USAID Procurement Procedures
|
|
- Osborne Hall
- 7 years ago
- Views:
Transcription
1 USAID Procurement Procedures Hawassa, Ethiopia 7-10 March 2011 Objectives Understand how USAID defines procurement. Understand how to implement USAID s procurement policy when managing your Cooperative Agreement. Understand what you cannot buy with USG funds. Understand USAID geographic codes and how they affect procurement. Discuss when and how a waiver or approval should be requested. Exercises 7.1 & 7.2 Procurement scenarios 1 1
2 Procurement Procurement is the process of acquiring goods, supplies and services. It includes: Equipment, spare parts and supplies for program activities; Equipment, office furniture and supplies for project offices; Technical assistance by individuals or organizations; and Subawards and subcontracts. 2 Understanding your USAID Agreement Standard Provisions Award Administration (22 CFR 226) Administrative Requirements A-110 USAID Cooperative Agreement Cost Principles for NGOs (2 CFR 230) ADS Chapter 303 Audit Guidelines A-133 2
3 22 CFR 226: Award Administration This establishes uniform administrative requirements for grants and cooperative agreements awarded by USAID to non-profit organizations, and to subawards there under. Procurement Rules and Regulations 22 CFR 226 contains: o Inventory requirements o Property management requirements o Other procurement requirements, including definitions and regulations on equipment, codes of conduct including avoidance of conflict of interest, competition, written procurement procedures, required flow-down clauses and record keeping 5 3
4 Procurement Policy Requirements You may use your own procurement policies and practices as long as they conform with the following USAID eligibility ibilit requirements that include: 1. A written code of conduct preventing and addressing conflict of interest 2. Procurement transactions providing, to the maximum extent practical, open and free competition 3. Procedures to document price or cost analysis in your procurement files 4. Sound and complete policies for procurements in excess of $10,000. Any agreement should include provisions that allow administrative, contractual, or legal remedies for contractor violation of terms; and suitable provisions for termination by the recipient. 6 Recipient Procurement Best Practices At minimum: Avoid purchasing unnecessary items. All solicitations should provide for: clear and accurate description, requirements that a bidder/offeror must fulfill, and description of technical requirements. Remember to compare apples with apples. Procurement made with responsible contractors. Based on best value to organization (if not the lowest price, the reason must be documented). Make procurement documents available to USAID. 7 4
5 USAID Thresholds Note the following USAID procurement thresholds: $3,000 (micro-purchase threshold): over this transactional amount you must obtain at least 3 quotations and conduct analysis to justify vendor selection. $100, (simplified acquisition threshold): over this amount requires full and open competition; you must issue a solicitation publicly and establish criteria for evaluating submissions. 8 Organizational Thresholds Taking into account USAID thresholds, DGP partners must establish and follow their own organizational purchasing thresholds in coordination with signatory policies and levels of authority. Note: Purchases of similar types of items that can be obtained from the same vendor cannot be separated to avoid meeting thresholds (i.e., separate computer and printer equipment to avoid reaching the $100, threshold, which triggers the public solicitation requirement). 9 5
6 Restrictions on Goods Standard Provision entitled USAID Eligibility Rules for Goods and Services Ineligible Goods & Services: May not be procured under any circumstances. Restricted Goods: Need prior approval from the Agreement Officer (AO). Ineligible Suppliers: Cannot procure from firms or individuals whose name appears on the Lists of Parties Excluded from Federal Procurement and Nonprocurement Programs ( and terrorism databases. 10 Ineligible Goods and Services What You Cannot Buy Abortion equipment and services Luxury goods and gambling equipment Weather modification equipment Military equipment Surveillance equipment Commodities and services for support of police or other law enforcement activities 11 6
7 Restricted Goods What You Need Prior Approval For Motor vehicles Pharmaceuticals Used Equipment U.S. Government-owned excess property Agricultural commodities Pesticides Fertilizers Contraceptives 12 Ineligible Suppliers Before purchasing goods and services or hiring staff and consultants with USG funds, you are required to check the following three sources and document the search results: 1. Excluded Parties List (EPLS) required under the Terrorism Financing clause in the Special Provisions section (listed under Attachment A Schedule) of your Cooperative Agreement 2. U.S. Department of Treasury List of Specially Designated Nationals and Blocked Persons and 3. United Nations Al-Qaida and Taliban Consolidated List
8 22 CFR 228: Rules & Regulations Rules on Source, Origin and Nationality for Commodities and Services Financed by USAID Rules and Regulations 22 CFR 228 contains: List of geographic codes Waiver definition and criteria Source, origin, and nationality definitions and requirements 15 8
9 Procurement USAID Geographic Codes When undertaking procurement activities first look at: The USAID-specified project Geographic Code: a three digit code which designates a country or a group of countries Schedule A of your Cooperative Agreement 16 Procurement USAID Geographic Code The source and origin of the goods procured must comply with the authorized Geographic Code. Source means the country from which a commodity is shipped to the Cooperating Country, or the Cooperating Country if the commodity is located in-country at time of purchase. Origin means the country where a commodity is mined, grown or produced. 17 9
10 Procurement USAID Geographic Code Code 935 Any area or country including the cooperating country, but excluding the foreign policy restricted countries. Cuba, Laos, Libya, Iran, Iraq, North Korea, Syria. SPECIAL FREE WORLD Code 000 The United States 18 Procurement USAID Geographic Code 935 Code 935: Special Free World; includes any area or country in the Free World, including the Cooperating Country (least restrictive). Preferences: 1. U.S. 2. Host Country 3. Code Code
