Viborg-Hurley School District

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1 Viborg-Hurley School District Extra-Curricular Activities Handbook

2 ACADEMIC ELIGIBILITY STANDARDS A student must be passing in all his/her classes to be considered eligible for extra-curricular participation in a school- or SDHSAA-sponsored public event. Eligibility standards apply to all students directly involved in that activity (managers, statisticians, etc ). Parents are encouraged to check DDN regularly to monitor their child/children s grades. Please contact the technology coordinator for a username and password. In the event the student is not passing in one or more classes, the following procedures will be in effect: A. Student academic progress is evaluated each week and academic eligibility will be determined on a weekly basis (Monday-Monday) beginning with the Monday of Week 4 of each quarter. 1. If the student has a grade below 70% as reported by the academic progress report, the student will be suspended from participation in extra-curricular events until the next reporting period (minimum of one week). The student may continue to practice but will not be allowed to participate. 2. The student will be allowed to resume participation in extra-curricular events when the grade is again passing (70% or higher), provided the student has regularly attended practices. If again the grade should drop below passing, the student will be suspended. B. Students failing the quarter or semester will be ineligible for the first week of the next grading term. Students who have un-served office-referral detention will be ineligible to participate or practice in extracurricular, school-sponsored activities until the detention has been served. Middle school students will operate under the same rules. Coaches and advisors, at their own discretion, may set higher standards, but may not lower this standard. SCHOOL ATTENDANCE Students must be in attendance at school by 10:00 AM in order to practice, participate in, or attend any school-sponsored activity that is conducted on that day. The principal may grant exception to this limitation. PHYSICAL EXAMINATION AND PARENTS' PERMISSION Once each school year, prior to practice or participation, each student (athletes only) shall have a physical examination conducted by someone qualified and licensed for that purpose who shall certify that an athlete is physically qualified to participate. Parental written permission for an athlete to participate is also required. RIDING TO AND FROM ACTIVITIES ON THE BUS All participants must ride the bus to games/contests and return on the bus. The advisor to the games/contests may grant exceptions to this policy if necessary. In order for an exception to be made, the participant must ride with their own parent. A signed note from the parent must be given to the advisor or coach, along with verbal contact with that parent in advance. PRACTICES DURING INCLEMENT WEATHER In the event that school needs to be dismissed due to inclement weather or other reasons that would cause students to be sent home earlier than normal, or in the event that school could not be held all day due to the same reasons, extra-curricular practices are not allowed. Scheduled events may be held per administration s approval.

3 LOST OR STOLEN ITEMS The school is not responsible for lost or stolen articles of athletes before, during, or after practice or contests. LETTERING POLICY Lettering is a privilege and an honor, however, it is not the reason a person should be out for a sport. Sports are team oriented and not just for individual gain. The privilege to participate and help represent Viborg-Hurley is the main goal. Team success follows next. Individual gain should be the last in a player s goals for the year. Each school-sponsored activity has its own unique criteria for earning a school letter. Policies for lettering are available on the school district website ( ACTIVITY HOURS Practices will not start before 6:30 A.M. or extend past 6:15 P.M., unless under extenuating circumstances. Deviation from this schedule will be approved in advance by the athletic director or school administrator. Sunday practices or events are discouraged but may be necessary on rare occasions. The athletic director or school administrator must approve practice schedules that cover vacation days when school is not in session. These regulations apply to all activities and open gym times. Open gym and weightlifting times must be set in advance with accordance to the guidelines set forth by the SDHSAA. Exceptions to these limitations may be granted by school administration. ALCOHOL/TOBACCO VIOLATIONS Middle school and high school extracurricular activities are completely voluntary programs. No student is obligated to take part in school athletics or cheerleading or other extracurricular activities. Participation is not required for advancement or graduation. Therefore, to prevent adverse public reaction, prevent dissension on teams, and for the general welfare of teams and participants, the following rules will be enforced for extracurricular participants. Philosophy and Purpose A. Philosophy: The Viborg-Hurley School District recognizes the use of alcohol, tobacco, mood altering chemicals, and controlled substances as a significant health problem for many adolescents that results in negative aspects on behavior, learning, and the total development of the individual. B. Purpose of this Policy 1. To encourage the growth of responsible citizenship among students. 2. To emphasize the school s concern for the health of the students in areas of safety while participating in activities, and the long-term physical and emotional effects of chemical use on their health. 3. To promote equity and a sense of order and discipline among all students. 4. To confirm and support existing state laws which restrict the use of alcohol, tobacco, mood altering chemicals, and controlled substances. 5. To establish standards of conduct for students who are leaders and standard bearers among their peers. 6. To assist students who desire to resist peer pressure toward alcohol, tobacco, mood altering chemicals, and controlled substances. This section continues on the next page

