A Rough Guide to interpreting the Principles of Safe Manning Captain Michael Lloyd Commodore David Squire

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1 A Rough Guide to interpreting the Principles of Safe Manning Captain Michael Lloyd Commodore David Squire On 30 November 2011, the IMO adopted Resolution A.1047(27) - Principles of Minimum Safe Manning - which revokes Resolutions A.890(21) and A.955(23). Paragraph 1.4 of Annex 2 - Guidelines for Determination of Minimum Safe Manning states that in determining the minimum safe manning of a ship, consideration should also be given to the number of qualified and other personnel required to meet peak workload situations and conditions, with due regard to the number of hours of shipboard duties and rest periods assigned to seafarers. A few definitions of peak work load conditions could be: - for cargo ships: the ability to moor safely in adverse weather conditions where springs and ropes must be put out together and possibly tugs lines tended, all supervised by a responsible officer; - for cruise ships: the ability to evacuate the ship safely in poor weather conditions at night without assistance from the shore facilities in the time specified by the IMO; - for smaller vessels: the ability to enter port, work cargo and sail the same day and comply with the requirements for hours of work and hours of rest; - for engineering staff: the ability to man the machinery control room or machinery monitoring station when navigating in restricted waters and/or berthing/unberthing; - for maintenance: the ability to undertake essential ship/system/machinery maintenance in harbour during cargo operations or bunkering operations whilst attending to inspectors and port or company officials. The Guidelines for Determination of Minimum Safe Manning are only viable if they are strictly complied with. To date, there is no mathematical formula for assessing the manpower requirements of a ship taking into account these Guidelines - while these are very sensible guidelines, they are nevertheless open to individual interpretation, and we can only offer our own thoughts on how to apply them. This we have done by way of this Template titled A Rough Guide to interpreting the Principles of Safe Manning. This is a live document which will be updated on the receipt of any feedback from the various stakeholders. To this end, feedback is welcome and should be sent to editor@he-alert.org

2 NAVIGATION Plan and conduct safe navigation Ocean navigation Coastal navigation Ice navigation Port approaches Pilotage Equipment functionality Visibility Manoeuvrability Sea & air draft Passage planning Anchorage planning Maintenance of Navaids, charts etc Frequency: Depends on trading pattern Additional to watchkeeping duties Maintain a safe navigational watch in accordance with the requirements of the Ocean navigation Coastal navigation Pilotage waters Traffic density Visibility NavAid functionality Principles to be observed in keeping a safe navigational watch Bridge resource management principles Situational awareness Duration: Variable depending on trading pattern Frequency: Frequent Decide on watchkeeping pattern: 4/8, 6/6 or other Allow contingency to increase for weather & traffic density Manoeuvre and handle the ship in all conditions Port approaches River/channel navigation Ice areas Ship type & manoeuvrability Visibility Traffic density Ship handling Pilotage needs Duration of passage Availability of tugs Ship handling in all weather conditions Knowledge of ship s manoeuvrability Knowledge of river and mud navigation Knowledge of ice navigation Duration: Short Frequency: Frequent, BRM, ice experience, river experience Normal watchkeeping pattern & lookout requirements Increasing to high for poor visibility, coastal, port approaches & pilotage Highest workload for master and bridge officers Moor and unmoor the ship safely Anchoring Mooring to buoy(s) Alongside berth Ship to ship Berthing in a tideway RO-RO berth Equipment availability & functionality Tug availability Mooring line type and conditions Pilot requirements Ship size Manoeuvrability Availability of linesmen ashore ISM Code Codes of Safe Working practice Ability to moor the ship in all weathers Duration: Short Frequency: Variable depending on trading pattern Depends on availability of sufficiently trained crew to moor the ship safely in all weathers & under adequate supervision and of sufficient linesmen ashore Peak workload condition: Ability to moor safely in adverse weather conditions where springs and ropes must be put out together and possibly tugs lines tended, all supervised by a responsible officer CARGO HANDLING AND STOWAGE Plan, monitor and ensure safe loading of cargo Plan, monitor and ensure stowage of cargo Plan, monitor and ensure securing of cargo Ship & hold/tank preparation Cargo type Division of responsibilities between ship & shore Shore equipment availability Onboard equipment availability Ship stability De-ballasting requirements Berth suitability Time restrictions Charter Party Draft Loading rates IMDG Code CSS Code TDC Code IMSBC Code BC Code International Grain Code BWM Convention Knowledge of: - ship loading facilities - stability - cargo and stowage requirement - Charter Party terms - Bills of Lading Duration: Planning done at sea; constant in port Frequency: Dictated by trading & port working patterns Heavy to critical Security restrictions may impose on ship s work pattern Preparation for sea critical Peak workload condition: In for smaller vessels, the ability to enter port, work cargo and sail the same day and comply with the requirements for hours of work and hours of rest

