Conflict Minerals Supplier Training January 2013 GPO-GPO

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1 Conflict Minerals Supplier Training January 2013 GPO-GPO

2 Table of Content I. Overview of Conflict Minerals II. Complexity of minerals supply chain III. Leading Industry Initiatives IV. Flextronics Conflict Minerals Policy V. Flextronics s Conflict Minerals Due Diligence Procedure VI. Explanation and Preparation of conflict Minerals Reporting Template VII. Glossary 2

3 Overview of Conflict Minerals 3

4 Overview of Conflict Minerals Exploitation and trade of conflict minerals originating in the Democratic Republic of the Congo (DRC) is helping to finance conflict characterized by extreme levels of violence in the eastern DRC. This conflict has claimed more than 5.4 million lives since it began in the late 1990 s. Mining activity is crucial to the DRC economy. However, some mines are controlled by militant groups causing serious social and environmental issues in the region: Serious human rights abuses, theft, extortion Violence over control and taxation of mineral resources Forced and child labor Limited development options ->artisanal and small-scale mining Conservation impact, deforestation, etc. 4

5 Overview of Conflict Minerals What is DRC conflict-free? DRC conflict-free is defined to mean the products that do not contain [conflict] minerals or their derivatives determined to be directly or indirectly financing or benefit armed groups from affected countries: Democratic Republic of the Congo (DRC) Central Africa Republic The Republic of South Sudan Zambia Angola The Republic of the Congo Tanzania Burundi Rwanda Uganda 5

6 Overview of Conflict Minerals Dodd-Frank Act: Section 1502 Conflict Minerals provision The U.S. Congress passed the Dodd-Frank Wall Street Reform and Consumer Protection Act (the Act), which was signed into law on July 21, Section 1502 of the Act is a provision related to sourcing conflict minerals. Background The intent of the provision is to deter through increased transparency of companies sourcing practices the extreme violence and human rights violations in the Democratic Republic of Congo (DRC) and neighboring countries funded by the exploitation and trade of certain minerals. Section 1502 instructs the U.S. Securities and Exchange Commission (SEC), in consultation with the U.S. Department of State, to promulgate regulations requiring certain companies to submit annually a description of measures taken to exercise due diligence on the source and chain of custody of Conflict Minerals. SEC issued final Conflict Minerals reporting rules on August 22,

7 Overview of Conflict Minerals Conflict Minerals Implementation Timeline July 21, 2010 December 15, 2010 August December 2011 August 22, 2012 The Act signed into law Mandated that the SEC promulgate final Section 1502 implementation rules by April 15, 2011 The SEC issues proposed implementation rules Public comment period opens The SEC extends date for issuing final rules The SEC holds a Roundtable: October 18, 2011 The SEC defers final rules until 2012 SEC approved final rules requiring public companies to report on their use of Conflict Minerals Disclosure requirement: All issuers will file Form SD and Conflict Minerals report for the calendar year from January 1 to December 31 regardless of the issuer s fiscal year-end. First Form SD disclosure report by 31 May 2014 (for the 2013 calendar year) Annually by May 31 for each calendar year thereafter. Exchange Act Section 13(p)(1)(A), Section 1502 of the Dodd-Frank Wall Street Reform and Consumer Protection Act (the Act ) amends the Exchange Act by adding new Section 13(p). 7

8 Overview of Conflict Minerals SEC Disclosure Rule SEC s Proposed* Steps for Section 1502 Disclosure Determine whether compliance is required Determine origin of conflict material and resulting disclosure Report conflict minerals Company must comply with Section 1502 if: It files reports with SEC under the Exchange Act and; Conflict minerals are necessary to the functionality or production of a product manufactured or contracted to be manufactured by the company/issuer Provision applies even if the mineral is not present in the end product (*) SEC Proposed Rule Release No , Conflict Minerals. (**) That is, products containing conflict minerals that do not directly or indirectly finance or benefit armed groups in the DRC countries. If Section 1502 applies, company must perform a reasonable country of origin inquiry to determine whether conflict minerals originated in DRC countries If conflict minerals did not originate from DRC or are DRCconflict free:** Disclose conclusion and how determined in annual report Post disclosure on Web site, provide Web address in annual report If conflict minerals originated from DRC countries or issuer is unable to determine if minerals are DRC-conflict free: Disclose conclusion in annual report and Web site. If company meets requirements in previous column, it must: 1.Conduct supply chain due diligence, Organisation for Economic Cooperation and Development s (OECD) standards considered good starting point by SEC 2.Create and post on its Web site a Conflict Minerals Report, includes: Description of due diligence performed Description of the products manufactured and facilities where DRC materials used Certified independent private sector audit report 2.Obtain an independent private sector audit (part of due diligence). 3.Furnish report as exhibit to annual report on Form 10-K 4.Disclose auditor s conclusion in annual report 8

