Office of the Commandant India Reserve Battalion Lakshadweep, Daman & Diu and Dadra & Nager Haveli HQ Kavaratti.
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1 Office of the Commandant India Reserve Battalion Lakshadweep, Daman & Diu and Dadra & Nager Haveli HQ Kavaratti. F.No. 11/4/2007-IRBN Dated: TENDER NOTICE Sealed Tenders along with samples are invited by the under signed till 1500 Hrs on for the supply of 15 nos of TENT to India Reserve Battalion, HQ : Lakshadweep. Terms and conditions, list of items to be procured can be obtained from the Officer In-charge, India Reserve Battalion, RHQ-cum transit Camp, Lakshadweep Administration office, Indira Gandhi Road, Willingdon Island, Kochi or from the O/O The Commandant, India Reserve Battalion, HQ Kavratti in the presence of the tenderers if any present at that time at IRBN,HQ Kavaratti / RHQ Kochi. Full details are available at "www. lakshadweep. nic. in".
2 TERMS AND CONDITIONS FOR SUPPLY OF UNIFORM KIT ARTICLES TO INDIA RESERVE BATTALION, HQ : LAKSHADWEEP 1. All the covers containing tenders sealed and clearly Superscribed Tenders for supply of Tents and should be addressed to the Officer In-charge, India Reserve Battalion, RHQ-cum transit Camp, Lakshadweep Administration office, Indira Gandhi Road, Willingdon Island, Kochi and shall be posted well in advance so as to reach him with in the date prescribed. Tenders received after the said date and hours will be rejected forth with. The tenders can be received even by hand at India Reserve Battalion, RHQ-cum transit Camp, Lakshadweep Administration office, Indira Gandhi Road, Willingdon Island, Kochi The items are required to be supplied at the Office of the Officer In-charge, India Reserve Battalion, RHQ-cum transit Camp, Lakshadweep Administration office, Indira Gandhi Road, Willingdon Island, Kochi Out station tenderers also have to arrange for delivery at the office. The offers for delivery at suppliers godown are likely to be rejected. 3. The tenderers are responsible for effecting supply to the entire satisfaction of the undersigned or his authorized representatives. Incase any defects in the items supplied are noticed, such items will be rejected. Rejected items should be cleared from our premises by the supplier at their own risk and responsibility with in a week from date of rejections. 4. Catalogue of Samples for items quoted shall accompany the tender. 5. TENDERS SHALL INVARIABLY BE ACCOMPANIED BY MANUFACTURER S CATALOGUE AND LEAF LETS GIVING FULL SPECIFICATIONS, TECHNICAL PARTICULARS GUARANTEE / WARRANTY PERIODS AND OTHER DETAILS OF THE ITEMS OFFERED. BRAND MAKE AND COMPLETE SPECIFICATION OF THE ITEM SHOULD BE MENTIONED IN THE TENDER. IN THE ABSENCE OF FULL DETAILS AND SPECIFICATIONS, TENDERS FOR THE ITEM ARE VERY LIKELY TO BE REJECTED. 6. All items offered shall conform in all respect to the relevant Indian Standard specifications with up to date amendments, wherever applicable. 7. The undersigned does not bind himself to accept the lowest tender and reserve himself the right of accepting the whole or any part of the tender and the tenderer shall bound to supply the accepted items at the rate quoted. 8. On taxable items of supply sales tax shall be Shown separately and taxes will be paid at the ruling rates applicable to Central Government indentures. The relevant certificate will be issued at the time of payment. 9. No advance payment will be made against the supplies. Tenderers demanding advance payment and clearance through the banks will not be accepted. 10. Tenders shall preferably be typed and be submitted in duplicate. 11. The tenderers, who are not born in the list of registered suppliers under Central Government must pay EARNEST MONEY DEPOSIT (EMD), a sum of Rs /- by Demand draft/cheque/ Fixed deposit slip payable at Syndicate Bank Kavaratti drawn in favour of the Commandant India Reserve Battalion, L, D & D, D& NH, UT of Lakshadweep, Kavaratti and should be attached to the tender. Cash will on no account be accepted. The tenders with out E M D or less than for Rs /- will, in the first instance, be rejected. The E M D will be refunded to the unsuccessful tenders immediately after the tender has been finalized and on receipt of application from them along with advance stamped receipt for the payment Conti
