International Skills Partnership Leadership Exchange Programme (LEP) Guidelines

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1 International Skills Partnership Leadership Exchange Programme (LEP) Guidelines These guidelines should be used when completing proposal forms for Leadership Exchange Programme Guidelines. They provide detailed guidance on completing each section of the proposal form. The Leadership Exchange programme is part of the larger British Council International Skills Partnerships programme. Compulsory Activities In order to ensure the leadership exchange programmes all partnership projects are required to complete the following: Benchmarking Study Final Report, including Impact Assessment Study Eligibility Our Leadership Exchange Programme is open to college principles and college senior management throughout the United Kingdom Female applicant and colleges that are new to International Skills Partnerships are encouraged to apply. Completing this form All British Council international skills partnerships programmes have mutual benefit at their heart and this should be reflected in your application. In designing your application, please note the leadership exchange programme is essentially about impact on individuals and on organisations (those directly involved in delivering the partnership project and organisations more broadly). You will be required before your trip to complete a compulsory benchmarking exercise and analysis involving the partner organizations. The purpose of the benchmarking is to provide quantitative and qualitative data, against which we can measure impact at the end of the programme. Applicants must submit a completed application form ensuring that the following is included; a) Evidence of the colleges success b) The college s potential to succeed c) Stable management and the principals involvement in management of the college. d) Initiatives adopted by the organization (e.g international skills partnerships, 1

2 e) Applicant s knowledge of his/her institution e.g. national scoring pass rates, college inspection results, college operations and curriculum offering f) Future plans to develop the college Applicants must clearly demonstrate why they would like to be involved in the programme. Institution, principle and college management details details Institution details In order for the assessment panel to select and partner colleges it is necessary for us to know the curriculum areas taught, number of students attending and number of employees. This is also an opportunity to mention college inspection results and awards. Principle and college senior management details In this section you may provide the details of up to three members of staff that would be interested in being involved in the LEP Programme. If the application is successful the British Council will select one member of staff to travel. Please note the potential travelling participants must be involved in the completion of the Leadership Exchange Application Form South African Partner College The link to the South African partner college profiles can be found on the International Skills Partnership website. It is essential that applicants read these documents prior to completing the LEP application form. The profiles provide a brief insight in to the management of the college, areas of interest and student numbers. You should apply for the college that best fits the needs, challenges and priorities of your organisation. UK colleges can be awarded one grant only. The same college cannot be awarded multiple LEP grants in South Africa. Stakeholder Engagement To ensure that partnerships actively involve industry, have ambitious reach and have the potential to deliver significant impact we ask that programmes engage with UK stakeholders. In this section you are required to list relevant UK stakeholder that the college engage with. Applicant organisations are not expected to have consulted UK stakeholders about their involvement at the time of application. 2

3 Project Summary Problem statement Colleges should identify areas for improvement and detail how the leadership exchange programme can help to support actions going forward. You might want to include details of recent internal studies, targets and college inspection results if you feel they would add to your application. Interest in the programme/ How will the leadership programme help to develop your college : In these sections we expect applications to include information such as : research in to the skills and TVET within South Africa the benefits of working in collaboration to discuss challenges involvement in previous partnerships, international or UK based that might support the application. Impact Delivering impact is the key driver of British Council s skills work and should be a focus from the outset of the Leadership Exchange Programme. This section should include information as to what change will by created by the leadership exchange programme and what impact will this lead to? What difference will the programme make in the UK and overseas? Who will benefit in the short and long term? This section provides an opportunity for organisations to demonstrate how they plan to maximise the impact of the programme. All projects must start with an initial benchmarking study and conclude with impact study that assesses progress against the benchmarking study which will be sent out at the start of the programme. This section should provide a very brief description of what your initial benchmarking study and final impact study will focus on. In assessing this section of the proposal, consideration will be given to the extent to which the proposed project is likely to deliver against the central goal of all British Council s skills work (see below): to promote higher quality skills development that meets industry needs and helps young people to prosper. Areas of impact that could be measured and recorded: 1. Knowledge and understanding of effective approaches to skills development is improved 2. Management and leadership structures are enhanced as a result of the programme and this can be clearly shown. 3

