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1 TRAINER NOTES FOR LESSON PLAN School Bus Driver Instructors In-service TITLE OF LESSON: POWERPOINT PIZZAZZ LENGTH OF LESSON: 45 minutes This length of this lesson will depend largely on the level of class discussion. TRAINER NOTES: This lesson plan has been created to give driver trainers more tools when they use PowerPoint in their own presentations. The handouts should be given out before the presentation so driver trainers can interact during the demonstrations Trainer Notes PowerPoint Pizzazz

2 School Bus Driver Trainers Inservice TITLE OF LESSON: POWERPOINT PIZZAZZ Objectives of the Lesson: At the end of this lesson, the student will be able to: Name four (4) characteristics of an effective PowerPoint presentation. Explain the four (4) features of a PowerPoint slide master. Describe the 6X6 Rule for PowerPoint presentations. Name two (2) considerations when choosing colors for your PowerPoint. Name three (3) considerations when choosing your fonts. Explain why graphics can be more powerful than words. Describe two (2) ways to use your PowerPoint as a presentation. Equipment for Lesson: Laptop and projector Introduction: S-1 Human beings are highly visual learners. Information can be more easily retained when it s presented both visually and verbally. (Click on slide 1again to make words animate). Creating a PowerPoint presentation with pizzazz will make your S-2 presentations more effective and entertaining. This lesson plan will focus on Microsoft PowerPoint and its use; however there are other presentation software products available. While the technical details of the use of those products may be different, the concepts of effectively building and presenting a digital / visual presentation are the same. If you use PowerPoint, the information today will help you understand what works well and what doesn t. We will be covering effective characteristics, which will help to hold your audiences attention. Creating Slide Master will make your presentation more consistent and save time. Fonts, Colors and Graphics will also be discussed. All these elements are important and can make or break a presentation. And finally we will be sharing how you can use PowerPoint as a tool to help present effectively Lesson for the Driver Trainer 1 PowerPoint Pizzazz

3 Presentation: S-3 I. Effective Characteristics A successful Power Point presentation holds the viewer s attention and assists in retaining information. Here are some effective characteristics of a PowerPoint: A. Proper spelling and grammar 1. Even with the most amazing message, you will lack authority if you present it with spelling or grammar errors. 2. Perform a final spell check and have a friend or colleague check it for you. B. Limited text 1. Slides with too much text become difficult for the audience to assimilate. 2. Keep the essence not full sentence. C. Simple and clutter-free 1. Use a picture, simple graphic or a few words. 2. Use the KISS method: Keep it Short and Simple. ASK: What characteristics have you observed in S-4 PowerPoint presentations that made them effective or not? II. Slide Masters S-5 Creating a slide master in PowerPoint is like making a custom design template. Select a theme and slide style, and apply it to your slide show. A. Setting up or choosing a slide master always comes first. Yes, there are templates already available for this, but you may find it desirable or necessary to set up your own unique presentation Lesson for the Driver Trainer 2 PowerPoint Pizzazz

4 1. Type standard information once. S-6 2. Determine the features that will be consistent throughout your presentation. Those features include: Colors Text, including style and size Graphics, includes any object in the fore or background Effects, including the way text or objects - Enter - Exit - Move - Are emphasized Trainer Note: Next, as you demonstrate each step in the PPT, have different students take turns reading the steps from the handout section, How to Set Up A Slide Master. The PPT will have screen shots for each step in Slides 7 through 12. B. Example of setting up a slide master. S-7 / S-12 Ask: What are some ideas you have for setting up a S-13 master slide template? Ask: Have you ever incorporated a personal picture S-14 into a PowerPoint template? III. Fonts and Colors S-15 A. Fonts play a role in making your presentations successful. 1. Use a consistent font throughout your presentation. Changing fonts in each slide is distracting. This will help the viewer concentrate on the material being presented. 2. Typeface should be readable Use large enough to read easily from the back of the room. Make sure your font is points or larger for large rooms. 3. Use a standard font common to most computer software Use Times New Roman, Geneva, Helvetica, Courier, Arial etc Lesson for the Driver Trainer 3 PowerPoint Pizzazz

5 Standard fonts work well even when presentations travel cross-platform (Apple to Windows, etc.), Check your PowerPoint on other computers Your presentation may or may not look (or behave) the same way it was created. Bullets can also change shape 4. Limit words on each slide. S-16 Presenters or speakers accompany presentations leave those long sentences to them. Your viewers will comprehend the material easier if you Use the 6 X 6 rule for each slide: - no more than 6 words per line - less is better - no more than 6 bullets per slide less is better - keep revising until you have simple phrases B. Finding Contrasting Colors S-17 As you look at this color wheel you can see the most contrasting colors. On our slides, we used the light orange and the most contrasting color is purple so we used purple for our font. 1. Watch color contrast. S Background and shadow effects can make font hard to read from a distance. 3. Black text on a white background will have the best contrast but may appear plain. C. Text can be introduced using a variety of transitions. S-19 Here are a few examples: (Click to see the examples) 1. Appear 2. Fly-in 3. Fade 4. Wipe 5. Swivel 6. Bounce D. A transition should be short, snazzy and consistent This should happen throughout the presentation. Varying transitions styles can be distracting Lesson for the Driver Trainer 4 PowerPoint Pizzazz

