2016 Board of Directors Candidate Application

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1 2016 Board of Directors Candidate Application To: 2016 BOARD CANDIDATES From: Greg Casella, CPCE - Nominations Chair, NACE Past President Date: February 17, 2016 Re: 2016 Candidate Kit Thank you for your interest in serving in a leadership role for the National Board of Directors for the National Association for Catering and Events (NACE). For the first time, NACE will be announcing a slate of candidates instead of an open election process. The slate will include the positions of President, President-Elect, Vice President, Treasurer, Secretary and Immediate Past President. All applicants for these positions will be reviewed and vetted by the nominations committee Application Process Each interested candidate should review the following information and complete the candidate form. In this kit you will find: Candidate intent to run form Board member candidate selection criteria Position description Slate selection process Leadership profile form, with biography/campaign statement Reimbursement guidelines sheet We will accept all nominations until 5:00 PM PST on Friday, March 4, 2016, via US Mail, overnight delivery or electronic means (we encourage you to submit your materials electronically). Candidates who do not meet the qualifications will be notified by Friday, March 11, Please note: In fairness to all candidates, no deadline exceptions of any kind will be made. If your submission is not received by this date and time, your candidacy cannot be considered for this election. The nominating committee will meet to review all applications and present a slate of nominations to the NACE Board of Directors for approval. Upon the board s approval, the slate of candidates will be presented to the NACE delegates at the July membership meeting. National Board Member Candidate Selection Criteria The Governance Committee will evaluate prospective board members based on the following criteria: 1. Holds a current CPCE credential 2. Has attended at least one NACE national conference or leadership training 3. Has been a NACE professional member in good standing for six years 4. Commits to serving for six years in a board position 5. Possesses strong financial awareness 2016 NACE Candidate Form 1

2 6. Demonstrates high integrity, a professional image and complies with the code of conduct 7. Demonstrates a commitment to the vision, values and mission of NACE 8. Demonstrates understanding and knowledge of the NACE strategic plan 9. Demonstrates substantial knowledge of the catering and event industry 10. Demonstrates examples of teamwork, trusting relationships, and synergy 11. Demonstrates examples of strategic projects and initiatives 12. Demonstrated volunteer leadership experiences outside of NACE 13. Expresses vision of NACE outside of the personal/local experience 14. Submits career history and goals (resume) 15. Submits two current professional recommendations Candidate Application: As a candidate, your candidate application statement should address a variety of key issues: From your own perspective, what are two key emerging challenges that our association faces and how can NACE best be prepared to affect these challenges? What specific talents do you possess that would affect the association on accomplishing our mission? How can NACE best support the catering and events industry and its professionals? If NACE received a grant of $1 million, how would you propose we be good stewards of that money? The text of your candidate submission must be accompanied by a color or black-and-white photo. An electronic photo (jpeg) is preferred at 300DPI or higher. Remember any applicable mailing or overnight delivery charges are at your own expense. If you have any questions, you can contact me at x102, or by Please accept my personal appreciation for your interest and willingness to serve NACE. It is YOUR dedication that makes us great! Thank you again for participating in this exciting and important association leadership process. Sincerely, Greg Casella, CPCE Chair, 2016 Governance Committee Past National President 2016 NACE Candidate Form 2

3 QUALIFICATIONS & RESPONSIBILITIES (Excerpted from the NACE National Bylaws governing National Elections and Terms of Office for members of the national Board of Directors) ARTICLE 7 ELECTIONS 7.1. Nominations. The Board of Directors shall establish a procedure for the selection of a slate of candidates to serve on the Board of Directors Vote Required To Elect. A majority vote of those delegates present shall be necessary approve the slate of candidates as presented by the board Judges and Tellers. The chair of the governance committee shall appoint a judge and two tellers, none of whom shall be a candidate for office or a certified delegate or be assigned a certified proxy, to assist with elections. The tellers, after collecting and counting the ballots, will duly record the results of the election. The judge and tellers will report the results of the election to the committee chair, who will be responsible for announcing the results to the general assembly. Any question concerning the results shall be made at this time. If there is no question, the results will be accepted and the vote declared valid Schedule of Elections. At the Annual Meeting, the certified voting delegates shall elect persons to the following positions, should those positions be open for election: (i) a President; (ii) a President-Elect, (iii) a Vice-President; (iv) a Treasurer; (v) a Secretary 7.5. Qualifications and Eligibility. All candidates for election must be NACE professional members in good standing as defined in section 4.4, and meet the following additional eligibility requirements as well as any requirements of Article 8 and of any position descriptions prepared by the Board in accordance with Article 9.2.: President. The President shall also act as chair of the Board of Directors and must: (a) have completed an immediately preceding term as the President-Elect; (b) be a Certified Professional in Catering and Events (hereinafter referred to as CPCE ); (c) have been a NACE professional member in good standing for a minimum of six (6) years and President-Elect. The President-Elect shall be the automatic successor to the current president, shall act as the president in the event of the death, absence, or inability for any cause to act of the current president. He or she shall act as the Board liaison to the special committee designated in this office s position description and must: (a) have completed an immediately preceding term as the Vice President. (b) be a CPCE NACE Candidate Form 3

