Studio Visual Steps Adobe Reader XI

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1 Studio Visual Steps Adobe Reader XI Using Adobe Reader XI on a computer

2 This booklet has been written using the Visual Steps method Visual Steps B.V. All rights reserved. No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permitted under Sections 107 or 108 of the 1976 United States Copyright Act, without the prior written permission of the Publisher. LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: While the publisher and author have used their best efforts in preparing this book, they make no representations or warranties with respect to the accuracy or completeness of the contents of this book and specifically disclaim any implied warranties of merchantability or fitness for a particular purpose. No warranty may be created or extended by sales representatives or written sales materials. The advice and strategies contained herein may not be suitable for your situation. You should consult with a professional where appropriate. Neither the publisher nor author shall be liable for any loss of profit or any other commercial damages, including but not limited to special, incidental, consequential or other damages. Trademarks: Visual Steps is a trademark of Visual Steps B.V. in the Netherlands. Windows is a registered trademark or trademark of Microsoft Corporation in the United States and/or other countries. All other trademarks are the property of their respective owners. Do you have questions or suggestions? Would you like more information? Subscribe to the free Visual Steps Newsletter:

3 3 Table of Contents Foreword... 4 Visual Steps Newsletter... 4 Introduction to Visual Steps... 5 What You Will Need... 5 Prior Computer Experience... 6 How to Use This Guide... 7 The Screenshots... 8 Adobe Reader XI 9 Downloading and installing Adobe Reader XI Downloading a Sample Chapter Opening a PDF File Different Views Zooming In and Out Leafing through a PDF Document Searching for Text Opening a PDF Document from a website Printing a PDF Document Tips Appendix How Do I Do That Again?... 25

4 4 Foreword Adobe Reader is a program you can use to open, view and print PDF documents (Portable Document Format) on a computer. PDF documents are widely used by companies all over the world because of their portability and security. In this guide you will learn how to use the program Adobe Reader. We hope you will enjoy reading this guide. Studio Visual Steps Your comments and suggestions are most welcome. Our address is Visual Steps Newsletter All Visual Steps books follow the same methodology: clear and concise step-by-step instructions with screenshots to demonstrate each task. A complete list of all our books can be found on our website You can also sign up to receive our free Visual Steps Newsletter. In this Newsletter you will receive periodic information by regarding: - the latest titles and previously released books; - special offers, supplemental chapters, tips and free informative booklets. Also, our Newsletter subscribers may download any of the documents listed on the web page When you subscribe to our Newsletter you can be assured that we will never use your address for any purpose other than sending you the information as previously described. We will not share this address with any third-party. Each Newsletter also contains a one-click link to unsubscribe.

5 5 Introduction to Visual Steps The Visual Steps handbooks and manuals are the best instructional materials available for learning how to work with the computer. Nowhere else can you find better support for getting to know your Windows computer or Mac, your ipad or iphone, Samsung Galaxy Tab, the Internet and a variety of computer applications. Properties of the Visual Steps books: Comprehensible contents Addresses the needs of the beginner or intermediate user for a manual written in simple, straight-forward English. Clear structure Precise, easy to follow instructions. The material is broken down into small enough segments to allow for easy absorption. Screenshots of every step Quickly compare what you see on your screen with the screenshots in the book. Pointers and tips guide you when new windows or alert boxes are opened so you always know what to do next. Get started right away All you have to do is turn on your computer or laptop and have your book at hand. Perform each operation as indicated on your own device. Layout The text is printed in a large size font and is clearly legible. In short, I believe these manuals will be excellent guides for you. dr. H. van der Meij Faculty of Applied Education, Department of Instructional Technology, University of Twente, the Netherlands What You Will Need The primary requirement for working with this guide is having the English version of Windows 8.1 or Windows 7 installed on your computer. If you have Windows Vista on your computer, you can still use this guide, but Adobe Reader X will be installed instead of version XI. In order to work with the Internet, you will need Internet Explorer (or a different Internet browser) installed on your computer. If you are working with a different Internet browser you might see other windows will you are downloading a document.

