SAFETY AND RISK MANAGEMENT MANUAL

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1 SECTION 2: ROLE OF A RISK MANAGER Duties of a Risk Manager Each minor hockey association and league shall appoint an Executive member as Risk Manager. The Risk Manager shall be responsible for implementing, administering, and evaluating the association s risk management program. Some of the specific functions of the risk manager are: become qualified in the Hockey Canada Safety Program. become qualified in Speak Out! coordinate booking of association HCSP clinics through the District Safety and Risk Management coordinator. attend association HCSP clinics as a liaison between association participants and the BC Hockey Course Conductors. ensure that all association teams have at least one HCSP qualified person assigned to their team roster. (for Hockey Canada certified teams by Dec. 1, by Dec 31 for all others). maintain accurate and current association records of all HCSP qualified people. attend association executive meetings and advise the executive of all safety and risk management concerns within the association. complete regular arena safety checks on all facilities used by the association and liaise with the arena facility manager with respect to association safety issues. conduct regular meetings with team safety people. act as a risk management advisor for association tournaments/special events. ensure that all teams have adequate supply of and access to mutual aid/injury report forms and Hockey Canada injury report forms. establish a protocol for handling all injury report forms - i.e. receiving completed forms

2 back from injured players, ensuring forms are completely and accurately filled out, copy form for player file, forwarding completed form to BC Hockey office. establish association protocol for response to serious injury and/or death of a member i.e. association risk manager to be notified immediately, risk manager to notify BC Hockey immediately, ensure serious injury report form is completed and forwarded to Hockey Canada through the BC Hockey office. receive and act upon all injury statistics. inform facility manager(s) of any injuries which may arise as a result of facility hazards/deficiencies. support the decision making authority of the team safety people and be prepared to communicate with parents, team officials, or players should there be conflicts of opinion with regard to removal from/return to play. investigate all safety concerns reported by a team safety person or other interested party. ensure distribution of Safety for All books annually to every parent in the association. Insist on the Board having a policy relative to Board volunteer liability. review event sanction request form and guidelines with all team safety people to ensure that every team knows what constitutes a sanctioned event. review all event sanction requests before forwarding to the association President for signature. advise facility management staff of the Emergency Action Plan. set up EAP information sheet for visiting teams / tournaments / special events. organize training drills for team safety people - practice on ice response to injury, implement EAP, etc.

3 receive all BC Hockey risk management bulletins and keep safety people current with this information. conduct annual safety / risk management meetings for parents. be responsible for the association inventory of first aid kits. Distribute to teams at beginning of season and establish replenishment procedures. If the association does not supply kits, ensure that a well stocked kit is easily accessible in every association facility. encourage teams have completed their medical history forms prior to their first game of the season. be aware of TEAM FIRST program In addition to the day-to-day operations of your association you may assume responsibility for the overall risk management operations of all events hosted by your association. These could include tournaments, jamborees, playoffs, provincial championships, High Performance (Best Ever) camps, Center of Excellence events, etc. The following are some guidelines to help you implement an effective risk management program with your event and touch on the following concerns: Arena safety inspections On-Ice Safety Off-Ice Safety Transportation Hotel Accommodation

4 Arena Safety Inspections One of the most important ways of averting accidents in amateur hockey is to ensure that the facility in which our sport is played is as risk free as possible. The Arena Safety Checklist can be used to assist in examining the facility in advance of the playing season and several times on a regular basis while the season is underway. If possible, the initial inspection should be carried out before signing a contract for the season on behalf of your team or league. In this way, you will stand a better chance of bringing about the changes or improvements you feel are needed. It is recognized that especially in the case of private facilities or public facilities, which are in high demand, achieving changes may be difficult where capital costs are involved. What is important is that deficiencies are noted and brought to the written attention of facility management. Conducting regular facility checks with a copy to the facility manager can establish positive and open lines of communication and a mutually beneficial relationship for all parties.

