STATE W-4 FORMS Documentation Manual
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1 STATE W-4 FORMS Documentation Manual
2 Federal and state deductions and withholdings need to be entered into TempWorks in order to ensure proper payroll processing for each employee. Using the employees W-4 form, enter the proper deductions and withholdings for each employee. The following documentation will direct the user through the proper steps of entering employee W-4 information into TempWorks. For many states there are specific forms related to deductions and withholdings; refer to the individual state for specific requirements. There are two locations in which employee deductions and withholdings can be entered. The first is in the Employee Add Quick screen (see below). Here, general federal and state exemptions can be entered as well as marital status.
3 The second area in which employee deduction and withholdings can be entered or modified is under the Employee section; within the Address / Payroll sub tabs. Here, more detailed and state specific deduction / withholding information can be added. Refer to the individual state requirements within this manual for specific directions.
4 Federal Forms Form TW Table Location on form W-4 (2006) Fed Exemptions: Total from line 5 Exempt Status: Line 7 (99 is exempt code in TW) Add WH: Total from line 6 Marital Tax Status: For states w/o state tax enter value from line 3 of Form W-4 (2006) 8233 Federal Exemptions: Exemption form* (if eligible) Nonresident Alien 673 Federal Exemptions: Exemption form* (if eligible) Foreign Income
5 State Forms Form TW Field Location on Tax Form ALABAMA A-4 State Exemptions Line 5 Add WH: Line 4 StInc Tax: Select from drop down A-4E State Exemptions: 99 Exempt
6 FORM A-4
7 FORM A-4E
8 ALASKA No Withholding Tax Exempt
9 ARIZONA A-4 StInc Tax: Select from drop down Line 1, 2, or 3 A-4V *Entered same as form A-4 (see above) Arizona Resident Employed Outside of Arizona A-4M State Exemptions: 99 Exempt WECI State Exemptions: 99 Exempt Native American employees who live and work within an Indian reservation
10 FORM A-4 (Page 1)
11 FORM A-4 (page 2)
12 FORM A-4V
13 FORM A-4M (Page 1)
14 FORM A-4M (Page 2)
15 FORM WECI
16 ARKANSAS AR4EC Dependents: Line 2 State Exemptions: Line 3 St. Inc Tax: select from drop down menu Marital Tax Status: Checkboxes below Line 5 AR4ECSP State Exemptions: 99 Exempt* *Exempt if following criteria is met: Single gross annual income not to exceed $7,800 Married / Joint Filing gross annual income not to exceed $15,500 Head of Household gross income not to exceed $12,100 AR4EC (TX) State Exemptions: 99 Exempt* *Texarkana (AR/TX) residents only
17 FORM AR4EC
18 AR4ECSP
19 AR4EC (TX)
20 CALIFORNIA DE 4 State Exemptions: Line 1 Form DE 4 or Worksheet A; Line F StInc Tax: Select from drop down menu CAM = married with single employer CAM 2 = married with dual employers (see marriage table FORM DE 4) Add WH: Line 2 Form DE 4 or Worksheet C; Line 15
21 FORM DE 4 (Page 1)
22 FORM DE 4 (Page 2)
23 FORM DE 4 (Page 3)
24 FORM DE 4 (Page 4)
25 COLORADO Federal Form W-4* State Exemptions: Line 5 *Colorado Specific Add WH: Line 6 StInc Tax: Line 3 Select from drop down menu
