CENTRE FOR DEVELOPMENT OF IMAGING TECHNOLOGY

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1 CENTRE FOR DEVELOPMENT OF IMAGING TECHNOLOGY NOTICE FOR EMPANELMENT OF INDIVIDUALS/FIRMS FOR DEVELOPMENT OF UNICODE BASED MALAYALAM FONTS No. C-DIT/3/R&D/15/ T 425 Dated Applications are invited from individuals/firms for design and development of Malayalam fonts compatible with Unicode 8.0. The eligibility criteria, terms and conditions etc. are given in the website The last date of receipt of proposal is 20 th November, Contact number : Sd/Registrar

2 CENTRE FOR DEVELOPMENT OF IMAGING TECHNOLOGY(C-DIT) Chithranjali Hills, Thiruvallom, Thiruvananthapuram NOTICE FOR EMPLANELMENT OF INDIVIDUALS /FIRMS FOR DEVELOPMENT OF UNICODE BASED MALAYALAM FONTS TenderNo C-DIT/3/R&D/15/T 425 Dated: Instruction to bidders & Terms/Conditions Applications are invited for empanelment from qualified individuals/firms for design and development of Malayalam Unicode fonts. Selection of agencies will be based on a two-stage process. First the C-DIT will short list the individuals/firms on the basis of meeting mandatory eligibility criteria. Financial bid of technically qualified individuals/firms will be opened in the second stage. The final selection of individuals/firms for empanelment would be done on the basis of capability and lowest rate offered by the technically qualified individuals/firms in the sealed cover. The applications have to be submitted to The Registrar, Centre for Development of Imaging Technology (C-DIT), Chitranjali Hills, Thiruvallom, Thiruvananthapuram PIN , Kerala. The last date of submission of the documents is , 3:00 PM. The offers must be submitted in two separate covers duly sealed as technical bid and financial bid, failing which the documents would not be accepted. The technical bid should be submitted in the format given in Annexure I and financial bid in the format given in Annexure II. C-DIT reserves the right to reject any application without assigning any reason what so ever. Eligibility Criteria 1. The individual/firm should have an experience of 5 or more years in the field of design and development of Malayalam fonts in Unicode format. 2. The individual/firm should have undertaken similar work earlier. Documentary evidence to this effect should be enclosed. 3. The individual/firm should have experience in development of fonts in Linux, Windows, Mac and Android platforms. List of documents / information to be enclosed with technical bid: a) Profile of the individual/firm including contact address, telephone number, fax

3 numbers, , Mobile Numbers, educational qualifications, work experience, details of Malayalam Unicode fonts developed, etc. in the format attached as Annexure I b) List of Clients with address and telephone numbers to whom the individual/firm has been rendering similar services for the last five years. c) Copies of PAN Card, AADHAAR card or Voter's Id card or Driving License or firm registration certificate etc., d) Copies of certificates as proof of educational qualifications. Terms & Conditions 1. The enlisted Individuals/firms are required to do design and development of Malayalam Unicode fonts from time to time as and when required by C-DIT at short notice. 2. The venue for executing the work will be decided by C-DIT and the enlisted individuals/firms have no right to choose the venue. 3. The enlisted Individuals/firms should transfer copy of source file developed as part of all projects to C-DIT. 4. The enlisted Individuals/firms should train C-DIT officials (5 personnel) on design and development of Malayalam Unicode fonts. 5. The enlisted Individuals/firms should also ensure that content/information provided by the C-DIT remains secured and shall not be subjected to any amendment by any unauthorized persons whether through physical or logical means by incorporating standard security measures. 6. C-DIT reserves its right to rescind, alter, modify or cancel the work order bilaterally in the event of non-performance of enlisted Individual/firm. Non-performance shall also include any inordinate delay in submitting the deliverables and all related services beyond the stipulated period. 7. The empanellment will be for a period of 18 months and can be extended for a further period of 38 months on such terms and conditions as are mutually agreed by and between the C-DIT and empanelled individuals/firms. 8. The empanelment of the individuals/firms will be based on the eligibility criteria and the maximum lowest rate offered

