# Excel Getting Started The Excel Window u v w. Microsoft QUICK Source

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4 Formulas Formulas Using the Formula Bar Using Formula Auditing Tools Name Box Enter Formula Input Area Cancel Insert Function Expand Formula Bar Creating a Formula 1. Select the cell that will contain the formula. 2. Enter an equal sign (=). 3. Enter the formula in the Formula Input Area using the following guidelines: The four main types of operators are Add (+), Subtract (-), Multiply (*), and Divide (/). Reference cells by their cell number (i.e. A1, B8) Constants can also be used in formulas (i.e. 3, 8.5, 16) Enter parentheses around calculations that are to be performed first. 4. Optional: To expand the Formula Bar, click the Expand Formula Bar button. 5. Click the Enter button or press the Enter key when you are finished. Note: Excel displays error messages when there is an error in the formula, such as #VALUE! error that is displayed when the wrong type of argument or operand is used. Inserting a Function 1. Select the cell that will contain the formula. 2. Click the Insert Function button on the Formula Bar. (You can also click on the Formulas tab and click the Insert Function button in the Function Library group.) To search for a function, enter a description of the function in the Search for a function box and click the Go button. To select a category, click the arrow on the Or select a category box and select a category from the 4. Select the function you want to use and click the OK button. 5. Enter the arguments for the function in the Function Arguments dialog box. (Arguments are the values that a function uses to perform a calculation or operation.) 6. Optional: To select a cell or range of cells as an argument, click the Collapse Dialog button, select the cells on the worksheet, and press the Expand Dialog button to return to the dialog box. 7. Click the OK button when you are finished. Using the Function Library To display the Function Library group, click on the Formulas tab. Click the buttons in the Function Library group and select functions from the resulting menus. Using the Sum Button 1. Click a cell below the column or to the right of the row of numbers you want to evaluate. 3. Click the arrow on the Sum button in the Editing group. 4. Select a function from the 5. Do one of the following: To use the highlighted cells, press the Enter key. To change the highlighted cells, select other cells and press the Enter key. The Formula Auditing tools graphically trace the relationship between cells and formulas and checks formulas for errors. 1. Click on the Formulas tab. 2. In the Formula Auditing group, do one of the following: To trace cells that provide data to a formula (precedents), select a cell and click the Trace Precedents button. To trace cells that reference a particular cell (dependents), select a cell and click the Trace Dependents button. Click the button again to view the next level of cells that reference data from the active cell. To remove all tracer errors, click the Remove Arrows button. To display all formulas on the worksheet, click the Show Formulas button. To check for errors, click the Error Checking button. Click the buttons in the Error Checking dialog box and click the OK button when you are finished. To evaluate a formula, select the cell containing the formula and click the Evaluate Formula button. In the Evaluate Formula dialog box, click the Evaluate button. Click the Close button when you are finished. Using the Watch Window You can watch cells and their formulas in the Watch Window even when the cells are out of view. 1. Select the cells you want to watch. (To select all cells on a worksheet that contain a formula, click on the Home tab, click the Find & Select button in the Editing group, and select Go To Special from the Select Formulas and click the OK button.) 2. Click on the Formulas tab. 3. Click the Watch Window button in the Formula Auditing group. 4. Click the Add Watch button. 5. Click the Add button in the Add Watch window. (When you make changes to the worksheet, you can see how the changes affect the selected cells.) 6. Optional: To delete a watch, select the watch and click the Delete Watch button. 7. Click the Close button when you are finished. Understanding Cell References A reference identifies a cell or range of cells on a worksheet and tells the formula where to look for data. A relative cell reference is relative to the position of the formula. If the position of the cell that contains the formula changes, the reference is changed. An absolute cell reference always refers to a specific location, regardless of where the formula is located. To indicate an absolute reference, place a dollar sign (\$) before the letter and number of the cell reference, such as \$B\$2. 4

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