2011 Annual Air Emissions Inventory Instructions

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1 Division of Air Quality Emission Inventory Development Program 655 South Bay Road, Suite 5 North Dover, Delaware Phone: (302) Fax: (302) Annual Air Emissions Inventory Instructions This document provides you with basic instructions and information for completing your report on-line using the SLEIS system. If you have not already done so you will need to download and complete the SLEIS registration form that can be found on the SLEIS Home Page, The user may want to save the page under favorites or bookmark the page. Also on the SLEIS home page the user can find additional instructions and guidance documents. The Delaware Division of Air Quality s (DAQ) Air Emission Inventory system (SLEIS) was designed to facilitate the collection and reporting of emissions inventory information. SLEIS replaces the online reporting system, i-steps used previously. SLEIS was developed with an EPA grant to a consortium of seven states and local air quality agencies. Your feedback regarding SLEIS is encouraged. Getting Started Initially a registered user will have to create a password using the forgot password option on the login screen. A link to instructions for SLEIS Registration Password Reset and Login Instruction is on the SLEIS home page. What Is New In SLEIS and Helpful Information SLEIS contains several built-in validation routines. Initially this may be a nuisance to the user, but they are to ensure the data are reasonable and to maintain database integrity. SLEIS is a fully web-based system. SLEIS sends automated s as part of the registration process. We have determined that users with Lotus Notes may not in all cases receive these s. They may be blocked by the Spam filter, or because they may contain URLs, or for other unknown reasons. The report structure used in SLEIS is basically the same as in i-steps. SLEIS contains the following modules: Facility, Release Points (stacks), Controls, Emissions Units, Unit Processes and Process Emissions. Each of these screens has additional tabs. Please review all information in the system. Unless there have been changes, there would be only minimal updates to the Facility, Release Points (stacks), Controls, Emissions Units, and Unit Processes information. The Process Emissions screen is where the throughput, operational schedule and emissions are reported. Some terminology has changed. An example would be a stack is now referred to as a release point. This is to reflect a traditional stack and fugitive release points. Status and Status Date is new information requested for the Facility, Release Points (stack), Controls and Emission Units. If the status is operating a date in not required. When saving entered data/information a validation routine is triggered with a significant number of checks to determine if the data passes certain business rules. In the top right hand corner of most screens there is a Quick Find which allows the user to navigate around the system efficiently. Some SLEIS pages have links that allow the user to navigate to the children of that web page. For example, if you are in a Controls page at the bottom screen are links to processes associated with the controls. Emissions Units have links to the processes of that unit. SLEIS has a greater number of emission calculation methods and associated codes for the user to choose from. The SLEIS emission calculation method code numbers do not line up with the old i- STEPS codes. SLEIS has separate codes for emissions based on Continuous Emissions Monitoring (CEMs) data versus Stack Test data

2 For processes burning Residual Oil or Coal use the Engineering Judgment emissions calculation method when the WebFire emission factor formula or the DAQ spreadsheet is used to calculate PMx emissions. In i-steps text was entered in upper case. A user can now use upper and lower case. Electronic signature will not be an option for 2011 reporting year. SLEIS now allows the user to upload supporting information, calculations and documentation to the current year s emissions report in Emissions Report module. HELP Page and field specific help is available. Pollutants The State of Delaware is required to report emissions to EPA annually for stationary point sources. The pollutants to be reported by facilities for 2011 are criteria pollutants (including precursors), hazardous air pollutants (HAPs), and greenhouse gases (GHGs). Criteria pollutants and their precursors ammonia (NH 3 ), carbon monoxide (CO), nitrogen oxides (NOx), ozone (O 3 ), particulate matter with an aerodynamic diameter of 10 microns or less (PM 10 -PRI), particulate matter with an aerodynamic diameter of 2.5 microns or less (PM 2.5 -PRI), sulfur dioxide (SO 2 ), and volatile organic compounds (VOCs). Facilities are required to speciate the non-combustion VOCs and PM 10 -PRI. Particulate Emissions PM 10 and PM 2.5 (also known as PM Fine) are criteria pollutants. With the recent addition of PM Fine (defined below) by EPA, this class of pollutants has gained in importance and complexity. Additional guidance on calculating particulate emissions of #4, #5, #6 oils and coal are available on the SLEIS home page. Because facilities continue to have problems calculating emission for combustion equipment burning #4, #5, #6 fuel oils or coal, DAQ has provided, with the reporting package, an Excel spreadsheet to assist these facilities in calculating emissions. The facility only needs to provide the sulfur content, ash content, and fuel usage in the proper fuel units. For purposes of emissions inventory, the following definitions apply relating to PM: PM 10 -PRI (Primary PM 10 ) is particulate matter with an aerodynamic diameter less than or equal to 10 micrometers. It is comprised of two components; Filterable PM 10 (PM 10 -FIL) and Condensible PM 10 (PM-CON). PM 10 -FIL (Filterable PM 10 ) is filterable particulate matter with an aerodynamic diameter less than or equal to 10 micrometers. PM 10 -FIL may equal PM 10 -PRI, if there is no Condensible component. PM-CON (Condensible Particulate Matter) is material that is in vapor phase at stack conditions, but which condenses and/or reacts upon cooling and dilution in the ambient air to form solid or liquid PM immediately after discharge from the stack. Condensible PM is most often associated with, but not limited to, combustion equipment. PM-CON (Condensible Particulate Matter) is a component of both PM 10 -PRI (Primary PM 10 ) and PM 2.5 -PRI (Primary PM 2.5 ). PM 2.5 -PRI (Primary PM 2.5 ) is particulate matter with an aerodynamic diameter less than or equal to 2.5 micrometers. It is comprised of two components; Filterable PM 2.5 (PM 2.5 -FIL) and Condensible PM 2.5 (PM-CON). PM 2.5 is also known as PM Fine. 2

