Keeping a Checkbook Register
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- Arthur Bennett
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1 Keeping a Checkbook Register You should keep a record of every check and deposit you make so that you know how much money you have in your account. Usually, this record is kept in a checkbook register. Below is a sample checkbook register that Lauren Weber keeps on her laptop computer. Lauren has carefully entered her transactions for September. Her balance in her checkbook is $ (Ignore the Outstanding column for the moment.) Reconciling the Bank Statement When Lauren receives her bank statement, she wants to make sure that both her records and the bank s agree. Lauren now reconciles her checkbook register with the bank statement. Lauren compares her bank statement with her checkbook register and puts a 1 in the Cleared? Column if the deposit or check is on the bank statement. She also subtracts the $5.00 service charge. Her spreadsheet now looks like: Copyright Council for Economic Education 1
2 Lauren now finds an empty place on her spreadsheet. She performs the following calculation: Ending as shown on the bank statement minus H13, the last number in the outstanding column. In this example, 194-H13 = Lauren has reconciled her checkbook and can move on to the next month. (Remember: use the equals sign before entering a mathematical equation. In this case, I went to cell I13 and typed: =194- H13 and hit return. The answer, , matches the checkbook so Lauren has successfully reconciled. The spreadsheet is intended to make entering data and reconciling your checkbook easy. However, you should be careful when entering data and you should check your data entry. If your checkbook does not agree with your reconciliation, try 1. Checking to see if the amount you entered on the spreadsheet was correct. 2. Checking to see if every check and deposit has been correctly entered. 3. Did you forget to subtract the service charge? 4. Have you missed an outstanding check or deposit? 5. Have you forgotten an automatic payment or debit card transaction? Copyright Council for Economic Education 2
3 Monthly Transactions Name Directions: Enter the following transactions in an Excel spreadsheet. Verify that you have entered the amounts correctly. Then using your bank statement, reconcile your checkbook. Transactions for January January 3 Open your checking account with a deposit of $ Write Check 101 for $50 to Food Mart. 6 Write Check 102 to Gas and Dash for $ Write Check 103 to Verizon for $ Deposit your paycheck of $ Write Check 104 to Dove Tail for $350 for monthly rent. After the January 28 transaction, the balance on your spreadsheet should be $ Transactions for February February 4 Write Check 105 for $90 to Pizza Buffet. 5 Make a deposit of $ Write Check 106 for $65 towest Side Store for gas. 24 Write Check 107 for $170 to Food Mart. 27 Make a deposit of $ Write Check 108 for $350 to Dove Tail for rent. Transactions for March March 1 Write Check 109 for $20 to Pizza Barn. 7 Write Check 110 for $30 to Rib Heaven. 15 Write Check 111 for $80 to Verizon. 17 Write Check 112 for $160 to Food Mart. 20 Make a deposit for $ Write Check 113 for $350 to Dove Tail for Rent. 31 Write Check 114 for $50 to the Dew Drop Inn. Transactions for April April 1 Write Check 115 to Pizza Cove for $40. 1 Write Check 116 to Fool s Paradise for $ Deposit $ Write Check 117 to the IRS for $ Deposit $ Write Check 118 to Dove Tail for $350. Copyright Council for Economic Education 3
4 Transactions for May May 1 Write Check 119 to Panera Pizza for $30. 3 Write Check 120 to Sloppy Joe s Pizza for $15. 5 Deposit $ Write Check 121 to Hallmark for $ Write Check 122 to Dove Tail for $350 for rent. Transactions for June Extension Activity Last month, you signed up for an automatic withdrawal for Dove Tail for your $350 per month rent. The automatic payment will be made on the 25 th of every month. You also received your debit card that can be used as an ATM card. June 2 Write Check 123 for $80 to Pizza Heaven. 5 Your grandmother sent you a check for $1,000 as a graduation present. You deposit $800 in your checking account. You put the $200 into your savings account. 20 Use your debit card to withdraw $100 in cash for spending. 24 Write Check 124 to Pizza Bar for $ Write Check 125 to Food Mart for $200 for groceries. Copyright Council for Economic Education 4
5 Beginning Service Charge Deposits/Credits Payments/Debits Ending /03 Deposit /04 Check /07 Check /12 Check /20 Deposit the outstanding checks Copyright Council for Economic Education 5
6 Beginning Service Charge Deposits/Credits Payments/Debits Ending /02 Check /05 Deposit /13 Check /27 Check the outstanding checks Copyright Council for Economic Education 6
7 Beginning $ Service Charge Deposits/Credits $ Payments/Debits $ Ending $ /01 Deposit /01 Check /01 Check /08 Check /15 Check /20 Deposit the outstanding checks Copyright Council for Economic Education 7
8 Beginning $ Service Charge Deposits/Credits $ Payments/Debits $ Ending $ /01 Check /01 Check /02 Check /10 Deposit /20 Deposit /21 Check /22 Check the outstanding checks Copyright Council for Economic Education 8
9 Beginning $ Service Charge Deposits/Credits $ Payments/Debits $ Ending $ /04 Check /12 Check /13 Deposit /13 Check /29 Check the outstanding checks Copyright Council for Economic Education 9
10 Beginning $ /30 Service Charge Deposits/Credits $ /20 ATM Payments/Debits $ /25 Auto Payment Ending $ /01 Check /05 Deposit /20 Check /25 Check the outstanding checks Copyright Council for Economic Education 10
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