6 6 Prior Computer Experience This guide assumes a minimum of prior computer experience. Nonetheless, there are a few basic techniques you should know in order to use this guide. You do need to be able to: click with the mouse; start and stop programs; type and edit text; open a website on the Internet; start up and shut down Windows. If you don t know how to do these things yet, you can read one of these books first: Windows 8.1 for Seniors ISBN For more information, visit Windows 7 for Seniors ISBN For more information, visit

7 7 How to Use This Guide This guide has been written using the Visual Steps method. The method is simple: just place the guide next to your computer or laptop and execute all the tasks step by step, directly on your own device. With the clear instructions and the multitude of screenshots, you will always know exactly what to do. This is the quickest way to become familiar with Adobe Reader. In this Visual Steps guide, you will see various icons. This is what they mean: Techniques These icons indicate an action to be carried out: The mouse icon means you need to do something with the mouse. The keyboard icon means you should type something on your keyboard. The hand icon means you should do something else, for example, turn on the computer or carry out a task previously learned. In addition to these icons, in some areas of this guide extra assistance is provided to help you successfully work through the guide. Help These icons indicate that extra help is available: The arrow icon warns you about something. The bandage icon will help you if something has gone wrong. 1 Have you forgotten how to do something? The number next to the footsteps tells you where to look it up at the end of the guide in the appendix How Do I Do That Again? In this guide you will also find a lot of general information, and tips. This information is displayed in separate boxes. Extra information Information boxes are denoted by these icons: The book icon gives you extra background information that you can read at your convenience. This extra information is not necessary for working through the book. The light bulb icon indicates an extra tip for using a program or service.

8 8 The Screenshots The screenshots used in this book indicate which button, folder, file or hyperlink you need to click on your computer screen. In the instruction text (in bold letters) you will see a small image of the item you need to click. The black line will point you to the right place on your screen. The small screenshots that are printed in this book are not meant to be completely legible all the time. This is not necessary, as you will see these images on your own computer screen in real size and fully legible. Here you see an example of an instruction text and a screenshot. The black line indicates where to find this item on your own computer screen: Sometimes the screenshot shows only a portion of a window. Here is an example: Top right of the window: It really will not be necessary for you to read all the information in the screenshots in this book. Always use the screenshots in combination with the image you see on your own computer screen.

9 9 Adobe Reader XI Adobe Reader XI is free software you can use to view PDF (Portable Document Format) files on your computer. Many companies and institutions use the PDF format to make information available over the Internet. You can open and read PDF files directly from the Internet, or you can download them and save them on your computer. In either case, you will need the Adobe Reader program. You can quickly search for key words in a PDF document, copy text and images to other programs, or print the document. This guide will show you how to use these features in the Adobe Reader program. Adobe Reader XI requires Windows 8.1 or Windows 7. This guide will help you learn how to: download and install Adobe Reader XI; download and open a practice file; display a PDF document in various views; zoom in and out; leaf through a PDF document; print a PDF document; open a PDF document on a website; save a PDF document on your hard drive. Please note: In this guide we will install Adobe Reader XI to a Windows 8.1 computer. If you have a different Windows version, the screenshots in this guide may differ from the image on your own screen. This will not affect the operations you are going to execute. Please note: If you have installed Windows Vista to your computer, you will not be able to download Adobe Reader XI. In that case, Adobe Reader X will be downloaded and then you can follow the steps in this guide while using that version. Please note: The Adobe Reader program is regularly updated by its manufacturer Adobe Systems. It is possible that this version has already been replaced by a new release. If that is the case, what you see on your computer may look different from the screenshots in this guide. Also, be aware that the content on the Adobe website undergoes frequent changes as new products become available.

10 10 Downloading and installing Adobe Reader XI If you do not yet have Adobe Reader XI on your computer, you can download it for free from the Adobe website. It is easy to install. Start Internet Explorer 1 Open the get.adobe.com/reader website 2 You will see the download page for Adobe Reader: You can see which version is available: You will see other optional software or toolbars: In this example we will not install other programs or toolbars: You can uncheck the box by the options: Uncheck the box and

11 11 At the bottom of the screen you will see a message bar: Now the screen might turn dark. You will see a window in which you need to give permission to continue: You will see the Adobe Reader Installer: Now you will see the progress of the download and install operations: This may take a few moments. After the installation has finished:

12 12 Adobe Reader XI has been downloaded and is now installed on your computer. You will see a new icon on your desktop. Close the opened window 3 In the following sections you will learn how to work with Adobe Reader. Downloading a Sample Chapter On the websites accompanying the books of Visual Steps you will find a table of contents and a sample chapter of the book. You are going to download the sample chapter: Go to the website 2 You see the website accompanying the Windows 8.1 for Seniors book. You can select the sample chapter to download. This is a PDF document: Right-click A menu appears: In the next window you can specify where the file should be stored on your computer s hard drive. In this example the file will be stored in the (My) Documents folder: In Windows 8.1: In all versions: By, type: Sample Chapter