9 Overview of Conflict Minerals What are conflict minerals? Cassiterite (tin ore), wolframite (tungsten ore), coltan (tantalum ore) and gold Often refer as 3TG (Tin, Tantalum, Tungsten and Gold) Originated from the Democratic Republic of Congo or an adjoining country The Chart below shows the percentage of Conflict Minerals Supplied from DRC: 9

10 Overview of Conflict Minerals Columbite-tantalite (coltan) refined into Tantalum (Ta) : First conflict mineral spiked by growth in cell phone industry Used in : Electronic components, including mobile telephones, computers, videogame consoles, digital cameras, as alloy for making carbide tools and jet engine components. Cassiterite refined into Tin (Sn) : Primary funding source of rebel groups Used in : Alloys, tin plating and solders for joining pipes and electronic circuits Wolframite refined into Tungsten (W) : DRC is worlds 5th largest producer for this mineral. Used in : Metal wires, electrodes, and contacts in lighting, electronic, electrical, heating and welding applications Gold (Au) : Used in : Making jewelry, due to its superior electric conductivity and corrosion resistance, is also used in electronic, communications and aerospace equipment. 10

11 Complexity of Minerals Supply Chain 11

12 Complexity of Minerals Supply Chain The number of sources for metals used in a given product can vary over the life of a product. This is a simplistic view of a supply chain where material flows downstream to the retailer. More entities typically exist from mine to retailer. Upstream 2 - Mineral supply chain from Mine to Smelter Downstream 2 - Mineral supply chain from Smelter to Retailer Notes: 1 CM Contract Manufacturer, PCB Printed Circuit board assembler, Semi Con Semiconductor fabricator, ODD optical disk drive 2 Upstream and downstream as defined by the OECD guidance. 12

13 Complexity of Minerals Supply Chain Conflict Minerals Due diligence mechanisms approach MINE SMELTER/REFINERY OEMS In-Region Sourcing Conflict Free Smelter Program Due Diligence Upstream Due Diligence Multi-Stakeholder collaboration to verify DRC conflict-free smelters Conflict Free Smelter (CFS) assessment In-Region Sourcing program ICGLR s mineral tracking & certification BGR s certification & mineral fingerprinting Downstream Due Diligence Companies can ensure CFS smelters are used in their supply chain Company Due Diligence: Establish Management System Conduct supply chain risk assessment Report results Notes: 1 CM Contract Manufacturer, PCB Printed Circuit board assembler, Semi Con Semiconductor fabricator, ODD optical disk drive 13

14 Leading Industry Initiatives 14

15 Leading Industry Initiatives Responsible Supplier Chain Management International multi-stakeholder efforts are converging to put an end to conflicts in the DRC. Many in civil society, nongovernmental organizations (NGO s), governments and industry are calling for companies to respect human rights and ensure they do not contribute to the conflict. In December 2010, the international Organization for Economic Co-Operation and Development (OECD 1 ), produced a document: Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas and the Supplement on Tin, Tantalum and Tungsten 2, through its 3 working group on due diligence in the mining and minerals sector. The purpose of the guidance is to help companies avoid fuelling, facilitating or exacerbating conflict through their sourcing practices or contributing or being associated with serious human rights abuses. 1 OECD: Organization for Economic Co-operation and Development (

16 Leading Industry Initiatives OECD Due Diligence Guidance for Responsible Supply Chains Guidance : 5-Step Framework for Implementation 1. Establish Strong Management Systems Strong Company Management System: Adopt a company policy for the supply chain of minerals originating from conflict-affected and high-risk areas. Structure internal management to support supply chain due diligence Establish a system of controls and transparency over the mineral supply chain Strengthen company engagement with suppliers 2. Identify & Assess Risks Identify and assess supply chain risks: Identify risks in supply chain through supplier analysis to determine source of 3TG metals, down to smelter and mining region It is expected that companies engage with industry led efforts leveraging relationships in order to identify smelters/refiners in supply chain and assess due diligence practices or identify through industry validation schemes. Assess risk of adverse impacts in light of supply chain policy 3. Design & Implement Design and implement strategy to respond to risks: Report findings of supply chain risk assessment Adopt risk management plan, including risk mitigation efforts such as suspending trade with certain suppliers. Monitor track performance of risk mitigation efforts 4. Conduct Independent Third-Party Audit Conduct audit: Conduct audit of due diligence practices 5. Monitor & Report Monitor and Report Findings: Publish results of supplier due diligence in annual report and on corporate website (end of first fiscal year after date of SEC final ruling) Consider also expanding scope of sustainability or corporate social responsibility report. 16