4 (c) have been a NACE professional member in good standing for a minimum of 6 years and Vice-President. He or she shall be the automatic successor to the current President-Elect: (a) have completed an immediately preceding term as Treasurer. (b) be a CPCE; (c) have been a NACE professional member in good standing for a minimum of 6 years and Treasurer. The Treasurer shall be the immediate successor to the Vice President: (a) have completed an immediately preceding term as Secretary. (b) be a CPCE; (c) have been a NACE professional member in good standing for a minimum of 6 years and Secretary. The Secretary shall be the immediate successor to the Treasurer: (a) be a CPCE; (b) have been a NACE professional member in good standing for a minimum of 6 years and ARTICLE 8 BOARD OF DIRECTORS 8.1. General Powers. The affairs of NACE shall be managed by its Board of Directors. It shall be the Board of Directors duty to carry out the objectives and purposes of NACE. The Board of Directors shall report annually to the members on NACE s finances and NACE s progress in fulfilling its purposes. Subject to the restrictions and obligations set forth by law, NACE s Certificate of Incorporation and these Bylaws, the Board of Directors may exercise all powers of NACE in order to fulfill its duties and carry out the objectives and purposes of NACE. The duties of the Board of Directors shall include the following: PRESIDENT provide the vision and direction for NACE in the furtherance of NACE s purposes, mission, and objectives; supervise and direct the affairs and business of NACE, its committees and all organizational units, and its publications and determine its policies or changes therein; establish the financial policies of NACE and be accountable for the assets of NACE, including but not limited to the authorization of expenditures; maintain relationships with other organizations interested in the catering and event industries; and exercise any other authority and powers as may be granted to them in these Bylaws, and fulfill all the duties, responsibilities, and obligations prescribed by NACE s Certificate of Incorporation, these Bylaws, and applicable law and regulations. JOB DESCRIPTIONS 2016 NACE Candidate Form 4

5 CHARGE OR OBJECTIVES: To direct the activities of the national board of directors. To supervise the Executive Director. To lead the activities of the association in conjunction with the NACE Strategic Plan. RESPONSIBILITIES: Preside at all board of directors meetings. Official Spokesperson for the Association Strategic Objective: Thought Leader Liaison to the Foundation on Joint research initiatives. Oversees and Nurtures the NACE Culture Chairman of the Board of Directors. Sets agenda and order for Board Meetings. Works with Executive Director on Strategic Initiatives. Oversees the Board s Self Assessment Process. Commissions Task Force work as needed. PRESIDENT-ELECT CHARGE OR OBJECTIVES: Serves in the absence of the President or fills the vacancy created by the President. RESPONSIBLITIES: Strategic Objective Focus: Membership Initiatives Committee Oversight: Awards, Membership and Membership Subcommittees Works with Staff Liaison connected on Membership Strategic Initiatives Works closely with the President to ensure a smooth transition to President s position Sets agenda and order for Board Meetings in the absence of the President. VICE PRESIDENT RESPONSIBILITIES: Strategic Objective: Education related Strategies Committee Oversight: National Conference Advisory Group, Conference Education, Certification and Certification Subcommittees Works with Staff Liaison on Strategic Initiatives Works with Staff Liaison on Experience! Conference strategies TREASURER CHARGE OR OBJECTIVES: Responsible for overseeing the financial records of the National Association. Responsible along, with The Executive Director, for the financial stability of the association and the supervision of complete and accurate financial records of the association. RESPONSIBILITIES: Be responsible for the overseeing of accurate financial and membership records by the Executive Director. In conjunction with the Executive Director, prepare annual budget. Represent NACE in a professional and ethical manner as prescribed by the Code of Ethics. SECRETARY CHARGE OR OBJECTIVES: Responsible for overseeing the records of the National Association NACE Candidate Form 5

6 RESPONSIBILITIES: Strategic Objective: Brand Recognition Committee Oversight: Chapter Leaders Council Works with Staff Liaison on Strategic Initiatives Immediate Past President: Liaison to the Governance Committee, which oversees bylaws, code of ethics, and slate of candidates for the National Board. Works with Executive Director on Governance Initiatives. Works on Committee Charters as needed. Executive Director Ex-Officio Board Member Oversees the National Staff NACE Board Reimbursement Guidelines The NACE national board determines funds for board travel depending upon the nature of a program, within the organization s annual budget. As always, a request for expenditures must be sent to the executive director for funding review and approval, and when necessary approval by the Secretary/Treasurer. No expenditures may be made prior to funding approval. The following guidelines apply to all members of the NACE national board of directors. Travel All budgeted and pre-approved travel expenses on NACE business are reimbursed as described below. A $600 voucher per year will be given to each National board member for conferences. For other approved travel, airfare should be booked as far in advance as possible and competitively priced. Car mileage will be reimbursed at the current IRS rate and cannot exceed the amount of reasonable airfare. All other modes of transportation will be reimbursed for at the actual expense. Submission of original travel receipts is required for reimbursement. Lodging All budgeted lodging in conjunction with NACE travel will be reimbursed or paid for directly by NACE, as pre-approved by the executive director. This includes only nights necessary for NACE business. Meals Three meals per day or a portion thereof will be either provided or reimbursed at a rate not to exceed $20 for breakfast, $30 for lunch and $50 for dinner. Reimbursements are not allowed for room service or for any meals when otherwise provided by NACE at its events. Ground Transportation Airport transportation and taxi fares are reimbursable when traveling to the destination on NACE business. Coverage does not include reimbursement for limos. Gratuities Guidelines for tipping are $1 per bag; 15% for cab drivers; and 18% for restaurant service. Parking Airport and Hotel parking are reimbursable. Please use the least expensive parking option available whenever possible. Registration Complimentary to all National Board Members NACE Candidate Form 6

7 EXPENSES NOT COVERED: In-room movies, laundry or dry cleaning, mini bar purchases, room service of any kind, and cocktail Lounge expenses. Reimbursements - Requests for reimbursement of approved expenses must be submitted promptly (within thirty days) with original receipts attached to the NACE reimbursement form. Expense requests submitted more than thirty (30) days after the date of expenditure require approval by the treasurer. Reimbursements are issued on the last business day of each month NACE Candidate Form 7

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