TRAC Polar Bear Plunge Prelims Finals January 23-25, 2015

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1 SANCTION: This meet is sanctioned by USA Swimming and Indiana Swimming. SANCTION # HOST: COACHES: LOCATION: FACILITY: COURSE INFO: ELIGIBILITY: SWIMSUITS: MEET FORMAT: Three Rivers Aquatics Club Ft. Wayne, IN Bill Close - Head Coach Helen P. Brown Natatorium, South Side High School, 3601 South Calhoun St. Fort Wayne, IN The facility is an indoor, 50 meter by 25-yard pool. Fully automatic touch pad, timing and Dactronics scoreboard will be used. The competition course has not been certified in accordance with C(4). The water depth at the starting blocks ranges from 5ft to 12.5 ft. Current USA and Indiana Swimming Short Course rules will govern. Swimmer(s) must be registered with USA Swimming prior to the competition. Age of January 20, 2012 will determine age group for this meet. Indiana Swimming does not process on site athlete registration. Coaches MUST constantly display their USA Swimming coach credential to gain deck access. The meet referee reserves the right to ask for coach credential display and/or deny deck access if coach does not comply or card is no longer valid/current. USA Swimming Rules At a sanctioned competitive event, USA Swimming athlete members must be under supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. In swimming competitions, the competitor must wear only one swimsuit in one or two pieces except as provided in All swimsuits shall be made from textile materials. For men, the swimsuit shall not extend above the navel nor below the knees, and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee. Prelims-Finals for 11 & Over, Timed Finals for 10 & Under. The Friday evening session will consist of distance events including the 400 IM (13 & Over), the 200 IM (10 & Under / 11-12), the 500 Free (13 & Over), and the 200 Free (10 & Under / 11-12). These events may be limited for time. Refunds will be provided to those swimmers who are cut Free participants must provide their own lap counters and timers. The 1650 Free will be swam on a timed final basis in the preliminary session, with heats fastest to slowest, except the fastest heat will swim in the finals. The Women s 1650 Free will be swum Saturday, and the Men s 1650 will be swum on Sunday. We reserve the right to limit the 1650 Free to the 6 fastest heats (3 women/ 3 men). Refunds will be provided to those swimmers who are entered and do not make the 3 fastest heats. Relays for the 13 and over swimmers will be eliminated if the timeline warrants. Refunds will be given if relays are cut. The Friday sessions, all relays, 1650 free, and the 10 & Under swimmers will be timed finals, while the rest will be Preliminaries, with the fastest 16 swimmers of the 11 & Over in the Finals and Consolation Finals Saturday and Sunday afternoon. The no recall starting procedure will be observed for all events in this meet. TRAC Reserves the right to configure the pool set up based upon meet entries. ENTRY INFORMATION: Each 10 & Under swimmer will be limited to no more than 4 events per day plus one relay per day. Each 11 & Over swimmer will be limited to no more than 3 events per day plus one relay Enter each swimmer with their first and last names, age and USA number on entry forms provided. Use a separate entry form for each age group and sex., Page 1

2 Prelims Finals January 23-25, ed entries are preferred.. We will use Meet Manager. Don't forget to age up your swimmers Enter swimmers using YARD TIMES NO TELEPHONE ENTRIES Deck entries may be allowed but only to fill open lanes in the first (slowest) heat of an event. Deck entries are $10.00 each $8.00 for timed finals. We reserve the right to limit deck entries No session will exceed 4 hours. No reservations will be accepted. 8. All incomplete entries or those received after the meet is full will be rejected. ENTRY FEES: Friday Night & 10 under events ONLY $4.00, 11& Over $5.00 individual event; $6.00 per relay. A $2.00 per swimmer surcharge has been instituted by Indiana Swimming effective October Checks for entry fees should be made payable to: Three Rivers Aquatics Club FINAL RESULTS: Final results will be ed to participating teams following the conclusion of the meet. Coaches may request results files at the conclusion of the meet for copy onto USB Flash Drives. DEADLINE: Entries will be accepted starting December 21, The entry deadline will be January 16, to No hand deliveries, facsimiles or phone reservations will be accepted. Mail ONLY completed Summary of Entries and check and money order(no cash please) for fees to: Mark Hammes Telephone 1814 Glenlivet CT (847) Fort Wayne, IN Note: Please complete contact information in Team Manager. ACCEPTANCE CRITERIA: SCORING: If the meet is over-entered, TRAC has the sole discretion to determine which entries to accept. In exercising its discretion, TRAC will consider: 1. Teams will not be broken. 2. Number of officials and timers provided by the team. 3. Level of competition. 4. Geographic diversity. 5. When entry was received 6. Participation in other TRAC Meets Age groups are 8 & Under, 9-10, 11-12, and 15 & Over. 8 & Under Swimmers swimming in 10 & Under events will not earn points toward 8 & Under High Point. Individual scoring: 1 st through 16 th A(final) B(consult.) & Over events on Friday night will not be scored. AWARDS: Individual Events - 1st through 16th places - custom ribbons Random heats will be selected to receive Special Awards Relays - 1st through 3rd places - custom ribbons High Point awards will be given for 1 st and 2 nd place in each Boy / Girl age group. Page 2

