MICROSOFT EXCEL...3 TYPES OF ENTRIES...3. EDITING...4 Clearing an Entry... 4 Moving and Entry... 4 Editing an Entry... 4

Save this PDF as:
 WORD  PNG  TXT  JPG

Size: px
Start display at page:

Download "MICROSOFT EXCEL...3 TYPES OF ENTRIES...3. EDITING...4 Clearing an Entry... 4 Moving and Entry... 4 Editing an Entry... 4"

Transcription

1

2 TABLE OF CONTENTS MICROSOFT EXCEL...3 Introduction...3 TYPES OF ENTRIES...3 Entering Data:...4 EDITING...4 Clearing an Entry... 4 Moving and Entry... 4 Editing an Entry... 4 ADJUSTING COLUMN WIDTHS...5 Adjusting the column width to accommodate the text/data... 5 COPYING DATA...5 Copying an Entry... 5 USING THE FILL HANDLE...6 Copying Using the Fill Handle...6 Deleting with the Fill Handle...6 AutoFill Function...6 FORMULAS...7 Totaling a column of numbers... 8 Using the AutoSum function... 8 FORMATTING THE WORKSHEET...8 Inserting A Row:... 8 Inserting a column:... 8 Cell data alignment:... 8 To Align data in a cell:... 9 Indenting Entries:... 9 Changing Font, and Using Bold, Italic, and Underline... 9 CREATING A DATA FILE FOR MAIL MERGE...9 To create a data file: Mail Merge... 10

3 Microsoft Excel Introduction Excel is an electronic spreadsheet, or worksheet, that is an automated version of the accountant s ledger. Like the accountant s ledger, it consists of rows and columns of numerical data. Unlike the accountant s ledger, which is created on paper using a pencil, an eraser, and a calculator, the electronic spreadsheet is created using a computer system. Excel helps you create well-designed spreadsheets that produce accurate results. The application not only makes it faster to create the spreadsheet, but produces a professional appearing result. The advantages are in the ability of the spreadsheet program to quickly edit and format data, perform calculations, create charts and print the spreadsheet. When Excel is opened the workbook window displays a new blank workbook file containing three blank sheets. A sheet is used to display different types of information, such as financial data or charts. Whenever you open a new workbook, it displays a worksheet. A Worksheet, also commonly referred to as a spreadsheet, is a rectangular grid of rows and columns used to enter data. The worksheet is is much larger than the part you are viewing in the window. The worksheet actually extends 256 columns to the right and 65,536 rows down. The row numbers along the left side and the column letters across the top of the workbook window identify each worksheet row and column. The intersection of a row and column creates a cell. A heavy border, called a cell selector, surrounds the cell A1 when the workbook is opened. The cell selector identifies the active cell, which is the cell your next entry or procedure affects. Additionally, the Name box in the formula bar (top left-hand corner of the screen) displays the reference, consisting of the column letter and the row number of the active cell. This is called the Cell Address. Types of Entries The information or data you enter in a cell can be text, numbers or formulas. Text entries can contain any combination of letters, numbers, spaces, and any other special characters. Number entries can include only the digits 0 to 9 and any of the special characters, + - ( ),. / $ % E e. Number entries are used in calculations. An entry that begins with an equal sign (=) is a formula. Formula entries perform calculation using numbers or data contained in other cells. The resulting value is a variable value because it can change if the data it depends on changes. In contrast, a number entry is a constant value. It does not begin with an equal sign and does not change unless you change it directly by typing in another entry.

4 Entering Data: First you will enter the work sheet headings. Row and column headings are entries that are used to create the structure of the worksheet and describe other worksheet entries. Generally, headings are text entries. To enter data into the worksheet you must first select the cell where you want the entry displayed. Type the data into the cell you have selected and press enter. This completes the cell entry and moves you to the next cell down if you are working in only one column. To move from one cell to the next one on the right press the Tab key. Continue to press the Tab key after you enter data into a cell and you will move from left to right across the worksheet. For example, if you are in cell A1 and have entered data, pressing the Tab key will move you to cell B1 and the next Tab key will move you cell C1. When you have entered data as far to the right as you need to go press the Enter key and you will return to the next line down below the cell you started from. To use the example above, when you reach cell C1 and you want to continue on a new row, pressing the Enter key will take you back to cell A2. As you enter the data you will see it appear in the formula bar at the top of the page. Clearing an Entry To clear an entry from the cell: Select the cell you want to clear. Right Click on that cell Select Clear Entry from the drop down menu. Editing You can also clear an entry by selecting the cell you want to clear and pressing the delete key on the keyboard. Moving and Entry To move an entry from one cell to another you can use the cut and paste functions from the Standard Toolbar. Select the cell you want to move Click on Cut on the Standard Toolbar (a marquee will appear around the cell) Click on the cell where you want the entry to be located Click on Paste on the Standard Toolbar. You can also do this by Right clicking on the cell you want to move. Select Cut Right click on the new location for the data Select Paste Editing an Entry To edit data in a cell, click on the cell and begin typing the new data or text for the cell. As soon as you begin to enter new data your old data will disappear. This is editing the Ready mode and is helpful if you want to change the entry completely.