13 13 The PDF file will now be saved in the (My) Documents folder. At the bottom of the window you will see a message bar: You can close the window: Opening a PDF File When you installed Adobe Reader XI, a shortcut (icon) was placed on your desktop. You can start the program using the shortcut. Double-click HELP! I don t see a shortcut If you don t see a shortcut, you can open the program like this in Windows 8.1: If necessary, click Type: Adobe Reader In Windows 7:

14 14 If this is the first time you open the program, you will need to accept the License Agreement first, once only: Now you see the Adobe Reader window: You are going to open the practice file you just downloaded:

15 15 The document appears in the window: In this example you see the Tools pane at the right hand side: You can close it like this: The Tools pane is closed: You can open a pane to view the Page Thumbnails:

16 16 Now you can see that the Adobe Reader window consists of two sections, or frames. In the left-hand frame, you see miniature images of the pages: On the right-hand side, the document is displayed: The area outlined in black shows you which part of the document you see on the right: You can change the way the document is displayed. Different Views In Adobe Reader, you can view a PDF document in various ways. For example, you can display the entire page. Now the entire page is visible. You can also view the page s actual size:

17 17 The full width of the page is visible: To see the bottom of the page, you can use the scroll boxes. In this example you see one scroll box: Zooming In and Out It is very easy to zoom in and out in Adobe Reader: The zoom percentage is displayed in a box: The zoom percentage increases: until you see You can also zoom out: until you see

18 18 The plus and minus buttons zoom in and out on the center of the image in the window. You can quickly display the entire page again: Leafing through a PDF Document You can use the buttons at the upper left side of the Adobe Reader window to easily leaf through a document. For example, you can go to the next page like this: You can also go back to the previous page, then you click. If a document has more than two pages, you can also go directly to the first or last page of the document:

19 19 You see the last page of de document: To quickly return to the first page: Searching for Text If you want to find a particular name or subject in a large PDF document, you can use Adobe Reader to search for the pages where the terms appear. For example, you can search for the word side. Type: side Press

20 20 Adobe Reader is searching for the word: In the document, the search text is selected: A word can appear more than one time in a document: The word side is found a second time: You are going to close the window: Opening a PDF Document from a website Many businesses and institutions place PDF documents containing extra information on their websites. As you have already seen, Visual Steps Publishing also provide PDF files on their website. Take a look now at the website of the Windows 7 for Seniors book: Open Internet Explorer 1 Go to the website 2

21 21 Now Adobe Reader will automatically open. The sample chapter will appear on a new tab in Internet Explorer: This is how you lock the toolbar: Move the pointer towards the bottom of the window You can save this file to your hard drive so you can view it again later.

22 22 You see the Save as window. The (My) Documents folder is selected: The file is automatically given a name. Of course, you can choose a different name for the file. Type a name The PDF file will now be saved on your hard drive in the folder (My) Documents. Printing a PDF Document You can also print PDF documents. Give it a try: In the Print window you can specify which part of the window you want to print. For example, you can print the current view. By the button click On the right-hand side of the window, you see the print preview:

23 23 By default, is enabled. This means that the page will be adapted to the paper size, in case the page in the file is too big: To print the document: If you don t want to print this document, you can click. You are going to close the window: To close all tabs: You have acquainted yourself with various features of the Adobe Reader program. Do you want to know more about the other functions of Adobe Reader? You can read more using the program s Help function.

24 24 Tips Tip Opening a PDF file in a new Internet Explorer window Sometimes, when you open a PDF file on a website using Internet Explorer, it s useful to have the file opened in a new window. That gives you more space to read the document. Here is how to do that: Open Internet Explorer 1 Go to the website 2 Press and keep it depressed on the hyperlink for the PDF file The file will now open in a new Internet Explorer window. Tip Difference between Adobe Acrobat and Adobe Reader Adobe Reader is the free program with which you can view PDF documents. You can also print these documents, and copy parts of the documents. Adobe Acrobat is not free. This is a very extensive program with which you can create PDF documents yourself, and edit and manage them as well. Tip Creating PDF documents yourself Ever more programs, such as Microsoft Office Word, will allow you to create PDF documents. The Help function of the program will provide more information on this topic.

25 25 How Do I Do That Again? In this guide, some of the tasks and exercises are followed by footsteps: 1 You can use the number beside the footsteps to look up how to do these things in this appendix. 1 Open Internet Explorer In Windows 8.1, on the taskbar: In Windows 7: 2 Go to a website in Internet Explorer in the Address bar Type the web address Press 3 Close a window and stop the program 4 Display the entire page

26 On the website you can find the catalog of all the available books.

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