1 File No Ref. no Date: 18 June 2013 Title I Class 3 UOR AG P O L I T E C N I C O D I M I L A N O I L R E T T O R E IN ACCORDANCE with Presidential Decree no. 382, , Reorganisation of university teaching staff, related educational segment and organisational and teaching experimentation, and subsequent amendments; IN ACCORDANCE with Italian Law no. 168, , Institution of the Ministry of University and Scientific and Technological Research, and subsequent amendments; IN ACCORDANCE with Italian Law no. 398, , Regulations relating to university scholarships, and subsequent amendments; IN ACCORDANCE with Italian Law no. 210, , Regulations for recruitment of university researchers and tenured professors, and subsequent amendments; IN ACCORDANCE with Italian Law no. 240, Regulations on the organisation of universities, academic staff and recruiting, and authorisation of the government to encourage the quality and efficiency of the university system and, in particular, art. 19, Provisions regarding Research Doctorates ; IN ACCORDANCE with Ministerial Decree no. 45, , Regulations concerning the method an accreditation of the campuses and PhD programmes and criteria for the institution of PhD programmes by accredited bodies, published in Official Gazette no. 104, ; IN ACCORDANCE with the Articles of Association of the Politecnico di Milano currently in force; IN ACCORDANCE with the General University Regulations currently in force; IN ACCORDANCE with Rectoral Decree no. 25/AD/ID, , defining the Guidelines related to MSc degrees and Research Doctorates ; IN ACCORDANCE with Rectoral Decree. no. 80/AG, , which passed the Regulation of the Politecnico di Milano regarding Research Doctorates, and subsequent amendments; HAVING OBTAINED the favourable opinion of the Academic Senate, at the session held on 17 June 2013, with regard to the redrafting of the Regulations on Research Doctorates, based on the new provisions set forth in Italian Law no. 240, and in the related implementing decrees; HAVING RECOGNISED the urgent need to issue the Regulations on Research Doctorates within the terms indicated in art. 15, paragraph 3 of Ministerial Decree no. 45, and that therefore these Regulations will be ratified by the Board of Governors of the Politecnico di Milano at its earliest possible session; DECREES Art. 1 For the reasons indicated in the preamble, the Regulations on Politecnico di Milano PhDs are hereby issued in the text which is reproduced in its entirety. Regulations on PhDs CHAPTER I General Provisions Article 1 Objectives and scope of application 1. These Regulations govern the general criteria for accreditation, setting up and holding of Politecnico di Milano PhD programmes, pursuant to art. 19 of Italian Law no. 240, and the
2 related Ministerial Decrees for its implementation provided for therein. 2. These Regulations also govern the organisation and running of the PhD School at the Politecnico di Milano, as well as access to PhD programmes and educational programmes. CHAPTER II PhD Programmes Art. 2 Eligibility requirements for accreditation of PhD programmes 1. PhD programmes may be proposed based on the following general eligibility requirements: a) no less than 4 participants admitted to each PhD programme; b) sufficiently broad scientific themes and related denominations with reference to a scientific-disciplinary sector or an aggregation of several sectors; c) presence within the Board of Professors of a sufficient number of professors and researchers from the macro sectors/sectors concerned and from the relevant scientific-disciplinary sectors for the programme. The Board of Professors must be composed of at least 16 members, 12 of whom must be professors. The Board of Professors must not in any case have more than 28 members. d) availability of sufficient financial resources and specific operating and scientific structures for the programme and for the study and research activities of the PhD students; e) selection of a Coordinator in charge of organising the programme and Tutors, in a number proportionate to the number of programme participants, who are able to provide documented proof of scientific work from the last five years in the relevant field for the programme; f) where possible, cooperation with public and private bodies in Italy and abroad which will permit the programme participants to gain relevant work experience. Presence of a Reference Committee for each individual programme, composed of members qualified in the relevant social, economic and cultural context; g) inclusion of educational programmes oriented towards carrying out highly-qualified research activities at private bodies, Public Institutions and Universities and which encourage periods of study abroad; h) promotion of internationalisation; i) organisation of public seminars for the publication of the results of the research by the programme participants 2. The requirements are assessed by the University s Assessment Commission in collaboration with the PhD School. 