5 If you need to change only part of an entry, it is quicker to use the Edit mode. To change to Edit mode, double click on the cell whose contents you want to edit. The status bar at the bottom of the screen shows that the new mode of operation is Edit. The insertion point appears in the entry, and the mouse pointer changes to an I-beam when positioned on the cell. The mouse pointer can now be used to move the insertion point in the entry by positioning the I-beam and clicking. Once the insertion point is appropriately positioned, you can edit the entry by removing the incorrect character using the delete key or the backspace. Type in the correct characters and press the Esc key on the keyboard to return to Ready mode. Adjusting Column Widths The size or width of a column controls how much information can be displayed in a cell. A text entry that is larger than the column width will be fully displayed only if the cells to the right are blank. If the cells t the right contain data, the text is interrupted, Therefore, you want to increase the column width to display the largest entry. Likewise, you can decrease the column width when the entries in a column are short. Adjusting the column width to accommodate the text/data The column width can be quickly adjusted by dragging the boundary line located to the right of the column letter. Dragging it to the left decreases the column width, while dragging it to the right increases the width. As you drag, a temporary column reference line shows where the new column will appear. Another way to change the column width is to automatically adjust the width to fit the column contents. Place the cursor on the boundary line to the right of the column letter. When it turns to a cross with arrows on the cross bar double click and the boundary automatically adjusts the column width to the longest entry. Copying Data Copying an Entry The contents of worksheet cells can be duplicated (copied) to other locations in the worksheet using the Copy and Paste commands on the Edit menu or their toolbar shortcuts. To copy data using the Copy command. Select the cell or cells containing the data to be copied, called the copy area or source. A moving boarder, marquee, identifies the source and indicates that the contents have been copied to the Clipboard. Select the destination or paste area where you want the contents to be copied.

6 Click on the paste icon on the tool bar or select paste from the Edit menu. To release the marquee from around the copy area, press the Esc key. Tip: Copy and paste can be used from the right click shortcut menus. To get the copy command, right click on the selected copy area and then right click on the destination or paste area and selecting paste. Copying Using the Fill Handle Using the Fill Handle The fill handle is the black box in the bottom right hand corner of an active cell or group of selected cells. Another way to copy is to drag the fill handle. To activate the fill handle, place the cursor on the black box and it will turn to a black cross. By dragging to the right of a selected cell or group of cells, the range to the right of active cell will be filled to with the same data as the active cell(s). This function can be used to copy up or down, left or right from an active cell or group of cells. The Fill command does not copy the source to the Clipboard; therefore, you cannot paste the source multiple times. Copy methods 1. Use the Copy command: Edit/Copy or the Ctrl +C keys together or the icon from the toolbar 2. Use the Paste command: Edit/Paste or the Ctrl +V keys together, or the icon from the tool bar. 3. Use the Edit/Fill command: Right, Left, Up, or Down, or drag the Fill Handle. Deleting with the Fill Handle The Fill Handle can also be used to delete a selection area in an Excel page. Click on a cell at the beginning of a selection area. Click and drag the fill handle across the area that you want to delete Once all the cells are selected press the Delete key on the keyboard. AutoFill Function The AutoFill feature makes entering a series of headings easier by logically repeating and extending the series. Auto Fill recognizes trends and automatically extends data and alphanumeric headings as far as you specify. Draggin the fill handle activates the AutoFill feature if Excel recognizes the entry in the cell as an entry that can be incremented. When Auto fill extends the entries it uses the same style as the original entry. For example if you enter the heading for July as JUL (abbreviated with all the letters in uppercase), all the extended entries in the series will be abbreviated and uppercase. Dragging down or right increments in increasing order and up or left increments in decreasing order. A linear series increases or decreases vlaues by a constant value, and a growth series multiplies values by a constant factor.

7 Initial Selection Qtr1 Mon Jan, Apr Extended Series Qtr2, Qtr3, Qtr4 Tue, Wed, Thu Jul, Oct, Jan A starting value of a series may contain more than one item that can be incremented, such as Jan-02, in which both the month and year can increment. If you want only one value to increment, hold down the right mouse button as you drag, and then click the appropriate command on the AutoFill shortcut menu to specify which value to increment. Formulas A formula is an entry that performs a calculation. The result of the calculation is displayed in the cell containing the formula. A formula always begins with an equal sign (=), which defines it as a numeric entry. Formulas use the following arithmetic operators to specify the type of numeric operation to perform. Symbol OPERATION + Addition - Subtraction / Division * Multiplication ^ Exponentiation In a formula that contains more than one operator, Excel performs the calculation in the following order of precedence: Exponentiation Multiplication and Division Addition and Subtraction This order can be overridden by enclosing the operation you want performed first in parentheses. Excel evaluates operations in parentheses working from the innermost set of parentheses out. For example, in the formula =5*4-3, Excel first multiplies 5 times 4 to get 20, and then subtracts three for a total of 17. If you enter the formula as =5*(4-3), Excel first subtracts 3 from 4 because the operation is enclosed in parentheses. Then Excel multiplies the result 1, by 5, for a final result of 5. If two or more operators have the same order of precedence, calculations are performed in order from left to right. The values on which a numeric formula performs a calculation are called operands. Numbers or cell references can be operands in a formula. Tip: Usually cell references are used, and when the numeric entries in the referenced cell(s) change the result of the formula is automatically recalculated.

8 Totaling a column of numbers To add a column of numbers you can use the cell references and the operands to tell Excel what you want to do with the numbers. For example: to add cells A5 A10 you would select the cell you want the total to appear in and type: =A5+A6+A7+A8+A9+A10 The shorthand method of entering this formula is =SUM(A5:A10) The colon is the syntax for through in a formula. Syntax is the rules of structure that the computer understands. Using the first example you can also subtract a column by entering the operand. =A5+A6+A7-A8-A9+A10 Using the AutoSum function Another and most commonly used way to total a column is to use the AutoSum function. Click and select the numbers in the column plus one empty cell. Click on the Sigma (the Ε on the toolbar) By using cell Formatting the Worksheet Inserting A Row: You realize that you forgot to include a row in your worksheet. To add the row: Click on the number of the row Select Insert from the menu bar Select Rows The new row will be inserted above the row you highlighted. Tip: You can also insert the row by clicking on the row number and right clicking. Choose insert and a new row will be inserted. Inserting a column: Click on the Column letter Click Insert and choose column The new column will be inserted to the left of the column you selected. Tip: You can also insert a column by clicking on the column and right clicking. Choose insert and the new column will be inserted. Cell data alignment: Alignment settings allow you to change the horizontal and vertical placement and the orientation of an entry in a cell. Horizontal placement allows you to left-, center -, or