11 Local Procurement (if USAID Geo Code = 000) All locally financed procurement must have source and nationality waivers except: Commodities and services only available in the local economy (fuel, rent, etc.) Commodities of 935 origin if transaction is <$5,000 U.S. origin items if the transaction is <$100, Professional Services Contracts <$250,000 Construction Services Contracts <$5,000, Country Restrictions Foreign Policy Restricted Countries: You cannot purchase goods made in, or shipped from, those countries. Currently those countries are: o Cuba, Iran, Iraq, Laos, Libya, North Korea and Syria If any component of a product is from one of those countries, it cannot be purchased
12 Special Source Rules Restricted Goods Need prior approval from USAID; and USAID Special Source Rules require procurement from the U.S. (22 CFR ) for: Motor Vehicles (includes trucks, cars, buses, motorcycles, utility vehicles and motorized bicycles) Pharmaceutical Products Agricultural Commodities Contraceptives 22 What Is a Waiver? Waiver: written permission to eliminate the requirements of a specific policy. Waivers are required whenever the project needs to buy outside the authorized geographic code and has met one of the criteria for a waiver (see 22 CFR Subpart F). Waivers from USAID must be in writing, signed by the Mission Director or as delegated to the AO
13 Prior approval is deemed to be granted when an item is: In award; In approved budget; and Purchased from a U.S. source 24 Special Source Example: Purchasing a Motor Vehicle To purchase a motor vehicle, you need the following written documentation from the AO: 1. Approval to purchase the motor vehicle, because it is a restricted good. 2. A waiver to purchase the motor vehicle if it is of non-u.s. source and origin (per special source rules)
14 Exercise 7.1 Procurement Scenario Objective: Apply procurement provisions. Instructions: Review the procurement scenario in Exercise 7.1. At your table, work together to review and evaluate the procurement procedures in the scenario. Specifically: Should you approve this procurement? Why or why not? What are the strengths and weaknesses? Find at least four issues with this procurement, and suggest how the organization might prevent them. 26 Best Practices in Procurement Conduct annual procurement planning that includes both office and program equipment, supplies and services. Link procurement planning to budget and workplanning processes. Follow established, written procurement procedures (approval before the fact). Provide for open competition to the extent possible. Obtain quotations, review quotations against established criteria, use evaluation committees and justify vendor selection. o Ensure adequate segregation of duties prepare/review/authorize. Document the procurement process. Keep an inventory of all equipment purchased, and update it regularly, noting condition and location of items (see inventory register)
15 Procurement Documentation What to include in the file: Your documentation should tell the procurement story without the need for additional verbal explanation. The procurement story (file) must include: Request for Quotations or Request for Proposals (including internet /newspaper postings) if required Quotations obtained Bid analysis Evaluation committee outcomes, and justification of vendor selection based on clear criteria Depending on organizational policy, a checklist should be developed to ensure that the organization is regularly keeping standard documentation. 28 Procurement Documentation the procurement story (file) may also include: Approval and/or waiver from USAID (if applicable) Approval from organization signatory policy (as applicable) Signed Purchase Order (PO) or Contract Confirmation of receipt of item/signed Property Management Letter (if recipient other than organization) Copy of Vendor s Invoice (stamped PAID ) Relevant correspondence, memos, s, faxes, records of conversations collected throughout the procurement process Printouts of terrorism searches 29 15
16 Exercise 7.2 Procurement Scenarios Objective: Assess compliance with procurement regulations. Background: A U.S. NGO in Ethiopia has a Cooperative Agreement with USAID. Additional information on the project is provided in the attached Handout (Exercise 7.2). Instructions: Based on your knowledge and review of 22 CFR 228, determine if the NGO can take the specified actions (order vehicles, etc.) and be in compliance with USAID procurement regulations. Advise on what additional steps should be taken on each of the actions to ensure compliance. Relate your answer to specific USAID procurement requirement(s). 30 How does USAID procurement reform affect DGP Grantees? USAID is undertaking a transformation called Procurement Reform to improve its policy and budget capabilities, procurement processes, human resources, and evaluation and monitoring procedures One effort under procurement reform is to streamline collection of documents and to ensure procurement compliance of grant recipients. For DGP grantees, this means: Youwillbeaskedtoself-certify self-certify that personal, procurement and travel policies are compliant with OMB Circular and other applicable USG regulations. You will need to respond to a checklist containing basic requirements before compliance certification can be completed. Your certification will require annual audit reports using A-133 or other audit guidelines
17 Summary Leaned how USAID defines procurement. Learned how to implement USAID s procurement policy when managing your Cooperative Agreement. Learned what you cannot buy with USG funds. Learned USAID geographic codes and how they affect procurement. Discussed when and how a waiver or approval should be requested. 32 Questions and Comments? 33 17
USAID Procurement Procedures
USAID Procurement Procedures Rabat, Morocco 25-27 May 2011 Objectives Understand how USAID defines procurement and how to comply with USAID s procurement regulations. Understand what you may and may not
More informationOverview 1) Grantee s procurement requirements must be in conformance with the appropriate applicable Federal, State, and local laws.