4 3. Young people are better prepared for the world of work and enterprise 4. Understanding and recognition of the benefits of working internationally and how to do this effectively is increased 5. New approaches to skills development are implemented at institution/ organisation level If applicants are successful, they will need to monitor change and record observations throughout the programme in order to effectively demonstrate impact in the final report. Future Plans The Leadership Exchange Programmes sets to achieve the following outcomes: Improving knowledge and understanding of effective approaches to skills development Application of newly acquired knowledge and experience in skills in institutions/ organizations Piloting new approaches to skills development Leadership exchange partners will be expected to devise their own programmes for their visits which must be approved by the British Council team before travel. The future plans section of the application asks that proposed activity and timeframes are provided for each of the outcomes. Please find an example of the type of visit activities you might want to undertake below. Activity Description SfE Outcomes Orientation Meeting This meeting introduces the education system of the host country to the visiting team. This will be facilitated by British Council staff. A member of the Education Department in each country, an expert in Education and/or a Principal of the TVET Colleges will speak at this meeting. -Improving knowledge and understanding of effective approaches to skills development - Building new and strengthen existing relationships with ministries, key skills Cultural visits Campus Tours Staff engagement Each host college is responsible for arranging cultural visits. Colleges to decide where to take the visiting delegation. Cultural visits must be relevantly linked to education. Colleges to choose where to take their guests around the campus. Campus tours must be informative and conducted by staff that are knowledgeable about the campus. The visiting participants will have a chance to interact with relevant staff members of the receiving college either on a one on one basis or a group basis. agencies and employers -Fostering Cultural Exchange -Appreciation of diversity and mutual respect between UK and SA -Improving knowledge and understanding of effective approaches to skills development -Improving knowledge and understanding of effective approaches to skills development 4

5 Introduction to industry players Engagement learners with The host college must design activities which consider issues such as; Staff management Staff retention Staff motivation Staff recruitment Organizational culture Staff development This activity entails meeting industry players. These must be relevant to the curricular of the visiting country or to matters of leadership & management. This activity should involve observations on how Principals and Senior Managers engage with students. Colleges must learn from each other regarding the levels at which Principals or Senior managers interact with students and staff. -Enhancing UK and SA sharing of best practices in running colleges and ensuring skills development. - Building new and strengthen existing relationships with ministries, key skills agencies and employers -Raising the profile of entrepreneurship and skills in general with government, employers practitioners and young people -Raising the profile of entrepreneurship and skills in general with government, employers practitioners and young people Expenditure Eligible costs Economy class flight travel for UK staff to/from the country where each organisation is based. Local travel in the UK and overseas (public transport to and from the airport and for meetings/visits is encouraged where possible) Reasonable accommodation and subsistence costs for staff for visits to their partner organization in South Africa Reasonable hospitality costs Reasonable production costs (e.g. for materials development, not including staff time) Visa costs for the UK staff to from the country where each organisation is based Costs relating to resources of a specific nature to the project. This is by negotiation with the British Council and is not likely to include purchase of equipment. Software may be eligible but only when approved in advance by British Council and will depend on the rationale and clear written justification. All of the above activities must be directly related to the development and delivery of the agreed programme. Partners will be asked to complete expenditure information and provide evidence with receipts to British Council for monitoring and auditing purposes. 5

6 The following items of expenditure will not be covered by the grant award: Participating organisations staff costs. The funds are not intended to contribute towards the direct costs of staff time associated with the project. Participation in trade fairs, exhibitions or conferences Promotional activities which are solely concerned with the recruitment of overseas students Participating organisations administration or overhead costs Costs relating to activities which have already taken place at the outset of the project Costs relating to capital spend (e.g. hardware, software see note above regarding possible software expenditure) Exchange rate costs/loss and other banking related costs Consultancy fees No profit or fees to be charged during the period of this grant funding Before completing this section please familiarise yourself with the costs covered by and not covered by the grant: Matching funding Participating organisations are required to contribute matching funding towards the project, including all staff time, which needs to be quantified. Matching funding should be equivalent to (or exceed) the grant payment. In this section please set out the expenditure associated with each relevant item (e.g. staff time, staff travel, staff accommodation, production of materials, dissemination costs etc.), including the unit (e.g. number of people travelling), unit cost (e.g. the cost of one person travelling) and the total cost, indicating whether this cost will come from the grant and/or matching funding. Please remember to include the staff time of both/all participating organisations as appropriate. For example, in the case of a visit to the partner country, staff time should include not only those travelling but also the time spent by local staff to host and participate in the work of the visit. When calculating the cost of the staff days you will need to take into account the appropriate hourly rate for the specific members of staff. Travel Dates Signature Prior to assessment we need confirmation that the selected staff from the college are committed be able to travel to South Africa and host their partner in the United Kingdom on the dates stated. Please note that it is a mandatory requirement for representatives from the applicant organisation to travel during the specified time for the initial visit. 6

7 Signature This section requires the signature of the Principal/CEO of the applicant institution. By signing the document the Principal/CEO is agreeing to follow the Guidelines set out in this document and acknowledges that the leadership and the institution has the capacity to deliver the project that has been proposed. If the project proposal is successful the Principal/CEO will be required to directly receive a copy of the Grant agreement and will be required to agree the Terms and Conditions specified. 12. Signatures 12. 7

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