9 right align text and number entries in the cell space. Entries can also be indented within the cell space, centered across a selection, or justified. You can also fill a cell horizontally with a repeated entry. Vertical placement allows you to specify whether the cell contents are displayed at the top, centered or at the bottom of the vertical cell space or justified vertically. To Align data in a cell: Select the cell or group of cells that you want to align Click on Format Click on Cells Click on the Alignment tab Select the Horizontal Alignment of your choice Select the position of the text in the cell, Top, Bottom, Justify, or Center Click OK You can also use the left, center, right or justify icons on the formatting toolbar to horizontally align your cell entries. Indenting Entries: You can indent the row headings by highlighting the cells that you want to indent the entry. Click on Format Click on Cells Click on the alignment tab In the Horizontal space select Left (indent) In the Indent area place a number such as 1 or 2 Click OK The data in the cells you had selected will be indented two spaces from the left side of the cell. Shortcut: Highlight the cells you wish to indent and click on the Increase Indent icon on the Formatting Toolbar. Changing Font, and Using Bold, Italic, and Underline Using the method of highlighting cells you can also change the Font and Font Point in the cells. While the cells are highlighted you can also change the look of the entry by clicking on the Bold, Italic or Underline icons on the formatting toolbar. Creating a Data File for Mail Merge Microsoft Excel can be used as a data file for mail merge. The advantage to this is that you can sort the data by whichever heading you choose. For example, if you sort the data by City you can then use only certain rows for a mail merge data file.

10 To create a data file: Plan your data file column headings. Sometimes it is easier, for sorting purposes to separate each part of the address. For example some headings you may want to use are Title, First Name, Middle I, Last Name, Street Address, Apt. Number, Address 2, City, State, Zip, Phone Number. Save the file with a name that will designate that it is an address or merge file. Mail Merge Once you have created your data file. Close the program and open Microsoft Word. Create the Merge document by clicking on Tools and selecting Mail Merge Select which type of merge you want to do. Select Create merge document Select Get data and Open data source Select the file you want to use for the data source Insert your merge fields Create your form letter or envelope or mailing labels. When you have finished creating your form letter or merge document click on Tools and select Mail Merge. Click on Merge.

11 Tab Scroll Buttonns Sheet Tabs

Introduction to Microsoft Excel 2007

Introduction to Microsoft Excel 2007 Introduction to Microsoft Excel 2007 Class learning objectives 1. What is Excel? Spreadsheet uses & samples Touring the Excel window Learning important definitions Navigating around the workbook 2. The

More information

Basic Microsoft Excel 2008

Basic Microsoft Excel 2008 Basic Microsoft Excel 2008 Table of Contents Excel Window Properties... 2 Creating a New Workbook... 3 Creating New Worksheets... 3 Renaming a Worksheet... 3 Deleting a Worksheet... 3 Selecting Cells...

More information

Microsoft Excel 2013 Part 1: Introduction to Excel

Microsoft Excel 2013 Part 1: Introduction to Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2013 Part 1: Introduction to Excel Summer 2014, Version 1.0 Table of Contents Introduction...3 Starting Excel...3

More information

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source

Excel 2007. Getting Started The Excel Window u v w. Microsoft QUICK Source Microsoft QUICK Source Excel 2007 Getting Started The Excel Window u v w x y z { u Quick Access Toolbar contains shortcuts for the most commonly used tools. v Microsoft Office Button contains common file

More information

EXCEL 2013: BASICS OBJECTIVES: SIU Medical Library Department of Information & Communication Sciences

EXCEL 2013: BASICS OBJECTIVES: SIU Medical Library Department of Information & Communication Sciences SIU Medical Library Department of Information & Communication Sciences EXCEL 2013: BASICS OBJECTIVES: 1. Understand the Excel interface 2. Learn to create a basic worksheet 3. Add and edit cell content

More information

Excel 2007 Basic knowledge

Excel 2007 Basic knowledge Ribbon menu The Ribbon menu system with tabs for various Excel commands. This Ribbon system replaces the traditional menus used with Excel 2003. Above the Ribbon in the upper-left corner is the Microsoft

More information

MICROSOFT EXCEL BOOKLET

MICROSOFT EXCEL BOOKLET MICROSOFT EXCEL BOOKLET We will now be looking at the spreadsheet portion of Microsoft Office 2007. You can use Excel to organize, analyze and attractively present data such as a budget. As you go through

More information

1 Spreadsheet Processing

1 Spreadsheet Processing Page 0 German University in Cairo Media Engineering and Technology Prof. Dr. Slim Abdennadher Introduction to Computer Science, Winter 2015 Microsoft Excel 2013 1 Spreadsheet Processing 1.1 Spreadsheet

More information

ECDL Module 4 Notes. Module 4: Spreadsheet. 4.1 Using the Application Working with Spreadsheets

ECDL Module 4 Notes. Module 4: Spreadsheet. 4.1 Using the Application Working with Spreadsheets ECDL Module 4 Notes Module 4: Spreadsheet 4.1 Using the Application 4.1.1 Working with Spreadsheets 4.1.1.1 Open, close spreadsheet application. Open, close spreadsheets Opening the Microsoft Excel Application

More information

MICROSOFT EXCEL TUTORIAL HANDOUT

MICROSOFT EXCEL TUTORIAL HANDOUT MICROSOFT EXCEL TUTIAL HANDOUT Opening Microsoft Excel 1. Click on the START button. 2. Click on PROGRAMS. 3. Click on MICROSOFT EXCEL. The Excel Screen Formula Bar Minimize Buttons Restore Buttons Close

More information

Microsoft Excel 2010 Tutorial

Microsoft Excel 2010 Tutorial 1 Microsoft Excel 2010 Tutorial Excel is a spreadsheet program in the Microsoft Office system. You can use Excel to create and format workbooks (a collection of spreadsheets) in order to analyze data and

More information

If you are comfortable working with Excel, you will be comfortable working with FAST and other provided Excel workbooks.