3. PhD programmes are implemented subject to accreditation granted by MIUR (Ministry of Education, Universities and Research), pursuant to the procedures set forth in articles 2, 3 and 4 of Ministerial Decree no. 45, Requests for implementation of PhD programmes may be sent to the Academic Senate by a Department or a group of Departments of the Politecnico di Milano. In the event of interdepartmental requests, the Departments shall agree the management methods. The programme must in any case be associated with a reference Department which will coordinate it and will be responsible for keeping the accounts for it. Individual Departments may implement more than one PhD programme, provided that such programmes comply with the requirements set forth in the articles hereinbefore. 4. PhD programmes may be implemented by the parties indicated in art. 2 paragraph 2 of Ministerial Decree 45/ PhD programmes may be implemented in consortium with: a) other Italian and foreign universities, with the possibility of issuing a double, multiple or joint diploma, provided that the requirements set forth in art. 4, paragraph 1, letter c) of Ministerial Decree 45/13 are complied with and the human, structural and financial resources are available; b) other universities and public and private research bodies of high repute, even in different Countries, it being understood that in such cases the administrative centre for the consortium must be an Italian university which will be responsible for issuing the academic diploma; 6. In the event of conventions or agreements with small and medium-sized enterprises, craft enterprises, other enterprises pursuant to art of the Italian Civil Code, parties pursuant to article 17 of Italian Law no. 317, , the study programme may be agreed between the Politecnico di Milano and the aforesaid parties with regard to granting of the facilitations pursuant to article 5 of Italian Law no. 449, , and subsequent amendments and additions. 7. New PhD programmes may only be implemented when there is a commitment by the Department (or Departments) to keep the programme in operation for at least three consecutive cycles with a commitment of at least 12 scholarships over the three cycles. Proposals are assessed by the University
3 Assessment Commission and by the Academic Senate, also bearing in mind the accreditation criteria established for the programmes implemented by the University in Ministerial Decree 45/13. Art. 3 Implementation and renewal of PhD programmes 1. Requests to implement PhD programmes are promoted by a Department or by a group of Departments and are approved by the PhD School Board, by the Academic Senate, by the Board of Governors, within its area of responsibility, and by the University Assessment Commission. 2. When proposing implementation, the Department must guarantee that the programme will be maintained for at least three consecutive cycles and that at least 12 scholarships will be offered over the three cycles. 3. Where interdepartmental PhD programmes are to be implemented, the Department responsible for managing the programme must be indicated. 4. When renewing a PhD programme, procedures similar to those stated in paragraphs 1 and 3 of this article must be followed. Art. 4 Teaching format and educational contents of PhD programmes 1. PhD programmes at the Politecnico di Milano have a duration of at least three years. The duration of the programme may be increased in the case of industrial PhD programmes or international agreements. The training activity must include at least 18 months at the Politecnico di Milano; this period may be reduced to 12 months where joint PhDs are concerned. 2. The syllabus for each PhD programme must provide: a. at least 30 ECTS credits for PhD level teaching; b. at least 2 years of full-time work to be devoted to research and development of the PhD thesis; c. at least one training programme taught entirely in English. The PhD programme may be divided into Areas, defined as curricula pursuant to art. 2, par. 2 of Ministerial Decree no. 45/2013. ECTS credits that can be earned by attending the lessons held at other universities, summer schools and cultural institutions are recognised by the Board of Professors which authorises attendance and assesses the results. Language training courses (Italian language and culture, English or other languages) may be provided. Extra credits may be awarded in addition to those earned for work strictly connected with the work of the student to obtain his/her PhD. 3. The Board of Professors of each PhD programme defines the syllabus, establishes the teaching and cultural activities of various kinds and differing significance (lessons, seminars, project workshops, laboratories) for each PhD programme, publishing it in advance to ensure the widest possible exchange of views within the scientific community. PhD programmes must clearly state in their syllabuses the languages in which the activities will be conducted. Some syllabus activities will permit earning of ECTS credits; other activities, typically specialised ones for which it proves difficult to make an assessment of the level of learning achieved and its quantification, fall within the scientific activities which the Board of Professors takes into account in the overall assessment, but the value of which is not quantified in ECTS credits. 