The award of Federal funds does not exempt the Grantee organization from compliance with State, and local requirements. When similar requirements exist at all levels, the rule of thumb is that the most
More informationFederal Single Audit Act Update
Federal Single Audit Act Update Presented By: James Halleran, CPA Partner June 16, 2015 What We Will Cover Background and Effective Dates Key Points of the Uniform Guidance for Federal Awards Key Points
More informationHow To Get A Waiver To Buy A Non-U.S. Manufactured Vehicle
Motor Vehicle Source/Manufacture Waiver Request Guide Additional Help for ADS Chapter 312 Partial Revision Date: 02/06/2012 Responsible Office: GC File Name: 312sac_020612 MOTOR VEHICLE SOURCE/MANUFACTURE
More information10 Steps for Managing Sub-Grants
New Partners Initiative 10 Steps for Managing Sub-Grants DRAFT Table of Contents ACRONYMS AED PEPFAR NPI USG Introduction T he Academy for Educational Development (AED) provides technical support for grantees
More informationLawrence University Procurement Policy for Federally Sponsored Projects
Lawrence University Procurement Policy for Federally Sponsored Projects PURPOSE Federal grants are taxpayer dollars entrusted to Lawrence University for the advancement of public good. It is incumbent
More information10/30/2015. Procurement Under the New Requirements. Why This Session Is Needed. Lesson Overview & Module Objectives. Changes to conflict of interest
Requirements Procurement under the New Requirements 1 1 Why This Session Is Needed New provisions in Uniform Guidance Changes to conflict of interest requirements in Uniform Guidance Distinctions between
More informationProcurement Reform - Documentation Requirements for Non-Profit Recipients
Mandatory Reference: N/A Supplementary Reference: 303 File: 30359s1 Procurement Reform - Documentation Requirements for Non-Profit Recipients To assist in meeting Agency streamlining goals, the collection
More informationProcurement Standards 2 CFR 200.317-326
2 CFR 200 Uniform Guidance Procurement Standards Kris Rhodes, Director Sponsored Project Services 1 Procurement Standards 2 CFR 200.317-326 200.317 Procurement by states 200.318 General procurement standards
More informationSUMMER FOOD SERVICE PROGRAM Procurement Standards
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION Child Nutrition Services Old Capitol Building, PO BOX 47200 OLYMPIA, WA 98504-7200 (360) 725-6200 TTY (360) 664-3631 SUMMER FOOD SERVICE PROGRAM Procurement
More informationProject Management Procedures
1201 Main Street, Suite 1600 Columbia, South Carolina 29201 Project Management Procedures Start Up The grant becomes effective upon return of one copy of the grant award executed by the Chief Executive
More informationAN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS
AN INTRODUCTION TO FINANCIAL MANAGEMENT FOR GRANT RECIPIENTS National Historical Publications and Records Commission National Archives www.archives.gov/nhprc June 17, 2015 Table of Contents USE OF THE
More informationOMB Uniform Guidance Procurement Standards Pilot Worthy?
Federal Demonstration Partnership May 13, 2014 OMB Uniform Guidance Procurement Standards Pilot Worthy? Prepared by: Office of Naval Research Debbie Rafi, Director, University Business Affairs Abe Sabbag,
More informationUniform Grant Guidance Checklist
2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards Initial Implementation / Planning (LEAs) 1. New awards or additional funding received after December
More informationThis document has been archived. The Why and When list at the AAPD Archive identifies why the document has been archived and where current guidance
This document has been archived. The Why and When list at the AAPD Archive identifies why the document has been archived and where current guidance may be found. Internal users may also access the OAA
More informationCHAPTER 3.0: PROCUREMENT AND CONTRACTING
CHAPTER 3.0: PROCUREMENT AND CONTRACTING This chapter outlines the requirements for using Federal funds to purchase materials, products, or services under the CDBG Entitlement program. Whether you are
More informationPART 619 - SMALL BUSINESS PROGRAMS
PART 619 - SMALL BUSINESS PROGRAMS 619.000 Scope of part. Subpart 619.2 - Policies 619.201 General policy. 619.202 Specific policies. 619.202-70 The Department of State Mentor-Protégé Program. Subpart
More informationU.S. Department of Housing and Urban Development COMMUNITY PLANNING AND DEVELOPMENT
U.S. Department of Housing and Urban Development COMMUNITY PLANNING AND DEVELOPMENT Special Attention of: Notice: CPD 96-05 All Secretary's Representatives All State/Area Coordinators Issued: October 11,
More information24 CFR PART 85 85.36 Procurement. States. Procurement standards.
85.36 Procurement. (a) States. When procuring property and services under a grant, a State will follow the same policies and procedures it uses for procurements from its non-federal funds. The State will
More informationAn organization which employs, or is about to employ, any of the above, has a financial or other interest in the firm selected for award.