If you are comfortable working with Excel, you will be comfortable working with FAST and other provided Excel workbooks. Excel is a spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional reports, etc. Unlike a paper spreadsheet, you can set up an Excel

More information

Computer Training Centre University College Cork. Excel 2013 Level 1

Computer Training Centre University College Cork. Excel 2013 Level 1 Computer Training Centre University College Cork Excel 2013 Level 1 Table of Contents Introduction... 1 Opening Excel... 1 Using Windows 7... 1 Using Windows 8... 1 Getting Started with Excel 2013... 2

More information

Beginning Excel. Revised 5/01

Beginning Excel. Revised 5/01 Beginning Excel Objectives: The Learner will: Become familiar with terminology used in Microsoft Excel Create a simple workbook Write a simple formula Create a simple chart Sort a simple text chart Formatting

More information

Excel 2003 Tutorial I

Excel 2003 Tutorial I This tutorial was adapted from a tutorial by see its complete version at http://www.fgcu.edu/support/office2000/excel/index.html Excel 2003 Tutorial I Spreadsheet Basics Screen Layout Title bar Menu bar

More information

Excel 2007: Basics Learning Guide

Excel 2007: Basics Learning Guide Excel 2007: Basics Learning Guide Exploring Excel At first glance, the new Excel 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

More information

Intro to Excel spreadsheets

Intro to Excel spreadsheets Intro to Excel spreadsheets What are the objectives of this document? The objectives of document are: 1. Familiarize you with what a spreadsheet is, how it works, and what its capabilities are; 2. Using

More information

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 1. Syllabus Version 1.0 ECDL European Computer Driving Licence BCS ITQ Level 1 Using Microsoft Excel 2010 Syllabus Version 1.0 This training, which has been approved by BCS, includes exercise items intended to assist learners

More information

Excel 2003 Use Excel to turn the SOLAR Class Roster Download into an Electronic Grade Book and Attendance Roster

Excel 2003 Use Excel to turn the SOLAR Class Roster Download into an Electronic Grade Book and Attendance Roster Excel 2003 Use Excel to turn the SOLAR Class Roster Download into an Electronic Grade Book and Attendance Roster Make the Most of a Class Roster Download Getting Started with Microsoft Excel 2003 Save

More information

Introduction to Microsoft Excel 2010

Introduction to Microsoft Excel 2010 Introduction to Microsoft Excel 2010 Screen Elements Quick Access Toolbar The Ribbon Formula Bar Expand Formula Bar Button File Menu Vertical Scroll Worksheet Navigation Tabs Horizontal Scroll Bar Zoom

More information

Microsoft Excel 2010 Part 3: Advanced Excel

Microsoft Excel 2010 Part 3: Advanced Excel CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Excel 2010 Part 3: Advanced Excel Winter 2015, Version 1.0 Table of Contents Introduction...2 Sorting Data...2 Sorting

More information

1. Math symbols Operation Symbol Example Order

1. Math symbols Operation Symbol Example Order Excel 2 Microsoft Excel 2013 Mercer County Library System Brian M. Hughes, County Executive Excel s Order of Calculation 1. Math symbols Operation Symbol Example Order Parentheses ( ) =(4+2)*8 1st Exponents

More information

INTRODUCTION TO MICROSOFT EXCEL 2010 Creating a Basic Spreadsheet

INTRODUCTION TO MICROSOFT EXCEL 2010 Creating a Basic Spreadsheet INTRODUCTION TO MICROSOFT EXCEL 2010 Creating a Basic Spreadsheet Documented by Vincent J. Yanusauskas Computer Training Coordinator Table of Contents Introduction... 1 Backstage View... 1 Quick access

More information

Microsoft Excel 2007 Basics For Windows

Microsoft Excel 2007 Basics For Windows Microsoft Excel 2007 Basics For Windows Copyright 2009 by Massachusetts Institute of Technology All Rights Reserved Printed on 12/8/09 Table of Contents Table of Contents... 2 Module 1 Getting Started...

More information

How to use Microsoft Excel 2007

How to use Microsoft Excel 2007 Microsoft Office Excel is a powerful tool used to create and format spreadsheets. Spreadsheets allow information to be organized in rows and tables and analyzed with automatic mathematics. Spreadsheets

More information

Using Microsoft Excel

Using Microsoft Excel Using Microsoft Excel a Spreadsheet a spreadsheet means changing the way it looks to make it neater and more attractive. changes can include modifying number styles, text size and colours. Many people

More information

Basic Microsoft Excel 2007

Basic Microsoft Excel 2007 Basic Microsoft Excel 2007 The biggest difference between Excel 2007 and its predecessors is the new layout. All of the old functions are still there (with some new additions), but they are now located

More information

Excel Level Two. Introduction. Contents. Exploring Formulas. Entering Formulas

Excel Level Two. Introduction. Contents. Exploring Formulas. Entering Formulas Introduction Excel Level Two This workshop introduces you to formulas, functions, moving and copying data, using autofill, relative and absolute references, and formatting cells. Contents Introduction

More information

Excel. Microsoft Office s spreadsheet application can be used to track. and analyze numerical data for display on screen or in printed

Excel. Microsoft Office s spreadsheet application can be used to track. and analyze numerical data for display on screen or in printed Excel Microsoft Office s spreadsheet application can be used to track and analyze numerical data for display on screen or in printed format. Excel is designed to help you record and calculate data, and

More information

Creating a Worksheet with Excel

Creating a Worksheet with Excel Creating a Worksheet with Excel Introduction Are you spending too much time number-crunching, rewriting financial reports, drawing charts, or searching for your calculator? Throw away your pencil, graph

More information

Excel Introduction

Excel Introduction Excel 2013 - Introduction Table of Contents Introduction... 1 Starting Excel... 1 Layout... 1 Ribbon... 3 Quick Access Toolbar... 3 Mini Toolbar... 4 File tab... 4 Formula Bar... 4 Overview of Workbooks...