4 The following rules apply to a member of an athletic team, cheerleader, or school activity member who uses alcohol, tobacco, mood altering chemicals, or controlled substances or is arrested and/or referred to the court system for purchase, possession, or consumption of alcohol, tobacco, mood altering chemicals, or controlled substances. Any student in the possession of alcohol or drugs in an illegal manner will be treated the same as if consumption had occurred. First Violation: Upon voluntary admission, the student will have a minimum of ten (10) calendar days (which is to include at least one regularly scheduled activity/event) suspension. Parent and student will meet with coach or advisor. If the school is notified by anyone other than the student, he/she will have a minimum of twenty (20) calendar days (which is to include at least 2 regularly scheduled events/activities) suspension. Individuals on suspension may practice with a team at a coach s discretion, but cannot dress for or participate in interscholastic competition. Second Violation: Upon the second violation the student shall lose eligibility for the next thirty (30) days (which is to include at least 6 regularly scheduled events/activities). co-curricular events in which the student is a participant. Third Violation: Upon the third violation the student shall lose eligibility for all activities for twelve consecutive calendar months. Fourth Violation: Upon the fourth violation the student shall lose eligibility for all extracurricular activities for the remainder of his/her high school academic career. The following suspension guidelines will be followed: The student must then finish the sport in good standing for the infraction to be considered served. If a student is not in a sport/activity at the time of the infraction, he/she may not start a sport/activity to eliminate or lesson the penalty after the completion of three (3) weeks from the start of that season s first practice. Example: a junior student may not use basketball to serve a suspension in order to go out for track if the student has not participated in basketball in previous years. Suspensions will not be served concurrently with time spent in jail; suspensions will be served following jail time. Extra-curricular suspensions cannot be served while the student is academically ineligible. It is not a violation for a student to be in possession of a legally defined drug specifically prescribed for the individual student s use by his/her doctor. These rules apply if the report is made by an employee, or recognized volunteer of the school district, the parent/guardian of the student, the voluntary admission of the student, and any notification from law enforcement or the court system. 1. Parent/guardian will be notified of every violation of the rules. They will be advised of any penalty that has been administered. 2. The head coach of the sport/activity involved, athletic director, and the individual principal, reserve the right to take disciplinary action for any conduct unbecoming of student participant.