3 SCHEDULE: FRI. Evening SAT. Morning SAT. Distance Warm-ups: 4:15-5:00 p.m. Meet Starts: 5:15 p.m. Warm-ups: 7:15-8:00 a.m. Meet Starts: 8:15 a.m. Warm-ups: During morning session Meet Starts: Following morning session SAT. Afternoon SAT. Finals SUN. Morning SUN. Distance SUN. Afternoon SUN. Finals Warm-ups: Not before 12:15 p.m. (30 minute warm-up) Meet Starts: 1:00p.m. or 45 minutes after warmups Warm-ups: Not before 4:00 p.m. (45 min. warm-up) Meet Starts: 15 minutes after warm-ups Warm-ups: 7:15-8:00 a.m. Meet Starts: 8:15 a.m. Warm-ups: During morning session Meet Starts: Following morning session Warm-ups: Not before 12:15 p.m. (30 minute warm-up) Meet Starts: 1:00 p.m. or 45 minutes after warmups Warm-ups: Not before 4:00 p.m. (45 min. warm-up) Meet Starts: 15 minutes after warm-ups, Page 3

4 Prelims Finals January 23-25, 2014 SPECIAL NOTICE: FACILITY NOTE: ADMISSION: POSITIVE CHECK- IN / SCRATCH: CLERK OF COURSE: To receive meet packet and get on deck, Coaches & Officials (except timers) will be required to display proof of current USA registration. All Coaches & Officials must keep credentials on them at all times while on deck. We are using a beautiful, state of the art facility. We ask your cooperation in taking care not to cause damage or misuse it. There is to be no food or drink (except water) in the POOL AREA. Please keep all trash picked up. Do not go or allow anyone to go into any unauthorized area. Chairs and coolers may not be brought into the seating area. No loud whistling, radios, balls, or anything that will be an inconvenience to swimmers, coaches, officials, workers, or spectators will be allowed. Failure to comply with the rules stated above can result in expulsion from the meet and/or the facility. Use of audio or visual recording devices, including a cell phone is not permitted in changing area, rest rooms or locker rooms. Admission to the spectator area will be $3.00 per day for adults and non-athletes over 12. Heat sheets are $2.00 per session. Psych sheets are $10.00 for the entire meet. Weekend Package: $20 for couple - includes admission, psych sheet and heat sheets for all sessions. $15 for individual - includes admission, psych sheet and heat sheets for all sessions. Prelims Check-In: This is a pre-seeded meet and will be seeded by the Meet Director on Thursday prior to the meet. Any changes or deck entries made after the seeding will be made to empty lanes in the first heat of an event. If there are no empty lanes, additional heat/s at the beginning of event may be added at the sole discretion of Meet Directors and Meet Referee, provided the timeline will allow. The only reason that an event may be reseeded would be a mistake made by host club. Re-seeds will be announced and posted prior to the event. Relay Check-In: There will be no positive sign-in sheets for relays. Additionally, there will be no positive scratch for relays. Submission of a relay card prior to the deadline noted shall suffice as "positive check-in" for that relay. Any relay team for whom a relay card is not submitted by the deadline will be scratched. Finals/Scratch: (11 and Over Only) A 30-minute scratch rule will be in effect. A swimmer who does not wish to swim a Finals event has 30 minutes after the Announcer reads the results of the preliminary competition to declare his/her intention to scratch. Scratches from Finals will be handled at the Announcer's table. There will be a Clerk of Course for the 8 and under swimmers only. Heat and lane assignments will be posted on the walls at various locations. It will be the swimmer s responsibility to check for their heat and lane assignments for each event. USA Swimming Rules At a sanctioned competitive event, USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. UPCOMING MEETS: MEET DIRECTOR: TRAC will be hosting a Long Course Meet in June Further information and assistance can be Mark Hammes Telephone 1814 Glenlivet Ct (847) Fort Wayne, IN Page 4