5 BC Hockey 6671 Oldfield Road Saanichton BC V8M 2A1 Ph: Fax:

6 On-Ice Inspection: Ice Conditions The ice surface should be clear of any debris at all times. Check the ice for any bare spots or ruts. Clarify arena policy on the timing and frequency of ice cleaning. Breakaway Nets Hockey Canada strongly recommends the use of breakaway type of nets for teams at all levels. There are a number of different types of anchoring mechanisms, all of which can significantly reduce the potential for accidents. In discussion with facility managers, you are encouraged to point out that conversion to breakaway type nets may reduce the arena's potential for liability in the event of an accident resulting in personal injury. If the arena management is unwilling to make this investment, it is important that when Novice or Atom Teams are playing that no conventional anchors be used, thereby leaving the net free to move if a young player runs up against it. Boards Boards should be smooth all the way around the arena with no edges sticking out or splintering which could cause injuries. You should also check to see that no nail or screw heads have worked loose and are sticking out from the boards. The boards should be painted white on a regular basis. Lighting Arena lighting should be consistent across the entire playing surface, with no dark spots. Lights should be at the same full level during both practices and games. Benches Benches should be long enough to seat 14 dressed players at one time. Check to ensure there is no debris on the floor, such as tape, which could catch on a player's skate and cause an accident. Gates The gates to both the players' benches and the penalty boxes should always open inward, operate smoothly and have a secure fastening device. Glass enclosures Wherever possible, glass enclosures should run down both sides of the ice as well as behind the nets in order to provide maximum protection for spectators. There should be glass enclosures at the back of the players' benches if spectators are seated behind the players. The glass should be of a sufficient height to protect spectators in the lower stand. Maximum use of glass enclosures also reduces the arena operator's potential liability.

7 Air quality The key issue here is carbon monoxide generated by Zamboni type ice cleaning machines. This odourless gas, if generated in sufficient quantities by an improperly tuned machine, even a propane fuelled machine, may result in dizziness, nausea and headaches from carbon monoxide poisoning. Check to find out if the ice cleaning machine at your arena receives regular tune-ups and to ensure that exhaust fans are turned on when the machine is operating as well as for a period of time thereafter. It is also wise to make sure the arena can provide a supply of fresh air to replace the stale air being exhausted by the fans. Penalty Boxes Doors should open and close securely. If there is one box for both teams, it should be divided in such a way that physical contact is impossible. Ideally, the penalty box should be on the opposite side of the ice from the team benches, but if this is physically impossible, the penalty box must be 20 feet away from the team benches. Additional On-Ice Safety Considerations: The following are guidelines to help monitor on-ice safety hazards: assist team officials to ensure that players are wearing proper full protective equipment, including CSA approved helmet, facemask, throat protector in minor and female hockey, for all games and practices; it is strongly recommended that all coaches wear helmets when running on-ice practice sessions, and that coaches are fully aware and careful when participating on the ice; players should prepare for practices and games with proper stretching and warm-up routines, and encourage players to stretch following on-ice sessions; encourage players, coaches and other personnel not to go onto the ice until the ice resurfacing machine is completely off the ice surface and its rink gates are securely closed; be aware of all special illnesses (e.g. asthma, allergies) and previous injuries of participants, and never take a chance with any potential illnesses or injuries; encourage team officials that no participant that may be under the influence i.e., (drugs or alcohol) participates in any on or off-ice activities (refer to BC Hockey Zero Tolerance Policy under the Resources Section);

