CONSULTANT S ORGANIZING YOUR MARY KAY BUSINESS
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1 CONSULTANT S ORGANIZING YOUR MARY KAY BUSINESS
2 ORGANIZING YOUR BUSINESS WHAT SUPPLIES DO I NEED? 1. Box/Filing Cabinet 2. Hanging Files 3. File Folders 4. Envelopes NOW WHAT? 1. Organize hanging files by category 2. Weekly Accomplishment Sheets 3. When in doubt keep it!!! WHY PAY MORE TAXES! CLAIM EVERYTHING YOU CAN!
3 HANGING FILES BY CATEGORY HANGING FILES: Car: Home: Sales: Commission Income: Purchases: Inventory: Other: FILE FOLDERS/ENVELOPES: Mileage Records Gas & Oil Repairs & Maintenance Car Lease Car Washes Insurance Parking Car Purchase Short Term Rentals Heat Electric Insurance Maintenance Mortgage/Taxes/Rent Water Weekly Accomplishment Sheets Monthly Commission Reports Order Printouts Sales Supplies Inventory Printouts Advertising/Promotion Bad Debts Delivery & Freight Business Insurance Bank Statements Visa Statements Mastercard/Visa Statements Meals/Entertainment Travel
4 Office: Conferences: Meetings & Training Costs Equipment: Personal Postage Office Supplies Telephone - Long Distance / Internet Fees Seminar Career Conference Meetings Other Training Equipment Purchases Equipment Information Personal Product Purchases Income Tax Slips Mary Kay Meetings Director
5 CONSULTANT NAME YEAR ENDING CAR EXPENSES Odometer reading at beginning of year Odometer reading at end of year Total miles driven in taxation year to earn income Total miles driven in taxation year Total gas and oil expenses Total repairs and maintenance Total lease payments (if car is leased)(see MK letter) Total car washes Total insurance expense Total license Total short term rentals (if personal & MK use) Total interest on money borrowed to purchase car Capital Cost Allowance: - when did you buy the car - how much did it cost Total parking (business only)
6 CONSULTANT NAME YEAR ENDING Total Sales - without tax (Retail) (See Weekly Accomplishment sheets) OTHER INFORMATION Other MK Income - commissions, interest, etc. Personal product consumed Opening inventory (last year s closing inventory) (if needed) (At wholesale - don t count free product - without tax) Section 1 Purchases - (from printouts from Mary Kay) Closing inventory (what s left on your shelf at year end - at cost) (At wholesale don t count free product without tax) Discounts (from weekly accomplishment sheets) Advertising and promotion ( Preferred Customer, hostess gifts, newspaper advertising, flyers, other gifts, etc.) (Also includes coffee, snacks for open houses, etc) Bad Debts Delivery, freight (UPS, shipping things to customers, etc) Insurance (inventory, liability) (Separate from home extra for business) Interest, bank charges (Credit card interest, loan interest, line of credit interest) Meals and entertainment - Total 50% (All meals for business only should include meals from Seminar, Leadership, Career Conference, retreats, travel, etc) Office expenses (postage, stationery, etc.) (Postage, office supplies, office assistance, photocopying, etc)
7 Sales supplies - Section 2 (including tax) (Also includes other supplies Q-tips, cotton balls, placemats, other class supplies) Accounting, collection, legal costs (Cost of getting tax return prepared, small claims, etc) Travel (Taxis, planes, trains, accommodations, etc.) (Any meals should be claimed under meals & entertainment) Long distance telephone calls, cell phone charges (Do not claim line charges for personal phones) Internet Fees Meetings & training costs (Workshops, retreats, Red Jacket University, Weekly meeting charges) Depreciation (office furniture, computer equipment, TV s, VCR s, etc. over $200) (Provide list of items purchased along with individual cost) (Keep a running list of all these items ever purchased by your business as it is needed when any of these items are disposed of) Convention expenses (not including meals) (Registrations, hotels, flights, taxis, all expenses except meals & car expenses) Computer & other equipment rental
8 CONSULTANT NAME YEAR ENDING BUSINESS USE OF HOME Total square footage of your home Square footage used for business (Office area does not include personal living space) Total heat Total electricity Total insurance Total maintenance (Could include cleaning person, also includes work done to office area) Total mortgage interest Total property taxes Or total rent Water
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