5 ACCUMULATIVE EFFECT The violations of alcohol, tobacco, mood altering chemicals, and controlled substance policies have an accumulative effect on the participant s eligibility. These rules and regulations are also in effect during times in which school or activities are not in session (i.e. summer, and breaks between seasons). It is understood that the specified length of time a student would not participate in games or contests could extend from one sport or activity into another sport/activity as per the requirement set forth in the penalty code. Penalties are accumulative and carry-over from one year to the next. DRUG VIOLATIONS (SDCL SUSPENSION FROM EXTRACURRICULAR ACTIVITIES FOR CONTROLLED SUBSTANCE) Any person adjudicated, convicted, the subject of an informal adjustment or court-approved diversion program, or the subject of a suspended imposition of sentence or suspended adjudication of delinquency for possession, use, or distribution of controlled drugs or substances or marijuana as defined in chapter 22-42, or for ingesting, inhaling, or otherwise taking into the body any substances as prohibited by , is ineligible to participate in any extracurricular activity at any secondary school accredited by the Department of Education for one calendar year from the date of adjudication, conviction, diversion, or suspended imposition of sentence. The one-year suspension may be reduced to thirty calendar days if the person participates in an assessment with a certified or licensed addiction counselor. If the assessment indicates the need for a higher level of care, the student is required to complete the prescribed program before becoming eligible to participate in extracurricular activities. Upon a second adjudication, conviction, diversion, or suspended imposition of a sentence for possession, use, or distribution of controlled drugs, substances, or marijuana as defined in chapter 22-42, or for ingesting, inhaling, or otherwise taking into the body any substance as prohibited by , by a court of competent jurisdiction, that person is ineligible to participate in any extracurricular activity at any secondary school accredited by the Department of Education for one year from the date of adjudication, conviction, diversion, or suspended imposition of sentence. The one year suspension may be reduced to sixty calendar days if the person completes an accredited intensive prevention or treatment program. Upon a third or subsequent adjudication, conviction, diversion, or suspended imposition of sentence for possession, If a suspension is reduced pursuant to , a suspension for a first offense shall make the student ineligible for a minimum of two South Dakota High School Activities Association sanctioned events upon completion of the reduced suspension period. If a suspension is reduced pursuant to , a suspension for a second offense shall make the student ineligible for a minimum of six South Dakota High School Activities Association sanctioned events upon completion of the reduced suspension period. To count toward the minimum number of events the student must participate in the entire activity season and may not drop out or quit the activity to avoid suspension and the failure of a student to complete the entire activity season shall result in the student being ineligible for one year from the date of adjudication, conviction, the subject of an internal adjustment or court approved diversion program, or the subject of a suspended imposition of sentence or suspended adjudication of delinquency. A suspension that is not completed by the student during one activity season shall carry over to the next activity season in which the student participates. This section continues on the next page

6 A suspension begins on the day following the notification to a school administrator by the Unified Judicial System that a student has been adjudicated, convicted, the subject of an informal adjustment or court approved diversion program, or the subject of a suspended imposition of a sentence or a suspended adjudication of delinquency for possession, use, or distribution of controlled drugs, substances, or marijuana as defined in chapter 22-42, or for ingesting, inhaling, or otherwise taking into the body any substance prohibited by and the school administrator gives notice to the South Dakota High School Activities Association and the students. As used in this section, the term, extracurricular activity, means any activity sanctioned by the South Dakota High School Activities Association VIOLATIONS WHILE PARTICIPATING IN OR ATTENDING A SCHOOL ACTIVITY A student, who is a member of a student activity group: and, while the group is performing, the student uses or is under the influence of alcohol, tobacco, mood altering chemicals, or controlled substances will be suspended from participation in all activities for a period of 18 weeks of school. The students(s) will serve in-school or out-of-school suspension for five (5) days. During the period of suspension, the student(s) will not be permitted to attend or participate in any school function or activity.

7 RISK OF INJURY STATEMENT We are aware that playing or practicing to play/participate in any sport can be a dangerous activity involving MANY RISKS OF INJURY. We understand the dangers and risks of playing or practicing to play/participate in the above sport include, but are not limited to, death, serious neck and spinal injuries which may result in complete or partial paralysis, brain damage, serious injury to virtually all internal organs, serious injury to virtually all bones, joints, ligaments, muscles, tendons, and other aspects of the muscular skeletal system, and serious injury or impairment to other aspects of the athletes body, general health and well-being. We understand that the dangers and risks of playing or participating to play/participate in athletics may result not only in serious impairment of my future abilities to earn a living, to engage in other business, social and recreational activities, and generally to enjoy life. Because of the dangers of participating in athletics, we recognize the importance of following coach s instructions regarding playing techniques, training and other team rules, etc., and agree to obey such instructions. In consideration of the Viborg-Hurley School District permitting this student to try out for the athletic teams and engage in all activities related to the team, including, but not limited to trying out, practicing or playing/participating in that sport, we hereby assume all risks associated with participation and agree to hold the Viborg-Hurley School District, its employees, agents, representatives, coaches, and volunteers harmless from any and all liability, actions, causes of action, debts, claims, or demands of any kind of nature whatsoever which may arise by or in connection with the athletes participation in any activities related to the Viborg-Hurley High School athletic teams, The terms hereof shall serve as a release and assumption of risk for my heirs, estate, executor, administrator, assignees, and for all members of the family. We specifically acknowledge that football is a collision sport involving even greater risk of injury than other sports. Student s Signature Date: Parent/Guardian s Signature Date:

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