AWARD CLASSIFICATION: 153 Pakington Street, Geelong West. DATE: February 2015

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From this document you will learn the answers to the following questions:

  • What department does the Deputy Financial Controller have to work in?

  • How does the Deputy Financial Controller manage the financial aspects of a commercial and property lease?

  • What does a paperless office do to the costs of the paperless office?

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1 POSITION: AWARD CLASSIFICATION: REPORTS TO: LOCATED: Deputy Financial Controller N/A Financial Controller 153 Pakington Street, Geelong West DATE: February 2015 Our History and Foundations Diversitat (trading name), also known as Geelong Ethnic Communities Council, is a registered charity whose history reaches back more than thirty years. It is a not-for-profit community service group with a core set of services and business operations that support the multicultural communities and the disadvantaged in the region. Diversitat represents over 70,000 people of all ethnic and cultural heritages throughout the Geelong region and has 38 affiliated communities. From a single office of five staff in 1976, Diversitat has grown to operate over 10 sites in Geelong and one in Colac. Our Vision To empower individuals and communities to reach their full potential. Our Mission Building on our proud history of migrant services, Diversitat aspires to provide an innovative and high quality response to the changing needs of a culturally diverse community. Our Values Dignity, respect and acceptance are basic values defining our humanity and must be afforded to every individual in our society. We value an ecologically sustainable environment and promote and celebrate harmony, cultural diversity peace and social justice in our society. Position Area Title Deputy Financial Controller Position Purpose To manage the day-to-day Finance functions of Diversitat, to ensure accurate and timely financial reporting to support the CEO and Managers. This position includes the responsibility for ensuring that accounting standards, taxation, superannuation, and funding obligations are adhered to. Nature of Position This is a Fixed Term Position until 5 th Feb 2016 and full time hours- 38 per week (Monday to Friday). *Part-time hours over 4-days a week may also be considered. Position Description Deputy Financial Controller 2015 Page 1 of 6

2 Remuneration/Award Classification Dependent on levels of experience and qualifications. Internal/External Liaisons Establish and maintain good working relationships with Finance team employees (Payroll / Accounts Payable Officer, Accounts Receivable Officer, Data Entry Finance Officer, Training Accountant), Diversitat staff in general, Chief Executive Officer, Auditors, IT Supplier, Phone Supplier, Government agencies including Australian Taxation Office. Position Support This role will be supported through a range of avenues; Access to the Chief Executive Officer Payroll / Accounts Payable Officer Accounts Receivable Officer Data Entry Finance Officer Assistant Accountant External Auditors Individual and monthly staff meetings Performance appraisal Professional and personal development opportunities Financial Controller Special Conditions applicable to the role Work outside standard hours as required to meet deadlines Requirement to work across other sites from time to time. Key Duties and Responsibilities Key Responsibilities 1 Financial Reporting Produce accurate and timely financial report to Financial Controller, CEO, Programme managers on a monthly basis. These reports are to compare actuals to budget. Prepare reports and schedules for annual audit and individual programme acquitals. 2 Reconciliations Either supervise or undertake all general ledger account reconciliations on monthly basis and ensure appropriate action is taken 3 Compliance Ensure appropriate internal controls are in place to safeguard assets and to meet government funding requirements; Ensure PBI and DGR status is adequately maintained; Position Description Deputy Financial Controller 2015 Page 2 of 6

3 Ensure WorkCover and Superannuation requirements are adhered to; Prepare monthly Business Activity Statement in an effective manner to minimise obligation whilst ensuring compliance with ATO requirements; 4 Efficiencies Regularly monitor cash reserves ensuring interest received is maximised and / or interest expensed is minimised; Manage all aspects of commercial and property leases in conjunction with Program Managers; Mange all financial aspects of residential property leases; Regularly review supplier contracts to ensure appropriate cost efficiency; 5 People Management Actively assist Diversitat s drive to have a paperless office in order to improve efficiencies and reduce costs; Daily management of all finance department employees; Supervise payroll, accounts receivable, accounts payable and additional finance functions; Ensure finance team operate in line with all Diversitat policy and procedures related to including but not limited to Occupational Health and Safety, Quality Assurance and Equal Opportunity and Prevention of Discrimination Harassment and Bullying in the Workplace. 6 Internal Service Capabilities Assist Program Managers in all finance related aspects of their respective positions and functions; Facilitate financial literacy of Program Managers and Coordinators. Understands Our Core Business Shows cultural awareness towards diverse communities being served by Diversitat; Communicates and works effectively with culturally diverse people; Optimises involvement in the diversity of programs and services; Learns about core business functions, customers and clients. Performance and Accountability Organises and plans work priorities; Actively seeks feedback from others on own performance; Works towards accountability through achieving quality goals and service delivery Develops and maintains industry competencies through continuous learning Readily applies relevant technology and computer skills Position Description Deputy Financial Controller 2015 Page 3 of 6