4. Certified teaching and tutorial activity conducted by university professors and researchers as part of the PhD programme contributes to fulfilment of the institutional obligations pursuant to art. 6 of Italian Law no. 240, 30 December 2010, according to the procedures set forth in the University regulations. Art. 5 PhDs in partnership with companies, industrial PhDs and post-graduate apprenticeships and industrial programmes 1. Universities may set up PhD programmes, subject to accreditation, in convention with companies which conduct research and development activities. 2. Universities may also set up industrial PhD programmes with the possibility of reserving a number of the available places, based on specific agreements, for company employees engaged in highly qualified
4 activities, who are admitted to the PhD programme after passing the related selection process. 3. Agreements designed to set up the programmes stated in paragraphs 1 and 2 must establish, amongst other matters, the method of conducting the research activities on the company s premises as well as, with regard to places reserved for company employees, how the overall time of the employee must be divided and the duration of the PhD programme. 4. The possibility, provided for in article 5 of Legislative Decree no. 167, 14 September 2011, of setting up PhD programmes with apprenticeships at external institutions and companies in any case remains valid. Apprenticeship contracts, as well as the places provided on the basis of the agreements stated in paragraphs 1 and 2, are considered equivalent to PhD scholarships for the purposes of calculating the minimum number required for setting up the programme. 5. For the PhDs stated in paragraphs 1 and 2, the PhD programme regulations may, amongst other things, make provision for a different deadline for submission of applications for admission and for the beginning of the programmes, as well as methods for organising the syllabus activity for programme participants such as to permit optimum conditions for holding the PhD programme. 6. In order to foster interaction and integration between university research, companies and external bodies, the Politecnico di Milano may set up industrial PhD programmes for company employees (Executive PhD) within programmes that are already accredited, and for PhD students with apprenticeship contracts for high level training, by stipulating agreements. 7. These programmes and apprenticeship programmes are normally expected to run for a duration of four years. 8. An employee of a private company admitted to a PhD programme who does not obtain a period of leave from his/her company in order to complete the programme must enrol for an Executive PhD programme to be conducted in agreement between the Politecnico di Milano and the Company or external Institution in question and is not eligible for a scholarship distributed by the Politecnico di Milano. 9. The aim of conventions with companies and institutions as in point 1 of this article may be to set up topic scholarships, which are assigned within the comparative procedure, according to the methods described in art. 8 hereinafter, within PhD programmes and accredited areas. 10. For the PhDs discussed in this article, it is possible to make provision for a different deadline for submission of applications for admission and for the beginning of the programmes. CHAPTER III Organisation of the PhD School Art. 6 Organisation and running of the PhD School 1. The PhD School of the Politecnico di Milano is responsible for coordinating programmes and managing shared activities. The PhD School defines and implements the general guidelines for Politecnico di Milano PhD programmes, with the aim of developing a consistent cultural blueprint in the University with the aim of developing a polytechnic culture; it guarantees the quality of PhD studies at the University, with the function of defining the guidelines for PhD programmes at the Politecnico di Milano, promoting shared and official activities and defining the common and agreed quality and assessment standards. The responsibilities of the PhD School are defined in art. 30 of the Articles of Association of the Politecnico di Milano which in particular state in art. 30 c. 2) that it: a) defines the guidelines for the University s PhD programmes; b) promotes and coordinates shared and official activities; c) defines common quality and assessment parameters agreed by the University. 2. The governing bodies of the Politecnico di Milano PhD School are: the Director of the School, the Executive Committee, the School Board and the Reference Committee. 3. The Director is a full-time tenured full professor, elected by the PhD Programme Coordinators. The Director: a) represents the School in dealings with the parties outside the school and with other University governing bodies; b) summons and chairs the meetings of the Executive Committee, the Board and the Reference Committee; c) promotes the policy of quality and certification of the PhD programmes, along with the assistance of the Reference Committee and external auditors; d) supervises communication and promotion of the PhD programmes.