3 PM-FIL 2.5 (Filterable PM 2.5 ) is filterable particulate matter with an aerodynamic diameter less than or equal to 2.5 micrometers. PM 2.5 -FIL may equal PM 2.5 -PRI, if there is no Condensible component. Please be aware the EPA pollutant code for PM 2.5 is PM25. Some computer software has problems with the decimal point between the 2 and 5. The facility should provide the correct control efficiency for each PM x pollutant reported. The control efficiency will vary depending on the control/abatement equipment and the PMx pollutant. DAQ is aware that some facilities currently have limited PMx information available. Facilities are required to use the best available data (stack test data, purchase records, MSDSs) and data sources (AP-42 emission factor tables and size fraction profiles) to calculate emissions. Provide sufficient detail within the SLEIS Process Emissions comment fields, or in SLEIS the user can upload to the current year s emissions report any supporting information, calculations and documentation to ensure that DAQ understands how the reported emissions were calculated. The SLEIS system can calculate many combustion PM x emissions estimates using factors in the system. The system can not correctly calculate PM x emissions for combustion units burning #4, #5, #6 residual oils or coal, because the emission factor is an equation with fuel sulfur content as a variable. Additional guidance on calculating particulate emissions of #4, #5, #6 oils and coal are available on the SLEIS home page DAQ can provide you with a spreadsheet that will assist you in calculating these emissions. The database has been pre-populated with PM10-PRI, PM10-FIL, PM-CON, PM25-PRI and PM25-FIL emissions records for most combustion processes. If the emissions calculation method and code associated with the PM x pollutant is a 28, uncontrolled emission for that record will be automatically calculated using an EPA emissions factor, if available. Abatement/control information will be applied to the emissions if they exist in the database and have been properly linked to the process. A few processes are identified as an emissions calculation method code 2, Engineering Judgment. This code is the best fit for some PM x pollutants because the EPA emission factor is based on a formula. For these cases, the uncontrolled emissions will need to be manually calculated by the user using the emission factor formula that is found in EPA s FIRE Factor Information REtrieval (FIRE) Data System, Use the formula for uncontrolled emissions and enter the emissions in the uncontrolled emissions field. The control information will be applied to the emissions if they exist in the database and have been properly linked to the process. It is important that the user check the emissions estimate on the process unit screen. Hazardous air pollutants (HAPs) including Speciated VOCs and PM 10 -PRI The HAPs include the Clean Air Act Section 112 list of 188 pollutants. DAQ requires all facilities to report non-combustion HAP emissions at the process level including fugitive emissions. Facilities are required to report all non-combustion HAP (i.e. Styrene, Methanol) emissions at the process level, including fugitive emissions by speciating the reported VOC or PM 10 -PRI totals for each process. The SLEIS system can calculate combustion HAPS using factors in the system. If the estimated emission method code is 28 at the process unit emissions level, the SLEIS system will automatically calculate combustion emissions for certain HAPs of interest using fuel throughput data provided by the facility and AP-42 emission factors related to the process. The HAPs of interest include acids, metals, polycyclic aromatic hydrocarbons (PAHs), and dioxins/furans (D/Fs). A full list of pertinent combustion HAPs is on the last pages of these instructions. To ensure emissions for all HAPs have been calculated or reported by the system, the facility must review the emissions for each HAP in the Process Emissions Emissions tab screen. If you have more specific combustion HAPs data, such as emission estimates developed for TRI reporting, stack test data, or fuels analysis, please replace the system default emissions values with these 3