More information

Basic Excel Handbook

Basic Excel Handbook 2 5 2 7 1 1 0 4 3 9 8 1 Basic Excel Handbook Version 3.6 May 6, 2008 Contents Contents... 1 Part I: Background Information...3 About This Handbook... 4 Excel Terminology... 5 Excel Terminology (cont.)...

More information

Creating Simple Tables and Charts using Microsoft Excel 2013

Creating Simple Tables and Charts using Microsoft Excel 2013 2015 Bow Valley College 1 Microsoft Excel Vocabulary Creating Simple Tables and Charts using Microsoft Excel 2013 Column: A grouping of information or data organized from top to bottom. In Excel columns

More information

TABLE OF CONTENTS CREATING A DATA FILE FOR MAIL MERGE... 3

TABLE OF CONTENTS CREATING A DATA FILE FOR MAIL MERGE... 3 TABLE OF CONTENTS CREATING A DATA FILE FOR MAIL MERGE... 3 MAIL MERGE... 3 DATA SOURCE:... 3 FIELD NAMES... 3 Creating the Mail Merge... 3 To create a data file in Excel:... 4 SORTING YOUR DATA IN AN EXCEL

More information

Worksheets: Part 2. Class Length: 2 Hours. Objectives:

Worksheets: Part 2. Class Length: 2 Hours. Objectives: Worksheets: Part 2 Class Description: This class is an introductory course to the worksheet program, Microsoft Excel. You will learn how to create, edit, and format worksheets. The class will also look

More information

Excel 2007 A Beginners Guide

Excel 2007 A Beginners Guide Excel 2007 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

More information

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11

MS Excel. Handout: Level 2. elearning Department. Copyright 2016 CMS e-learning Department. All Rights Reserved. Page 1 of 11 MS Excel Handout: Level 2 elearning Department 2016 Page 1 of 11 Contents Excel Environment:... 3 To create a new blank workbook:...3 To insert text:...4 Cell addresses:...4 To save the workbook:... 5

More information

Excel Shortcuts Make Excel Work Hard So You Don t Have To

Excel Shortcuts Make Excel Work Hard So You Don t Have To Excel Shortcuts Make Excel Work Hard So You Don t Have To This document provides a variety of shortcuts for working in Excel 2010. Creating a Chart Excel provides a keyboard shortcut (F11) for creating

More information

Word 2007: Basics Learning Guide

Word 2007: Basics Learning Guide Word 2007: Basics Learning Guide Exploring Word At first glance, the new Word 2007 interface may seem a bit unsettling, with fat bands called Ribbons replacing cascading text menus and task bars. This

More information

Getting Started with Excel 2008. Table of Contents

Getting Started with Excel 2008. Table of Contents Table of Contents Elements of An Excel Document... 2 Resizing and Hiding Columns and Rows... 3 Using Panes to Create Spreadsheet Headers... 3 Using the AutoFill Command... 4 Using AutoFill for Sequences...

More information

Microsoft Word 2010: Working with Styles

Microsoft Word 2010: Working with Styles CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Word 2010: Working with Styles Fall 2014, Version 1.1 Table of Contents Introduction...3 Formatting Documents...3 Live

More information

Spreadsheet - Introduction

Spreadsheet - Introduction CSCA0102 IT and Business Applications Chapter 6 Spreadsheet - Introduction Spreadsheet A spreadsheet (or spreadsheet program) is software that permits numerical data to be used and to perform automatic

More information

Excel 2003 A Beginners Guide

Excel 2003 A Beginners Guide Excel 2003 A Beginners Guide Beginner Introduction The aim of this document is to introduce some basic techniques for using Excel to enter data, perform calculations and produce simple charts based on

More information

Excel basics. Before you begin. What you'll learn. Requirements. Estimated time to complete:

Excel basics. Before you begin. What you'll learn. Requirements. Estimated time to complete: Excel basics Excel is a powerful spreadsheet and data analysis application, but to use it most effectively, you first have to understand the basics. This tutorial introduces some of the tasks and features

More information

Excel 2010 Test Bank

Excel 2010 Test Bank Excel 2010 Test Bank 1. Which of the following software programs is a powerful spreadsheet program that allows users to organize data, complete calculations, and graph data? A. Office 2010 B. Windows C.

More information

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010

Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Microsoft Excel 2010 Prepared by Computing Services at the Eastman School of Music July 2010 Contents Microsoft Office Interface... 4 File Ribbon Tab... 5 Microsoft Office Quick Access Toolbar... 6 Appearance

More information

Microsoft Excel 2010. Understanding the Basics

Microsoft Excel 2010. Understanding the Basics Microsoft Excel 2010 Understanding the Basics Table of Contents Opening Excel 2010 2 Components of Excel 2 The Ribbon 3 o Contextual Tabs 3 o Dialog Box Launcher 4 o Quick Access Toolbar 4 Key Tips 5 The

More information

Merging Labels, Letters, and Envelopes Word 2013

Merging Labels, Letters, and Envelopes Word 2013 Merging Labels, Letters, and Envelopes Word 2013 Merging... 1 Types of Merges... 1 The Merging Process... 2 Labels - A Page of the Same... 2 Labels - A Blank Page... 3 Creating Custom Labels... 3 Merged

More information

Creating and Editing Workbooks. STUDENT LEARNING OUTCOMES (SLOs) After completing this chapter, you will be able to:

Creating and Editing Workbooks. STUDENT LEARNING OUTCOMES (SLOs) After completing this chapter, you will be able to: CHAPTER 1 Creating and Editing Workbooks CHAPTER OVERVIEW Microsoft Excel (Excel) is a spreadsheet program you can use to create electronic workbooks to organize numerical data, perform calculations, and

More information

MS Word 2007 practical notes

MS Word 2007 practical notes MS Word 2007 practical notes Contents Opening Microsoft Word 2007 in the practical room... 4 Screen Layout... 4 The Microsoft Office Button... 4 The Ribbon... 5 Quick Access Toolbar... 5 Moving in the

More information

How to Use Excel 2007

How to Use Excel 2007 How to Use Excel 2007 Table of Contents THE EXCEL ENVIRONMENT... 4 MOVE OR SCROLL THROUGH A WORKSHEET... 5 USE THE SCROLL BARS TO MOVE THROUGH A WORKSHEET... 5 USE THE ARROW KEYS TO MOVE THROUGH A WORKSHEET...