5 The Director may appoint members of the Executive Committee to perform specific tasks. The Director may select a deputy Director to represent him/her when he/she is absent or unable to perform his/her duties. The Director must not be a PhD Programme Coordinator, a Head of Department or Deputy Head, Dean or Deputy Dean of a School, Chairman/Coordinator of a Study Programme Board, Member of the University Assessment Commission. 4. The Executive Committee is composed of the Director, four full-time tenured professors at the Politecnico di Milano and by the Head of the PhD School Staff. The Director and the four professors remain in office for three years and may be re-elected once only. The four professors are elected from amongst the PhD Programme Coordinators by the coordinators themselves. The Head of the PhD School Staff takes part in Executive Committee sessions as a member without the right to vote acting as Secretary. The Executive Committee: a) gives instructions for stipulation of conventions with external parties and international cooperation agreements, subject to approval by the PhD School Board in the case of conventions and agreements of general interest; b) manages the calendar of PhD programmes (implementation, calls for applications, admission tests, progression to the next year, final exams, opening and graduation ceremonies); c) coordinates and promotes interdisciplinary initiatives between the various PhD programmes; d) promotes finding of resources at centralised level; e) assists the PhD Programme Coordinators in the preparation of national and international projects; f) proposes to review and update these Regulations. 5. The School Board is composed of the Director, who chairs it, the PhD Programme Coordinators, the Heads of Staff of the PhD School and the PhD Office without the right to vote and four PhD students representing the students enrolled in PhD programmes. The representatives shall remain in office for as long as they maintain their role as students enrolled in PhD programmes and in any case for no more than two years. The electorate with the right to vote and to stand as candidates is made up of all the students enrolled in PhD programmes at the Politecnico di Milano. Elections of the representatives of the PhD students are called by the Rector at the same time as student elections. If one of the four PhD student representatives forfeits his/her office, he/she shall be replaced by the candidate placed second in the election results. If there are no unelected candidates at the first round, the replacement representative will be elected by indirect elections amongst the representatives of the PhD students in the various PhD programmes. Coordinators of more than one PhD programme have the right to only one vote. The School Board: a) acts as a link between the School, the Departments and the Boards of Professors; b) proposes methods for division of resources for scholarships and for running of PhD programmes to the Academic Senate; c) approves stipulation of conventions with external parties and international cooperation agreements; d) approves the methods for coordination of the educational activities of PhD programmes; e) defines and approves subjects taught at interdisciplinary PhD level between the various PhD programmes; f) approves the educational programmes of each PhD programme and proposes their implementation to the Academic Senate; g) approves the PhD programmes calendar (implementation, calls for applications, admission tests, progression to the next year, final exams, opening and graduation ceremonies); h) approves any changes to these Regulations; i) approves the composition of the Reference Committee. The PhD School makes use of the PhD Staff and Office to perform administrative-management duties. 6. The Reference Committee, the PhD School s advisory and assistance body, is composed of qualified representatives from the social, industrial, economic, cultural and academic context outside the Politecnico di Milano and plays a prominent role as a link between the PhD School and the outside national and international context. The members are appointed by the Rector and approved by the Academic Senate, on proposal by the PhD School Board. The Reference Committee is renewed or reconfirmed every three years.
6 Art. 7 PhD programme teaching, administrative and coordination bodies 1. The Board of Professors and the Coordinator form the governing bodies of PhD programmes. 2. The Departments must specify the methods for presentation and acceptance of applications from professors and researchers as candidates for the Board of Professors and for the PhD students representatives on the Board of Professors. Professors and researchers who intend to apply must be able to provide documented proof of international level research results in the subject areas of the programme, with particular reference to those achieved in the five years prior to application for accreditation. 3. The Board of Professors must elect the Coordinator from amongst its members who are full-time full professors; if there are no full professors who are candidates, the electorate eligible to stand as candidates may be extended to full-time associate professors. 4. The meeting of the Board of Professors for election of the new Coordinator must be called by the outgoing Coordinator or, if he/she is absent or unable to do so, by the senior member. 5. The Coordinator chairs the Board of Professors and: - coordinates preparation of the annual Educational Programme and of the teaching and cultural activities of the PhD programme; - organises the general educational activities of the PhD programme in agreement with the Head of Department, as far as the resources made available by the Department itself are concerned. The coordinator remains in office for a term of three years starting from the beginning of a cycle and may be re-elected for a further three-year term once only. The Coordinator may appoint one or more deputy coordinators to take his/her place in the event of absence or impediment. 