5 Saturday Morning Warm-ups 7:15-8:00 a.m. Meet Begins: 8:15 a.m Back Back & O 200 Back Fly Fly & O 100 Fly Free Free & O 50 Free Breast Breast & O 200 Breast Free Free & O 200 Free Free Relay Free Relay & O 400 Free Relay 48 Saturday Distance Immediately following morning session Note: Fastest heat will compete at finals. Female Age Event 49 Open 1650 Free EVENT SCHEDULE Friday Evening Warm-ups 4:15-5:00 p.m. Meet Begins: 5:15 p.m 1 10 & Under 200 IM IM & Over 400 IM & Under 200 Free Free & Over 500 Free 12 Sunday Morning Warm-ups 7:15-8:00 a.m. Meet Begins: 8:15 a.m Breast Breast & O 100 Breast IM & O 200 IM Fly Fly & O 200 Fly Free Free & O 100 Free Back Back & O 100 Back Medley Relay Medley Relay & O 400 Medley Relay 104 Sunday Distance Immediately following morning session Note: Fastest heat will compete at finals. Age Event Male Open 1650 Free 50 Saturday Afternoon Warm-ups: Not Before 12:15 p.m. - (30 Mins) Meet Begins: 15 minutes after warm-ups end 51 8 & U 50 Fly Fly & U 25 Back Back & U 50 Free Free & U 25 Breast Breast & U 100 Free Relay Free Relay 70 Sunday Afternoon Warm-ups: Not Before 12:15 p.m. - (30 Mins) Meet Begins: 15 minutes after warm-ups end & U 50 Back Back & U 25 Free Free & U 50 Breast Breast & U 25 Fly Fly & U 100 Medley Relay Medley Relay 124, Page 5

6 Prelims Finals January 23-25, 2014 EVENT SCHEDULE Saturday Finals Warm-ups Not before 4:00 p.m. (45 minutes) Meet Begins: 15 minutes after warm-ups end 49 Open 1650 Free Back Back & O 200 Back Fly Fly & O 100 Fly Free Free & O 50 Free Breast Breast & O 200 Breast Free Free & O 200 Free Free Relay Free Relay & O 400 Free Relay 48 Sunday Finals Warm-ups Not before 4:00 p.m. (45 minutes) Meet Begins: 15 minutes after warm-ups end Open 1650 Free Breast Breast & O 100 Breast IM & O 200 IM Fly Fly & O 200 Fly Free Free & O 100 Free Back Back & O 100 Back Medley Relay Medley Relay & O 400 Medley Relay 104 Page 6

7 SUMMARY OF ENTRIES Please fill out the information requested below and mail with your entry form and check made payable to: Three Rivers Aquatics Club NAME OF CLUB CODE Number of Swimmers Entered: Boys Girls Total Number of Boys' Individual Entries x $5.00 each = $ Number of Boys' Individual Entries x $4.00 each = $ (All Friday Night Events and All 10 & Under Events) Number of Girls' Individual Entries x $5.00 each = $ Number of Girls' Individual Entries x $4.00 each = $ (All Friday Night Events and All 10 & Under Events) Total Number of Swimmers Entered x $2.00 each = $ (Indiana Swimming surcharge) Total Number of Relay Entries x $6.00 each = $ Club Official Submitting Entry: Name Address City State/Zip Telephone Total Amount Enclosed $ Coaches Names: In consideration of your acceptance of this entry, I, intending to be legally bound, do hereby for myself, my heirs, executors, and administrator, waive and release any and all claims for damages we may have against USA Swimming, Inc., Indiana Swimming, Inc., TRAC Swim Team Parents, Inc., the Helen P. Brown Natatorium, their representatives, successors, and assignee for any and all injuries to us at the said meet. I have read the Positive Check-In / Scratch and Clerk Of Course Rules on Page 4 of this entry packet and have relayed that information to our team. Authorized Club Signature Date Did you include: This cover page: Check Individual entry sheets: Meet Assistance Contact, Page 7

8 Prelims Finals January 23-25, 2014 Adminstrative Yes, our team can supply official (s) Final Results Please choose how your club would like their results Hard Copy (pdf file ed) Meet Manager Backup ( ed) Team Manager.cl2 file ( ed) ALL of the above address to send above to: Page 8

9 Hotel Information Downtown Fort Wayne (approximately 5 minutes from pool) Courtyard by Marriott 1150 South Harrison Street Fort Wayne, IN Hilton - Fort Wayne 1020 S. Calhoun Fort Wayne (260) At or near exit 102 on I-69 (approximately 20 minutes from pool) Best Western Luxbury Inn 5501 Coventry Lane Fort Wayne (260) reservations: Hampton Inn 8219 W. Jefferson Blvd. Fort Wayne (260) reservations: HAMPTON At or near exit 111 (Lima Rd) on I-69 (approximately 20 minutes from pool) Courtyard by Marriott 1619 W Washington Center Rd Fort Wayne (260) Don Hall's Guest House 1313 W Washington Center Rd Fort Wayne (260) , Page 9

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