4 9. C-DIT will release the payment for the individual/firm within thirty days from the date of submission of bills/ completion of work 10. If any individual/firm refuses to accept or fail to undertake the work as per the accepted rate/norms without reasonable and sufficient justification, the name of such individual/firm would be deleted from the panel of individuals/firms. 11. All payment shall be subject to TDS(if applicable), as applicable from time to time. 12. Any dispute between C-DIT and the individual/firm shall be within the jurisdiction of the courts at Thiruvananthapuram only 13. Interested individuals/firms are requested to submit their applications as indicated above along with confirmation of their acceptance for the Terms & Conditions in a sealed cover superscribing OFFER FOR ENLISTING OF individuals/firms for design and development of Malayalam Unicode fonts for C-DIT on , 3:00 PM. The offer in the sealed cover should reach at the address The Registrar, C- DIT, Chitranjali Hills, Thiruvallom PO Thiruvananthapuram on or before the Due Date. Bids will be opened at 3.30 PM same day. 14. C-DIT reserves the right to enlist any number of individuals/firms and can entrust the design and development of Malayalam Unicode fonts through any of the listed individuals/firms on rotation basis from time to time. The individuals/firms shall not have any claim whatsoever in this regard. 15. C-DIT reserves the right to cancel the service of the individuals/ firms at any time by giving one month notice. C-DIT reserves the right to disqualify / black list the individuals/firms in case of fraudulent acts/ misbehavior or any acts discourteous to C-DIT immediately on noticing the act. 16. The individual/firm have to enter in to an agreement with C-DIT to ensure prompt and effective service during the contract period. 17. If the bidder requires any clarification please contact Sri.Biju S.B at Sd/- REGISTRAR Dated

5 CENTRE FOR DEVELOPMENT OF IMAGING TECHNOLOGY(C-DIT) Chithranjali Hills, Thiruvallom, Thiruvanathapuram-27 Ref.No. C-DIT/3/R&D/15/T 425 Dated NOTICE FOR EMPANELMENT OF INDIVIDUALS/ FIRMS FOR DEVELOPMENT OF UNICODE BASED MALAYALAM FONTS Applications are invited for empanelment from qualified individuals/firms for design and development of Malayalam Unicode fonts. Selection of agencies will be based on a two-stage process. First, the C-DIT will short list the individuals/firms on the basis of meeting of mandatory eligibility criteria. Financial bid of technically qualified individuals/firms will be opened in the second stage. The final selection of individuals/firms for empanelment would be done on the basis of capability and lowest rate offered by the technically qualified individuals/firms in the sealed cover. The applications have to be submitted to The Registrar, Centre for Development of Imaging Technology (C-DIT), Chitranjali Hills, Thiruvallom, Thiruvananthapuram PIN , Kerala. The last date of submission of the documents is 20 th November 2015, 3PM The offers must be submitted in two separate covers duly sealed as technical bid and financial bid, failing which the documents would not be accepted. The technical bid should be submitted in the format given in Annexure I and financial bid in the format given in Annexure II. C-DIT reserves the right to reject any application without assigning any reason what so ever. Eligibility Criteria 1. The individual/firm should have an experience of 5 or more years in the field of design and development of Malayalam fonts in Unicode format. 2. The individual/firm should have undertaken similar work earlier. Documentary evidence to this effect should be enclosed.

6 3. The individual/firm should have experience in development of fonts in Linux, Windows, Mac and Android platforms. List of documents / information to be enclosed with technical bid: a) Profile of the individual/firm including contact address, telephone number, fax numbers, , Mobile Numbers, educational qualifications, work experience, details of Malayalam Unicode fonts developed, etc. in the format attached as Annexure I b) List of Clients with address and telephone numbers to whom the individual/firm has been rendering similar services for the last five years. c) Copies of PAN Card, AADHAAR card or Voter's ID card or Driving License or firm registration certificate etc. d) Copies of certificates as proof of educational qualifications. Terms & Conditions: 1. The enlisted Individuals/firms are required to do design and development of Malayalam Unicode fonts from time to time as and when required by C-DIT at short notice. 2. The venue for executing the work will be decided by C-DIT and the enlisted individuals/firms have no right to choose the venue. 3. The enlisted Individuals/firms should transfer copy of source file developed as part of all projects to C-DIT. 4. The enlisted Individuals/firms should train C-DIT officials (5 personnel) on design and development of Malayalam Unicode fonts. 5. The enlisted Individuals/firms should also ensure that content/information provided by the C-DIT remains secured and shall not be subjected to any amendment by any unauthorized persons whether through physical or logical means by incorporating standard security measures.