6 E. Practice transitions in advance. S-20 (Click to see each example) Avoid: 1. Wild, circular transitions 2. Transitions that "peek" before appearing 3. Disappearing text altogether IV. Graphics S-21 There is an old saying, A picture is worth a thousand words. Adding graphics helps illustrate ideas. The visual portion of your power point presentation will be responsible for about 55% of the impact you have on your audience. The information is retained at a higher level when you use graphics with words. (The text graphic is literally 998 words.) Trainer Note: Refer handout page section, How to Insert Graphics. As with previous section, have students take turns reading the steps as you illustrate with screen shots in the corresponding PPT Slides A. Let s go through the steps of inserting a graphic. S-22 Please follow the steps in your handout section on How to Insert Graphics. B. A graphic can help or hurt your presentation S Use a graphic rather than text to illustrate a point 2. Use graphics to emphasize certain points 3. Avoid graphics that clutter or are to busy 4. Avoid graphics that become a distraction 5. As always, KISS - Keep it Short and Simple (Click to show sample of KISS on next slide.) S-24 V. Animation (Click to see bus go thorough cones) S-25 Animation can be as simple as a cartoon character of a school bus driving down the road or a video clip of a bus traversing through a series of cones. Here s a sample of an effective graphic. You get the S-26 message very quickly and more words would not make it more effective. (Click to see bus go thorough cones again.) Lesson for the Driver Trainer 5 PowerPoint Pizzazz

7 Trainer Note: Make sure the students refer back to the handout page. As previously, have students take turns reading the steps as you illustrate with screen shots in the corresponding PPT Slides A. Let s break down how this slide was created. S First, let s insert the bus and cone graphics. 2. Next, let s look at your handout section on S-28 Animation & Motion Paths and go over the steps of animation. B. Animation usually must be initiated with a click. S-29 Be Prepared for what is coming next! Remember as in all other features, animation can be effective or distracting. 1. For instance, it can: Demonstrate an action or point Provide entertainment Visual stimuli 2. However, it can also: Be repetitious Your audience may have seen before (like flying objects) Be time-consuming End up taking you off track or add little value VI. Presenting with PowerPoint. S-30 You have your presentation, which is a tool. Always remember, YOU are the presenter! If you have technical issue you should always be prepared to do the presentation without your PowerPoint! A. Benefits of PowerPoint: 1. PowerPoint can help you make your point 2. It can help the audience absorb the ideas presented 3. It can call attention to your main ideas 4. It can help the audience retain by supplying a visual aid B. Practice! Practice! Practice! and know your PowerPoint S Know your lesson plan 2. Know what is on each slide Lesson for the Driver Trainer 6 PowerPoint Pizzazz

8 3. Know your animation timing 4. Use a slow and steady pace C. Address your audience, not your PowerPoint S Maintain eye contact with your audience. 2. The Audience can read the slides just fine. Don t look at your screen and don t read your slides. 3. The audience should focus on you, the presenter and glance at the screen. 4. Timing is important. Leave enough time for the audience to absorb information. Keep a steady pace so folks stay interested. Keep them involved and on task by making the presentation interactive. D. PowerPoint is a tool, not a crutch S Use slides sparingly. 2. Set up a monitor screen to see what you are showing 3. Move around. Use a remote clicker so you can move away from the computer and present or, Ask someone to run the presentation while you talk. 4. Use printed a copy of PPT with notes or use a preview screen so you can see your next slide. Summary: S-34 Your power point should always support the speaker and supplement the presentation. We learned the different characteristics of an effective PowerPoint presentation. You now know how to set up your slide master to save time and make your presentations more consistent. Working with the color wheel, you have a tool to pick the best contrasting color for your background and font. Because we are visual learners, you know that pictures and animations can make a PowerPoint presentation more interesting. Remember, PowerPoint is a tool and you are the presenter. I sincerely hope I have given you some new tools today that you can use the rest of your career making your presentations even better. Do you have any questions? Lesson for the Driver Trainer 7 PowerPoint Pizzazz

9 Trainer Note: Answers for each question will appear on the PowerPoint slide underneath the answer when you click. Evaluation: 1. Name four (4) characteristics that make an effective S-35 Power Point presentation. Proper spelling, good grammar, limited text, clutter-free slides 2. Name four (4) main components of a power point slide master. S-36 Colors, text, graphics, effects 3. Name three (3) considerations when choosing your fonts. S-37 Consistent, readable, standard 4. Name two (2) considerations when choosing colors S-38 for your power point Contrasting colors are easier to see and complementary colors are pleasing to the eye. 5. What is the 6X6 Rule in PowerPoint? (separate click for each) S-39 6 words per line 6 bullets per slide 6. Explain why graphics can be more powerful than words. S-40 A picture can say more than words; and we are visual learners 7. Describe two (2) benefits to using your power point as a S-41 presentation tool. It can: o help the audience absorb ideas o call attention to your main points o retain information by supplying a visual aid The End S Lesson for the Driver Trainer 8 PowerPoint Pizzazz

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