85.36 Procurement (a) States. When procuring property and services under a grant, a State will follow the same policies and procedures it uses for procurements from its non-federal funds. The State will
More information1/25/2016. Uniform Guidance Subpart D Administrative Requirements. Why This Session Is Needed. Lesson Overview & Module Objectives
Uniform Guidance Subpart D Administrative Requirements 1 Why This Session Is Needed Changes impact grant operations and policies Changes to recipient and subrecipient responsibilities 2 Lesson Overview
More informationObjectives. Single Audit: Recent Changes and Preparation Tips. Overview. Overview 1/20/2016
Objectives Single Audit: Recent Changes and Preparation Tips January 21, 2016 Discuss and review recently issued Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
More informationREQUEST FOR QUOTATIONS (RFQ) Drainage / Cleaning of Septic Well for CCI Kabul office
REQUEST FOR QUOTATIONS (RFQ) Drainage / Cleaning of Septic Well for CCI Kabul office To From Subject : Offerors : Creative Associates International, Inc. Community Cohesion Initiative (CCI) : Request for
More information7 CFR Parts 3400, 3401, 3402, 3403, 3405, 3406, 3407, 3415, 3430, and 3431
This document is scheduled to be published in the Federal Register on 02/16/2016 and available online at http://federalregister.gov/a/2016-02473, and on FDsys.gov Billing Code: 3410-KS-P DEPARTMENT OF
More informationOmni Circular Overview SUBPARTS A-E
Omni Circular Overview UNIFORM ADMINISTRATIVE REQUIREMENTS AND COST PRINCIPLES SUBPARTS A-E Omni Circular Resources The new guidance is located in the Federal Register Vol. 78 No. 248 on December 26, 2013.
More informationEvaluating the Quotes and Selecting a Vendor
Evaluating the Quotes and Selecting a Vendor All evaluators are responsible for ensuring that the evaluation process is impartial, fair, and in accordance with MSH's policies and procedures and donor regulations.
More informationAdministration of Grant HAVA
Administration of Grant Funds Authorized by HAVA Role of the Grants Office in the Administration of HAVA Funds Issue Guidance Make Grant Awards Provide Oversight and Monitoring Provide Technical Assistance
More informationChecklist for Reviewing Procurements by Federal Grant Recipients and Subrecipients
Checklist for Reviewing Procurements by Federal Grant Recipients and Subrecipients This checklist was created to assist FEMA recipients and subrecipients in complying with the federal requirements that
More informationFood Service Management Companies Table of Contents
Food Service Management Companies Table of Contents Food Service Management Companies 22.1 Procedures for Competitive Bidding/Competitive Proposal 22.1 for a Food Service Management Company (FSMC) Procedures
More informationEXHIBIT 1 GUIDELINES FOR CAPITAL FUNDING REQUESTS FOR NOT-FOR-PROFIT ORGANIZATIONS
EXHIBIT 1 GUIDELINES FOR CAPITAL FUNDING REQUESTS FOR NOT-FOR-PROFIT ORGANIZATIONS THE CITY OF NEW YORK GUIDELINES FOR CAPITAL FUNDING REQUESTS FOR NOT-FOR-PROFIT ORGANIZATIONS FISCAL YEAR 2016 INTRODUCTION
More informationCurrent as of 4/1/16
Checklist for Reviewing Procurements Under Grants by Non-Federal Entities (States, local and tribal governments, Institutions of Higher Education, Hospitals, and private non-profit organizations) 2 CFR
More informationQuick Guide to Cost and Price Analysis for HUD Grantees and Funding Recipients
Quick Guide to Cost and Price Analysis for HUD Grantees and Funding Recipients Who is this guide for? This guide is for all HUD grantees and funding recipients that contract for services and/or supplies
More informationAir Force Research Laboratory Grants Terms and Conditions September 2009 Awards to International Educational Institutions and Non-Profit Organizations
Air Force Research Laboratory Grants Terms and Conditions September 2009 Awards to International Educational Institutions and Non-Profit Organizations PART I. Article 1. Administrative Information and
More informationPROCUREMENT UNDER GRANTS
PROCUREMENT UNDER GRANTS PROCUREMENT UNDER GRANTS Grant Agreement Terms and Conditions Federal Grant Procurement Regulations 4 Acceptable Methods Cost and Price Analysis Allowable Contract Types Required
More information... 10 ... 2 ... 4 ... 8 ... 9 ... 11
... 1... 2... 4... 8... 9... 10... 11... 11 SHA Solicitation No. 811326 Page 1 of 14 SHA Solicitation No. 811326 Page 2 of 14 SHA Solicitation No. 811326 Page 3 of 14 SHA Solicitation No. 811326 Page 4
More informationOpen competition for each procurement Master state contract Task orders Multiple agency procurement vehicles Sole source, single source Interagency
Procurements Procurement Models Federal Procurement Standards Procurement Practices Prior Approval Considerations Exemptions, Request for Waiver, and Exceptions Acquisition Checklist Prior Approval Process
More informationHerscher Community Unit School District #2. PURCHASE ORDER POLICIES and PROCEDURES
Herscher Community Unit School District #2 PURCHASE ORDER POLICIES and PROCEDURES PURCHASING POLICY AND PROCEDURES POLICY STATEMENT Herscher School District 2 supports sustaining and promoting a procurement
More informationPROCUREMENT GUIDANCE FOR RECIPIENTS AND SUBRECIPIENTS UNDER 2 C.F.R PART 200 (UNIFORM RULES) SUPPLEMENT TO THE PUBLIC ASSISTANCE