4 Is able to work independently and form as part of a team Is punctual for rostered hours and meetings Contributes towards continuous improvement of processes and services Complies with health and safety standards Expected behaviours: Develops and maintains positive workplace relationships Displays integrity, professionalism and leadership in role Cooperates with others, shares relevant information and considers alternative viewpoints Maintains clear and appropriate communications Demonstrates personal initiative and flexibility Adapts behaviours in response to constructive feedback Promotes and fosters Diversitat s vision, mission and values including respect, dignity, sustainability, harmony, cultural diversity, peace and social justice Key Selection Criteria Capabilities Understand our Core Business (refer to the Capability section above) Performance and accountability (refer to the Capability Section above) Expected behaviours (refer to the capability Section above) Strategic approach Financial acumen Project management skills People management skills Leadership ability Excellent verbal and written communication skills Compliance skills / attention to detail High level problem solving/decision making skills Negotiation skills Position Criteria Knowledge and Experience Up to date knowledge of relevant Not For Profit Industry Standards, trends and legal requirements an advantage; Up to date knowledge of current accounting, taxation, superannuation legislative requirements and practices; Proven ability to manage budgets and undertake associated analysis and costings; Experience operating within an environment where complex funding requirements and obligations apply; Excellent leadership and people management skills and the ability to effectively coach, mentor and motivate staff and other key stakeholders; Demonstrated team player; Proven ability to operate within a diverse organisation at a senior level; Excellent communication, negotiation and interpersonal skills; Advanced computer knowledge and operational experience in Microsoft Office Suite including financial reporting packages; Ability to adhere with organisational policy Position Description Deputy Financial Controller 2015 Page 4 of 6

5 Qualifications (evidence of qualifications will expected to be provided) Member of the Australian Institute of Chartered Accountants or Full member of the Australian Society of C.P.A s Occupational Health and Safety (OHS)/Charter of Human Rights All Staff to adhere to Diversitat s Council s Equal Opportunity policies, as well as act in accordance with the Charter of Human Rights. Ensure behaviour in the workplace does not discriminate, bully or harass others. All staff are to adhere to Diversitat s OH&S policy including the requirement to take reasonable care for their own health and safety and that of other personnel who may be affected by their conduct. Workplace incidents and injuries are to be reported to a nominated OH&S representative, and all staff are encouraged to raise health and safety concerns with management. Other Terms and Conditions of Employment Access to Salary Packaging 6 weeks annual leave pro rata Salary payment by direct banking to designated account on a fortnightly basis Employment can be subject to the satisfactory completion of a Police Record Check, Medical Check and/or Working with Children Check. Diversitat will pay for the costs associated with a Police Record Check and /or requested Medical Check. The Working with Children Check cost will be the responsibility of the employee. Prior to any person being appointed to this position it will be required that they disclose full details of any previous Workers Compensation claims. All other conditions as per Diversitat Policies and Procedures Manual It is not the intent of the position objectives/duties to be entirely prescriptive. The position objectives/duties are a description of the key areas. There may at other times be activities which will be required which are not described herein, however they will not be outside of the Position Synopsis statement and will at all times be made in consultation and agreement with the incumbent. How to apply Applications must include a cover letter, current resume and a statement addressing Key Selection Criteria and to be sent to: Shaun Treffry Human Resources Manager Diversitat 153 Pakington Street Geelong West 3218 Or careers@diversitat.org.au Applications close Friday, 27 th February Position Description Deputy Financial Controller 2015 Page 5 of 6

6 Acceptance of Offer I have read, understood and accept the above position description. Employee Name Employee Signature Date Manager Name Manager Signature Date Position Description Deputy Financial Controller 2015 Page 6 of 6

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