Budgeting for Facilities Management. Scott Wilson Trustee Chairman Wayne United Methodist Church Wayne, PA

Transcription

1 Budgeting for Facilities Management Scott Wilson Trustee Chairman Wayne United Methodist Church Wayne, PA

2 Historical Perspective WUMC Facilities Budgeting 3-year term for Trustees Currently in Year 7 as Trustee $30,000 Budget Could not pay the contract obligations 100% Deferred Maintenance A money issue No short term project budget No long term (Capital Reserve) $70,000 Budget 20% Deferred Maintenance Mostly a time issue No short term project budget direct funding Indirect funding Project Packaging 2016 $89,000 Budget 5-7% Deferred Maintenance Still a time issue Have stepped out in faith Put it out there and see who steps up.

3 Why do we need to plan a budget? It s the right thing to do. Sound Financial Planning. Set expectations with Finance Committee Constant feedback loop. Consistent basis. Establish trust with the rest of the church. Let them hear what you are doing Sunday bulletin Monthly newsletter Church website Stewardship Minute during service One-on-One Other

4 Three Parts of Budgeting for Church Facilities

5 Three Parts of Budgeting for Church Facilities

6 Practical Approach Three Parts of Budgeting for Church Facilities Analytical Approach

7 Three Parts of Budgeting for Church Facilities

8 Three Parts of Budgeting for Church Facilities

9 Three Parts of Budgeting for Church Facilities

10 Three Parts of Budgeting for Church Facilities

11 Three Parts of Budgeting for Church Facilities

12 Three Parts of Budgeting for Church Facilities

13 Cost Justify a Facilities Maintenance Personnel How much time is the ministry staff spending on facilities? What is the cost of using STAFF for facilities functions? What is the cost of time this staff loses to facilities functions? How much is being spent on CONTRACTORS, landscapers, painters, etc.? How much is being spent on JANITORIAL services? How much time is the volunteer staff spending on facilities? What maintenance is being DEFFERED because you don t have the right skills? How important is it to present the right FIRST IMPRESSION? The right mix of janitorial and maintenance & repair skills. What else could the RIGHT full time facility person do for your church?

14 7 Cost Saving Ideas to Help Drive Down Utility Costs 1. Energy audit by outside organization. The POWER of the independent opinion 2. LED Bulbs to replace incandescent Manufacturing of incandescent has come to an end. Save $$ - electrical costs Produces 75% less heat. Could impact cooling requirements?? Standardize on color temperature. Suggest o K 3. LED T8 Tubes/T8 fluorescent to replace T12 fluorescent Bulbs Can save 35%-50% in electricity costs T8 vs. T12 T8 can last 80% longer than T12 bulbs LED can last 3.5 times life of T8 Can save an additional 30% in electricity costs LED vs. T8

15 7 Cost Saving Ideas to Help Drive Down Utility Costs

16 7 Cost Saving Ideas to Help Drive Down Utility Costs

17 7 Cost Saving Ideas to Help Drive Down Utility Costs 4. LED Lighting for hallways, spotlights, stage lighting, emergency lighting etc. Old emergency lights use 65-90watt incandescent bulbs. Newer replacement emergency lights are based on 0.5w-1.1w LEDs - Online ROI calculator for replacement emergency lighting Typically 80%-90% reduction of energy consumption More expensive upfront costs, Long term payback 5. HVAC Systems Costs 50%-75% of utility bill Heating and Cooling Costs Heating For each degree decrease = 1% heating bill reduction Cooling For each degree increase above 75 o = 3% cooling bill reduction Programmable, Network Thermostats

18 7 Cost Saving Ideas to Help Drive Down Utility Costs 6. Occupancy Sensors Start with Bathrooms, Storerooms, Offices, & Classrooms Eliminate the on all night lights 7. Flooring Products Everlast flooring ( 100% Recycled Car Tires 8mm = Springy Clean with squeegee cleaning products Doesn t seem to stain water sits on top

19 Research Resources Tim Cool Facilities Management Link National Association of Church Facilities Managers Building Church Leaders Church Central Leadership Community

20 Budgeting for Facilities Management Scott Wilson Trustee Chairman Wayne United Methodist Church Wayne, PA