U.S. Department of Homeland Security Washington, DC 20472 PROCUREMENT GUIDANCE FOR RECIPIENTS AND SUBRECIPIENTS UNDER 2 C.F.R PART 200 (UNIFORM RULES) SUPPLEMENT TO THE PUBLIC ASSISTANCE PROCUREMENT DISASTER
More informationProcurements under FEMA Awards
Procurements under FEMA Awards Requirements for Recipients and Subrecipients When Procuring Services and Supplies with Funding under Stafford Act Grant Programs Ekta Patel and Sean Nguyen Attorneys FEMA
More informationPS15-1505: Enhancing HIV Prevention Communication and Mobilization Efforts through Strategic Partnerships. Procurement and Grants Management Overview
PS15-1505: Enhancing HIV Prevention Communication and Mobilization Efforts through Strategic Partnerships Procurement and Grants Management Overview Constance Jarvis Grants Management Specialist Procurement
More informationPurchase Requisition & Purchase Order Policy
Purchase Requisition & Purchase Order Policy Effective Date: July 9, 2012 Policy Statement The following provides policy guidance to faculty, staff, students and others with respect to the use of a Purchase
More informationHow To Buy A Government Contract
Simplified Acquisition Procedures for Federal Purchases Ronald L. Straight, Professor School of Business, Howard University 202/806-1531; rstraight@howard.edu 89 th Annual International Supply Management
More informationWEATHERIZATION ASSISTANCE PROGRAM FINANCIAL MANAGEMENT 2 CFR PART 200 AND PART 910 KNOW YOUR REQUIREMENTS TRAINER S MANUAL THREE HOUR WORKSHOP
WEATHERIZATION ASSISTANCE PROGRAM FINANCIAL MANAGEMENT 2 CFR PART 200 AND PART 910 KNOW YOUR REQUIREMENTS TRAINER S MANUAL THREE HOUR WORKSHOP Financial Management for Department of Energy Weatherization
More informationAttachment II FLOW-DOWN CLAUSES APPLICABLE TO PURCHASE ORDERS INVOLVING FUNDS FROM A FEDERAL GOVERNMENT CONTRACT OR GRANT
Attachment II FLOW-DOWN CLAUSES APPLICABLE TO PURCHASE ORDERS INVOLVING FUNDS FROM A FEDERAL GOVERNMENT CONTRACT OR GRANT If the Order involves funds from a Federal government contract or funds from a
More informationProcurement Standards. Procurement. 200.317 Procurements by states. (a) States. 200.318 General procurement standards. (b) Procurement standards.
24 CFR PART 85. Administrative Requirements for Grants and Cooperative Agreements to State, Local and Federally Recognized Indian Tribal Governments - Subpart 36 - Procurement Procurement. (a) States.
More informationPolicy on Subcontracts
Policy on Subcontracts BACKGROUND A subcontract is a contract awarded to another institution by the primary recipient (prime) of a contract or grant. It is also known as a subaward, subagreement, or consortium
More informationUniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards AT 2 CFR 200
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards AT 2 CFR 200 November 11, 2014 WHAT S CHANGING AND WHEN? Grants Reform Office of Management and Budget Circulars
More informationGRANTS MANAGEMENT. After completing the module, you will have a working knowledge of the:
MODULE 4 LEARNING OBJECTIVES: GRANTS MANAGEMENT After completing the module, you will have a working knowledge of the: Components of grants management Reporting requirements Financial regulations Administrative
More informationProcurement Procedures
(Revised 02/28/2011) Procurement Procedures Procurement Services (PS) 4.0 Supplier Selection 4.1 General Concept 4.2 Preferred Supplier Program All Suppliers to Carnegie Mellon must meet certain general
More information1. ACF Log No: ACF-OA-PI- 2. Issuance Date: June 11, 2013 PROGRAM INSTRUCTION
ACF Administration for Children and Families CMS Centers for Medicare and Medicaid Services U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES Administration for Children and Families 1. ACF Log No: ACF-OA-PI-
More informationPURCHASING POLICY INTRODUCTION
PURCHASING POLICY INTRODUCTION The City of Clute considers the expenditure of funds to be an important responsibility and requires all persons involved with the purchase of goods, or services to exercise
More informationCENTERS FOR INDEPENDENT LIVING COMPLIANCE REVIEW REPORT
CENTERS FOR INDEPENDENT LIVING COMPLIANCE REVIEW REPORT Southern Maryland Center for Independent Living (SMCIL) Grant Award Number: H132A050003 REVIEW DATES: November 14-16, 2011 Draft Report: June 1,
More informationCONTRACT POLICES & PROCEDURES MANUAL CONTRACT POLICIES AND PROCEDURES MANUAL
CONTRACT POLICIES AND PROCEDURES MANUAL REVISED JULY 2013 1 Table of Contents Section 1: Definitions... 3 Section 2: General Process... 7 Section 3: Professional Service Agreement (PSA)... 8 Section 4:
More informationTOPIC 12 CONTRACT COST AND PRICE ANALYSIS
CONTRACT AUDIT GUIDE FRAMEWORK TOPIC 12 CONTRACT COST AND PRICE ANALYSIS Objective To determine whether the agency effectively conducts cost or price analysis to arrive at fair and reasonable prices for
More informationAttachment E: Procurement Standards From the Historic Preservation Fund Grants Manual Chapter 17 Procurement Standards
Procurement Standards A. Applicability. This Chapter provides standards and guidelines applicable to procurement of supplies, equipment, construction work, and other services supported with HPF grant funds.