26 FORM W-4 Colorado (Page 1)
27 FORM W-4 Colorado (Page 2)
28 CONNECTICUT CT-W4 State Exemptions: Line 5 of Federal W-4 StInc Tax: Line 1 Select from drop down menu - Step 1 of FORM CT-W4 Add WH: Line 2 CT-W4NA Nonresident Apportion To be used in conjunction with Form CT-W4 for qualifying nonresidents
29 FORM CT-W4 (Page 1)
30 FORM CT-W4 (Page 2)
31 FORM CT-W4 (Page 3)
32 FORM CT-W4 (Page4)
33 FORM CT-W4NA
34 DELAWARE Federal Form W-4* State Exemptions: Line 5 *Delaware Specific Add WH: Line 6 StInc Tax: Line 3 Select from drop down menu W-4NR State of Delaware Non-Resident Withholding Computation Worksheet State Exemptions: Line D Add WH: Line 15
35 FORM W-4 Delaware (Page 1)
36 FORM W-4 Delaware (Page 2)
37 FORM W-4NR (Page 1)
38 FORM W-4NR (Page 2)
39 FLORIDA No Withholding Tax Exempt
40 GEORGIA G-4 State Exemptions: Line 7 StInc Tax: select from drop down menu From section 3 of FORM G-4 Add WH: Line 6
41 FORM G-4 (Page 1)
42 FORM G-4 (Page 2)
43 HAWAII HW-4 State Exemptions: Line 4 StInc Tax: Line 3 Add WH: Line 5 HW-7 Exemption form Withholding on Nonresident Employee s Wages* *Must be completed along with Form HW-4 State Exemptions: 99 Exempt* *Must meet criteria on Page 2 of Form mhw-7 HW-6 Employee s Statement to Employer Concerning Nonresidence in the State of Hawaii* *To be completed in conjunction with Form HW-7
44 FORM HW-4 (Page 1)
45 FORM HW-4 (Page 2)
46 FORM HW-7 (Page 1)
47 FORM HW-7 (Page 2)
48 FORM HW-6 (Page 1)
49 FORM HW-6 (Page 2)
50 IDAHO Federal Form W-4* State Exemptions: Line 5 *Idaho Specific StInc Tax Line 3 Add WH: Line 6
51 FORM W-4 Idaho (Page 1)
52 FORM W-4 Idaho (Page 2)
53 ILLINOIS IL-W-4 State Exemptions: Line 1 StInc Tax: select from drop down menu Add WH: Line 3 IL-W-5-NR State Reciprocity Iowa Kentucky Michigan Wisconsin State Exemptions: 99 Exempt
54 FORM IL-W-4 (Page 1)
55 FORM IL-W-4 (Page 2)
56 FORM IL-W-5-NR
57 INDIANA WH-4 State Exemptions: Line 4 + Line 5 StInc Tax: select from drop down menu Add WH: Line 6 WH-47 State Reciprocity Kentucky Michigan Ohio Pennsylvania Wisconsin State Exemptions: 99 Exempt (Indiana Only)
58 FORM WH-4 (Page 1)
59 FORM WH-4 (Page 2)
60 FORM WH-47
61 IOWA IA W4 State Exemptions: Line 5 StInc Tax: Marital Status checkbox Add WH: Line 6 IA State Reciprocity Illinois State Exemptions: 99 Exempt
62 FORM IA W4 (Page 1)
63 FORM IA W4 (Page 2)
64 FORM IA
65 KANSAS Federal Form W-4 State Exemptions: Line 5 Kansas Specific StInc Tax Line 3 Add WH: Line 6 K-4C Kansas Nonresident Employee Certificate* *NOT exempt from KS taxes; to be completed along with KS Federal W-4 for nonresidents
66 FORM W-4 Kansas (Page 1)
67 FORM W-4 Kansas (Page 2)
68 FORM K-4C
69 KENTUCKY K-4 State Exemptions: Line 7 StInc Tax: select from drop down menu Add WH: Line 8 K-4E Special Withholding Exemption Certificate State Exemptions: 99 Exempt (if eligible*) *see eligibility criteria on page 2 of Form K-4E 42A809 State Reciprocity Illinois Indiana Michigan Ohio West Virginia Wisconsin Virginia (must commute daily) State Exemptions: 99 Exempt K-4FC Fort Campbell Exemption Certificate State Exemptions: 99 Exempt* *applies only to wages earned as an employee of Fort Campbell, Kentucky