More information

I ntermediate Excel. Using Auto Fill

I ntermediate Excel. Using Auto Fill I ntermediate Excel Using Auto Fill The Auto Fill tool allows you to copy the data in a single cell or block of cells and place that data into one or more neighboring cells via click and drag with the

More information

MS EXCEL. Electronic spreadsheet Database management Generation of Charts.

MS EXCEL. Electronic spreadsheet Database management Generation of Charts. MS EXCEL A spreadsheet is essentially a matrix of rows and columns. Consider a sheet of paper on which horizontal and vertical lines are drawn to yield a rectangular grid. The grid namely a cell, is the

More information

The Center for Teaching, Learning, & Technology

The Center for Teaching, Learning, & Technology The Center for Teaching, Learning, & Technology Instructional Technology Workshops Microsoft Excel 2010 Formulas and Charts Albert Robinson / Delwar Sayeed Faculty and Staff Development Programs Colston

More information

Handout: How to Use Excel 2010

Handout: How to Use Excel 2010 How to Use Excel 2010 Table of Contents THE EXCEL ENVIRONMENT... 4 MOVE OR SCROLL THROUGH A WORKSHEET... 5 USE THE SCROLL BARS TO MOVE THROUGH A WORKSHEET... 5 USE THE ARROW KEYS TO MOVE THROUGH A WORKSHEET...

More information

Q&As: Microsoft Excel 2013: Chapter 2

Q&As: Microsoft Excel 2013: Chapter 2 Q&As: Microsoft Excel 2013: Chapter 2 In Step 5, why did the date that was entered change from 4/5/10 to 4/5/2010? When Excel recognizes that you entered a date in mm/dd/yy format, it automatically formats

More information

Creating a Game Board in Microsoft Word

Creating a Game Board in Microsoft Word Creating a Game Board in Microsoft Word 1) Open Microsoft Word. To create a game board, you will probably want to use more space on the page than is allowed by the standard margin settings. Therefore,

More information

Merged Cell. End of Row Marker Cell

Merged Cell. End of Row Marker Cell Tables in Microsoft Word A table consists of rows and columns of cells that you can fill with text or graphics. When you insert a table, it is displayed as a grid, each section of which is referred to

More information

Microsoft Excel Basics

Microsoft Excel Basics COMMUNITY TECHNICAL SUPPORT Microsoft Excel Basics Introduction to Excel Click on the program icon in Launcher or the Microsoft Office Shortcut Bar. A worksheet is a grid, made up of columns, which are

More information

Excel Lesson 1: Microsoft Excel Basics

Excel Lesson 1: Microsoft Excel Basics Excel Lesson 1: Microsoft Excel Basics 1. Active cell: The cell in the worksheet in which you can type data. 2. Active worksheet: The worksheet that is displayed in the work area. 3. Adjacent range: All

More information

IOWA STATE UNIVERSITY Department of Community and Regional Planning

IOWA STATE UNIVERSITY Department of Community and Regional Planning IOWA STATE UNIVERSITY Department of Community and Regional Planning CRP274 PLANNING ANALYSIS AND TECHNIQUES II INTRODUCTION TO EXCEL FOR WINDOWS 1 Basic Components of Spreadsheet 1.1 Worksheet An Excel

More information

1 Formulas and Functions April 09 C:\Documents and Settings\skoludek_r\Desktop\MSprogs\Excel\Formulas and Functions handout.doc

1 Formulas and Functions April 09 C:\Documents and Settings\skoludek_r\Desktop\MSprogs\Excel\Formulas and Functions handout.doc 1 Formulas and Functions Contents FORMULAS AND FUNCTIONS... 3 Arithmetic formulae... 3 Error Messages... 3 Entering formulae... 4 Addition... 4 Subtraction... 4 Building formulae using mouse... 5 Multiplication...

More information

In this session, we will explain some of the basics of word processing. 1. Start Microsoft Word 11. Edit the Document cut & move

In this session, we will explain some of the basics of word processing. 1. Start Microsoft Word 11. Edit the Document cut & move WORD PROCESSING In this session, we will explain some of the basics of word processing. The following are the outlines: 1. Start Microsoft Word 11. Edit the Document cut & move 2. Describe the Word Screen

More information

NAVIGATION TIPS. Special Tabs

NAVIGATION TIPS. Special Tabs rp`=j~êëü~ää=påüççä=çñ=_ìëáåéëë Academic Information Services Excel 2007 Cheat Sheet Find Excel 2003 Commands in Excel 2007 Use this handout to find where Excel 2003 commands are located in Excel 2007.

More information

Microsoft Word 2003. The Word Window has changed in Office 2003!

