel Vehicle Maintenance Vehicle Fuel Mission Reimbursements Membership Dues Website Hosting Region Activities Region Conference Miscellaneous Expenditures with Wings Proficiency Flying Aircraft Fuel Vehicle Maintenance Vehicle Fuel Mission Reimbursements Membership Dues Wing Conferences Encampment Miscellaneous Expenditures with Units Below Proficiency Flying Aircraft Fuel Vehicle Maintenance Vehicle Fuel Mission Reimbursements Membership Dues Encampment Scholarships Unit Activities Miscellaneous All bold accounts are lead accounts and no entries will be posted to these accounts. Non-bold accounts below the bold accounts are sub-accounts and roll up into the lead account they follow. Additional sub-accounts are authorized. Additional lead accounts are not. Italicized accounts are QuickBooks created accounts. Chart of Accounts, October

Account Numbering. By separating each account by several numbers, many new accounts can be added between any two while maintaining the logical order.

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