4 data. If a facility has questions on how to use relevant facility-specific data for combustion HAP emissions, contact John Outten. Greenhouse Gases (GHG) carbon dioxide (CO 2 ), methane (CH 4 ), nitrous oxide (N 2 O), hydrofluorocarbons (HFCs), perfluorocarbons (PFCs), and sulfur hexafluoride (SF 6 ). Governor Minner signed an agreement to include Delaware in the Regional Greenhouse Gas Initiative, which includes most states in the Northeast U.S. As a result, DAQ is creating an inventory of greenhouse gas emissions of all sources in Delaware. For most combustion equipment and some other processes, the database has been pre-populated with carbon dioxide, nitrous oxide and methane emission records. The pollutant codes use the chemical formula instead of the CAS#s. Carbon dioxide (CO 2 ) CO2, methane (CH 4 ) CH4 and nitrous oxide (N 2 O) - N2O The SLEIS system can calculate combustion GHGs using factors in the system. If the estimated emission method code is 28, the SLEIS system will automatically calculate combustion GHG emissions for carbon dioxide, methane and nitrous oxide using fuel throughput data provided by the facility using emission factors in the system. If a facility has unit specific methods for estimating CO 2, such as CEMs, the facility should estimate emissions using these methods. Some GHG emissions factors may have been lost with the migration to SLEIS. Contact John Outten, if you run into any issues. Copy of Record/Detail Report, Optical Media Certification Form and CD or DVD - The copy of record is an Adobe Acrobat (pdf) document. The submitter has the ability to validate and initiate submission of a completed report to DAQ. Once generated, the Copy of Record (CoR) can be downloaded onto any personal computer (PC). This pdf gives the facility information, process units, and all emissions for After the submitter is confident the report is complete and accurate, SLEIS will allow the user to submit the report to DAQ. Detailed instructions for generating the copy of record and submitting your report are available on the SLEIS Home Page. As in past years, the facility will mail DAQ a copy of the Copy of Record burned on optical media CD or DVD; accompanied by a signed form certifying that the document on the optical media is true, accurate and complete. The CD or DVD, and signed form are in lieu of the electronic signature, required by EPA for electronic reporting. Mail To: Division of Air Quality, DNREC Attn: Emission Inventory Development 655 South Bay Road, Suite 5 North. Dover, DE Other Reports On the Emissions Reports web page three reports are available. They may be viewed and downloaded by the user. Emission Calculations and Documentation A user can include calculations, spreadsheets and other documents supporting emission estimates that will assist DAQ in reviewing the submitted data. These documents can be uploaded from the Emissions Report page by clicking on the Report Attachment icon. Control Information For the 2011 reporting year, DAQ staff will retain all control information in the inventory database from the previous reporting year. A facility should not assume this information to be complete and accurate for the 2011 inventory. All retained information must be reviewed and updated, including control information. It is important that all control information be entered into SLEIS accurately and completely, since this information is used by SLEIS to calculate controlled emissions, or used by DAQ staff to verify reported 4

5 emissions. As has been the policy, some previous year data, such as emission estimates, process throughputs and emissions have not been retained for the 2011 report. Emissions Calculation Methods SLEIS has a greater number of emission calculation methods and associated codes for the user to choose from. The SLEIS emission calculation method code numbers do not align with the old i-steps codes. Twelve of the emission calculation methods require an emissions factor and will automatically calculate emissions. Some emission calculation methods will have SLEIS look up and retrieve emissions factors from an internal emissions factor table. Six method codes do not require an emissions factor. The user is to provide the emission calculation method that is the best fit. Read the calculation method code carefully and choose the appropriate method. SLEIS Emission Calculation Method Code (MC) Emissions Factor (EF) Emissions Factor Table Look Up SLEIS Will Calculate Emissions Control Information can be Provided Controls Applied in Calculations Description of Emissions Calculation Methods 1 CEMS N N N Y N 2 Engineering Judgment N N N Y N 3 Material Balance N N N Y N 4 Stack Test (post-control) N N N Y N 6 S/L/T Speciation Profile Y 7 Manufacturer Specification N N N Y N 8 USEPA EF (post-control)* Y Y Y Y N 9 S/L/T EF (post-control)* Y Y Y Y N 10 Site Specific EF (post-control) Y N Y Y N 11 Vendor EF (post-control) Y N Y Y N 12 Trade Group EF (post-control) Y N Y Y N 13 Other EF (post-control) Y N Y Y N 24 Stack Test (pre-control) N N N Y N 28 USEPA EF (pre-control)** Y Y Y Y Y 29 S/L/T EF (pre-control)* Y Y Y Y Y 30 Site Specific EF (pre-control) Y N Y Y Y 32 Trade Group EF (pre-control) Y N Y Y Y 33 Other EF (pre-control) Y N Y Y Y S/L/T (State/Local/Tribal) * No factors for these methods are currently in the system **Only MC 28 has EFs available for automatic lookup All method code 28 emission factors are for quantifying uncontrolled emissions. SLEIS will then use any control information associated with the unit process and pollutant for the emissions calculation. The controlled emissions are then displayed in the Estimated Emissions (tons) field on the Process Emissions Emissions tab screen. Emissions estimates that use a calculation method other than 28, the source of the emissions factor or other supporting information or calculations will need to be provided in the comments, 5

