Workday - Managers familiarisation. May/June 2013
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1 Workday - Managers familiarisation May/June 2013
2 Agenda Objectives & Definition of terms Why Workday? System navigation: Log on Home Page My Team Directory Customisation Reporting What Workday will help you to do Support & Timescales Transition Answer any questions you many have Severn Trent Services 2
3 Objectives & Definition of terms Objectives To enable you to: Navigate the main pages of Workday Find and make changes to your team in Workday Access employee and team information in Workday Definition of terms STS term Task List Job Salary Review Annual Salary Manager Workday term Workfeed Position Merit Review Compensation Organisation Severn Trent Services 3
4 Why Workday? Why are we doing it? To improve the efficiency, consistency and access of our HR data to Managers and Employees and enable us to function more effectively as a global organisation Our first global system with every employee on the system Up-to-date organization charts available any time What will it do? Workday is a web based global system that will enable Severn Trent Services to manage our employee data and manage job related processes all in one place Country specific formatting for addresses, phone numbers, etc. Employee home currency, manager home currency exchange rate conversions Research and reporting capabilities for the employees that report to you Secured system that complies with all data privacy regulations around the globe What does it look like? It is a simple system to use, if you do online shopping or banking, the format will look familiar to you Intuitive interface that you can customize Global standardization (adjusted for country specific legal requirements as necessary) so all managers see and do the same thing Built in audits (fields and formatting) during all processes like websites you currently use Programmed, predefined processes with automatic routing Severn Trent Services 4
5 Logging on Enter your User Name here Enter your Password here Access Workday here Severn Trent Services 5
6 All About Me - Home Page Access the All About Me page Search for people or to initiate an action View the companywide directory Actions allocated to you Access and change your Personal Information here Review processes you have been involved in This page will give you the ability to view and update your own data and view the company wide global directory Severn Trent Services 6
7 My Team page Access your details here Find details of your team here Make changes to your team here Action tasks allocated to you here These are all the tasks that are allocated to you Search for people or initiate an action here You can initiate job changes and action tasks assigned to you using this page. The requests are then routed automatically for approval Severn Trent Services 7
8 Directory A list of workers at the same level as you can be viewed here See your team here An chart of your organisation can be viewed here Severn Trent Services 8
9 Directory Swirl A list of workers reporting to the same manager as you can be viewed here. You can click on a colleague to view their team Severn Trent Services 9
10 Directory by Organisation You can view a directory by organisation here Severn Trent Services 10
11 My Team Employee Details You can view work contact details here as well as initiate job changes on a member of your team Severn Trent Services 11
12 Customising Workday to work for you You can change how your My Team page looks here Severn Trent Services 12
13 Dashboards You can view a summary of HR information on your team by clicking here Severn Trent Services 13
14 Customising Dashboards to work for you These are the optional Worklets you can add to a Dashboard page Severn Trent Services 14
15 Dashboard Talent Management Future functionality An example of the Talent Management Dashboard page Severn Trent Services 15
16 What Workday will help you do The tasks you will be doing in Workday are: Phase 1 Job changes Promotions Transfers Probations PDR Terminations Phase 2 Employee Self Service Absence (Holiday and Sickness), Talent Management (Online PDRs and Training) Severn Trent Services 16
17 Support & Timescales Support is available from:- Training guides will be available from Your HR contact Phase 1 System launch to HR w/k 20 May 2013 Planned launch to Managers w/k 3 June 2013 Phase 2 Launch employee self service, including Absence and Talent Management (Online PDRs and Training), September/October 2013 Severn Trent Services 17
18 Transition New technology can be daunting we will support you We selected Workday because of its ease of use Predefined processes take the guesswork out of transactions and approvals We have streamlined and improved processes wherever possible This will not be perfect on Day One Please provide feedback to your HR team about the system that is how we can improve it Severn Trent Services 18
19 Questions? Any Questions? Severn Trent Services 19
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