Revised. BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley AGENDA
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1 Revised BOARD OF EDUCATION WILLIAM FLOYD UNION FREE SCHOOL DISTRICT of the Mastics-Moriches-Shirley REGULAR MEETING August 17, 2010 HIGH SCHOOL LIBRARY 8:00 Open Session 6:30 Exec. Session AGENDA 1. OPENING OF MEETING Pledge of Allegiance 2. EXECUTIVE SESSION 3. BOARD RECONVENES AT 8:00 PM 4. APPROVAL OF MINUTES Reorganizational/Regular Meeting of July 6, CONFERENCES & WORKSHOPS 6. REPORTS A. Superintendent B. Asst. Supt. for Elementary Instruction C. Asst. Supt. for Secondary Instruction D. Asst. Supt. for Business E. Facilities Administrator 7. CONSENT AGENDA Recommended Motion BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the Consent Agenda, consisting of the following agenda items, as revised, be approved as a whole with action recorded as if it had been taken severally: 6F. Internal Claims Audit Reports 6G. Revenue Budget Status and Appropriation Status Financial Reports Item 10. NEW BUSINESS A. through JJ. and LL. Through MM. Item 11. PERSONNEL A. through G. (Item E. Revised)
2 6F. Internal Claims Audit Reports Enclosure #1 Recommended Motion the Board of Education accepts the attached Internal Claim Audit Report for June G. Revenue Budget Status and Appropriation Status Financial Reports Enclosure #2 Recommended Motion the Board of Education accepts the Revenue Budget Status and Appropriation Budget Status Financial Reports covering the period July 1, 2010 through June 30, 2011, produced on August 10, 2010, as per the attached. 8. OLD BUSINESS 9. NEW BUSINESS A. Approval of Budget Transfers Enclosure #3 the Board of Education approves the list of budget transfers in accordance with enclosure #3. B. Approval of Budget Transfers Enclosure #4 the Board of Education approves the list of budget transfers in accordance with enclosure #4. C. Approval for Superintendent to Attend SCOPE Annual Meeting BE IT SO RESOLVED, the Board of Education approves attendance of the Superintendent of Schools at the SCOPE Annual Meeting on August 12, 2010 in Patchogue, NY, and to be reimbursed for appropriate expenses associated with his attendance upon submission of receipts for such. D. Approval of Costs/Dates for Relay for Life Enclosure #5 BE IT SO RESOLVED, that upon the recommendation of Superintendent of Schools, the Board of Education approves the district s participation as the host for the American Cancer Society Relay for Life fundraiser to be held on the high school fields on June 17-19, The district will provide security/buildings and grounds personnel at a cost not to exceed $2,000. E. Acceptance of Warrants Enclosure #6
3 BE IT RESOLVED, that the Board of Education hereby accepts the attached list of warrants in accordance with enclosure #6. F. Approval of Internal Claims Auditor Contract Enclosure #7 BE IT SO RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education appoints the firm of Deans Archer & Co. as the District s Internal Claims Auditor effective July 1, 2010 through June 30, BE IT FURTHER RESOLVED, the Board of Education authorizes the Board President to execute said Letter of Engagement on its behalf. G. Acceptance of Donation Enclosure #8 the Board of Education approves the above-referenced donation to the William Floyd High School for its Student Government extra-curricular club, account #151 from Stop and Shop. H. Appointment of District Treasurer Enclosure #9 BE IT SO RESOLVED, that the Board of Education hereby withdraws its appointment of Anne Marie Caliendo as the District Treasurer effective August 17, 2010; and BE IT FURTHER RESOLVED, that the Board of Education hereby appoints Michelle Romanosky as the District Treasurer effective August 18, I. Fire Security Control System Bid Extension Enclosure #10 the Board of Education approves the one year extension, beginning July 8, 2010, of the Fire Security Control System Bid with Casey Systems, under bid # dated July 8, J. Appointment of Parent to Committee for Pre-School Education (CPSE) - Enclosure #11 the Board of Education approves the recommendation of the appointment of Ms. Zorina Bluth as a parent member on the Committee for Pre-School Special Education (CPSE) for the school year. K. Bond Counsel Letter of Agreement Enclosure #12