3 (a) (b) (c) (d) -:: 2 ::- when a tender is to be accepted, the tenderer whose tender is under consideration, on being written intimation to him by the Commandant India Reserve Battalion, Lakshadweep, Daman & Diu and Dadra & Nagar Haveli Kavaratti of acceptance of the tender shall make additional security by demand draft in favour, of the Commandant India Reserve Battalion, Lakshadweep, Daman & Diu and Dadra & Nagar Haveli, Kavaratti payable at Syndicate Bank Kavaratti to make up the Security Deposit of 5% (Five Percentage) of the cost of the supply of materials under consideration of the order, which is irrespective of registered suppliers under Central Government. Failure to make up the additional Security Deposit as defined above may entail forfeiture of the Ernest Money Deposit. The E M D for Rs /- shall be refunded to the successful bidder on receipt of the security deposit. The security deposit / Performance security should remain valid for a period of 60 days beyond the date of completion of all contractual obligations of the supplier including warranty obligations. After the deposit of security of 5% of the cost of materials to be supplied, a purchase order will be placed on the supplier, which should be duly acknowledged. Failure to acknowledge the receipt of order may entail forfeiture of the total security deposit and cancellation of the purchase order with suitable penalty as may be deemed fit by the Commandant India Reserve Battalion. On completion of the fulfillment of contract by the supplier to the satisfaction of the department, the security and earnest money paid by the tenderer shall be returned to him within a reasonable time after deducting the amount, if any, due to the department The rate quoted; by the tenderer shall be inclusive of transportation charges up to the office specified in para 2. Rate quoted by the tenderer shall be valid for a period of one month from the date of opening of the tender. 13. After accepting the Quotation the Supplier should supply the items within 45 days of receipt of supply order. 14. In case the tenderer becomes unable to effect supply within the time limit prescribed by the Department the supply order is likely to be cancelled. The procurement of items of the supply order so cancelled will be arranged by the Department and the Earnest Money Deposit along with Security Deposit collected from the tenderers will be forfeited. 15. The last date of receipt of tender is given in the list of materials. The tenders will be opened by the Committee Constituted for the purpose at the time and the date stipulated in the presence of indenting tenderers, if any, present on the occasion. 16. The tenderer shall sign the tender at the place provided in the tender form including the terms and conditions affixing his office seal and date; otherwise the tender is liable to be rejected. 17. Sales tax registration number shall be quoted in all cases. 18. The rate quoted by the tenderer for the materials is final and no enhancement will be allowed at any circumstances. The enhancement of rate will cause the cancellation of the supply order and Security Deposit will be forfeited. 19. ISI Marked/ DGS & D Specified/ ISO Certified/ Good Quality samples only shall be considered. The Department will give priority to the items available on DGS&D Rate Contract. All the suppliers should note this. Conti
4 :: 3 :: 20. The tenderers should sample/quote only one sample/item as per specifications required for each item but not of 'A' quality 'B' quality, etc. If any body quotes different quality items for a single item then only the item with highest rate quoted and matched with our specifications will be considered. Signature of the tenderer :: Name of the tenderer :: Official Seal :: Date ::
5 :: 1 :: ANNEXTURE-I SCHEDULE TO THE TENDER NOTICE F.NO.11/1/2005-IRBN FOR THE SUPPLY OF 15 NOS OF TENET TO INDIA RESERVE BATTALION, LAKSHADWEEP, DAMAN & DIU AND DADRA & NAGAR HAVELI, HQ KAVARATTI LAST DATE OF RECEIPT OF TENDER : AT 1500 Hrs DATE OF OPENING TENDER : AT 1030 Hrs EARNEST MONEY DEPOSIT : For Rs /- SPECIFICATION OF TENT MATERIALS: 1) Tent 180 lbs 15 Nos:- Tent (Canvas ) waterproof 180 lbs (81.647Kg). Double fly general service tent, size 14 X14 ( 4.267MX4.2672M) weather hoods and overlapping purdhas both ends lacing arrangements for purdhas and corner of walls, inside height 7 feet (2.1336M), height of walls 2 feet (0.6096M) made from 2 folds of clothes of canvas and lining of dark blue sheeting for the outer fly and hoods and buff sheeting for the innerfly, walls and purdhas complete with 5 joined bamboo poles, wooden pegs, mallet and packed in water proof salite. Colour - Olive green.
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