8 all team pictures should be taken off of the ice surface, and photographers should never go onto the ice surface in street shoes to take pictures unless a proper rubberbacked carpet is in place; Off-Ice Inspection: See Arena Safety Checklist in forms section. Fair Play and Respect When hockey participants embrace the values and philosophy of Fair Play, it leads to attitudes and behavior that make the game safer for all. Fair Play and respect must be a component of all BC Hockey events. Host Committee members play an important role in emphasizing the importance of Fair Play to all participants and others involved with an event. Here are some guidelines to help you deliver the Fair Play message: ensure that on and off-ice officials, coaches and players are aware of the Fair Play Initiative and Announcement, which must take place before every game. The Initiative and Announcement are outlined on page one of the Hockey Canada Rule Book, and require only 15 seconds to complete; when meeting with participating teams, emphasize the importance of Fair Play to players, coaches and other team officials, and insist that the principles of Fair Play govern their behavior during all activities; refer to the BC Hockey Team First Initiative Emergency Action Plan EAP With any involvement in physical activities an encounter with potential serious injury is a possibility. Time becomes of critical importance with a severe injury and whether in injured player will recover completely and properly depends not only on the nature of the injury but the emergency care and treatment the player receives. Recognizing this, it is essential to establish a plan for emergency procedures. The EAP is a standardized response designed to deal with any emergency in an organized and efficient manner. The action plan must be pre-determined. Discuss who will be responsible for each part of the plan before the event and before each game. It is a good idea to practice the plan so everyone involved is comfortable with their role and responsibilities. Team hockey safety people and rink personnel should be prepared for any emergency situation and it is recommended that these people receive as much First Aid training as possible. Teams should have a qualified trainer or someone on the bench qualified in First Aid procedures. It is

9 recommended that medically trained personnel be available to assist in the proper care of an injured player especially in the older age groups where injuries may be more common and more serious. For detailed information on the Emergency Action Plan refer to the Hockey Canada Safety Requires Teamwork manual. Transportation Transporting players is a daily chore for parents, team officials, team managers and coaches involved in amateur hockey. While safety is always important, it takes on special significance when out of town travel is involved. The following key points should always be kept in mind. 1. Each team or club should establish a policy for players who are of legal driving age in regard to their driving themselves and/or other team members to games, practices or out of town tournaments. Hotel Accommodation Before the trip: 1. Do careful research in selecting the proper hotel for your team or league. Don't let price be your only consideration. 2. Designate the individuals who will implement the EAP and whom will be responsible in the event of an emergency. On arrival at the hotel: 1. Once again review the emergency procedures with all players. Familiarize them with the location of the emergency exits on the floor and the specific procedures for the hotel, which are posted on the back of the door in every hotel room. Duties of a Team Safety Person As a hockey Safety Person, your primary responsibility is to ensure that safety is the first priority at all times during all hockey-related activities, both on and off the ice. You must play a leadership role in enhancing the safety of players and all others involved with amateur hockey. The following are some responsibilities that the Safety Person should assume: Implementing an effective risk management program with your team that strives to prevent injuries and accidents before they happen.

10 Taking on a proactive role in identifying and minimizing or eliminating risks during all activities and if ever in doubt, erring on the side of caution. Promoting and reflecting the values of Fair Play and instilling these values in all participants and others involved in amateur hockey. Ensuring that all players are provided with meaningful opportunities and enjoyable experiences free from physical and/or emotional maltreatment. Conducting regular checks of player s equipment to ensure proper fit, protective quality and maintenance and advising players and parents regarding the purchase of protective equipment. Promoting proper conditioning and warm-up techniques as effective methods of injury prevention. Maintaining accurate medical history files on all players and bringing these to all games and practices. Maintaining Player Injury Report Log. Maintaining a fully stocked First Aid Kit and bringing it to all games and practices. Implementing an effective Emergency Action Plan with your team and practicing it regularly to ensure all involved understand their roles. Recognizing life-threatening and significant injuries. Managing minor injuries according to basic injury management principles and referring players to medical professionals when necessary. Recognizing injuries that require a player to be removed from action, referring players to medical professionals and coordinating return to play. Promoting a healthy lifestyle with all hockey participants by being a good role model while educating participants regarding hygiene, performance-enhancing substances, drug and alcohol abuse, nutrition and hydration.

11 Facilitating communication with players, coaches, physicians, therapists, paramedical personnel, parents, officials and other volunteers regarding safety, injury prevention and player s health status. Acting as a Safety Person for both your team and your opponents if only one Safety Person is present. J:\Manuals\Risk Management Manual\ E Manual\CHAPTER 2 - ROLE OF LOCAL ASSOCIATION TEAM AND LEAGUE\Role of Local Association - Team and Leage.doc

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