17 Leading Industry Initiatives Electronics Industry Citizenship Coalition (EICC) and Global esustainability Initiative (GeSI) The *EICC and *GeSI are committed to improving conditions in the electronics supply chain, and mining activities that fuel conflict are unacceptable. The EICC and GeSI joint working group aims to enable companies to source conflict-free minerals through actions including: - Implementing Conflict-Free Smelter and Due Diligence programs to verify conflict-free minerals down the supply chain to OEMs - Supporting in-region sourcing schemes to enable future legitimate trade from DRC and surrounding countries - Supporting OECD due diligence guidance and pilot - Engaging with stakeholders for collaboration and efficiency - Supporting individual company s assurance processes through information sharing, standard tools and templates. *EICC: Electronics Industry Citizenship Coalition ( *GeSI: Global e-sustainability Initiative ( 17

18 Leading Industry Initiatives EICC - GeSI commitment on conflict minerals The EICC/GeSI extractives workgroup will provide updated information, tools and resources as needed to the website: 18

19 Flextronics Conflict Minerals Policy 19

20 Flextronics Conflict Minerals Policy This is Flextronics Corporate Policy supporting Electronic Industry Citizenship Coalition (EICC)/Global e- Sustainability Initiative (GeSI) Initiatives to avoid the usage of conflict minerals mined from the DRC and adjoining countries. This Conflict Minerals policy is in line with the Global Business Initiatives on Human Rights, of which Flextronics is a member, and the framework of the United Nations Principles of Human Rights encouraging governments and businesses to respect, protect and remedy human rights Flextronics Conflict Minerals Policy is developed and stored on the Supplier Information Page. Below is the web link: uality/files/conflict%20minerals%20policy_re v3.pdf 20

21 Flextronics s Conflict Minerals Due Diligence Procedure 21

22 Flextronics s Conflict Minerals Due Diligence Procedure Flextronics is an active member of the Electronics Industry Citizens Coalition (EICC) supporting the Conflict Minerals Due Diligence activities. Flextronics adopted the common EICC Conflict Minerals Due Diligence Reporting Template and Dashboard as a standard questionnaire for conducting inquiries into Flextronics supplier s sources of metals. Flextronics maintain the transparency of supply chain Conflict Minerals records in internal database. With this goal, Flextronics expect suppliers to adhere to the following: To source materials only from environmentally and socially responsible suppliers. To comply with the Dodd-Frank regulation and provide all necessary declarations. Must pass this requirement up the supply chain and determine the source of specified minerals. 22

23 Flextronics s Conflict Minerals Due Diligence Procedure Flextronics Conflict Minerals Overall Process Flow Request sent to Supplier Supplier Working On the Reporting Template Conflict Minerals Processing Team Validate the report Store in the Sharenet Flextronics adopted the common EICC Conflict Minerals Due Diligence reporting tool Documents attached when request sent: Conflict Minerals Reporting Template Supplier Letter Supplier are required to: Understand the Conflict Minerals (3TG) information from their lower tier level suppliers Determine whether their products or components contain 3TG Determine the smelter or mine origin Supplier required to return a signed copy of reporting template once they had completed the form. Completed template need to send for review: extronics.com Conflict Minerals processing Team will check and review on the template. All Suppliers completed form will be stored in Flextronics Conflict Minerals Share net database. All Conflict Minerals project related document are able to find in Flextronics Intranet. 23