3 Plan, monitor and ensure care of cargo during the voyage Type of cargo Stowage of cargo Duration of voyage Ventilation Charter Party Extra watch keeping requirements IMDG Code CSS Code TDC Code IMSBC Code BC Code International Grain Code General cargo knowledge Specialist cargo knowledge dependent on type Duration: Continuous Frequency: Cargo dependent Normal to critical depending on nature of cargo Possible additional watch keeping requirements for deck and engine departments (officers & ratings) Plan, monitor and ensure unloading of cargo Ship preparation Cargo type Division of responsibilities between ship & ship. Shore equipment availability Onboard equipment availability Ship stability Ballasting requirements Berth suitability Time restrictions Charter Party Draft Discharge rates IMDG Code CSS Code TDC Code IMSBC Code BC Code International Grain Code BWM Convention Knowledge of ship and port discharge facilities Inspection and survey of holds/tanks Duration: Continuous during discharge Frequency: Dictated by trading & port working patterns Heavy to critical Security restrictions may impose on ships work pattern Heaviest period on arrival and in preparation for departure OPERATION OF THE SHIP AND CARE FOR PERSONS ON BOARD Maintain the safety and security of all persons on board In port & at sea Training levels of crew Safety Management System Permits to work Security level Availability of ship & port facilities Entry into, & rescue from enclosed spaces ISM Code ISPS Code SUA Conventions and Protocols ILO/IMO Code of practice on security in ports Djibouti Code of Conduct Knowledge of Port security facilities Ship Security Officer Certification Shipboard knowledge Duration: Area dependant; constant in port Frequency: Dictated by trading patterns & port visits Competence: Ship Security Officer certification. Crew trained High to critical, depending on security level Can be manpower intensive Extra watchkeeping in port and in piracy areas at sea Keep life-saving, fire-fighting and other safety in operational condition Training and drills Equipment maintenance Equipment certification Company SMS requirements Manufacturer s maintenance instructions Station Bill Fitness of crew for assigned tasks LSA Code Fire certification to appropriate level Knowledge of the operation and control of all fire fighting equipment on board Specialist knowledge of BA sets Duration: Depending on fit and In accordance with maintenance requirements Frequency: Depending on fit and In accordance with maintenance requirements Division of labour between normal ship work and safety essential Essential to establish priorities (few ships can manage both) Operate and maintain all watertight closing arrangements Ships SMS requirements Maintenance instructions conditions Safety of personnel 2008 IS Code IACS UI SC156 Knowledge of the W/T door regulations, the position of W/T doors and their operation Duration: Periodic Frequency: Testing, entering/leaving harbour & during heavy sea states Not manpower intensive Power operated doors Care required over safety Perform operations, as appropriate, to muster and disembark all persons on board Training & drills for crew members Knowledge of special requirements for aged or infirm on board conditions Number of persons to muster &disembark Injured persons Time to disembark LSA Code Boatwork Crowd management Leadership Communication Seamanship Duration: As prescribed in Frequency: Training & drills as prescribed in Manpower intensive, particularly on passenger-carrying ships Peak workload condition: The ability to evacuate a cruise ship safely in poor weather conditions at night without assistance from shore facilities in the time specified by the IMO Perform operations, as appropriate, to ensure protection of the marine environment Port & sea preparation Availability of anti-pollution equipment Pollution risk areas on board Co-ordination between departments Company SMS Pollution prevention & control Frequency: As required Manpower intensive during exercises and actual clean-up operations

4 Provide for medical care on board the ship At sea In port Availability of onboard facilities Helicopter availability First Aid stations Hospital preparation Stretcher parties Equipment availability Access to medical records International Medical Guide for Ships ILO Guidelines on the medical examinations of seafarers Certification appropriate to rank Frequency: As Required Competence: At least to standards, other than in ships required to carry a medical practitioner Not manpower intensive, except during emergencies Undertake administrative tasks required for the safe operation and the security of the ship Certification upkeep Conducting surveys Accompanying shore surveys Updating risk assessments Monitoring hours of work Upkeep of maintenance records Upkeep of regulations Dealing with Port Officials Catering administration Stores administration Personnel administration Inspections Updating navigation information Updating port information Checking navigation equipment Checking safety equipment Inventories Safety meetings Administration meetings Cargo meetings Medical administration Portage bill Cash advances Payments Budgeting Security Training ISM Code PSC Leadership Accountancy Personnel skills Catering Skills Health and Safety Patience Diplomacy Competence: Variable increasing with experience Normally to be undertaken outside of watchkeeping duties Consider Administration tasks for everyone from master and chief engineer downwards MARINE ENGINEERING Operate and monitor the ship's main propulsion and auxiliary machinery and evaluate the performance of such machinery Complexity of machinery spaces UMS conditions Technical complexity of machinery, control & monitoring Redundancy of essential machinery Maintenance regime employed in the upkeep of machinery & control Level & availability of technical shore support Operational checks on machinery & Operation, surveillance, performance assessment & maintaining safety of propulsion plant and auxiliary machinery Preparation, operation, fault detection & necessary measures to prevent damage for the following machinery items & control : - main engine & associated auxiliaries - steam boiler & associated auxiliaries & steam - auxiliary prime movers & associated - other auxiliaries, including refrigeration, air conditioning & ventilation Dependant on UMS conditions and maintenance Peak workload conditions: The ability to man the machinery control room or machinery monitoring station when navigating in restricted waters and/or berthing/ unberthing Maintain a safe engineering watch in accordance with the requirements of the Complexity of machinery spaces UMS conditions Technical complexity of machinery, control & monitoring Principles to be observed in keeping an engineering watch Engine-room resource management principles but dependant on UMS conditions Dependant on UMS conditions Decide on watchkeeping pattern: 4/8, 6/6 or other Allow contingency to increase for lengthy transits during poor visibility, coastal, port approaches & pilotage