4 the Board of Education appoints the firm of Hawkins, Delafield & Wood LLP, as the District s Bond Counsel effective July 1, 2010 through June 30, 2011, as per the terms, conditions and fees noted in the attached Letter of Engagement; and to execute said Letter of Engagement on its behalf. L. Bid Award District Wide Textbook Bid Enclosure #13 BE IT SO RESOLVED, that upon recommendation of the Superintendent of Schools, the Board of Education awards the District-Wide Textbook Bid # in accordance with the terms and specifications of bid for District-Wide Textbook dated June 10, 2010 to the following: Continental Press for item numbers 149 and 150; Greenwood/Heinemann for item numbers 14 and 184; People s Publishing Group for item numbers 32, 97, 137, 138, 169 and 214; Rally! Education for item numbers 34-38, 271 and 273; HMH Supplemental for item numbers 182 and 183; Phoenix Learning for item number 215; Textbook Warehouse for item numbers 245, 257, 260, ; AMSCO Publishing for item numbers 229 and 230; Book Revue for item numbers 1-9, 11-13, 15, 33, 39, 56, 58-82, , , , 185, 186, , , 212, 213, , , 244, , 258, 259, , 270 and 272. Please note that item numbers 10, 16, 17, 40-55, 57, , 132, , , , 243, 246, 256 and 269 did not have any bidders and therefore will be purchased separately. In addition, Envision books has been deemed sole source and the following items will be purchased through the publisher, 18-31, 83-96, , , , , and M. Long-Term Disability Renewal and Group Life Insurance Renewal Enclosure #14 the Board of Education approve the extension of the Long Term Disability policy between the William Floyd School District and Sun Life Insurance and Annuity Company of New York, through June 30, 2012 with all current rates and guarantees remaining in effect; and BE IT FURTHER RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education approves the Group Life Insurance policy between the William Floyd School District and Sun Life Insurance and Annuity Company of New York, through June 30, 2012 with all current rates and guarantees remaining in effect. N. Approval of Service Provider Contract(s) Enclosure #15 that Board of Education approves the following attached service provider contract(s): Absolute Achievement, Inc. ( school year)
5 Access 7 Consulting, Inc. ( school year) All County Interpreting Services for the Deaf, Ltd. ( school year) Astor Services for Children and Families ( school year) Barbara Olsen Consultants, LLC ( school year) Cam-Held Enterprises, Inc. d/b/a Just Kids Learning Center ( school year) Castle Kids ( school year) Colonial Youth Center ( school year) Creative Tutoring, Inc. ( school year) Da Vinci Education & Research, LLC FKA L& M Educational Consulting ( school year) Daytop Preparatory School ( school year) Early Childhood Innovations, LLC ( school year) Clare M. Haughn ( school year) Horizon Healthcare Staffing/Home Care Therapies ( school year) Islip Tutoring Service, Inc. ( school year) Richard Johnson, P.T. ( school year) Gayle E. Kligman Therapeutic Resources ( school year) LogicWing, Inc. ( school year) Long Island School of the Arts ( school year) Long Island Therapy Management Associates, Inc. ( school year) Madonna Heights Services ( school year) Maryhaven Center of Hope ( school year) Maxim Healthcare Services, Inc. ( school year) Mill Neck Services ( school year) Out East Therapy of New York ( school year) St. Jude s Pre-School ( school year) TEAM Therapy Placement Therapy Services, Inc. ( school year) Thomas C. Webster Associates, Inc. ( school year) Woods Services ( school year) to execute said contract(s) on its behalf. O. Extracurricular Activity Fund Financial Reports Enclosure #16 the Board of Education accepts the Extracurricular Activity Fund Reports covering the period April 1, 2010 through June 30, 2010, as per the attached. P. Contract with Milliman for Development of Premium Equivalents Enclosure #17