70 FORM K-4 (Page 1)
71 FORM K-4 (Page 2)
72 FORM K-4E (Page 1)
73 FORM K-4E (Page 2)
74 FORM 42A809 (Page 1)
75 FORM 42A809 (Page 2)
76 FORM K-4FC
77 FORM K-4FC
78 FORM K-4FC (Page 3)
79 LOUISIANA L-4 State Exemptions: Line 6 StInc Tax: select from drop down menu Add WH: Line 8 L-4E State of Louisiana Exemption from Withholding Louisiana Income Tax State Exemptions: 99 Exempt
80 FORM L-4
81 FORM L-4E
82 MAINE W-4ME State Exemptions: Line 4 StInc Tax: select from drop down menu section 3 of FORM W-4ME Add WH: Line 5
83 FORM W-4ME
84 MARYLAND MW 507 State Exemptions: Line 1 StInc Tax: select from drop down menu County of residence (Default Baltimore) Add WH: Line 2
85 FORM MW 507 (Page 1)
86 FORM MW 507 (Page 2)
87 MASSACHUSETTES M-4 State Exemptions: 4* *Full-time student exemption: seasonal, part-time or temporary employment with an annual income not to exceed $8,000 = 99 Exempt StInc Tax: select from drop down menu Checkbox A Add WH: Line 5
88 FORM M-4
89 MICHIGAN MI-W4 State Exemptions: Line 6 StInc Tax: select from drop down menu Add WH: Line 7 City specific forms shown separately in following pages:
90 FORM MI-W4
91 FORM AL-W4 Albion, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
92 FORM BCW-4 Battle Creek, MI (Page 1) State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
93 FORM BCW-4 Battle Creek, MI (Page 2)
94 FORM BRW-4 Big Rapids, MI State Exemptions: Line 6 Add WH: Line 7 Form MI-W4
95 FORM DW-4 Detroit, MI (Page 1) State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
96 FORM DW-4 Detroit, MI (Page 2)
97 FORM FW-4 Flint, MI. State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
98 FORM GR W-4 Grayling, MI. (Page 1) State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
99 FORM GR W-4 Grayling, MI. (Page 2)
100 FORM GRW-4 Grand Rapids, MI State Exemptions: Line 7 Add WH: Line 7 - Form MI-W4
101 FORM HPW-4 Highland Park, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
102 FORM HW-4 Hamtramck, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
103 FORM IW-4 Ionia, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
104 FORM JW-4 Jackson, MI State Exemptions: Line 7 Add WH: Line 8
105 FORM LW-4 Lapeer, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
106 FORM LW-4 Lansing, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
107 FORM MW-4 Muskegon, MI State Exemptions: Line 7 Add WH: Line 8
108 FORM PH-W4 Port Huron, MI State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
109 FORM PW-4 Pontiac, MI State Exemptions: Line 7 Add WH: Line 8
110 FORM PW-4 Portland, MI State Exemptions: Line 6 Add WH: Line 7
111 FORM SF W-4 Springfield, MI (Page 1) State Exemptions: Line 6 Add WH: Line 7 Form MI-W4
112 FORM SF W-4 Springfield, MI (Page 2)
113 FORM SW-4 Saginaw, MI State Exemptions: Line 6 Add WH: Line 7
114 FORM WW-4 Walker, MI (Page 1) State Exemptions: Line 7 Add WH: Line 7 Form MI-W4
115 FORM WW-4 Walker, MI (Page 2)
116 MINNESOTA Federal Form W-4* State Exemptions: Line 5 *Minnesota Specific StInc Tax: Line 3 Add WH: Line 6 MWR State Reciprocity Wisconsin North Dakota Michigan State Exemptions: 99 Exempt* *Minnesota taxes only
117 FORM W-4 Minnesota (Page 1)