6. The Board of Professors is responsible for the Educational programme and for teaching and administrative activities related to the PhD programme. Departments guarantee representation for PhD students on the Boards of Professors to discuss teaching problems. Members of the Boards of Professors may be members of more than one board but, for the purposes of accreditation, they must opt for one Board only as laid out in art. 4, paragraph 1, letter a) of Ministerial Decree no. 45/13. Membership of the board of a PhD programme held by another University is subject to issue of authorisation by the Rector of the University to which the party concerned belongs. CHAPTER IV Access to PhD programmes Art. 8 Method of access to programmes Admission 1. Admission to PhD programmes takes place on the basis of public selection, which must terminate no later than 30 September of each year, without prejudice to what is stated in point 3 and in art Applications for places with scholarships may be submitted, without limitations regarding citizenship, by those who, at the deadline for applications, are in possession of an MSc or suitable foreign qualification or by those who are in the process of obtaining the qualifications required for admission, if the required results are not achieved the penalty is forfeiture of admission in the event of a positive result from the selection process, no later than 31 October of the same year. The suitability of the foreign qualification shall be ascertained by the PhD commission in compliance with the regulations in force on the subject in Italy and in the Country where the qualification itself has been obtained and with the international treaties and agreements regarding recognition of qualifications for continuation of studies. Without prejudice to the provisions for EC and international collaboration projects and to article 5 of these Regulations, PhD programmes shall commence at the beginning of the academic year. 3. In the case of EC and international collaboration projects, admission procedures and organisation methods that take the characteristics of individual projects into account may be planned, provided that they are implemented as part of accredited PhD programmes. Calls for applications 1. The call for admission applications, drawn up in Italian and in English, is published on line on the website of the accredited party, on the European Euraxess website and on the Ministry s website. 2. The call for applications for admission to the PhD programmes is issued by the Rector of the Politecnico di Milano.
7 3. The call for applications states: a) the PhD Programmes to be held, with indications of the training programmes to be studied during the cycle (if the programme will have specific internal curricula, known as Areas) and the other parties involved (if the PhD is held in agreement with other parties); b) the total number of students with scholarships and paying students to be admitted to each PhD Programme; c) the number and the amount of the scholarships and, for each PhD Programme, any scholarships awarded for specific topics and criteria for assignment; d) the fees and contributions charged to PhD students and rules governing exemption, as determined by the Board of Governors; e) the due date and the method for submitting applications; f) the general subject requirements and specific qualifications required; g) the methods for assessing applications for admission, qualifications and curricula; h) the methods for enrolment in the Programmes; i) the methods for attaining PhD qualifications. 4. In the case of PhD Programmes set up as a result of international inter-university cooperation agreements, the admission procedures and the composition of Admissions Commission are defined in the agreements themselves. Agreements with foreign Institutions 1. The Politecnico di Milano, by resolution of the Academic Senate, may stipulate agreements with foreign Universities and/or Bodies with the aim of setting up PhD programmes that may also involve issue of joint, double or multiple qualifications. 2. Such Agreements and Programmes for setting up international PhD programmes state, among other things: a) the duration of the PhD programmes; b) enrolment fees charged to PhD students; c) the selection procedures, which may be conducted by international panels and/or by European Union organisations within the competitive funding procedures, which expressly require enrolment of the recipients in PhD programmes; d) the composition of the selection and final examination Admissions Commissions. 3. Candidates who have passed the selection tests stated in this article have the right to be admitted to the PhD programme. 4. In the case of EC and international collaboration projects, admission procedures and organisation methods, including a different starting date, that take the characteristics of individual projects into account may be planned, provided that they are implemented as part of accredited PhD programmes. 5. With regard to the accreditation procedures, the agreements may be stipulated as part of accredited programmes or, accreditation procedures stated in the agreement may be implemented, if the agreement contains clauses to this effect. Transfers from other Universities 1. PhD students who have attended a PhD programme at another University for at least a year may apply to enrol for the PhD programme at the University in the following conditions: - that the programmes offered by the University include a PhD programme with similar educational and research objectives; - that the PhD student provides documentary evidence of the programmes and activities conducted at the University of origin and that such activities and/or programmes are recognised by the Board of Professors to be equivalent to those required by the PhD programme for enrolment at the Politecnico di Milano; - that the PhD student successfully passes the assessment conducted by the Board of Professors for admission to the year of the programme in which he/she arrives. 2. If the application for transfer is accepted, no scholarship distributed from the balance of the Politecnico di Milano will be awarded to the student concerned. Visiting PhD students 1. PhD students at other Universities (Italian or foreign) who spend a period of research longer than a month at the Politecnico di Milano, which is not included in specific agreements, at the request of a member of the University s teaching staff, will be assigned the status of Visiting PhD. 2. Visiting PhDs are not enrolled for PhD programmes at the Politecnico di Milano and will not earn PhDs at the University.