More informationPARTNERSHIP AGREEMENT Between The U.S. Small Business Administration And The Commodity Futures Trading Commission
PARTNERSHIP AGREEMENT Between The U.S. Small Business Administration And The Commodity Futures Trading Commission Sections 7(j) and 8(a) of the Small Business Act (the Act) (15 U.S.C. 636 (j) and 637(a))
More informationFINANCIAL MANAGEMENT GUIDE FOR NON-PROFIT ORGANIZATIONS
FINANCIAL MANAGEMENT GUIDE FOR NON-PROFIT ORGANIZATIONS NATIONAL ENDOWMENT FOR THE ARTS OFFICE OF INSPECTOR GENERAL SEPTEMBER 2008 Questions about this guide may be directed to the National Endowment for
More informationTitle X Family Planning Services Program Review Tool: FINANCIAL Section
Center for aternal and Child Health aryland State Family Planning Program Title X Site Review Process DATE CLINIC/LHD/AGENCY STAFF REVIEWER(s) Title X Family Planning Services FINANCIAL ANAGEENT: The delegate
More information.110-9 Effective Dates and Consistent Implementation (Federal)... 9.110-10 Effective Dates and Consistent Implementation (States)... 9.
Frequently Asked Questions For The Office of Management and Budget s Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards At 2 CFR 200 The following are frequently
More informationWithin the context of this policy, the following definitions apply:
BOARD OF EDUCATION POLICY 4050 PROCUREMENT OF GOODS AND/OR SERVICES Effective: July 1, 2011 I. Policy Statement The Board of Education of Howard County expects that the funds provided to them for all goods
More informationCERTIFICATION OF COMPLIANCE WITH SMALL, DISADVANTAGED, MINORITY, WOMEN-OWNED, AND HISTORICALLY UNDERUTILIZED BUSINESS POLICY
EXHIBIT 1 TO ATTACHMENT CERTIFICATION OF COMPLIANCE WITH SMALL, DISADVANTAGED, MINORITY, WOMEN-OWNED, AND HISTORICALLY UNDERUTILIZED BUSINESS POLICY The undersigned certifies on behalf of the Contractor
More informationHow To Get A Contract From The Federal Government
Checklist for Reviewing Procurements by Federal Grant Grantees and Subgrantees This checklist was created to assist FEMA grantees and subgrantees in complying with the federal requirements that procurements
More informationAUDIT OF NASA GRANTS AWARDED TO THE PHILADELPHIA COLLEGE OPPORTUNITY RESOURCES FOR EDUCATION
JULY 26, 2012 AUDIT REPORT OFFICE OF AUDITS AUDIT OF NASA GRANTS AWARDED TO THE PHILADELPHIA COLLEGE OPPORTUNITY RESOURCES FOR EDUCATION OFFICE OF INSPECTOR GENERAL National Aeronautics and Space Administration
More informationFederal Acquisition Reform Act
Federal Acquisition Reform Act DIVISION D--FEDERAL ACQUISITION REFORM SEC. 4001. SHORT TITLE. This division may be cited as the `Federal Acquisition Reform Act of 1996'. TITLE XLI--COMPETITION SEC. 4101.
More informationIIT Purchasing Manual
IIT Purchasing Manual OVERARCHING POLICY RESPONSIBILITY FOR PURCHASING ACTIVITIES IIT STATE SALES TAX EXEMPTION METHODS OF PURCHASE COMPETITIVE BIDDING REQUIREMENTS FOR INCLUSION IN SOLICITATIONS FOR GOODS
More informationFederal Acquisition Regulation Subcontract Flowdown Provisions
Federal Acquisition Regulation Subcontract Flowdown Provisions Clause Title Title Applicability 52.203-6, Alt 1 Restrictions on Subcontractor Sales to the (if subcontract over $150,000) Government (SEP
More informationStandard Provisions for Non-U.S. Nongovernmental Organizations
Standard Provisions for Non-U.S. Nongovernmental Organizations A Mandatory Reference for ADS Chapter 303 Partial Revision Date: 04/08/2016 Responsible Office: M/OAA/P File Name: 303mab_040816 Standard
More informationThompson Publishing Group, Inc. Audio Conference June 6, 2006 Troubleshooting Subrecipient Monitoring: Review of Pass-Through Entity Responsibilities
What is Monitoring? A definition from the Department of Health and Human Services Grants Policy Directive: Monitoring - A process whereby the programmatic and business management performance aspects of
More informationGRANT PROCUREMENT GUIDE
I. Purpose of Procurement Guide GRANT PROCUREMENT GUIDE Goods and services acquired with government funds are purchased utilizing the University's purchasing system in accordance with University policies.
