Bidders Conference. Services July 16, An Equal Opportunity Employer/Program

Transcription

1 Bidders Conference Veterans Employment and Training Services July 16, 2013 An Equal Opportunity Employer/Program

2 Introduction Welcome Please ensure that you have signed the sign-in sheet All materials on our website: Agenda Executive Summary Calendar of Events General RFP Information Statement of Qualifications (SOQ) Technical Review Statement of Need Proposal Content Budget Information Award Process Q&A

3 Executive Summary workforce CONNECTIONS US U.S. D.O.L. DOL Workforce Investment Board Provide employment and training services to WIA eligible be adult & youth job seekers e s within Southern Nevada Service Areas - Counties of Clark, Esmeralda, Lincoln and Nye, & Cities i of Las Vegas, North Las Vegas, and Henderson and Boulder City.

4 Calendar of Events (All dates are subject to change) Release RFPs July 3, 2013 RFPs available for pick-up or Download from the Internet July 3, 2013 Mandatory Bidder s Conference July 16, 10 AM Last Day to Submit RFP Questions August 5, 4:30 PM Proposal Submittal Deadline August 12, 4:00 PM Proposal Technical Review August 13, 9:30 AM Evaluation of Proposals August 15-30, 2013 SOQ Due from Recommended Bidder wc ADW Committee wc Board Meeting September 3, 4:00 PM September 11, 9:30 AM September 24, 10:00 AM Contract/Budget Negotiation Period September 25-30, 2013 Contracts Executed/Project Start Date October 1, 2013

5 RFP General Information Introduction Up to $650,000 available to serve eligible gbe Vetea Veterans Proposals Due date: August 12, 4:00 PM Location: wc Office No nor Facsimile Submittals allowed 1 Original, Sealed and bound copy 3 Unbound Copies 1 Electronic Copy Ex Parte Communication

6 Statement of Qualifications (*visit iitwww.nvworkforceconnections.org for SOQ packet) General Information Due date: September 3, 4:00 PM Contact Information Organizational Information Governing Body Performance History Legal Status Insurance Program Management Fiscal Management Indirect Cost Rate Equal Employment Opportunity Technology System Requirements Certification Forms

7 Requirements Attendance at Mandatory Bidders Conference Response to RFP Submitted by Deadline Technical Review Correct Proposal Format in the following areas: Include a Table of Contents Program requirements i.e. Scope of Work; Program Design, and all other required components total cannot exceed 15 pages. (proposals exceeding the 15 page limit will be excluded) 12 Point, Font Times New Roman Margins: One-inch minimum (this applies to all margins) Spacing : Double Pages: Single Sided Footer: The name of the organization submitting the proposal and the page number. Label each section and applicable subsection Budget Detail & Narrative 1 Original Bound Copy, 3 Unbound Copies, 1 Electronic Copy in a sealed envelope Appendix with the inclusion of: Resumes of key personnel Letters of Collaboration of partners, & potential subcontractors Reference Letters (two funder references)

8 PROPOSAL CONTENT Funding Availability Up to $650,000 to serve Eligible Veterans Required Elements Partnerships Applicant must include established partnerships with other veteran serving organizations One-Stop Career Center Successful applicant(s) will be required to have one or more co-located staff at wc s One-Stop Career Center Services Proposal must address the services to be delivered under the program. Services to be provided must include: Outreach Eligibility ibili Determination i Assessment Referrals Case Management Job Search and Placement Assistance Counseling (Mental Health & Substance Abuse)

9 PROPOSAL CONTENT, cont. Required Elements, cont. Outreach & Recruitment The selected provider will enroll a minimum of participants, ii with ih not less than 50% of those bi being services bi being Gulf War-era II (Post 9/11) veterans Timely Data Entry Refer to wc Policy 5.8 regarding g requirements for data entry Individual Employment Plan (IEP) The selected provider will be required to develop an IEP with each program participant after determination of eligibility and WIA enrollment.

10 Statement of Need Focus of this solicitation will be Recently Separated Veterans (Gulf War era II or Post 9/11, and other veterans (e.g. WWII, Korea, Vietnam, etc.), Veteran Definition, i i (United States Code, Title 38, Part I, Chapter 1, Section 101) Service-Connected Disabled Veterans Recently Separated Veterans Campaign Veterans Veterans with Significant Barriers Eligible Spouses/Widows/Widowers Occupational Skills Training & On-the-Job Training Activities Support Services Mental, Behavioral and Other Similar Career Deterrent Activities Follow-up Activities

11 REVISIONS Page 13/14, Pt. # 7 STRIKE: Any grant application that does not focus on certified professional training which leads to industry-recognized certifications will be considered non-responsive and will not be reviewed or considered for funding. Page 16, Pt. #4a STRIKE: Applicants must identify if the fiscal agent for the project, if other than themselves.

12 Scoring Elements Demonstrated Ability 30 Points Possible Organization s history and experience Present specific outcomes of previous veterans workforce development or related work. Detailed strategies to meet performance measures (WIA Common Measures) Proposed Services 15 Points Possible Strategy to deliver activities and services to achieve positive outcomes Outreach and eligibility strategies Staffing plan

13 Scoring Elements Program Components 20 Points Possible Recruitment strategy and assessment Training participants across the industry sectors identified by the Governor s Economic Development Plan Demonstrate employer partnerships and STEM focus Clear and effective schedule for a typical week in the program Partnerships 5 Points Possible Present a list of partners or potential partners Describe the roles and responsibilities of each partner Include MOU s (Memorandum of Understanding)

14 WIA Adult & Dislocated Workers Common Measures Adult Entered Employment Rate 71.5% Retention after 6 Months 81.5% Average Earnings (after 6 months) $13,600 Dislocated Worker Entered Employment Rate 75% Retention after 6 Months 84.5% Average Earnings (after 6 months) $16,200 Common Measures are subject to change

15 Budget Information Budget & Budget Narrative Excel budget template that is located at: Summary Page 11 Budget Detail Pages Training costs (budget tab A.) must equal at least 30% of the total request. Training and Supportive Service costs (budget tabs A. & B. combined) must equal at least 40% of the total request To ensure sufficient case management for this project, there must be at least one case manager for every 100 new participants expected to be served Budget Period & Amount 12 Months (October 1, 2013 September 30, 2014) Allocated Costs Profit & Indirect Costs

16 Award Process Receipt of SOQ & Approval of wc Staff wc ADW Committee Approval wc Board Approval Receipt of WIA funds Continued Availability of WIA funds

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