DEVELOPING SCHOLARSHIPS TO CREATE ACCESS FOR UNDERREPRESENTED STUDENTS IN EDUCATION ABROAD
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1 DEVELOPING SCHOLARSHIPS TO CREATE ACCESS FOR UNDERREPRESENTED STUDENTS IN EDUCATION ABROAD Forum on Education Abroad Conference March 26, 2015 New Orleans, LA
2 PRESENTERS Lindsay G. Calvert, Gilman Scholarship Program Director, Institute of International Education (IIE)- Houston Deidre Ellis, Manager of Student Services, Diversity Abroad Hanni Geist, West Coast Representative, German Academic Exchange Service (DAAD)-San Francisco Monya Lemry, Associate Director, Study Abroad, The University of Texas at Austin
3 Scholarship & grant models that create inclusive environments Effective ways to repurpose scholarship models for an underserved population and increase access Advising practices to guide underrepresented student populations towards study abroad participation Recruitment, pre-departure, overseas, re-entry OBJECTIVES
4
5 SCHOLARSHIP MODELS University of Texas at Austin DAAD Gilman International Scholarship Program
6 SHOPPING CART METHOD
7 FIRST ABROAD SCHOLARSHIP
8 Increase participation by maximizing the use of campus financial resources Assess whether giving money to students in a reward for participation fashion is effective Found awarding just in time scholarships was not moving us forward as an institution REVAMP SCHOLARSHIP Implemented planning scholarships
9 PLANNING VS JUST IN TIME SCHOLARSHIPS
10 TARGET AUDIENCE: FIRST GENERATION IN COLLEGE STUDENT Neither parent graduated with a four-year degree 8% Study Abroad First Generation (2010) 18% 22% Campus Population Freshman Class 40% Nationally Far less likely to study abroad than peers whose parents graduated from college (National Survey for Student Engagement) More likely Come from a racial/ethnic minority group Have low socioeconomic status More likely to speak more than one language Have had multi-cultural experiences to draw upon and help them succeed abroad Be independent and able to problem solve
11 Student engagement academic success & reduction in attrition Student goals to complete degree Student need to reduce financial barriers Award prior to program selection Re-purpose existing scholarships DEVELOPMENT OF PLANNING SCHOLARSHIPS CONSIDERATIONS
12 FIRST ABROAD SCHOLARSHIP Award to high financial need, first generation in college students (undergraduate level) $3000 awards Allotted 25 awards per year for 5 years Encourage students to plan early in their college career Apply prior to completion of 60 hours (first 2 years) Have two years to utilize scholarship Open to all program types Annual competition, application/essay, selection committee First cohort Fall 2012
13 Annual reception to engage students Collaboration with retention programs on campus Set up advising hours centrally on campus (go where they are) Scholarship essay writing workshop Assigned Study Abroad Program Coordinator Initial one-hour advising appointment Personal follow up each semester until participation is confirmed Peer mentoring Early disbursement of funds for upfront costs (i.e. passport, flight) Recruitment and pre-departure support STRATEGIES FOR SUCCESS
14 Ensure program selected has strong on-site support Assigned Study Abroad Program Coordinator Re-entry engagement Recruit for peer advisor programs Speaking engagements for events organized by both Study Abroad and Retention Program Leadership opportunities oncampus On-site and re-entry support STRATEGIES FOR SUCCESS
15 IMPACT TO STUDENTS & CAMPUS Awards Students Abroad 268 first-generation college students have received awards that allow them to pursue their courses of study in China, Spain, Brazil, Costa Rica and other countries (March 2014). Fall 2012 Fall 2013* Fall 2014* *Note: Students still have additional semesters to utilize their award UT Austin was recognized with the Simon Spotlight Award for this initiative.