118 FORM W-4 Minnesota (Page 2)
119 FORM MWR (Page 1)
120 FORM MWR (Page 2)
121 MISSISSIPPI State Exemptions: Line 6 StInc Tax: Lines 1 3 (see screenshot) Add WH: Line 7
122 FORM
123 MISSOURI MO W-4 State Exemptions: Line 5 StInc Tax: select from drop down menu filing status: FORM MO W-4 Add WH: Line 6 MO W-4C State Exemptions: 99 Exempt* *Missouri taxes only
124 FORM MO W-4
125 FORM MO W-4C
126 MONTANA Federal Form W-4* State Exemptions: Line 5 *Montana specific StInc Tax: Line 3 AddWH: Line 6 NR-1 & NR-2 State Reciprocity North Dakota State Exemptions: 99 Exempt* *Montana state taxes only
127 FORM W-4 Montana (Page 1)
128 FORM W-4 Montana (Page 2)
129 NR-1 (Page 1)
130 NR-1 (Page 2)
131 NR-2
132 NEBRASKA Federal Form W-4* State Exemptions Line 5 *Nebraska Specific StInc Tax: Line 3 Add WH: Line 6 W-4NA Nebraska Withholding Certificate for Nonresident Individuals Add WH: Line 9 or Line 10
133 FORM W-4 Nebraska (Page 1)
134 FORM W-4 Nebraska (Page 2)
135 FORM W-4NA (Page 1)
136 FORM W-4NA (Page 2)
137 NEVADA No Withholding Tax Exempt
138 NEW HAMPSHIRE No Withholding Tax Exempt
139 NEW JERSEY NJ-W4-WT State Exemptions: Line 4 StInc Tax: select from dropdown menu* *Wage Chart Page 2 Add WH: Line 5 NJ-165 State Reciprocity Pennsylvania State Exemptions: 99 Exempt* *Pennsylvania residents only
140 FORM NJ-W4-WT (Page 1)
141 FORM NJ-W4-WT (Page 2)
142 FORM NJ-165
143 NEW MEXICO Federal Form W-4* State Exemptions: Line 5 *New Mexico Specific StInc Tax: Line 3 Add WH: Line 6
144 FORM W-4 New Mexico (Page 1)
145 FORM W-4 New Mexico (Page 2)
146 NEW YORK IT-2104 State Exemptions:* New York State: Line 1 Yonkers: Line 1 New York City: Line 2 StInc Tax: select from drop down menu Add WH:* New York State: Line 3 New York City: Line 4 Yonkers: Line 5 IT-2104-E Certificate of Exemption from Withholding State Exemptions: 99 Exempt* *must meet all criteria on Form IT-2104-E to claim exemption IT-2104-IND New York State Certificate of Exemption from Withholding State Exemptions: 99 Exempt* *Native Americans subject to New York State income tax only IT-2104-MS New York State Withholding Exemption Certificate for Military Service Personnel State Exemptions: 99 Exempt* *must meet all criteria to claim exemption
147 FORM IT-2104 (Page 1)
148 FORM IT-2104 (Page 2)
149 FORM IT-2104 (Page 3)
150 FORM IT (Page 1)
151 FORM IT (Page 2)
152 FORM IT-2104-E
153 FORM IT-2104-IND
154 FORM IT-2014-MS
155 NORTH CAROLINA NC-4 State Exemptions: Line 4 St Inc Tax: select from drop down menu Section 3 FORM NC-4 Add WH: Line 5
156 FORM NC-4 (Page 1)
157 FORM NC-4 (Page 2)
158 NORTH DAKOTA NDW-R State Reciprocity Minnesota Montana State Exemptions: 99 Exempt* *for Minnesota and Montana residents only North Dakota residents must complete the Federal Form W-4 for state withholdings State Exemptions: Line 5 Add WH: Line 6
159 FORM NDW-R (Page 1)
160 FORM NDW-4 (Page 2)
161 FORM N/A
162 OHIO IT-4 State Exemptions: Line 4 Add WH: Line 5 Sch Dist: select from drop down menu* *from School district no. line on form IT-4 IT-4 NR State Reciprocity Indiana Kentucky West Virginia Michigan Pennsylvania State Exemptions: 99 Exempt I-6 Cleveland Heights Declaration of Exemption State Exemptions: 99 Exempt