8 3. They will also be supplied with an identity pass for access to the general research support services supplied by the University, including access to library services, Internet and IT rooms, and basic insurance coverage will also be provided. Admission Commissions 1. The Rector, after consulting the Board of Professors, shall appoint, by Rectoral Decree, the commissions charged with comparative assessment of the candidates; such commissions shall have at least three members, and in any case an odd number of members, selected from amongst the tenured professors, to whom no more than two experts may be added, who may be foreigners, chosen from public and private research bodies and structures. 2. Applicants who are duly registered for the selection procedure are admitted to the PhD programme indicated following a comparative assessment of their eligibility by the Admissions Commission. Assessment of eligibility for admission to the PhD Programme focuses on examination of the qualities of the applicant and of his/her aptitude for research within the scientific fields of the PhD concerned. The criteria for eligibility are defined when the cycles are implemented and are included in the calls for applications. 3. Sufficient publicity must be guaranteed for the records of the Admissions Commission. Art. 9 Scholarships 1. Scholarships last one year and are renewed upon condition that the PhD student completes the programme of activities foreseen for the previous year, checked according to the procedures established by the regulations, it being understood that the scholarship must be disbursed when such checks have been passed. 2. The amount of the scholarship, to be paid in monthly instalments, is determined, in the first application, at a rate no lower than that stated by the Ministerial Decree dated 18 June 2008, published in Official Gazette no. 241, 14 October This amount may be increased by up to 50 percent for a total period of no longer than 18 months, if the PhD student is authorised by the Board of Professors to conduct research abroad. 3. As from the second year, in addition to the scholarship and within the financial resources recorded in the budgets of the parties accredited according to current legislation, each PhD student is paid a sum for research work in Italy and abroad commensurate with the type of programme and in any case a sum no lower than 10% of the amount of the minimum ministerial scholarship. 4. If the PhD student is not assessed positively for the purposes of renewal of the scholarship, or if he/she forgoes it, the sum not used remains available to the institution, for the same purpose. 5. Scholarships are assigned following comparative assessment of merit and according to the order defined in the related ranking. Merits being equal, lower age will be taken into account. 6. In the case of forfeiture or if while the Programme is being held, a recipient drops out, the scholarship, either wholly or the remainder of it, is assigned to the first applicant or PhD student who has not received a scholarship in the same cycle and PhD programme, according to the related ranking, bearing in mind any eligibility for scholarships awarded for specific topics. 7. If students enrolled with scholarships fail to conduct the study and research activity continuously, the Board of Professors may withdraw the scholarship awarded at any time with suitable justification. 8. Scholarships may not be combined with other scholarships, regardless of the reason for their award, with the exception of those distributed by national or foreign institutions for the integration of training or research activities by means of stays abroad. CHAPTER V Training programme and qualification as a PhD graduate Art. 10 Training programme 1. At the beginning of each year, the PhD student must submit a formal enrolment application and pay any fees and charges due. As from the second year, at the time of enrolment, the PhD student must fill in the questionnaires for assessment of the PhD programmes and for collection of data for the project for promotion and enhancement of the role of PhD study. 2. At the end of each year, PhD students are expected to submit a detailed report on the training and research work conducted, to the Board of Professors who, after assessing attendance of the programme training activity, commitment and results, will decide whether the student may continue on to the next
9 academic year or to the final examination, depending on whether the PhD is attending his/her first, second or third year. Any negative assessment by the Board of Professors shall involve repetition of the year, with suspension of the scholarship, if awarded, and with payment of the fees and charges, or exclusion from the PhD programme, with forfeiture of the scholarship, if awarded. The possibility of repeating the year, to permit completion of the training programme, may also be granted to PhD students who have not completed the training activity planned for the current year with the same implications as far as suspension of the scholarship and payment of fees are concerned. Repetition is permitted once only for each year of the programme. 3. The Board of Professors will agree with the PhD student the research project to be developed as the subject of his/her thesis, in compliance with any conventions and agreements stipulated with external funding bodies. 