16 APPLICABILITY TO OTHER INSTITUTIONS Start small Re-purpose just in time scholarships to planning scholarships Collaborate with student retention programs Collaborate with diversity and multicultural affairs offices Provide additional outreach and advising to underrepresented student populations Seek joint funding with colleges, departments, clubs on campus Work with exchange partners and affiliates to create matching grants or align existing scholarships
17 SCHOLARSHIPS FOR STUDY & INTERN IN GERMANY
18 DAAD SCHOLARSHIPS & GRANTS Funding for Study abroad Internships Senior thesis research Language courses All full-time students eligible Previous knowledge of German not always required, but advantageous Monthly stipend or lump sum Health insurance Some travel reimbursement open to all fields :: merit based :: no language requirement :: flexible scholarships :: transparent application process
19 APPLICATION COMPONENTS Merit based scholarships Online application process RISE internships application to up to three internships at a time Documents to submit: Résumé Project Proposal (demographic info can be shared, not required) Two Letters of Recommendation Program Acceptance Letter/Invitation from German university* (for scholarships/grants) Proof of Enrollment Transcripts Language Evaluation Certificate (language skills required based on program) * Submission after scholarship is granted possible
20 APPLICATION & SELECTION PROCESS DAAD Scholarships & Grants: Online application + application material to be sent to DAAD NY, selection by external committee from the various disciplines (details at DAAD RISE & RISE professional: Online application + application material to be sent to DAAD Bonn, selection by DAAD and PhD student/company Online application Mail application to DAAD Commitee meeting & decision Student leaves for Germany deadline 2-4 months 4-15 months
21 BENJAMIN A. GILMAN INTERNATIONAL SCHOLARSHIP PROGRAM Sponsored by: U.S. Department of State, Bureau of Educational & Cultural Affairs (ECA) Administered by: Institute of International Education (IIE)
22 Students Ethnicity First-generation Disabilities Community colleges, HBCUs, HSIs, MSIs Underrepresented fields of study (STEM) GILMAN SCHOLARSHIP Purpose & Goals: Diversifying Study Abroad
23 GILMAN SCHOLARSHIP Diversifying Study Abroad Countries and Regions
24 APPLICATION PROCESS Online Application Data - Home institution/ Academics - Transcripts - Advisors - Program - Optional survey (demographic) Essays - Statement of Purpose - Follow-on Service Project Advisor Certification Study Abroad Advisor Financial Aid Advisor
25 SELECTION PROCESS U.S. institution advisors, administrators and faculty 2 panelists read ~70 applications Selection criteria, guidelines Rating and ranking process IIE staff facilitate selection panels / evaluate & assign award amounts
26 SCHOLARSHIP COMPONENTS A Review
27 APPLICATION COMPONENTS & PROCESS Data Student demographics Academics Abroad program and location Qualitative Essays Elements related to scholarship purpose Statements of purpose/intent Address challenges Project proposals Creative Paper Online Submission & deadlines
28 SELECTION PROCESS External vs. internal Collaboration with campus departments Train on criteria and guidelines Develop rating system Awarding
29 Campus promotion / press releases Study abroad fairs Student workshops / info sessions Social media Peer to peer outreach / alumni ambassadors MARKETING STRATEGIES
30 PEER TO PEER OUTREACH / AMBASSADORS DAAD Gilman
31 STUDENT SUPPORT DAAD DAAD Scholarship Information booklet DAAD FAQs Webinars All-grantees meeting in Germany Support through US and Germany offices Gilman Pre-Departure Orientation Video FAQs Webinars Social media, , Skype U.S. Embassy/Consulate
32 Collaboration & Partnerships Diversity & Multicultural offices Financial Aid Office Student services First year programming Scholarship gifts to campus organizations Scholarship promotional plans (templates) Open communication about award process Follow-through EFFECTIVE OUTREACH FOR SCHOLARSHIPS
33 EFFECTIVE OUTREACH FOR SCHOLARSHIPS Establishing a point person Developing relationships Availability, visibility, consistency Ask the students!
34 Challenges Best practices Take aways GROUP DISCUSSION
35 QUESTIONS - CONTACT Lindsay G. Calvert, Gilman Scholarship Program Director, Institute of International Education (IIE)- Houston lcalvert@iie.org Deidre Ellis, Manager of Student Services, Diversity Abroad dellis@diversityabroad.org Hanni Geist, West Coast Representative, German Academic Exchange Service (DAAD)-San Francisco - geist@daad.org Monya Lemry, Associate Director, Study Abroad, The University of Texas at Austin mlemery@austin.utexas.edu
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