6 the Board of Education approve the attached contract with Milliman for the development of 2011 premium equivalent and COBRA rates; and to execute said contract on its behalf. Q. Spectra School Aid Services Enclosure #18 the Board of Education approve the contract with Spectra School Aid Services for comprehensive state aid maximization services for the school year at the rate of an annual fee of $40,650.00, as per the attached; and to execute said contract on its behalf. R. Refuse Removal Bid Extension Enclosure #19 the Board of Education approves the one-year extension, beginning July 9, 2010, of the Refuse Removal Bid with Winter Bros., under bid # dated July 9, S. Western Snow Plow Repairs and Parts Bid Extension Enclosure #20 the Board of Education approves the one year extension, beginning August 18, 2010, of the Western Snow Plow Repairs and Parts Bid with Trius, Inc, under bid # dated August 18, T. Bid Award - Driver s Education Enclosure #21 BE IT SO RESOLVED, that upon recommendation of the Superintendent of Schools, the Board of Education awards the Driver s Education Bid to All Suffolk Auto School in accordance with the terms and specifications of bid # for Driver s Education, dated July 12, U. Arien Snow Blower Repairs and Parts Bid Extension Enclosure #22 the Board of Education approves the one year extension, beginning August 18, 2010, of the Arien Snow Blower Repairs and Parts Bid with Malvese Equipment Company, under bid # dated August 18, V. Kitchen Equipment Repair Bid Extension Enclosure #23
7 the Board of Education approves the one year extension, beginning September 3, 2010, of the Kitchen Equipment Repair Bid with FV Stern, under bid # dated September 3, W. BOCES Shared Services Contract Enclosure #24 the Board of Education approves the BOCES Shared Services contract. BE IT FURTHER RESOLVED that the Board of Education authorizes the Board President to execute said agreement on its behalf. X. Nassau BOCES General Resolution for Cooperative Bidding Enclosure #25 BE IT SO RESOLVED, that upon recommendation of the Superintendent of Schools, the Board of Education approves the General Resolution for the purpose of participating in the Nassau BOCES Cooperative Bid, as per the attached; and BE IT FURTHER RESOLVED, that the Board authorizes the Superintendent of Schools to execute said Agreement on its behalf. Y. EXCEL Capital Project Allowance Access Enclosure #26 BE IT SO RESOLVED that the Board of Education ratifies the above noted allowance access authorizations with respect to the District s EXCEL Capital Project; and BE IT FURTHER RESOLVED that the Board of Education authorizes the Superintendent of Schools and Board President to execute the allowance access authorizations where noted. Z. EXCEL Capital Project Change Orders Enclosure #27 BE IT SO RESOLVED that the Board of Education ratifies the above noted change orders with respect to the District s EXCEL Capital Project; and BE IT FURTHER RESOLVED that the Board of Education authorizes the Superintendent of Schools and Board President to execute the change order where noted. AA. Agreement to Purchase and Sell Unforced Capacity Enclosure #28 the Board of Education approves the Agreements for Innoventive Power LLC to act as our agent for purchasing and selling unforced capacity for the time period July 1, 2010 through June 30, 2011.
8 BE IT FURTHER RESOLVED, the Board of Education authorizes the President to execute said Agreements on its behalf. BB. Custom Computer Specialists, Inc. Contract ( ) Enclosure #29 the Board of Education approves the attached managed service agreement for the school year with Custom Computer Specialists for support, training and data services for the Infinite Campus Student Management System, as per the attached. to execute said contract on its behalf. CC. Authorization for a District-Owned Cell Phone Enclosure #30 BE IT SO RESOLVED, that the Board of Education authorizes Mr. James Montalto, an Eastern Suffolk BOCES employee who is providing the District with public relations services, be provided with a District-owned cell phone; and BE IT FURTHER RESOLVED, that all existing policies and regulations remain in effect. DD. Self-Insured Healthcare Plan; Island Group Administration as Third Party Administrator Enclosure #31 the Board of Education approves the contract with Island Group Administration to provide complete administrative services regarding the District s health, prescription, dental and vision plans for the period July 1, 2010 through June 30, to execute said contract on its behalf. EE. Facilities Use Agreement Enclosure #32 the Board of Education approves the following attached facilities use agreements: Colonial Youth and Family Services, Inc. ( school year) Long Island School of the Arts ( school year) to execute said contract(s) on its behalf.