24 Explanation and Preparation of Conflict Minerals Reporting Template 24

25 Explanation and Preparation of Conflict Minerals Reporting Template This Conflict Minerals reporting template was created by the Electronic Industry Citizenship Coalition (EICC) and the Global e-sustainability Initiative (GeSI) as a common means for the collection of sourcing information related to Conflict Minerals. Flextronics has adopt this template as a Conflict Minerals due diligence procedure to verify the responsible sourcing of materials and to support compliance to new legislation. This template is consistent with EICC and GeSI s related activities including the Conflict Free Smelter (CFS) Program. The Conflict Free program details refer to The instruction on how to complete the Conflict Minerals Reporting Template is available at YouTube: With this provided Conflict Minerals Reporting Template, supplier is require to complete the following sections (Tabs): a) Company Information - Specific information about the supplier being assessed b) Completing 6 Due Diligence Questions (Declaration Tab) - These 6 questions define the usage, origination and sourcing identification for each of the metals. c) Completing Questions A-J (Declaration Tab) - Questions A-J are designed to access your company s DRC conflict-free minerals sourcing due diligence activities. d) Completing Smelter and Mine List Tab - Name and location of the source of the ore/ or smelters from which the minerals was obtained. 25

26 Explanation and Preparation of Conflict Minerals Reporting Template Instructions Tab Screen Before supplier begin to fill in the Declaration tab and Smelter List tab, supplier is required to read through the Instructions Tab. The instruction will help to have more understanding on how to complete the reporting template. This common reporting template is supported in multiple language for supplier preference. 26

27 Explanation and Preparation of Conflict Minerals Reporting Template Declaration Tab Screen Three section that need to be fill out: a) Company Information b) Used of 3TG questionnaire c) Company Level Conflict Minerals due diligence questionnaire Language preference selection box All Columns with (*) are mandatory field to complete Supplier are allowed to provide the information in English ONLY 27

28 Explanation and Preparation of Conflict Minerals Reporting Template a) Declaration Tab Screen Company Information Suppliers are required to fill out the company information. a) Suppliers should enter company's Legal Name. Do not use abbreviations. b) For Declaration scope, we encourage suppliers to fill in the template by company level. c) Suppliers are required to fill in the address, representative title and phone number although there is no (*) mark. 28

29 Explanation and Preparation of Conflict Minerals Reporting Template b) Declaration Tab Screen Used of 3TG questionnaire All the 6 questions have to be fill out. Note: For question 1, if supplier select the option as NO for all the 4 metals, subsequent questions ( 2 6) fields will changed to black color indicating empty field not required to be answered. Therefore the declaration is completed for this section. 29

30 Explanation and Preparation of Conflict Minerals Reporting Template c) Declaration Tab Screen Company level Conflict Minerals due diligence questionnaire All the 10 (A-J) questions have to be fill out. Declaration based on company level. 30

31 Explanation and Preparation of Conflict Minerals Reporting Template Smelter List Tab Screen Suppliers are able to view the latest version of the Conflict-Free Smelter (CFS) List published in EICC and GeSI website by clicking on this link. When supplier declared any present of 3TG minerals, all the mandatory fields are required to complete. Supplier is required to provide the Metal, Smelter, Facility Location, Contact Name and . 31

32 Explanation and Preparation of Conflict Minerals Reporting Template Example 1 Supplier must provide the declaration in English. The declaration is rejected if supplier provide the information in other language. Rejected Accepted 32

33 Explanation and Preparation of Conflict Minerals Reporting Template Example 2 When supplier select declaration scope as Product Level, they must complete the product list information. Rejected Accepted 33

34 Explanation and Preparation of Conflict Minerals Reporting Template Example 3 All the mandatory fields MUST be completed. The yellow rows indicated that mandatory information is missing. Rejected Accepted 34

35 Explanation and Preparation of Conflict Minerals Reporting Template Example 4 If supplier declared any present of 3TG minerals, all the mandatory fields at Smelter List tab are required to complete accordingly. Supplier need to make sure they fill in the correct smelter information for the metal used in their product. Supplier declared the used of Tin at the Declaration Tab Example above shows the supplier declare only Tin at the Declaration tab. Continue next page 35

36 Explanation and Preparation of Conflict Minerals Reporting Template Example 4 Validating (continue) Rejected Rejected 1. The metal declared at smelter list tab is not tally with metal declared at declaration tab. 2. Smelter list declared is not Tin smelter Accepted 1. The metal declared is tally with the Declaration tab 2. Smelter list is declared correctly for the particular metal 36

37 Explanation and Preparation of Conflict Minerals Reporting Template Example 5 Validating Template will be rejected if supplier filled smelter information in Chinese. Template will be rejected if supplier provided invalid smelter information. (Example: Broker, distributor, solder maker, plating company, agent and etc.) 1. Supplier fill in the information in Chinese. 2. Supplier fill in invalid smelter information. Rejected Example of broker/ distributor/ agent are declared wrongly as smelter: 1. Shanghai Gold exchange 2. LMBA 3. Kester 4. Indium Corporation 37

