INTERNSHIP INFORMATIONAL LETTER TO PARENTS, STUDENTS AND INTERN SPONSORS

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1 Mrs. Bertrand, Internship Teacher, INTERNSHIP INFORMATIONAL LETTER TO PARENTS, STUDENTS AND INTERN SPONSORS Western Albemarle High School offers a wonderful opportunity for students who are dedicated to their career planning and education. The internship program is designed for juniors and seniors who are interested in experiencing first hand a particular career or career field. Students who participate in the internship program work with a professional in the community to gain experience and insight into their chosen career interest. This program offers students the opportunity to explore careers in law, medicine, veterinary medicine, computer science, finance, accounting, administration, sales, journalism, music, photography, art, architecture, engineering, technology, manufacturing, crafts, agriculture, and many more. Students choosing to participate in the internship program would receive a high school course credit, in lieu of payment from the intern sponsor. Participation in this program requires the student to work at the internship site. The student will be required to provide his/her own transportation to and from the internship site. The interns will meet regularly with the program coordinator to discuss relevant topics relating to employment, as well as issues and concerns relating to their specific internship placement. The student intern will be required to: Report to the internship site during scheduled internship block (4 hours per week) Maintain good attendance Report to the internship site on time Call the intern sponsor and the program coordinator when he/she cannot report to work Maintain a web site/blog and time sheets on a daily basis Create a final summary of the internship for use at curriculum expo/banquet (ex: display) Meet with the program coordinator during assigned times Complete all assigned job and classroom duties correctly and in a timely manner. The student intern must be dependable, responsible, punctual, and have a desire to intern within a professional environment. Success in the program will depend upon the parent's support and the student's commitment. The program coordinator and teachers will provide on-going direction and support to help ensure success. Should the student decide to withdraw from the program, he or she should decide to do so within the first week of the semester. In the event the student fails to comply with the organizational and program standards, policies, and regulations, the student may be dismissed from the program without receiving course credit. The parent or guardian must indicate approval for his/her son or daughter to participate in the internship program by written consent. (Separate form) If there are any questions or concerns regarding the internship program, please call Caroline Bertrand, the program coordinator at Western Albemarle High School. Western Albemarle High School does not discriminate on the basis of race, creed, sex, national origin, age, military status, or disability. Reasonable accommodations will be provided to persons with disabilities if requested.

2 Mrs. Bertrand, Internship Teacher, INTERNSHIP PROGRAM APPLICATION FORM Student name Grade Career(s) of interest: Type of internship desired: Times/days I plan to complete the 4 hours weekly: Transportation plan: Possible contacts: Timeline for locating internship: Timeline for completing internship: Important points: Add/drop date 2 weeks after the beginning of school. Students who are not yet attending internship must work with Mrs. Bertrand for the equivalent amount of time until the internship site is located. Internship exam (display board) due early December. Curriculum Expo (early December): mandatory participation in two of three opportunities: lunch with WAHS students, afternoon with 8 th graders, evening with parents. Spring: breakfast or other event to thank/honor mentors. Mandatory.

3 Mrs. Bertrand, Internship Teacher, INTERNSHIP PROGRAM PARENT PERMISSION, LIABILITY WAIVER & INSURANCE VERIFICATION FORM DATE: To Parent/Guardian of: (Please complete all blanks and sign in 3 places) Part I PERMISSION: I have read the information concerning the WAHS Internship Program (refer to the Informational Letter) and give my permission for my son/daughter to participate in this program. I understand that participation in this program requires each student to provide his/her own transportation to and from the intern site. I understand that my child must meet the application requirements to be considered for the program. X Signature of Parent/Guardian Date Part II EMERGENCY AUTHORIZATION: In the event I cannot be reached in an emergency, I hereby give permission to staff of Western Albemarle High School or Internship Teacher to secure proper treatment for my child. Parent Daytime Phone #: Cell # Person (other than parent) to contact in case of emergency: Phone #: Part III LIABILITY: I hereby agree to waive and release any and all rights that I, my child or our representatives may have to make a claim against the internship host, or Albemarle County Public Schools or their respective officers, employees or representatives arising from any injury or damages, including attorney s fees, that may result from my child s participation in the WAHS Internship Program. I further agree to indemnify and hold harmless Albemarle County Public Schools or their respective officers, employees or representatives from any claims, including attorney s fees, which I or my child might make or which might be made on my or our behalf by others, or which might be made against me or my child by others, arising from my child s participation in the WAHS Internship Program. X Signature of Parent Date Western Albemarle High School does not discriminate on the basis of race, creed, sex, national origin, age, military status, or disability. Reasonable accommodations will be provided to persons with disabilities if requested.

