Request for Proposal # Executive Recruitment Services for Union County Government

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Amos Gallagher
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1 Request for Proposal # Executive Recruitment Services for Union County Government Due Date: October 14, 2014 Time: 3:00pm Receipt Location: Government Center, 500 N. Main Street, 7 th Floor, Room #709, Monroe, NC Procurement Contact Person Name: David Shaul Title: Procurement Specialist david.shaul@co.union.nc.us Telephone:

2 SUMMARY Union County Government is seeking proposals from qualified executive search firms to conduct the recruitment of an experienced Assistant County Manager. The Assistant County Manager acts with the authority of the County Manager s Office, provides operational support, policy oversight and organizational leadership, performance of functions and activities that are necessary for the effective operation of County government. Union County, North Carolina (population 201,000) is located in the central, southern piedmont. The County provides its citizens with a full array of services that include public safety, water /wastewater utilities and sanitation, human services, cultural and recreational activities, and general government administration. Over the past decade Union County became one of the fastest growing areas in the Carolinas. A large portion of the population growth is attributable to the close proximity to the City of Charlotte and Mecklenburg County. Population growth has average 5.8% for each of the past 20 years. This growth placed a tremendous strain on local funding resources. After a period of slower growth between , leading indicators project resurgence in new service demand. Further information on Union County Government is available on the County s website, Union County does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of goods and services. 2 P age

3 Union County is pleased to invite you to respond to a Request for Proposal to provide executive recruitment services. This RFP outlines the information necessary to understand the selection process and the required documentation for submitting proposals. Please carefully read and follow the instructions. Proposals must be received no later than 3:00 p.m. on October 14, GENERAL REQUIREMENTS The successful bidder will: Conduct an extensive, nationwide executive recruitment for an Assistant County Manager while following an agreed upon process; Have demonstrated experience recruiting top-talent executives in the public sector; Provide a detailed cost outline; Provide a service guarantee; Have knowledge of the Union County and the surrounding Metrolina region; Be available to meet with stakeholders and make oral and written presentations when appropriate. Have or be able to obtain the following minimum insurance requirements: General Liability a) Each Occurrence $1,000, b) Products/Completed Operations Aggregate $1,000, c) Personal and Advertising Injury $1,000, d) General Aggregate $2,000, Business Automobile Liability a) For owned, scheduled, non-owned, or hired automobiles with a combined single limit of not less than $1,000,000 per occurrence. Workers Compensation a) Statutory limits including Employer s Liability limits of $500,000 each accident, $500,000 Disease each employee. b) Professional Liability Insurance (minimum limits) Each Occurrence $1,000,000 / Policy Aggregate $2,000,000 Be able to obtain other insurance in amounts which from time to time may reasonably be required by the mutual consent of Union County and the executive search firm against other insurable hazards relating to performance. Proposals will be evaluated based upon the criteria above, as well as assessments and comparisons that include evaluations of skills/experience, cost, client service and references, and/or other factors. 3 P age

4 PROPOSAL SUBMISSION DEADLINE Submittals shall be sealed and labeled on the outside RFP # Executive Recruitment Services. RFP s are to be received by the Union County Administrative Services Department by 3:00 p.m., October 14, Union County Administrative Services Department Purchasing Division 500 North Main Street, Suite 709 Monroe, NC One (1) original plus one (1) hard copy and (1) electronic copy formatted in PDF and placed on a USB Drive of the proposal must be submitted. The original proposal must be marked "ORIGINAL COPY". The original proposal package must have original signatures and must be signed by a person who is authorized to bind the proposing firm. All additional proposal sets may contain photocopies of the original package. Any proposal received after the exact date and time specified for receipt will not be considered. There is no expressed or implied obligation for Union County to reimburse firms for any expenses incurred in preparing proposals in response to this request. QUESTIONS FROM POTENTIAL BIDDERS Questions should be submitted by to David Shaul at david.shaul@co.union.nc.us. The should identify the agency represented by the questioner. Please note that no verbal information given will be binding upon Union County. Questions must be submitted by end of business, October 2, If the County then determines that clarification is necessary, Union County may modify the RFP prior to the date fixed for submission of proposals by the issuance of an addendum. Addendums, if required, will be posted on the Union County Government website: under the Current Bids tab. AWARD PROCEDURE The County reserves the right to make an award without further discussion of the proposals received. Therefore, it is important that the proposal be submitted initially on the most favorable terms from both a technical and cost standpoint. It is understood that any proposal submitted will become part of the public record. A proposal may be rejected if it is conditional or incomplete, or if it contains any alterations of form or other irregularities of any kind. Union County may reject any or all proposals and may waive any immaterial deviation in a proposal. Union County s waiver of immaterial deviation shall in no way modify the RFP document or excuse the proposer from full compliance with all requirements if awarded the agreement. 4 P age

5 More than one proposal from an individual, firm, partnership, corporation or association under the same or different names, will not be considered. Union County reserves the right to reject all proposals. Union County shall have no obligation to award a contract for product, work, goods, and/or services as a result of this RFP. PROPOSAL CONTENT Proposals must adhere to the structure outlined below. Proposals shall consist of the sections listed below and shall be labeled in the same way as the corresponding section of the RFP. A response to Sections 1 through 5 is mandatory. Failure to submit a proposal that complies with these requirements shall result in a proposal being considered non-responsive. 1. TITLE PAGE Use your firm s current letterhead. State that the enclosed proposal to Union County is for the provision executive recruitment services and describe the nature of the services which would be provided. Include: a. Name of firm, b. Name of representative submitting proposal, c. Mailing address, d. Telephone number, e. address and f. Date of submission. 2. TABLE OF CONTENT 3. RECRUITMENT FIRM OVERVIEW Describe the firm's capabilities to perform the executive recruitment services being solicited. This section must include: a. A list of all public sector executive recruitment assignments completed by the firm in the past three (3) years, include: i. The name of the public entity, ii. Position title for each assignment and, iii. The length of service to date of the successful candidate. 1. Of the assignments listed in 3a: a. how many were successfully filled by a candidate that your firm presented; b. how many were filled by an internal candidate and, 5 P age

6 c. how many were cancelled or left vacant at the conclusion of your work; b. Names, address, mailing address and telephone numbers of contact persons with five (5) clients for whom your firm has provided similar services; c. Names, address, mailing address and telephone number of three (3) candidates your firm has recently placed. d. A list of all legal action(s) brought by or taken against your firm since January 1, This should include any claims of discrimination or harassment filed with federal or state agencies. e. A list all civil judgments against your firm or settlements with claimants offered by your firm since January f. A list of all breach of contract claims made against your firm since January 1, g. A list of all placements that failed and for which your firm was required to conduct a second recruitment under the terms of its contract performance guarantee. 4. PROPOSED SERVICES This section must include: a. A detailed outline of the executive recruiting process that your firm will follow; b. A sample candidate presentation packet; c. A detailed timeline that will apply to the delivery of services; d. The rate structure that will apply to the delivery of services broken down by fee and expenses. e. The service guarantee that will apply to the recruitment assignment. 5. SUMMARY OF AGENCY S STAFFING OR USE OF CONSULTANTS The proposal must include resumes or bios of the individuals or agencies that will be part of the service delivery system, including those that are outside contractors or partnerships and their qualifications. Special note should be made of the use of contractors or services that are not based in the United States. 6 P age

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