163 FORM IT-4
164 FORM IT-4 NR
165 FORM I-6
166 OKLAHOMA Federal Form W-4* State Exemptions: Line 5 *Oklahoma specific St Inc Tax: Line 3 Add WH: Line 6
167 FORM W-4 Oklahoma (Page 1)
168 FORM W-4 Oklahoma (Page 2)
169 OREGON Federal Form W-4* State Exemptions: Line 5 *Oregon specific St Inc Tax: Line 3: select from menu Add WH: Line 6
170 FORM W-4 Oregon (Page 1)
171 FORM W-4 Oregon (Page 2)
172 PENNSYLVANIA StInc Tax: select from drop down menu REV-420 AS (1099) (I) State Reciprocity Indiana Maryland Ohio New Jersey Virginia West Virginia State Exemptions: 99 Exempt* *Pennsylvania state tax only WTEX Non-Residence of City of Pittsburgh Stop Withholding Wage Tax State Exemptions: 99 Exempt* *City of Pittsburgh
173 FORM REV-420 AS (1099)(I)
174 FORM 1 Resident
175 FORM WTEX
176 RHODE ISLAND Federal Form W-4* State Exemptions: Line 5 *Rhode Island specific StInc Tax: Line 3 Add WH: Line 6
177 FORM W-4 Rhode Island (Page 1)
178 FORM W-4 Rhode Island (Page 2)
179 SOUTH CAROLINA Federal Form W-4* State Exemptions: Line 5 *South Carolina specific StInc Tax: Line 3 Add WH: Line 6
180 FORM W-4 South Carolina (Page 1)
181 FORM W-4 South Carolina (Page 1)
182 SOUTH DAKOTA No Withholding Tax Exempt
183 TENNESSEE No Withholding Tax Exempt
184 TEXAS No Withholding Tax Exempt
185 UTAH Federal Form W-4* State Exemptions: Line 5 *Utah specific StInc Tax: Line 3 Add WH: Line 6
186 FORM W-4 Utah (Page 1)
187 FORM W-4 Utah (Page 2)
188 VERMONT W-4VT State Exemptions: Part 4; Line b StInc Tax: Part 4; Line a Add WH: Part 4; Line c
189 FORM W-4VT
190 VIRGINIA VA-4 State Exemptions: Line 1; Section c StInc Tax: select from drop down menu Add WH: Line 2
191 FORM VA-4 (Page 1)
192 FORM VA-4 (Page 2)
193 WASHINGTON No Withholding Tax Exempt
194 WEST VIRGINIA WV/IT-104 State Exemptions: Line 4 StInc Tax: select from drop down menu Add WH: Line 6 WV/IT-104R State Reciprocity Kentucky Maryland Ohio Pennsylvania Virginia State Exemptions: 99 Exempt* *West Virginia taxes only WV/IT Low-Income Earned Income Exclusion* *must meet income criteria to qualify State Exemptions: 99 Exempt* *West Virginia taxes only
195 FORM WV/IT-104
196 FORM WV/IT-104 R
197 FORM WV/IT (Page 1)
198 FORM WV/IT (Page 2)
199 WISCONSIN WT-4 State Exemptions: Line 1; Section d StInc Tax: select from drop down menu Add WH: Line 2 W-220 State Reciprocity Illinois Indiana Kentucky Michigan State Exemptions: 99 Exempt* *Wisconsin state taxes only W-222 State Reciprocity (Statement of Minnesota Residency) Minnesota State Exemptions: 99 Exempt* *Wisconsin state taxes only W-204B (WT-4B) State Exemptions: 99 Exempt* *must complete questionnaire to determine eligibility Lines 1 & 2: FORM W-204B
200 WT-4
201 FORM W-220
202 FORM W-222 (Page 1)
203 FORM W-222 (Page 2)
204 FORM W-204B (WT-4B) (Page 1)
205 FORM W-204B (WT-4B) (Page 2)
206 WYOMING No Withholding Tax Exempt
207 WASHINGTON, D.C. D-4 State Exemptions: Section A; Line i StInc Tax: Line 1 select from menu Add WH: Section B; Line o D-4A State Exemptions: 99 Exempt* *Nonresidents of DC only
208 FORM D-4 (Page 1)
209 FORM D-4 (Page 2)
210 FORM D-4A (Page 1)
211 FORM D-4A (Page 2)
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