4. The Board of Professors will appoint, with the consent of the student, a thesis supervisor, who will advise the PhD student on his/her approach and on development of the thesis. The Supervisor does not need to be a member of the Board of Professors and does not need to teach at the Politecnico di Milano. In any case, the supervisor is responsible to the Board of Professors for ensuring that the student s thesis work is performed, and he/she commits to complying with the directives of the Board of Professors and the PhD Training Programme. 5. The PhD student may spend periods of training or work experience at companies and public or private bodies, other Universities, research institutes, centres and laboratories, both Italian and foreign. Periods of training abroad are particularly encouraged. 6. f a student decides to drop out of a programme, he/she is required to notify the Rector and the PhD Programme Coordinator; from that date disbursement of any scholarship will cease. 7. PhD students who are forced to interrupt attendance due to maternity/paternity, illness or other serious and documented reasons, may obtain suspension of attendance on the basis of the documentation produced and of the resolution of the Board of Professors. Rights to any scholarship that has been awarded are maintained, but disbursement is interrupted with subsequent recovery when attendance begins again. The provisions for protection of maternity leave pursuant to the Ministry of Labour and Social Security Decree dated 12 July 2007, published in Official Gazette no. 247, 23 October 2007, apply to female PhD students. Suspension due to maternity leave may be ruled by the Board of Professors, after consulting with the Head of Department concerned, with a resolution motivated by the need to protect the health of the mother or the child. Suspension for paternity leave may be requested by a PhD student in the event of death or serious illness of the mother of the child or of abandonment, as well as in the event of exclusive custody of the child awarded to the father, for the whole period of maternity leave or for the remaining part that would have been due to the mother, pursuant to art. 28 of Legislative Decree no. 151/2001, and subsequent amendments and additions. Suspension from study may be granted for a period equal to one academic year, or for 6 months. Suspension for 5 months is permitted in the event of maternity leave. In the case of suspension lasting one academic year, the PhD student is not required to pay any fee. For suspensions lasting 6 months, or 5 months in the case of maternity leave, during the year of suspension, paying PhD students are required to pay the regional fees and the administrative fees in full, while the amount of the contributions is reduced by 50%. Art. 11 Qualification as a PhD Graduate 1. The qualification as a PhD Graduate is issued following the positive assessment of a research thesis that contributes to the advancement of knowledge and methodologies in the chosen research field. 2. The PhD thesis, accompanied by a summary in Italian or in English, must be written in Italian or in English or in another language subject to authorisation by the Board of Professors. 3. The thesis, to which a report by the PhD student on the activity conducted during the PhD programme and on any publications must be attached, is assessed by at least two highly qualified professors, who may also belong to foreign institutions, and who have not participated in the issue of the PhD qualification, hereinafter referred to as examiners. The examiners will make a written analytical judgement on the thesis and will propose admission for public discussion or postponement for a period no longer than six months if they consider significant additions or corrections to be necessary. At the end of this period, the thesis will in any case be admitted for public discussion, accompanied by a new written opinion by the same examiners, made in the light of any corrections or additions that may have been made. The public discussion will be conducted before a board, the composition of which is defined according to the provisions hereinafter detailed in paragraph 5. At the end of the discussion, the thesis will be approved or rejected, with written
10 justification from the board. The board, by unanimous vote, has the right to award honours where results of particular scientific importance are concerned. 4. PhD qualification is awarded when the final examination is passed. 5. The Rector, after consulting the Board of Professors, shall appoint, by Rectoral Decree, the Examining Boards charged with final assessment for award of the qualification, composed of three members chosen from the tenured professors and researchers specifically qualified in the subjects linked to the scientific areas to which the PhD Programme refers. At least two of the members must belong to Universities, including foreign ones, who are not participating in the PhD programme and who are not members of the Board of Professors or supervisors of the theses to be discussed; one of these members may be a researcher at Italian or foreign research bodies or institutes. The Board may also include no more than two experts, belonging to public and private research structures, including foreign ones. 6. The thesis may be discussed when less than 30 days remain prior to the conclusion of the programme. 