6 Unless the user uploads the needed supporting information, calculations and documentation to the current year s emissions report in Emissions Report Attachments module. Monthly Throughput Reporting DAQ requires that the facility provide monthly throughput data. SLEIS sums the monthly throughputs and displays it in the Annual Throughput field. If only annual throughput estimate monthly throughputs based on your knowledge of the process, such as process run times or production output. Throughput Units of Measure There is a new Throughput Units of Measure field that has been prepopulated and should be correct. Please review and if you believe it to be incorrect contact DAQ before making a change. This field must correspond to the emission factor numerator in order for emissions to be calculated properly. SLEIS will indicate there is a problem if there is a difference between the two fields. There continues to be a problem with facilities reporting throughputs in units other than those defined on the process unit screen. Since emissions are often calculated based on throughput, incorrect units may significantly impact emission estimates. Incorrect reporting of natural gas usage is a common error. The natural gas fuel usage throughputs are required in millions of cubic feet (mmcf). The problem occurs when the facility reports the fuel usage based on bills or fuel meters. The bills and fuel meters may be in hundreds of cubic feet (ccf), thousands of cubic feet (mcf) or Therms. Please correctly convert usage amounts to mmcf (E6FT3). The fuel unit for fuels oils is 1,000 gallons (KGAL). TANKS Software TANKS is a Windows-based computer software program that estimates volatile organic compound (VOC) and hazardous air pollutant (HAP) emissions from fixed-roof and floating-roof storage tanks. Facilities should use the latest version of the TANKS software (version 4.09D.). The software is available at: Database/Software Issues SLEIS is a new system and from time to time it may be necessary for the DAQ database administrator to update the system. At that time the system may be temporarily unavailable. We expect these interruptions in service to be infrequent, and of a short duration. NEED ASSISTANCE? We trust you will find SLEIS to be user friendly. Should you experience difficulties, please contact us for assistance: John Outten Tel (M-F, 7:00 AM to 4:00 PM) Frank Bloodsworth Tel (M-F, 8:00 AM to 4:30 PM) 6

7 Hazardous Air Pollutants (HAPs) of Interest from Combustion Acids CAS Number Hydrochloric Acid Hydrofluoric Acid Sulfuric Acid Dioxins/Furans 2,3,7,8-TCDD ,2,3,7,8-PeCDD ,2,3,4,7,8-HxCDD ,2,3,6,7,8-HxCDD ,2,3,7,8,9-HxCDD ,2,3,4,6,7,8-HpCDD OCDD ,3,7,8-TCDF ,2,3,7,8-PeCDF ,3,4,7,8-PeCDF ,2,3,4,7,8-HxCDF ,2,3,6,7,8-HxCDF ,2,3,7,8,9-HxCDF ,3,4,6,7,8-HxCDF ,2,3,4,6,7,8-HpCDF ,2,3,4,7,8,9-HpCDF OCDF or 2,3,7,8-TCDD TEQ 600 Metals (weight of parent metal only; combine metal from all compounds + any elemental forms) Arsenic Beryllium Cadmium Chromium (total) Chromium VI Lead Manganese Mercury Nickel

8 Polycyclic Aromatic Hydrocarbons (PAHs) Acenaphthene Acenapthylene Anthracene Benzo(a)anthracene Benzo(a)pyrene Benzo(b)fluoranthene Benzo(g,h,i)perylene Benzo(k)fluoranthene Chrysene Dibenz(a,h)anthracene Fluoranthene Fluorene Indeno(1,2,3-cd)pyrene Naphthalene Phenanthrene Pyrene

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