5 Manage and perform fuel and ballast operations Safety regulations & company procedures Operational hazards Risks to personnel, ship & environment Safety, hazard minimisation & pollution control Entry into enclosed spaces Machinery failure Equipment failure Emergency & contingency planning Ship stability Loadline requirements BWM Convention Preparations for fuelling & transfer operations Connecting & disconnecting fuelling & transfer hoses Safe function, operation & maintenance of bilge and ballast Frequency: As required May be undertaken outside of normal watchkeeping Maintain safety of the ship's engine equipment, and services Different types of machinery installation Company & survey requirements Detection & rectification of malfunctions Safety, environmental & hazard control precautions Control measures for hazards & safety risks Normal & emergency situations Class Safety issues, hazards & precautions associated with the operation of: - engine(s) & propulsion plant - fuel - engine cooling & lubrication - electrical plant & distribution - marine control - auxiliary machinery & associated Contingency for extra available manpower to rectify malfunctions outside of normal watchkeeping ELECTRICAL, ELECTRONIC AND CONTROL ENGINEERING Operate the ship's electrical and electronic equipment Maintain the safety of the ship's electrical and electronic All electrical, electronic & control equipment, including navigation aids & internal & external communication Type/complexity of ship Technical complexity of Redundancy of essential Operational checks on electrical/ electronic Maintenance regime employed in the upkeep of electrical, electronic &control engineering & internal & external communication Type/complexity of ship Level & availability of technical shore support Company & survey requirements Detection & rectification of malfunctions Different types of machinery installation Safety, environmental & hazard control precautions Control measures for hazards & safety risks Normal & emergency situations Different types of electrical, electronic & control equipment Class Principles to be observed in keeping an engineering watch (where appropriate) Engine-room resource management principles Safety issues, hazards & precautions associated with the operation of all electrical, electronic & control equipment, including navigation aids & internal & external communication Safe operation and maintenance of highvoltage to critical to critical Manning requirements greater on passenger vessels Contingency for extra available manpower to rectify malfunctions outside of normal watchkeeping RADIOCOMMUNICATIONS Transmit and receive information using the radio equipment of the ship Maintain a safe radio watch in accordance with the requirements of the ITU Radio Regulations and the 1974 Convention, as amended GMDSS radiocommunication equipment & sub- MF VHF HF Satellite communications EPIRBs SARTs Passenger radio/telephone services Operational checks on equipment Normal vessel-to-vessel service Normal vessel-to-shore service On-demand service Auto seaphone service ITU Radio Regulations The principles of marine radiotelephony to accurately transmit and receive messages. Use of correct procedures for transmitting and receiving of signals using HF and VHF Primary duties for radio watchkeeping not to be adversely affected by attending to radio traffic not relevant to the safe movement of the ship & safety of navigation Frequency: As required Additional to normal bridge watchkeeping

6 Auto seaphone 999 service Safety services Navigational services Provide radio services in emergencies Distress Urgency Medical advice service Emergency position signals Search & rescue Abandon ship Fire on board ship Partial or full breakdown of radio installations ITU Radio Regulations Principles of marine radiotelephony to accurately transmit & receive messages Use of correct procedures for transmitting & receiving of signals using HF and VHF Deployment & operation of satellite EPIRBs and SARTs during emergency during emergency May require additional manpower above normal watchkeeping MAINTENANCE AND REPAIR Carry out maintenance and repair work to the ship and its machinery, equipment and, as appropriate to the method of maintenance and repair used Planned maintenance Condition-based maintenance Operational repairs Rectification of machinery/ equipment/system malfunctions Residual repairs after departing a shipyard Technical in-voyage repairs maintenance & overhaul of hull, machinery &equipment in accordance with manufacturers recommended procedures Use of riding gangs Class Undertake essential ship/system/machinery maintenance during peak workload conditions Duration: Maintenance, continuous. Repairs, as required Frequency: Maintenance, continuous. Repairs, as required to critical May be additional to normal bridge and engine room watchkeeping routines Peak workload conditions: The ability to undertake essential ship/system/machinery maintenance in harbour during cargo operations or bunkering operations whilst attending to inspectors and port or company officials

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