7. Admission of PhD students to the assessment procedures for the final examination, normally on completion of the third year, or according to what has been specified in particular conventions and agreements, is decided by the Board of Professors; the need for an extension of 6 or 12 months may be indicated, if the candidate has not achieved sufficient research results. 8. The qualification is issued by the Rector of the Politecnico di Milano. 9. After the qualification has been earned, the Politecnico di Milano will send a copy of each PhD thesis to the National Libraries in Rome and Florence. 10. The Boards of Professors of the PhD programmes will promote publication of the results of the theses by organising, at the end of the training programmes, a public seminar at which the PhD Graduates explain the results of the research to contacts in the scientific, economic and social context. 11. Agreements for national and international inter-university cooperation may provide for specific procedures for graduation. 12. The PhD School at the Politecnico di Milano awards PhD graduates who have completed the training programme and have satisfied the requirements defined in the proceedings of the 45th Conference of the Confederation of European University Rectors in November 1991, the additional qualification of European PhD. 13. These requirements are: - that the PhD thesis should also be the result of a period of research lasting at least three months in one or more of the States participating in the Bologna Process; - the PhD candidate must present a favourable report, written by at least two professors belonging to Universities set up in States participating in the Bologna Process; - the final examination board comprises at least one member from a university institution in a State participating in the Bologna Process, different from the one where the thesis is discussed. CHAPTER VI Rights and Duties of PhD Students Art. 12 Rights and Duties of PhD Students 1. PhD Students follow a training programme for the award of a qualification and, as such, have the same rights and duties as undergraduates. 2. Students enrolled in PhD programmes have an obligation to attend the programmes and to continuously conduct studies and research. PhD students are included in the research activities of the departments and should therefore be considered, in line with the EU directives, as early-stage researchers. 3. At the beginning of the programme, the Board of Professors must assign a tutor to each PhD student to supervise and assist him/her in the overall training programme. The tutor usually is a professor at the Politecnico di Milano belonging to the Board of Professors. The tutor may also be a professor from another University, provided that he/she is a member of the Board of Professors, in the case of PhD programmes held in conjunction with other Universities. 4. Without prejudice to the provisions art. 12, paragraph 2 of Ministerial Decree no. 45/13, PhD students may be assigned research jobs and limited work to aid teaching, subject to authorisation by the Coordinator.
11 5. PhD students who are recipients of scholarships distributed by the Politecnico di Milano are exempt in advance from payment of contributions for attendance at the programmes, whether these are scholarships paid with funds allocated by the decrees of the Ministry pursuant to article 4, paragraph 3 of Italian Law no. 210, , with funds raised by the University or with funds distributed by public and private bodies. In addition, PhD students with at least 66% disability, recipients of scholarships from autonomous regions or provinces, or foreign students receiving scholarships from the Italian government, as part of programmes for development of cooperation and cultural and scientific inter-governmental agreements, as well as any relative periodical executive programmes, are exempt from payment of admission and tuition fees. Such recipients are in any case required to pay the regional financial aid tax, insurance and administrative costs. 6. Public employees admitted to PhD programmes, for the normal period of duration of the programme, are granted the extended leave provided for in the collective employment agreements or, in the case of employees with contracts under public law regulations, exceptional leave for educational purposes, depending on the requirements of the administration, pursuant to article 2 of Italian Law no. 476, 13 August 1984, and subsequent amendments, with or without allowances and except for explicit surrender, only if they are enrolled for the first time in a PhD programme, regardless of the field of research. Chapter VII Transitory, final and abrogating provisions Art. 13 Transitory, final and abrogating provisions 1. The Regulations on PhDs shall come into force on the date of issue of this provision. 2. With the entry into force of these Regulations, Rectoral Decree no. 1013/AG dated is abrogated. 3. For all that is not explicitly mentioned in these Regulations, reference must be made to the rules contained in Ministerial Decree no. 45, 8 February 2013, as well as other provisions issued on the subject in the regulations in force. 4. PhD programmes already implemented up to the 28th cycle, and which will not be implemented in the subsequent cycles, will continue until the conclusion of the activities already planned, with their own Board and Coordinator. THE RECTOR Signed Prof. Giovanni Azzone