4 Part IV INSURANCE: WAHS does not provide accident insurance for students or interns. In order for a student to be eligible to participate in the internship program sponsored by Western Albemarle High School, the intern s parent or guardian must confirm that the student is covered by accident insurance to the parent s satisfaction. Complete the information below confirming that your child has accident insurance and return to the internship coordinator. Please Print All Information Student Name: Student Address: Parent(s)/Guardian(s) Name: Parent(s) Phone: Day Night Physician Name: Phone #: Physician s Address: INSURANCE VERIFICATION : Please check all that apply. My child has STUDENT ACCIDENT INSURANCE through the school. My child is covered for injury by our Family Policy, which is: Insurance Company Name: Policy Holder s Name: Insurance Policy Number: I will notify the WAHS Coordinator if insurance coverage for my child changes during the year. X Signature of Parent Date STUDENT CONTACT: Please your (the student s) address: Albemarle High School does not discriminate on the basis of race, creed, sex, national origin, age, military status, or disability. Reasonable accommodations will be provided to persons with disabilities if requested.

5 WESTERN ALBEMARLE HIGH SCHOOL (434) FAX #: (434) Caroline Bertrand, internship teacher, INTERNSHIP APPLICATION PROCESS The student must complete the Internship Application Form and return to Mrs. Bertrand. The student must return a signed Parent Permission, Liability Waiver & Insurance Verification Form to Mrs. Bertrand. The student must present verification that he/she is enrolled in the School Accident Insurance Program or is covered through a family policy. The student must register with school counselor for internship (0 period usually). The student must contact Mrs. Bertrand to finalize internship plans. You do not need to have an internship site in place to sign up for internship, but you must commit to locating one with assistance. Once plans are finalized, complete the Internship plan. I) Think it through 1) Talk to your family and counselor about your schedule in and out of school. Can you work 72 hours for ½ credit or 144 hours for 1 credit? How will you fit the internship hours? Remember that many offices stop working at 5 pm, you may not be able to work there later. What schedule would you like? How will you get to the internship? It is the student s responsibility to locate the internship, but the internship coordinator can help you with every step. 2) What type of internship do you want? Complete interest inventory in Career Cruising (all questions under Assessments, Career Matchmaker). Save results to your portfolio. Research careers of interest and save top 3 to your portfolio. Complete Career Comparison for top two careers and choose your top one for internship. II) Apply 1) Obtain internship packet from counselor or from Mrs. Bertrand, complete and return insurance portion. 2) Ask your counselor to add internship on your schedule III) Locate an internship site 1) Research companies that employ people in the field of interest. Use VA Wizard or VA Workforce Connection as a starting point. Make a list of several companies that employ people in the field of interest and decide which would be your top choices and why. Do an internet research of your top choices. 2) Create a resumé (see Mrs. Bertrand s web site for instructions) 3) Practice what you want to say/write to employers and create a list of contacts. 4) Tell everybody you know what you are looking for and see if you can network your way to a contact. 5) Call or your preferred sites. Once you find a site that says yes, request an interview. 6) Interview: bring resume, dress professionally, prepare what to say, schedule your hours and initial duties. Ask if employer is OK with online journal. 7) Return initial plan to Mrs. Bertrand. 8) If you don t have an internship site at the beginning of the school year, you have only two weeks to locate one

6 Internship Syllabus Students are responsible for locating the internship opportunity with assistance from the internship sponsor. Internship may be in the field of the student s choice. Most internships are unpaid because they are professional learning opportunities. Students are expected to work 4 hours/week at the job site and must provide transportation. Grades will be based on the following documentation. Time Sheets 25% Due on Monday following each week. A maximum of 5 points may be earned per week for meeting required Monday due dates. For each day late, 1 point will be deducted. Should forms be delivered one week late, a zero will be earned for that particular week. Blog/Web Site/Journal entries (student choice) 15% Entries due on Monday following each week. Intern Sponsor s Performance Evaluation 40% At end of each nine weeks Mrs. Bertrand will contact employer for completion of the evaluation form. Exam 20% First semester exam: complete and present a display/powerpoint at Curriculum Expo December 19. All students: Display/PowerPoint at end-of-year banquet with independent study students. So you want to do an internship at WAHS? Start working 1) Make the most of the opportunity: do the tasks that are assigned to you, do them well, do them without complaint. Ask lots of questions, make sure you understand the big picture. Talk to people who work there, find out how they got there and what they recommend for you to do. 2) Keep up with your scheduled work hours, your hourly log and your journal entries EVERY week. 3) Exam: prepare a display, stand by your display for curriculum expo December 19. 4) Prepare a thank you letter for your mentor and show me a copy 5) Participate in spring mentor recognition (date TBA).

7 Caroline Bertrand INTERNSHIP PROGRAM PLAN Student name: Job title: Home phone: Cell phone: Business name: Address: General phone: Supervisor name: Supervisor title: Telephone: Student schedule: Days scheduled to work: Times scheduled: Pay (if applicable): Initial duties for student: Expected duties after initial training, if student performs adequately: Student agrees to take advantage of the training opportunities offered by the internship by going above and beyond the expectations of the workplace. Supervisor will offer training opportunities as appropriate to the student s abilities and give student and teacher feedback on performance. Parent will assist with transportation if necessary. Teacher will contact employer every 9 weeks or more frequently if necessary to assist employer and student with placement. Student signature and date: Supervisor signature and date: Parent signature and date: Teacher signature and date:

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