More informationCost Analysis Key Components Guidance and Checklist
Cost Analysis Key Components Guidance and Checklist A Mandatory Reference for ADS Chapter 300 New Edition Date: 04/02/2013 Responsible Office: M File Name: 300mad_040213 COST ANALYSIS KEY COMPONENTS GUIDANCE
More informationCASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK
F-1 CASH MANAGEMENT POLICIES AND PROCEDURES HANDBOOK APPENDIX F. PROMPT PAYMENT REQUIREMENTS Section 1.0 General This appendix to the Handbook establishes Department of Commerce policies and procedures
More information3-0127 ADMINISTRATION & FINANCE August 2010 FEDERAL PROPERTY MANAGEMENT STANDARDS
[ FEDERAL PROPERTY MANAGEMENT STANDARDS 3-0127 ADMINISTRATION & FINANCE August 2010 1.01 The Director of Budget Operations through the Associate Vice President for Administration and Finance is designated
More informationBusiness Opportunities: A Guide to Winning Federal Contracts
Business Opportunities: A Guide to Winning Federal Contracts Text File Slide 1 Business Opportunities: A Guide to Winning Federal Contracts Welcome to SBA s online training course, Business Opportunities:
More informationMODULE DESCRIPTIONS. A Brief Introduction to SMART Training (20 minutes)
MODULE DESCRIPTIONS A Brief Introduction to SMART Training (20 minutes) This module introduces the SMART theme for the series of training modules on developing and implementing sound financial management
More informationADS Chapter 314 Eligibility of Delivery Services
Eligibility of Delivery Services Document Quality Check Date: 08/30/2012 Partial Revision Date: 12/21/2011 Responsible Office: GC/A&A File Name: 314_083012 Functional Series 300 Acquisition and Assistance
More informationHousing Opportunities for Persons with AIDS (HOPWA) Financial Management Training for HOPWA Grantees March 2013
Housing Opportunities for Persons with AIDS (HOPWA) Financial Management Training for HOPWA Grantees March 2013 Office of HIV/AIDS Housing Acknowledgements This guidance material was prepared by ICF
More informationHOW TO DO BUSINESS WITH THE STATE OF ALASKA
State of Alaska Department of Administration Division of General Services HOW TO DO BUSINESS WITH THE STATE OF ALASKA REVISED AUGUST 2013 PREPARED BY THE DIVISION OF GENERAL SERVICES, PURCHASING SECTION:
More informationContracting with Food Service Management Companies. What the Law Requires
Contracting with Food Service Management Companies What the Law Requires 7CFR 210.16 Food service management companies a) Any school food authority may contract with a food service management company to
More information1. So what is the difference if Keck procures their items or if your distributor procures and has their method documented.
Procurement Questions and Answers PROFESSIONAL STANDARDS 1. What is the Professional Standards code for this webinar? The Professional Standards code for all the Bureau procurement webinar is Key Area
More informationMD 11.4 NRC SMALL BUSINESS PROGRAM DT-14-13
U.S. NUCLEAR REGULATORY COMMISSION MANAGEMENT DIRECTIVE (MD) MD 11.4 NRC SMALL BUSINESS PROGRAM DT-14-13 Volume 11: Approved by: Procurement Mark A. Satorius Executive Director for Operations Date Approved:
More informationAttachment A Master Terms and Conditions Page 1 of 5 RFX No. 3000005998 TITLE: 3M Petrifilm Products DHH-Office of Public Health
Attachment A Master Terms and Conditions Page 1 of 5 Bidder: BID DELIVERY INSTRUCTIONS FOR STATE PROCUREMENT: Fax quotations may be submitted either: Via Fax to: (225) 342-9756 or Delivered by hand or
More informationSubvented Social Welfare Non-Governmental Organisations Procurement Procedures
Subvented Social Welfare Non-Governmental Organisations Procurement Procedures Corruption Prevention Department Independent Commission Against Corruption March 2001 CONTENTS Pages Introduction 1 The Basic
More informationCHAPTER 3 FINANCIAL MANAGEMENT SYSTEMS: POLICY, ROLES AND RESPONSIBILITIES FOR CONFORMANCE, EVALUATION, AND REPORTING
CHAPTER 3 FINANCIAL MANAGEMENT SYSTEMS: POLICY, ROLES AND RESPONSIBILITIES FOR CONFORMANCE, EVALUATION, AND REPORTING 0301. GENERAL. By statute the head of a Federal agency is responsible for establishing
More informationThe President s Emergency Plan for AIDS Relief. How to Manage USG Grants
The President s Emergency Plan for AIDS Relief How to Manage USG Grants Code of Federal Regulations (CFR) OMB Circulars A - 133 A - 122 (or A - 21) A - 110 / 22 CFR 226 (or other agency version) Automated
More informationhttp://agnis/sites/amsissuances/shared%20documents/201.1.htm
Page 1 of 11 Directive 201.1 11/4/91 ASSISTANCE DOCUMENTS AND MEMORANDUMS OF UNDERSTANDING TABLE OF CONTENTS Page I. PURPOSE... 2 II. REPLACEMENT HIGHLIGHTS... 2 III. POLICY... 2 IV. DEFINITIONS... 2 V.