38 Glossary 38

39 Glossary EICC and GeSI Due Diligence Reporting Template PROBLEM STATEMENT August 2010: Downstream electronics industry suppliers reported survey fatigue and requested a moratorium on due diligence surveys from their customers until a universal reporting template was available EICC & GeSI PHILOSOPHY EICC and GeSI define a common industry approach to support the due diligence requirements of the SEC OBJECTIVE EICC and GeSI develop a universal reporting template for downstream suppliers that enables companies to work with their supply chains through a common interface 39

40 Glossary REPORTING TEMPLATE FUNCTIONALITY Aligns with SEC due diligence requirements for downstream companies Enables downstream suppliers to utilize one universal reporting template for managing data requests, analysis, aggregation, and reporting to customers using one universal reporting template in an XML-backed form Contains instructions, definitions and an educational packet Will be freely available for multi-industry use EICC and GeSI maintain revision control IMPLEMENTATION OF REPORTING TEMPLATE March 2011: Piloted with 60+ electronics industry suppliers. 98% supported and requested a reporting template to be completed one time per year for their customers. April 2011: Finalize the reporting template based on the pilot feedback. May June 2011: Develop an XML-backed form and dashboard tool to provide data aggregation and reporting. Translate the template into Chinese and Japanese. August 2011: Publish the reporting template on EICC and GeSI websites. Ongoing: Template revisions as needed (i.e. once SEC final rules are released). 40

41 Glossary EICC and GeSI are spearheading development of a multi-stakeholder assessment process to determine if smelters/refiners are sourcing conflict-free minerals. WHY? Provide a mechanism that enables and encourages responsible sourcing of tantalum, tin, gold, tungsten SCHEDULE Addressing each metal separately, but concurrently, Order of priority is (1) tantalum, (2) tin, (3) tungsten, (4) gold Tantalum assessments are underway; tin, tungsten, and gold smelter assessments are planned to begin in RESULT A list of smelters/refiners who are compliant with the CFS assessment protocol will be posted on a public website. Date to be determined Link: 41

42 Glossary EICC and GeSI Conflict Free Smelter Tools & Resources can be found in this website: Compliant Tantalum Smelter List and Due Diligence Tool are available. Compliant Smelter List for Tin, Tungsten and Gold are in developing progress. 42

43 Glossary General Items Name and location of passing smelter. Smelters conflict policy. Materials originating from Level 1 Countries Country of Origin Materials originating from Level 2 countries Country of origin Mine of origin or region of origin (for artisanal miners) All points of import and export along the supply chain For nine surrounding countries and Kenya For mine sources: amount of material (weight Ta) delivered to smelter from each mine and the mine capacity For artisanal sources: amount of material (weight Ta) delivered to smelter and the country capacity Materials originating from Level 3 countries Output from credible internationally recognized DRC conflict-free mineral traceability scheme 43

44 Glossary Level 1 countries: All countries excepting the Democratic Republic of Congo and Level 2 countries. Level 2 countries: Algeria, Angola, Belgium, Benin, Botswana, Burkina Faso, Burundi, Cameroon, Canary Islands, Cape Verde, Central African Republic, Ceuta, Chad, Comoros, Côte d'ivoire, Djibouti, Egypt, Equatorial Guinea, Eritrea, Ethiopia, Gabon, Gambia, Germany, Ghana, Guinea, Guinea-Bissau, Hong Kong, Japan, Kenya, Lesotho, Liberia, Libya, Madagascar, Madeira, Malawi, Mali, Mauritania, Mauritius, Mayotte, Melilla, Morocco, Mozambique, Namibia, Niger, Nigeria, Oman, Republic of the Congo, Reunion, Rwanda, Saint Helena, São Tomé and Príncipe, Senegal, Seychelles, Sierra Leone, Singapore, Somalia, South Africa, Sudan, Swaziland, Tanzania, Togo, Tunisia, Uganda, United Arab Emirates, United Kingdom, United States of America, Western Sahara, Zambia, Zimbabwe. Level 3 country: Democratic Republic of Congo 44

45 Glossary SEC flowchart summary of the final rule The SEC final rule provides a flowchart to summarize its application to issuers: 45

46 Thank You! 46

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