Microsoft Word 2003. The Word Window has changed in Office 2003! Microsoft Word 2003 Millsaps College Information Technology Services 2006-2007 Millsaps College Computer Services The Word Window has changed in Office 2003! Menu Bar Formatting Toolbar [modified for 2003]

More information

Microsoft Word For Windows

Microsoft Word For Windows Microsoft Word For Windows The Word Window The Microsoft Word for Windows screen consists of two main parts, the text area and the elements surrounding the text area. The diagram below shows a typical

More information

OX Spreadsheet Product Guide

OX Spreadsheet Product Guide OX Spreadsheet Product Guide Open-Xchange February 2014 2014 Copyright Open-Xchange Inc. OX Spreadsheet Product Guide This document is the intellectual property of Open-Xchange Inc. The document may be

More information

Advanced. Creating Boxes and Borders. Boxes

Advanced. Creating Boxes and Borders. Boxes Advanced Word Creating Boxes and Borders Boxes Boxes, which look like this, can be placed around single words, groups of words, or entire paragraphs. To create a box, you first need to select (or highlight)

More information

Microsoft Excel 2013 Cell Formats and Styles (Level 3)

Microsoft Excel 2013 Cell Formats and Styles (Level 3) IT Training Microsoft Excel 2013 Cell Formats and Styles (Level 3) Contents Introduction...1 Formatting a Cell...2 Formatting Text...2 Formatting Numbers...2 Numeric Text...4 Formatting Cells...4 Advanced

More information

Getting Started in Microsoft Word Click on the Start menu > All Programs > Microsoft Office and select Microsoft Office Word 2007 from the list.

Getting Started in Microsoft Word Click on the Start menu > All Programs > Microsoft Office and select Microsoft Office Word 2007 from the list. Microsoft Word Part 1 Office 2007 Getting Started in Microsoft Word 2007 Opening Word Double click the Word icon on the desktop. OR If there is no shortcut icon on the desktop: Click on the Start menu

More information

Author(s): Linda Powles. Owner: NWIS. Document Ref: Document Review Date:

Author(s): Linda Powles. Owner: NWIS. Document Ref: Document Review Date: Microsoft Excel 2007 A Quick Reference Guide Author(s): Linda Powles Owner: NWIS Document Ref: Document Review Date: Training Document History Document Location This document is located in P:\Health Informatics

More information

Microsoft Office Excel 2013

Microsoft Office Excel 2013 Microsoft Office Excel 2013 Navigating the Excel Interface The Components of the Excel 2013 Interface Component Quick Access Toolbar The ribbon Ribbon tabs Task pane Formula Bar Status bar Description

More information

WORKING WITH MULTIPLE WORKSHEETS WITHIN A WORKBOOK

WORKING WITH MULTIPLE WORKSHEETS WITHIN A WORKBOOK International Journal of Business and Social Science Vol. 2 No. 19 [Special Issue - October 2011] WORKING WITH MULTIPLE WORKSHEETS WITHIN A WORKBOOK John O. Mason, Ph.D., CPA Professor of Accountancy Culverhouse

More information

Excel Exam Review Questions 65-100

Excel Exam Review Questions 65-100 65. How often does Excel 2010 automatically recalculate formulas in a worksheet? A. Every 5 minutes B. Each time you click on a cell C. Each time you enter a value into a cell D. Each time the worksheet

More information

Kingsoft Spreadsheet 2012

Kingsoft Spreadsheet 2012 Kingsoft Spreadsheet 2012 Kingsoft Spreadsheet is a flexible and efficient commercial spreadsheet application. It is widely used by professionals in many fields such as: Business, Finance, Economics and

More information

Microsoft Word Getting Started. Graphics. Symbols & Characters Equations Illustrations, Pictures & Smart Art Watermarks

Microsoft Word Getting Started. Graphics. Symbols & Characters Equations Illustrations, Pictures & Smart Art Watermarks Microsoft Word 2007 Getting Started Microsoft Office Button The Ribbon (formerly toolbar) Quick access Toolbar Working with Documents Creating a New Document Opening an Existing Document Saving a Document

More information

Sample Table. Columns. Column 1 Column 2 Column 3 Row 1 Cell 1 Cell 2 Cell 3 Row 2 Cell 4 Cell 5 Cell 6 Row 3 Cell 7 Cell 8 Cell 9.

Sample Table. Columns. Column 1 Column 2 Column 3 Row 1 Cell 1 Cell 2 Cell 3 Row 2 Cell 4 Cell 5 Cell 6 Row 3 Cell 7 Cell 8 Cell 9. Working with Tables in Microsoft Word The purpose of this document is to lead you through the steps of creating, editing and deleting tables and parts of tables. This document follows a tutorial format

More information

Microsoft EXCEL Training Level 1

Microsoft EXCEL Training Level 1 Microsoft EXCEL Training Level 1 Introduction In this introductory course to Excel, participants will explore Excel activities that go beyond the basic. After successful completion of this session, participants

More information

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 2. Syllabus Version 5.0

ECDL. European Computer Driving Licence. Spreadsheet Software BCS ITQ Level 2. Syllabus Version 5.0 European Computer Driving Licence Spreadsheet Software BCS ITQ Level 2 Using Microsoft Excel 2010 Syllabus Version 5.0 This training, which has been approved by BCS, The Chartered Institute for IT, includes

More information

Using Microsoft Excel

Using Microsoft Excel Using Microsoft Excel Key skill [Where it is introduced] To open MS Excel. To open an existing spreadsheet. How to do it! Start > All Programs > Microsost Office > Microsoft Office Excel 2003 File > Open

More information

PA Payroll Exercise for Intermediate Excel

PA Payroll Exercise for Intermediate Excel PA Payroll Exercise for Intermediate Excel Follow the directions below to create a payroll exercise. Read through each individual direction before performing it, like you are following recipe instructions.