9 FF. Petty Cash Enclosure #33 the Board of Education approves the distribution of petty cash funds in the amount of $100 for the school year to Toni Komoroski at Tangier Smith Elementary. GG. Workers Compensation Board of Director s Trustee Enclosure #34 the Board of Education approves that the Assistant Superintendent for Business be and is hereby designated to continue to represent the William Floyd School District as Trustee to the New York State Public Schools Statewide Workers Compensation Trust. The Board authorizes and directs Anne Marie Caliendo to communicate the identity of the Trustee and to the Plan Manager. HH. Creation of Alternative High School Principal Enclosure #35 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the restoration of one (1) full time position in the secondary tenure area Principal Alternative Education, effective August 28, II. Appointment of Guards as Sub Senior Guards Enclosure #36 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the following Guards to be eligible to be assigned to assume the duties of Senior Guard when no Senior Guard is available, effective August 18, Frank Brust Carol Candemeres Paul Drysdale Sr. John Liggon JJ. Abolishment of Positions Enclosure #37 effective August 31, 2010, the Board of Education hereby abolishes the following positions for reasons of economy and efficiency and directs that consistent with applicable law and/or collective bargaining agreements, that the least senior individuals in such titles be terminated effective at the close of business on August 31, 2010: Elementary (12) Art (1) Music (5) PE (4) Reading (7) Guidance (4)
10 Psychologist (2) P/T Social Worker (1.5) Home & Career (2) Tech Ed (1) KK. Pulled from agenda LL. Appointment of Harold Mohawk Enclosure #39 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education hereby approves the attached contract between Harold Mohawk and the William Floyd School District; and, it is further RESOLVED, that the Board authorizes the President of the Board of Education to execute the contract on its behalf. MM Revised Starting Times for Two Board of Education Mtgs. Board of Education revise the Board of Education meeting starting times of the Budget Adoption mtg. on 4/14/11 to 6:00 p.m. and the Annual Budget Hearing on 5/10/11 to 6:00 p.m. 10. PERSONNEL A. Administrative Enclosure #40 1. Leave 2. Appointment B. Instructional Enclosure #41 1. Probationary Appointments 2. Interim Appointments 3. Per Diem Appointments 4. Change in Status 5. Appointment of Modified Secondary Summer School 2010 Positions 6. Appointment of Fall Coaches 2010 Positions 7. Revised Salary for Summer Athletic Camp Coaches 2010 Positions 8. Appointment of Chairpersons for 2010/2011 Positions 9. Leaves 10. Extension of Leaves 11. Resignation 12. Disability Retirement C. Non-Instructional, Paraprofessionals/TA s Enclosure #42
11 1. Appointments 2. Summer Appointments 3. Special Education Summer School appointments 4. Change of Title (Teaching Assistant Level) 5. Change of Title (Teaching Assistant) 6. Retirement D. Non-Instructional, Facilities Enclosure #43 1. Appointments 2. Leaves 3. Retirement E. Non-Instructional, Security Enclosure #44 1. Appointments (Revised) 2. Resignation F. Non-Instructional, Office Staff Enclosure #45 1. Appointments: Seniors Only Summer School 2. Appointments: Master Schedule Clerical Position G. Non-Instructional, Nurses Enclosure #46 1. Summer School Appointment <<END OF CONSENT AGENDA>> 11. BOARD DISCUSSION -Colony Preserve Planned Development 12. VISITORS QUESTIONS 13. ADJOURN
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