7 6. C-DIT reserves its right to rescind, alter, modify or cancel the work order bilaterally in the event of non-performance of enlisted Individual/firm. Non-performance shall also include any inordinate delay in submitting the deliverables and all related services beyond the stipulated period. 7. The empanelment will be for a period of 18 months and can be extended for a further period of 38 months on such terms and conditions as are mutually agreed by and between the C-DIT and empanelled individuals/firms. 8. The empanelment of the individuals/firms will be based on the eligibility criteria and the maximum lowest rate offered 9. C-DIT will release the payment for the individual/firm within thirty days from the date of submission of bills/ completion of work 10. If any individual/firm refuses to accept or fail to undertake the work as per the accepted rate/norms without reasonable and sufficient justification, the name of such individual/firm would be deleted from the panel of individuals/firms. 11. All payment shall be subject to TDS (if applicable), as applicable from time to time. 12. Any dispute between C-DIT and the individual/firm shall be within the jurisdiction of the courts at Thiruvananthapuram only 13. Interested individuals/firms are requested to submit their applications as indicated above along with confirmation of their acceptance for the Terms & Conditions in a sealed cover superscribing OFFER FOR ENLISTING OF individuals/firms for design and development of Malayalam Unicode fonts for C-DIT on , 3 PM. The offer in the sealed cover should reach at the address The Registrar, C-DIT, Chitranjali Hills, Thiruvallom PO Thiruvananthapuram on or before the Due Date. Bids will be opened at 3.30 PM same day. 14. C-DIT reserves the right to enlist any number of individuals/firms and can entrust the design and development of Malayalam Unicode fonts through any of the listed individuals/firms on rotation basis from time to

8 time. The individuals/firms shall not have any claim whatsoever in this regard. 15. C-DIT reserves the right to cancel the service of the individuals/ firms at any time by giving one month notice. C-DIT reserves the right to disqualify / black list the individuals/firms in case of fraudulent acts/ misbehavior or any acts discourteous to C-DIT immediately on noticing the act. 16. The individual/firm has to enter in to an agreement with C-DIT to ensure prompt and effective service during the contract period. 17. In case of doubt or requires any clarification please contact Mr. Biju Mobile Number Sd/ REGISTRAR, C-DIT Dated

9 ANNEXURE I TECHNICAL BID PART A - BIDDER PROFILE S.No. Particulars Details to be furnished 1 Name 2 Address Details of the Bidder(Firm/Company) 3 Telephone 5 Mobile 4 6 Website Details of Authorized Person (in the case of firm) 7 Name 8 Address 9 Mobile 10 Information About the firm 11 Details of Registration of Firm (Provide Ref ) Date Ref# 12 Number of Professionals working with the firm 13 Service Tax Registration Number 14 Income Tax Registration Number (PAN) Signature of the Bidder with seal

10 ANNEXURE I TECHNICAL BID Citation No. Sl. Item No. PART 2 - FORMAT FOR PROVIDING CITATIONS Details Attachment Ref. No. for details 1. Name of the Project Client Details(Name of the firm, Contact person s Name & Phone No.) Font Name (Please specify name of the font developed) No. of Users (Please Specify Approximate Number of users for the above font) Location (Provide web location of the font available for download) 6. Contract Value (Provide particulars on Contract Value) Signature of the Bidder The Citations should be given in the above format. A separate copy of this format should be used for each citation and at least three citations should be provided.

11 ANNEXURE I TECHNICAL BID PART 3 - TECHNICAL BID LETTER To, The Registrar Centre for Development of Imaging Technology (C-DIT) Chitranjali Hills Thiruvallom PO, Thiruvananthapuram Ref Tender no: Dated: / / Dear Sir, I/We hereby declare 1. I/We hereby offer to provide the Services at the prices and rates mentioned in the Commercial Bid at Annexure II. 2. We do hereby undertake, that, in the event of acceptance of our bid, Malayalam Unicode Fonts shall be developed and handedover to C-DIT in time. 3. We enclose herewith the complete Technical Bid as required by you. This includes: i. This Bid Letter ii. Bidder profile iii. Citations We agree to abide by our offer for a period of 180 days from the date fixed for opening of the Technical Bids and that we shall remain bound by a communication of acceptance within that time. We have carefully read and understood the terms and conditions of the tender and we do hereby undertake to provide services as per these terms and conditions. We do hereby undertake, that, until a formal contract is prepared and executed, this bid, together with your written acceptance thereof or placement of letter of intent awarding the contract, shall constitute a binding contract between us.

12 Dated this Day of 20 Signature (In the capacity of) Duly authorized to sign the Tender Response for and on behalf of: (Name and Address ) Seal/Stamp of bidder Witness Signature: Witness Name: Witness Address:

13 Annexure II Format for financial bid Sl No Description Amount (per font) 1. Conversion of existing 'Nila' fonts (7 Nos.) to latest Unicode version (Unicode 8.0) with addition of new gliff sets of Malayalam old lipi (koottaksharangal). 2. Design and development of new ornamental Malayalam fonts compatible with Unicode Design and development of new ordinary Malayalam fonts compatible with Unicode 8.0 Signature of the Bidder Name Office seal 1. Amount should be quoted per font package. 2. Support for creation of gliffs (drawings) will be provided by C-DIT.

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