More information

Move between open workbooks. Display the print menu. Select whole spreadsheet. Microsoft Excel Keyboard Keys. General

Move between open workbooks. Display the print menu. Select whole spreadsheet. Microsoft Excel Keyboard Keys. General Microsoft Excel Keyboard Keys Source: http://allhotkeys.com/microsoft_excel_hotkeys.html General New file Ctrl + N Open file Ctrl + O Save file Ctrl + S Move between open workbooks Ctrl + F6 Close file

More information

Microsoft Word 2013 Part 1: Introduction to Word

Microsoft Word 2013 Part 1: Introduction to Word CALIFORNIA STATE UNIVERSITY, LOS ANGELES INFORMATION TECHNOLOGY SERVICES Microsoft Word 2013 Part 1: Introduction to Word Summer 2014, Version 1.0 Table of Contents Introduction...3 Starting Word...3 Overview

More information

Microsoft Office Word 2013

Microsoft Office Word 2013 Microsoft Office Word 2013 The Start screen makes it easier for you to create documents. Navigating the Word 2013 Ribbon Simple: Creates a new query by enabling you to select fields from one or more tables

More information

Excel Lesson 4 Entering Worksheet Formulas

Excel Lesson 4 Entering Worksheet Formulas Excel Lesson 4 Entering Worksheet Formulas Microsoft Office 2007: Introductory t 1 Objectives Enter and edit formulas. Distinguish between relative, absolute, and mixed cell references. Use the point-and-click

More information

Excel 2007 Introduction to Formulae and Functions

Excel 2007 Introduction to Formulae and Functions Excel 2007 Introduction to Formulae and Functions Page 1 of 19 Contents Creating Simple Formulae... 4 Some common formulae 4 The order of precedence 5 Editing a formula 5 Copying formulae 6 Functions...

More information

Designing a Worksheet with Excel

Designing a Worksheet with Excel Designing a Worksheet with Excel Introduction Microsoft Office Excel 00 offers several tools that make your worksheets look attractive and professional. Without formatting, a worksheet can look confusing

More information

Introduction to Word 2007

Introduction to Word 2007 Introduction to Word 2007 You will notice some obvious changes immediately after starting Word 2007. For starters, the top bar has a completely new look, consisting of new features, buttons and naming

More information

Microsoft Excel 2003

Microsoft Excel 2003 TABLE OF CONTENTS 1.0 INTRODUCTION... 1 1.1 WHAT IS MICROSOFT EXCEL?...1 1.2 FEATURES OF MICROSOFT EXCEL...1 1.3 STARTING MICROSOFT EXCEL...1 1.4 THE LAYOUT OF THE EXCEL SCREEN...2 1.5 THE WORKSHEET WINDOW...3

More information

Microsoft Excel 2010

Microsoft Excel 2010 Microsoft Excel 2010 An Introduction to MS Excel 2010 STM Training Program Center for Teaching and Learning Prepared by: Niranjan Khadka (Instructional Design Assistant) 1 MS Excel 2010 Formulas and Formatting

More information

Working with Multiple Worksheets and Workbooks

Working with Multiple Worksheets and Workbooks Microsoft Excel 200 6 Working with Multiple Worksheets and Workbooks Objectives You will have mastered the material in this chapter when you can: Use the ROUND function Use custom format codes Define,

More information

EXCEL TUTORIAL. Excel 2007 and 2010

EXCEL TUTORIAL. Excel 2007 and 2010 EXCEL TUTORIAL Excel 2007 and 2010 Created by Col Robert E. Black, USAF-Ret. Great Plains Chapter August 2011 1 2 PREFACE This tutorial is expressly designed for those users with a reasonable level of

More information

SOAL-SOAL MICROSOFT EXCEL 1. The box on the chart that contains the name of each individual record is called the. A. cell B. title C. axis D.

SOAL-SOAL MICROSOFT EXCEL 1. The box on the chart that contains the name of each individual record is called the. A. cell B. title C. axis D. SOAL-SOAL MICROSOFT EXCEL 1. The box on the chart that contains the name of each individual record is called the. A. cell B. title C. axis D. legend 2. If you want all of the white cats grouped together

More information

Formulas & Functions in Microsoft Excel

Formulas & Functions in Microsoft Excel Formulas & Functions in Microsoft Excel Theresa A Scott, MS Biostatistician II Department of Biostatistics Vanderbilt University theresa.scott@vanderbilt.edu Table of Contents 1 Introduction 1 1.1 Using

More information

Electronic spreadsheets have become an

Electronic spreadsheets have become an Chapter 2 Introduction to Electronic Spreadsheets Electronic spreadsheets have become an essential management tool. Throughout this book there are references to Microsoft s Excel spreadsheet software program.

More information

Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5

Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5 Introduction To Microsoft Office PowerPoint 2007. Bob Booth July 2008 AP-PPT5 University of Sheffield Contents 1. INTRODUCTION... 3 2. GETTING STARTED... 4 2.1 STARTING POWERPOINT... 4 3. THE USER INTERFACE...

More information

Creating Large Format Posters Using PowerPoint

Creating Large Format Posters Using PowerPoint Creating Large Format Posters Using PowerPoint The ideal poster is designed to Tell a story Provide a brief overview of your work Initiate discussion Stand alone when you re not there to provide an explanation

More information

Intermediate Microsoft Excel 2007

Intermediate Microsoft Excel 2007 Intermediate Microsoft Excel 2007 Table of Contents ADVANCED FORMATTING... 2 FORMATTING NUMBERS... 2 WRAPPING TEXT... 3 EXPANDING THE FORMULA BAR... 3 THE MERGE AND CENTER FUNCTION... 4 INSERTING COMMENTS...

More information

Getting Started with Calc: The spreadsheet component of OpenOffice.org

Getting Started with Calc: The spreadsheet component of OpenOffice.org Getting Started with Calc: The spreadsheet component of OpenOffice.org Title: Getting Started with Calc: The spreadsheet component of OpenOffice.org Version: 1.0 First edition: January 2005 First English

More information

Microsoft Word 2007 (Getting Started) Screen Layout

Microsoft Word 2007 (Getting Started) Screen Layout Microsoft Word 2007 (Getting Started) Screen Layout Menus When you begin to explore Word 2007 you will notice a new look to the menu bar. There are three features that you should remember as you work within

More information