More information48 CFR Ch. 3 (10 1 07 Edition)
370.504 bond is required only when a performance or payment bond is required. (d) Indian preference in employment, training and subcontracting. Contracts awarded under the Buy Indian Act are subject to
More informationPROCUREMENT GUIDELINES OF THE DISTRICT OF COLUMBIA COURTS
PROCUREMENT GUIDELINES OF THE DISTRICT OF COLUMBIA COURTS APPROVED BY THE JOINT COMMITTEE ON JUDICIAL ADMINISTRATION EFFECTIVE JUNE 24, 1996 MARCH 21, 2011, AS AMENDED TABLE OF CONTENTS PAGE CHAPTER 1
More informationINTER-PARLIAMENTARY UNION
INTER-PARLIAMENTARY UNION 5, CHEMIN DU POMMIER CASE POSTALE 330 1218 LE GRAND-SACONNEX / GENÈVE (SUISSE) TELEPHONE (41.22) 919 41 50 - FAX (41.22) 919 41 60 - E-MAIL postbox@mail.ipu.org TELEGRAPHIC ADDRESS
More informationMultifamily Cost Estimator Contractor
INFORMAL SOLICITATION Minnesota Housing Finance Agency Multifamily Cost Estimator Contractor Description of Project Minnesota Housing Finance Agency (Minnesota Housing), a mortgagee authorized to submit
More informationTRADE AGREEMENTS ACT LIMITATIONS ON PROCUREMENT OF PHARMACEUTICALS AND POTENTIAL VA SOLUTIONS
TRADE AGREEMENTS ACT LIMITATIONS ON PROCUREMENT OF PHARMACEUTICALS AND POTENTIAL VA SOLUTIONS Donna Lee Yesner Morgan, Lewis & Bockius, LLP dyesner@morganlewis.com (202)739-5887 The Trade Agreements Act,
More information14 FAH-2 H-110 CONTRACTING OFFICER'S REPRESENTATIVE HANDBOOK
14 FAH-2 H-100 CONTRACTING OFFICER'S REPRESENTATIVE HANDBOOK 14 FAH-2 H-110 GENERAL (Office of Origin: A/OPE) 14 FAH-2 H-111 PURPOSE This handbook provides guidance and information to Department of State
More informationHow To Help Small Businesses In Philly
WHY Are Small Businesses Important to the City s Economic Growth? WHY 98% of Philadelphia s businesses are small businesses with fewer than 50 employees. 54% of Philadelphia s jobs are created by small
More informationUNIVERSITY HOSPITAL POLICY
UNIVERSITY HOSPITAL POLICY SUBJECT: PURCHASING SERVICES TITLE: PURCHASING PROCESS Responsible Executive: Executive Director, Supply Chain Management Responsible Office: Supply Chain Management CODING:
More informationRequest for Applications
Request for Applications RFA # Jhp-SD-002 Issuance Date: March 17, 2016 Deadline for Questions: March 26, 2016 (4:30pm Afghanistan local time) Closing Date: April 12, 2016 Closing Time: 4:30pm, Afghanistan
More informationTOWN OF SILVERTHORNE, COLORADO RFP for Independent Professional Auditing Services
Nature of Services Required A. General The Town is soliciting the services of qualified firms of certified public accountants to audit its financial statements for the fiscal year ending December 31, 2011,
More informationSIGNIFICANT CHANGES DOCUMENT
SIGNIFICANT CHANGES DOCUMENT Descriptive Title Schedule 70_MassModification_Health IT SIN Significant Changes Disclaimer Language DISCLAIMER: GSA FAS is posting this notification of a planned solicitation
More informationU.S. DEPARTMENT OF TRANSPORTATION 4600.27B
U.S. DEPARTMENT OF TRANSPORTATION 4600.27B CHANGE FEDERAL AVIATION ADMINISTRATION CHG1 Effective Date: National Policy 05/01/13 SUB J: Personal Property Management 1. Purpose. The purpose of this change
More informationDRINKING WATER SYSTEMS IMPROVEMENTS REVOLVING LOAN FUND PROGRAM FINAL REGULATIONS DRAFT AMENDMENT - JUNE 2016 PRESENTED TO THE BOARD FOR ADOPTION
DRINKING WATER SYSTEMS IMPROVEMENTS REVOLVING LOAN FUND PROGRAM FINAL REGULATIONS DRAFT AMENDMENT - JUNE 2016 PRESENTED TO THE BOARD FOR ADOPTION April 22, 2016 LOCAL GOVERNMENTS AND RURAL WATER SYSTEMS
More informationForeign Tax ( VAT ) Reporting
Definitions VAT Value Added Tax. Tax levied on the purchase of goods and services, similar to sales tax in the U.S. Topic: Compliance Foreign Tax ( VAT ) Reporting Q. Is my organization exempt from paying
More information4.06 Consulting Services
MANAGEMENT BOARD SECRETARIAT AND MINISTRIES OF THE ENVIRONMENT, FINANCE, HEALTH AND LONG-TERM CARE, NATURAL RESOURCES, AND COMMUNITY SAFETY AND CORRECTIONAL SERVICES 4.06 Consulting Services (Follow-up
More information